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Iexpense Setup in Oracle: Context Definition

This document provides instructions for setting up iExpense functionality in Oracle. It includes steps for setting up context definition, accounting, exchange rate defaults, future date tolerance, expense templates, audit rules, notification rules, holds, and other configuration related to iExpenses, jobs, positions, employees, financial options, and more. The setup covers areas like flexfields, profiles, responsibilities and security related to processing expenses.

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95 views

Iexpense Setup in Oracle: Context Definition

This document provides instructions for setting up iExpense functionality in Oracle. It includes steps for setting up context definition, accounting, exchange rate defaults, future date tolerance, expense templates, audit rules, notification rules, holds, and other configuration related to iExpenses, jobs, positions, employees, financial options, and more. The setup covers areas like flexfields, profiles, responsibilities and security related to processing expenses.

Uploaded by

mawaheed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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iExpense Setup in Oracle

iExpenses Setups In R12

Context Definition :
Navigation :Internet Expenses Setup and Administration  Internet Expenses Setup  Context
 Navigate to the web page by following the navigation given above.
 Select the operating units for which iExpenses setups need to be done.
 Click ‘Add to Selections’ for the policy and location setups to be applicable to the selected
operating units.

Accounting :
Navigation: Internet Expenses Setup and Administration  Internet Expenses Setup  Accounting
 Navigate to the web page by following the navigation given above.
 Select enabled for Accounting segment (entity, Cost center, Account etc) you want to update
default value.

Exchange Rate Defaults :


Navigation : Internet Expenses Setup and Administration  Internet Expenses
Setup  Policy  Exchange Rates
For foreign currency transactions, the exchange rate defaults need to be set in order to covert the
amounts into functional currency.
Setup : Navigate to the web page by following the navigation given above.
Click ‘Define Defaults’.
Enable the defaults, default exchange rate, exchange rate types etc.
Click ‘Apply’.

Future Date Tolerance :


Navigation : Internet Expenses Setup and Administration  Internet Expenses
Setup  General  Options  Future Expenses
To set tolerance for expense claims where in employee enters a future date.
Navigate to the web page by following the navigation given above.

IExpense DFF:
Navigation : System Administrator  Application  Flexfield  Descriptive  Segments
Descriptive Flexfields can be used to capture additional information on various screens for iexpense.
 Select Application Name as 'Payables'
 Select Title as 'Expense Report'
 Click on segment Button
 Add value for DFF attribute.

Expense Template:
Navigation : Payables Manager  Oracle Payables  Setup  Invoice  Expense Report Templates
The templates setup here will appear in iExpenses when employees want to raise expense claims. The
‘Expense Item’ fields will appear as a drop down once the templates are selected and the policies are
enforced on each of these.
 Follow the navigation to the Expense Report Template window as mentioned above.
 Enter the operating unit for which the template is being setup.
 Enter the template name, description and Enable these for iExpenses.
 Click ‘Save‘.

Define Audit Rule:


Navigation : Internet Expenses Setup and Administration  Internet Expenses Setup  Audit
Navigate to the web page by following the navigation given above.
 Select value for drop down value " Assign audit queue auditor for an expense report" as " After
Manager approval".
 Press Apply
 Now assign the rule to all operating units
 Press Update

Define Notification Rule :


Navigation :Internet Expenses Setup and Administration  Internet Expenses
Setup  Audit  Notifications
 Navigate to the web page by following the navigation given above.
 Enter Rule Name
 Select Value for "Notify Individuals" as " when receipt are received"
 Select value for overdue Receipt notification
 Press apply
 Now assign the rule to all operating units/ Particular Operating Unit.
 Press Update
Define Holds :Define Holds and assign to each operating unit.

Navigation : Internet Expenses Setup and Administration  Internet Expenses Setup  Audit  Holds
 Navigate to the web page by following the navigation given above.
 Select value for individual Payment Hold, choose one radio button from Until receipt received or
when receipt are overdue.
 Press apply
 Now assign the rule to all operating units
 Press Update
Define MOAC
 Define Responsibilities
 Define Business Group.
 Define Ledger.
 Define Operating Unit.
 Define Security Profile.
 Run Security List Maintenance Program.
 Assign Security Profile to Responsibilities.
 Run Replicate Seed Data Program.

--
Define Job :
Navigation: HRMS --> Work structures --> Job --> Description.

 Click on New button.


 Enter the Job Name and Code.
 Save.
--
Define Position :

 Click on New button


 Enter mandatory field like Position number and name ,type, Organization,job etc
 Save.

--
Define Employee :
Navigation: HRMS --> People --> Enter and Maintain.

 Click on New.
 Enter Mandatory fields like first name, last name etc
 Save and click on Assignments.
 Enter Mandatory fields like job name position name.
 Save.
 Click left lov button and select the purchase order information.
 Enter the primary ledger name and default expenses account.
 Save.

--
Define Financial Options:
Navigation: Payables --> Setup --> Options --> Financial.
--
Define Expenses Template:
Navigation: Payables --> Setup --> Invoice --> Expenses Report Templates.
--
Define Payable Options:
Navigation: Payables --> Setup --> Options --> Payable Options.
--
Assign Cost Center Flexfiedl qualifier
Navigation: Payables --> Setup --> Flexfield --> Key --> Segments.
--
Define Signing Limits.
Navigation: Payables --> Employees --> Signing Limits.
--
Assign Profile Option to IExpenses Responsibility.
Navigation: System Administrator --> Profile --> Systems.

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