Project Name

Project Description

Planned Production Deployment Date

Document Date

High Level Readiness Criteria:

○ 1. Hardware
○ 2. End user device
○ 3. Performance
○ 4. Support
○ 5. Enterprise Architecture
○ 6. Security
○ 7. Testing
○ 8. User Acceptance
○ 9. User Guide and Training
○ 10. Helpdesk Documentation and Training
○ 11. Installation Guide
○ 12. Implementation Plan
○ 13. Customer Communication Plan
○ 14. Operations Guide
○ 15. Business Continuity / Disaster Recovery Plan(s)

Detailed Readiness Criteria:

Readiness Criteria Responsible Signed % Comments:

Person Off By Complete describe
(Note: some readiness remaining
and/or N/A if does
criteria may not apply to work and
Document not apply
Software as a Service/Cloud estimated
Name
service deployment) N/C if no completion
change date

1. Hardware

1.1 Hardware requirements

including disk space
requirement have been given to
support groups for resource
allocation.
1.2 The installation and
configuration requirements have
been met based on
requirements:
● Unix OS
● Windows OS
● Network
connectivity
● Redundancy
system
● Backend printing
● Offline storage
for reports and
audit log
● Database
(version, size,
etc)
● Infrastructure
software/middle
ware
● Application
software

2. End user device

2.1 Required hardware devices

(PCs, printers, etc.) and
software have been installed by
End Device support groups and
are functioning as expected.1

3. Performance

3.1 Service Level Agreement

(SLA) on application
performance has been defined,
documented, communicated,
and accepted by the customers.
3.2 Performance requirements
have been given to and
reviewed by server support
groups for system configuration.

3.3 Satisfactory capacity

estimates have been completed
based on load test.

3.4 Plan to monitor performance

has been developed and
communicated.

3.5 Plan for application, system,

database, and network tuning
has been defined and
communicated.
4. Support

4.1 On-going support has been

adequately staffed. Roles and
responsibilities have been
defined, documented,
communicated, and accepted by
all parties involved:
● Platform support
(servers,
mainframe),
DBA, Operations
● End device
support
● Identity &
Access Support
● Helpdesk
● Application
support
● User support
● Service
description in
UWIT Service
Catalog

In the case of Software as a

Service (SaaS/Cloud)
deployment, the following
should also be considered:
● Vendor platform
support SLA
and/or release
notes
● Browser support
4.2 System/Application
availability information has been
documented and communicated
to the appropriate groups per
project plan. Information
required includes:
● Service level
agreement (SLA)
● Hours of
availability
● Application
support contacts
● Database
support contacts
● System support
contacts
● User community
contacts
● Backup schedule
● Maintenance
window
● Downtime
procedures
● Communication
procedures: who
needs to be
notified in the
event of
scheduled/unsch
eduled downtime
and how

4.3 Customers have reviewed

support documentation and
have agreed to SLA.

5. Enterprise Architecture

5.1 Architectural review has

been completed with
satisfactory results or exception
request has been approved.
6. Security

6.1 Security review has been

completed. Required action
items identified have been
completed. (For web
applications, see the Application
Security Review Process for a
self-assessment.)

6.2 Required production access

accounts have been set up with
appropriate security profile (e.g.,
certificates, ASTRA
authorizations).

7. Testing

7.1 Detailed information about

the release, including fixes and
any other changes made to the
application, has been
communicated to test personnel.

7.2 Test completion criteria

(e.g., 98% test execution, 95%
test success, no blocking
defects) have been documented
and agreed upon by Test
personnel, Application Support
and Customers.

7.3 The level of test results

documentation (i.e., how much
detail) have been documented
and agreed upon by Test
personnel, Application Support
and Customers.
7.4 Functional Testing:
Application feature/functionality
has been tested and is
functioning as expected.

7.5 Integration Testing:

Interfaces have been tested and
are functioning as expected.

7.6 Business Cycle Testing:

Transactions and activities that
are date sensitive and occur
daily, weekly, or monthly, have
been tested and are functioning
as expected.

7.7 Compatibility Testing: New

or changed systems have been
tested on different software and
hardware configurations.

7.8 Installation Testing:

Installation/Upgrade procedures
have been tested with no
problems.

7.9 Performance Testing:

Application performance meets
the agreed Service Level
Agreement (SLA) with the
customers:
● Response time
● Throughput
volume
● Passive/active
users
● Peak/off peak
processing
capacity
 ● Transaction
process rate

7.10 Regression Testing: Fixes

and the overall integrity of the
software have been retested
with no new problems.

7.11 Failover/Recovery Testing:

The failover/recovery capability
from a variety of hardware,
software, or network
malfunctions has been tested
and is functioning as expected.

7.12 Impact on other systems

has been assessed and no
negative impacts have been
discovered.

7.13 All High Priority problems

as defined by project are
resolved or workarounds have
been developed and accepted
by users.
7.14 The test completion criteria
(see. 7.2) have been met, and
the following information has
been communicated to and
accepted by previously defined
stakeholders:
● Test variances
(expected results
vs. actual
results) and
reasons for the
variances
● Issues list
(resolved/not
resolved)
● Test adequacy
(reasons for
running or not
running defined
tests)

7.15 All previously defined test

documents have been
completed and distributed to the
appropriate groups.

8. User Acceptance

8.1 User acceptance testing is

completed.

8.2 End to end business

functionality (e.g. workflow and
key business process) has been
tested by the users and is
functioning as expected.

8.3 Sign-off for issues not fixed

has been completed.
9. User Guide and Training

9.1 Training documentation for

users and application support
has been completed and
distributed per training
communication plan.

9.2 Designated staff has

received training and has
demonstrated required
competency.

9.3 User documentation has

been completed or updated.

10. Helpdesk Documentation

and Training

10.1 Helpdesk documentation

has been completed or updated
and distributed two weeks in
advance of release date.

10.2 Helpdesk staff has

received training and has
demonstrated required
competency.
11. Installation Guide

11.1 Detailed instructions for the

implementation team have been
provided. These include:
● Architecture
overview
(hardware,
software) with
diagram and
interfaces
● Environmental
setup and
configuration
requirements
● Installation
procedures
● Backout
procedures
● Interdependency
details
● Logging
retention/usage
log availability

12. Implementation Plan

12.1 The package and the

installation scripts can be
installed repeatedly.

12.2 Stability has been defined

and achieved per plan.
12.3 A detailed plan for moving
the system from Test to
Production has been developed,
documented, and
communicated per project plan.
The plan should include:
● Steps to move
from test to
production
● Event log
description
● Installation
accuracy
verification
● Application
server impact
analysis
● Database impact
analysis
● Implementation
Support -
coverage during
implementation
period,
escalation
procedures, bug
tracking
● Post
implementation
verification
● Post
implementation
support - support
resource
schedule, bug
tracking, change
management,
escalation
procedures
● Contingency
plan
● Implementation
dates do not fall
on "make no
changes" dates.
 Update the
Resource Usage
Calendar (link
may take you to
Inside UW-IT
homepage if you
are not logged
in. If this occurs,
use the link to
the calendar on
the left
navigation
menu) if
appropriate
● Notify IT-
servicechange@
uw.edu and/or
applicable
Change Advisory
Board (CAB) if
the change
warrants the
attention of
executive and
directors in UW-
IT
13. Customer Communication
Plan

13.1 Detailed customer

communication plan has been
developed, communicated, and
accepted. This plan should
include:
● Pre go-live
communication
plan
● Go-live
communication
plan
● Post go-live
communication
plan

13.2 Detailed information about

the release, including fixes and
any other changes made to the
application, has been
communicated to customers.

13.3 Means of user feedback

have been identified.
14. Operations Guide

14.1 Detailed operations guide

or update has been provided to
production support personnel.
This guide should provide
information to support personnel
to troubleshoot and maintain the
application in the production
environment. The guide should
include:
● Application
online/real time
operations
● Batch job
schedules
identified, along
with the criticality
of successful
completion of
each task
● Database
maintenance
schedules
● Data retention
requirements
● Backup
requirements
and procedures
● Disaster
recovery plan
(include
application and
database
recovery)
● Remote support
capabilities
● Monitoring,
alarming,
messaging
● Troubleshooting
tips
● Processing
and/or data
 dependencies
(e.g., location of
data used by the
application)
● End user
devices and
hardware
● Vendor
contacts/mainten
ance agreement
numbers
 15. Business Continuity /
Disaster Recovery Plan(s)

15.1 Detailed Business

Continuity / Disaster Recovery
plan(s) has been developed,
communicated, and accepted.

1 "Functioning
as expected" assumes that expectations and known issues are documented and
approved by appropriate participants.