S T A RL IG H T E D U CA TI O N Quick Reference Guide

EXCEL 2013 – FORMULAS & FUNCTIONS

ENTERING FORMULAS ENTERING FUNCTIONS THE MAX FUNCTION TO CREATE A SERIES

EXCEL2010 – FUNCTIONS & FORMULAS
1. Select the target cell. 1. Select the target cell. 1. Enter the necessary data. 1. Enter the necessary numbers
2. Type the Equal sign (=) 2. Depress the Equal sign (=). 2. Select the cell where the result is to into adjacent cells. i. e. D5 as 0
3. Click on the first cell reference or type 3. Type function name followed by an open display. and D6 as 5.
the cell address. parenthesis. 3. Click on the Insert Function button 2. Select both cells with the white
4. Type the symbol for Add, Subtract, 4. Select the target range of cells. located on the Formula/Edit bar. cross.
Muliply or Divide. 5. Type the closing parentheses or depress 4. If the function does not display in the 3. Click on the Fill Handle and
5. Repeat the above, as needed. Enter. Select a function: box, click on the down drag down to display a series of
6. Depress Enter or click on the green Example: =SUM(B2:B6) arrow for Or select a category and select 0, 5, 10, 15 etc.
arrow in the Formula/Edit bar. MAX.
Example: =C3(A5-A4) 5. Click OK.
INSERTING FUNCTIONS CELL ADDRESSES
6. Drag and select the target range.
1. Select the Formula tab. Cells are referenced by addresses
BASIC FORMULAS 7. Click OK.
made from the column letter and the
FORMULA EXPLANATION 2. Click the Insert Function (fx Insert
row number. You can find the
=A1+A6 adds A1 and A6 Function) button on the Ribbon. THE COUNTA FUNCTION address of a cell by looking in the
=A1+A2 +A3 adds the three cells 3. Search for Function or select a category. This function counts all cells in a range Name Box.
=A3-A1 subtracts A1 from A3 4. Select the target function. regardless of type except those that are Example: A1, B10, J5
=B2*B3 multiples B2 and B3 5. Click OK. empty.
6. Enter or select the target range. 1. Enter necessary data.
=G5/A5 divides G5 A5
7. Click OK.
5 BASIC RULES OF
2. Select the cell where the result is to
=G5^2 squares G5. FORMULAS
display.
=(C1+C3)/C4 adds C1 to C3, and 1. All Formulas start with the =
THE AVERAGE FUNCTION 3. Select Formula tab|More
divides the result by sign.
1. Enter necessary data. Functions|Statistical.
C4 2. The results of a formula
2. Select cell where result is to display. 4. Click on CountA from the offered list.
=4*(A2+A5)+3 adds A2 and A5, 5. Select the target range. displays in the cell in which
multiples by 4, adds 3. Click the Formulas tab. the formula is located.
the number3 4. Select More Function|Statistical from the 6. Click OK. 3. Cells are references by their
Ribbon. column and row.
USING AUTOFILL 5. Click Average from the offered list. THE MIN FUNCTION 4. The operators for formulas are
1. Select cells containing data. 6. Select the target list. 1. Enter the necessary data. +, -, * and / and with anything
2. Select the AutoFill handle. 7. Click OK. 2. Select the cell where the result is to between parentheses factored
3. When the pointer displays as a small, display. first.
black cross, drag to highlight the target 3. Click on the Insert Function button 5. Excel is blind to upper and
THE COUNT FUNCTION located on the Formula/Edit bar.
cells. This function ignores any cells containing lower case, it sees them the
4. If the function does not display in the same so formulas are not case
text or that are empty.
USING AUTOSUM Select a function: box, click on the sensitive.
1. Enter necessary data.
down arrow for Or select a category
1. Select the numbers and the cells that 2. Select the cell where the result is to
and select MAX.
should contain the formula. display. IMPORTANT KEYBOARD
5. Click OK.
2. Click on the AutoSum icon. 3. Select Formulas tab|More SHORTCUTS
6. Drag and select the target range.
3. Click on the AutoSum down arrow for Functions|Statistical.
7. Click OK. Ctrl+Z undo
additional options. 4. Click Count from the offered list. Ctrl+X cut
5. Select the target range. Ctrl+C copy
TOTALING A CELL RANGE TO REFERENCE A CELL IN A
6. Click OK. Ctrl+V paste
Click on the target cell and click FORMULA Ctr+ Y redo
Home|Editing group|Sum button. Type the cell reference or click on it.