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Chapter: 3.3 Using Essential Accessories

Topic: 3.3.5 Imaging - Fax

Imaging - Fax
 Windows Fax and Scan can practically turn the computer into a fax machine—a
potentially big money and time saver.
 Before user start faxing, computer needs to be properly equipped.
 If user planning to send and receive faxes at home, they first need to outfit their
PC with a fax modem.
 A fax modem is a relatively inexpensive piece of add-on hardware that allows the
computer to communicate with a fax machine over a standard phone line.
 The devices are sold at major computer stores and come in two varieties: internal
and external.
 Internal fax modems plug directly into the computer motherboard, similar to the
way a video or sound card is plugged in.
 External fax modems are small devices that connect to the serial or USB ports.
 If user at work, another option is to see if the employer has a fax server—a
dedicated computer equipped with multiple fax modems.
 Sending a fax using a fax server doesn't require user to add any special
hardware to the computer.
 User have to just set up a connection with the fax server and go.

Setting up Windows to fax

 Once user have picked up a fax modem or found a fax server, you'll need to do a
little setting up.

To set up a fax modem

 Before starting, make sure that fax modem has properly installed, and that it's
plugged into a standard analog phone line.

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 On the Start button , click All Programs, and then click Windows Fax and
Scan.
 At the bottom of the left pane, click Fax, and then click New Fax on the
toolbar to launch the Fax Setup wizard.

FIG 3.42: Windows Fax and Scan

 Click Connect to a fax modem and follow the instructions.

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FIG 3.43: Fax Modem

To set up a fax server

 Before starting, make sure the computer is connected to the network and user
should know the network address of the fax server (for example,
\\mycompanyfaxserver).
 Click the Start button , click All Programs, and then click Windows Fax
and Scan.
 To use Fax view, click Fax at the bottom of the left pane.

 Click the Tools menu, and then click Fax Accounts.

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FIG 3.44: Opening Fax Account

 Click Add, it will navigate to Fax Setup wizard.

FIG 3.45: Add Account Dialog Box

 In that click Connect to a fax server on my network and follow the
instructions.

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FIG 3.46: Fax Server

Note: To connect to a fax server, user might need permission from the system
administrator.

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Chapter: 3.3 Using Essential Accessories

Topic: 3.3.6 Notepad

Notepad
 Notepad creates and edits text and performs basic functions of a text editor
without much formatting options.
 The Notepad editor is about as old as Windows itself, yet it still has its uses even
today.
 Here are some ideas on how to use this venerable old program.
 To open a notepad, on the Start button, click All Programs, point to
Accessories and then choose Notepad.
 Once Notepad is running, user will see its simplistic menu appear at the top of
the Notepad program window.

FIG 3.47: Notepad

 One interesting feature about Notepad is its ability to word wrap to the width of
the window.

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 User can indicate whether they want word wrapping turned on or off from the
Format menu.
 Notepad offers only the most basic text manipulation functions, such as finding
text.
 Only newer versions of Windows include an updated version of Notepad with a
search and replace function. However it has much less functionality in
comparison to full-scale editors.

How to create a text file using notepad

 Once Notepad has been open, type the text file, and then save the file with any
name making sure that the file name ends with .txt.
 Notepad will not allow user to add pictures, since it is a plaintext editor and does
not support pictures.

FIG 3.48: Notepad with text

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Chapter: 3.3 Using Essential Accessories

Topic: 3.3.7 Paint

Paint
 A paint program is a software graphics program that allows the user to draw or
paint bitmapped images on a computer.
 User can use paint to create drawings on a blank drawing area or in existing
pictures.
 Many of the tools used in Paint are found in the ribbon, which is near the top of
the Paint window.
 Open Paint by clicking the Start button -> All Programs -> Accessories -
> Paint.

FIG 3.49: Paint Window

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 In paint user can do the following.

 Drawing lines
 Drawing different shapes
 Adding Text
 Selecting and editing objects
 Working with color
 Viewing the picture
 Saving and using the picture
 Drawing lines
 User can use several different tools to draw line in Paint.
 The tool user use and the options they select determine how the line appears
in the drawing.
 There are two tools used in drawing lines. They are Pencil tool and Brushes.

FIG 3.50: Paint Tools

 Drawing different shapes

 Paint allow user to add different shapes in a picture.
 The ready-made shapes range from traditional shapes such as rectangles,
ellipses, triangles, and arrow and unusual shapes, such as a heart, lightning
bolt, or callouts.
 If user want to make their own custom shape, they can use the Polygon
tool to do this.

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FIG 3.51: Shapes for drawing

 Adding Text
 In Paint, user can also add their own text or message in the picture using Text
tool.

FIG 3.52: Text Tool

 Selecting and editing objects
 If user want to make a change to part of a picture or an object, user need to
select the part of the picture that they want to change, and then make the
edit.
 Some changes user can make include the following.
 Select Tool
 Resizing an object
 Moving or copying an object
 Rotating an object
 cropping the picture to show only the selected item.

 Erase part of a picture

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FIG 3.53: Select Tool

 Working with color
 There are a number of tools to work specifically with color in Paint.
 They let user to use the colors they want when they are drawing and editing
in Paint.

FIG 3.54: Colors

 Viewing the picture
 Pictures can be viewed in different ways using the View tab.
 User can use the following views.

 Magnifier
 Zoom in and out
 Rulers
 Gridlines
 Full screen

FIG 3.55: View Tab

 Saving and using the picture
 When editing in Paint, you should save your work frequently.

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 After user save the picture, user can use it on their computer or share it with
others in e-mail.
 Save a picture for the first time
 Click the Paint button , and then click Save.
 In the Save as type box, select the file format to save.
 In the File name box, type a name, and then click Save.

FIG 3.56: Save menu

 Open an existing picture

 Click the Paint button, and then click Open.

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 Find the picture that want to open in Paint, click it, and then click Open.

FIG 3.57: Open menu

 Set your picture as your desktop background

 Click the Paint button, point to Set as desktop background, and then
click one of the desktop background settings.

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FIG 3.58: Set as desktop background menu

 Send the picture by e-mail
 If user have an e-mail program installed and configured on the computer,
user can attach the picture to an e-mail message, and then share it with
others through e-mail.
 Save the picture.
 Click the Paint button, and then click Send in e-mail.
 In the e-mail message, enter the person's e-mail address, type a short
message, and then send the e-mail message that has the picture
attached.

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FIG 3.59: Send in e-mail menu

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Chapter: 3.3 Using Essential Accessories

Topic: 3.3.8 WordPad

WordPad
 User can create a formatted document without having to use a full-blown word
processor like Word.
 Although WordPad is not as robust as some mainstream word processors, it is a
great choice for creating simple documents with a few formatting bells and
whistles.
 To open the WordPad window, click on the Start button →All Programs →
Accessories → WordPad.
 The WordPad window opens with a blank document.

FIG 3.60: WordPad Window

 WordPad allows simple formatting such as

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 Change fonts.
 Character level formatting.
 Margins can be changed / created.
 Insert bulleted charts/graphic and sound files.

FIG 3.61: WordPad Ribbon

 Rich text format (RTF) allows the exchange of text files between different
word processors in different OS.
 Printing and Page Setup in WordPad
 User can use the same techniques to print a document from WordPad that
they used to print a document from Notepad.
 In WordPad, the only formatting that user can apply to the document (Page
Setup) is to alter the margins.
 Headers and Footers are not supported.

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