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Office Accessibility / Excel / Keyboard shortcuts in Excel for Windows

Keyboard shortcuts in Excel

for Windows
Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010,

Many users find that using an external keyboard with keyboard shortcuts for Excel
for Windows helps them work more efficiently. For users with mobility or vision
disabilities, keyboard shortcuts can be easier than using the touchscreen, and are
an essential alternative to using a mouse. This article itemizes the keyboard
shortcuts for Excel for Windows.

Notes:

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts
might not correspond exactly to the keys on a US keyboard.

If a shortcut requires pressing two or more keys at the same time, this topic
separates the keys with a plus sign (+). If you have to press one key immediately
after another, the keys are separated by a comma (,).

Newer versions Office 2013 Office 2010 Office 2007

This article describes keyboard shortcuts, function keys, and other common
shortcut keys for Excel 2013. This includes the shortcuts that you can use to
access the Ribbon.

Tip: To keep this reference available when you work, you may want to print this
topic. To print this topic, press CTRL+P.

Note: If an action that you use often does not have a shortcut key, you can record a
macro to create one.

Keyboard access to the ribbon

If you're new to the Ribbon, the information in this section can help you
understand the Ribbon's keyboard shortcut model. The Ribbon comes with new
shortcuts, called Key Tips, which you can make appear when you press the Alt key.

To display a tab on the Ribbon, press the key for the tab—for example, press the
letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip
badges for that tab's buttons appear, as shown in the following image. Then, press
the key for the button you want.

Will my old shortcuts still work?

Keyboard shortcuts that begin with Ctrl will still work in Microsoft Excel 2013. For
example, Ctrl+C still copies to the clipboard, and Ctrl+V still pastes from the
clipboard.

Most of the old Alt+ menu shortcuts still work, too. However, you need to know
the full shortcut from memory — there are no screen reminders of what letters to
press. For example, try pressing Alt, and then press one of the old menu keys E
(Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access
key from an earlier version of Microsoft Office. If you know the entire key
sequence, go ahead and initiate the command. If you don't know the sequence,
press Esc and use Key Tip badges instead.

Ctrl combination shortcut keys

Key Description

Ctrl+PgDn Switches between worksheet tabs, from left-to-right.

Ctrl+PgUp Switches between worksheet tabs, from right-to-left.

Ctrl+Shift+& Applies the outline border to the selected cells.

Ctrl+Shift_ Removes the outline border from the selected cells.

Ctrl+Shift+~ Applies the General number format.

Ctrl+Shift+$ Applies the Currency format with two decimal places

(negative numbers in parentheses).

Ctrl+Shift+% Applies the Percentage format with no decimal places.

Ctrl+Shift+^ Applies the Scientific number format with two decimal

places.

Ctrl+Shift+# Applies the Date format with the day, month, and year.

Ctrl+Shift+@ Applies the Time format with the hour and minute, and AM
or PM.
Key Description

Ctrl+Shift+! Applies the Number format with two decimal places,

thousands separator, and minus sign (-) for negative values.

Ctrl+Shift+* Selects the current region around the active cell (the data
area enclosed by blank rows and blank columns).

In a PivotTable, it selects the entire PivotTable report.

Ctrl+Shift+: Enters the current time.

Ctrl+Shift+" Copies the value from the cell above the active cell into the
cell or the Formula Bar.

Ctrl+Shift+Plus Displays the Insert dialog box to insert blank cells.

(+)

Ctrl+Minus (-) Displays the Delete dialog box to delete the selected cells.

Ctrl+; Enters the current date.

Ctrl+` Alternates between displaying cell values and displaying

formulas in the worksheet.

Ctrl+' Copies a formula from the cell above the active cell into the
cell or the Formula Bar.

Ctrl+1 Displays the Format Cells dialog box.

Ctrl+2 Applies or removes bold formatting.

Key Description

Ctrl+3 Applies or removes italic formatting.

Ctrl+4 Applies or removes underlining.

Ctrl+5 Applies or removes strikethrough.

Ctrl+6 Alternates between hiding and displaying objects.

Ctrl+8 Displays or hides the outline symbols.

Ctrl+9 Hides the selected rows.

Ctrl+0 Hides the selected columns.

Ctrl+A Selects the entire worksheet.

If the worksheet contains data, Ctrl+A selects the current

region. Pressing Ctrl+A a second time selects the entire
worksheet.

When the insertion point is to the right of a function name

in a formula, displays the Function Arguments dialog box.

Ctrl+Shift+A inserts the argument names and parentheses

when the insertion point is to the right of a function name in
a formula.

Ctrl+B Applies or removes bold formatting.

Ctrl+C Copies the selected cells.

Key Description

Ctrl+D Uses the Fill Down command to copy the contents and
format of the topmost cell of a selected range into the cells
below.

Ctrl+E Invoke Flash Fill to automatically recognize patterns in

adjacent columns and fill the current column

Ctrl+F Displays the Find and Replace dialog box, with the Find tab
selected.

Shift+F5 also displays this tab, while Shift+F4 repeats the

last Find action.

Ctrl+Shift+F opens the Format Cells dialog box with the

Font tab selected.

Ctrl+G Displays the Go To dialog box.

F5 also displays this dialog box.

Ctrl+H Displays the Find and Replace dialog box, with the Replace
tab selected.

Ctrl+I Applies or removes italic formatting.

Ctrl+K Displays the Insert Hyperlink dialog box for new hyperlinks
or the Edit Hyperlink dialog box for selected existing
hyperlinks.

Ctrl+L Displays the Create Table dialog box.

Ctrl+N Creates a new, blank workbook.

Key Description

Ctrl+O Displays the Open dialog box to open or find a file.

Ctrl+Shift+O selects all cells that contain comments.

Ctrl+P Displays the Print tab in Microsoft Office Backstage view.

Ctrl+Shift+P opens the Format Cells dialog box with the

Font tab selected.

Ctrl+Q Displays the Quick Analysis options for your data when you
have cells that contain that data selected.

Ctrl+R Uses the Fill Right command to copy the contents and
format of the leftmost cell of a selected range into the cells
to the right.

Ctrl+S Saves the active file with its current file name, location, and
file format.

Ctrl+T Displays the Create Table dialog box.

Ctrl+U Applies or removes underlining.

Ctrl+Shift+U switches between expanding and collapsing of

the formula bar.

Ctrl+V Inserts the contents of the Clipboard at the insertion point

and replaces any selection. Available only after you have cut
or copied an object, text, or cell contents.

Ctrl+Alt+V displays the Paste Special dialog box. Available

only after you have cut or copied an object, text, or cell
contents on a worksheet or in another program.
 Key Description

Ctrl+W Closes the selected workbook window.

Ctrl+X Cuts the selected cells.

Ctrl+Y Repeats the last command or action, if possible.

Ctrl+Z Uses the Undo command to reverse the last command or to

delete the last entry that you typed.

Tip: The Ctrl combinations Ctrl+J and Ctrl+M are currently unassigned shortcuts.

Top of Page

Function keys

Key Description

F1 Displays the Excel Help task pane.

Ctrl+F1 displays or hides the Ribbon.

Alt+F1 creates an embedded chart of the data in the current range.

Alt+Shift+F1 inserts a new worksheet.

F2 Edits the active cell and positions the insertion point at the end of the
cell contents. It also moves the insertion point into the Formula Bar when
editing in a cell is turned off.

Shift+F2 adds or edits a cell comment.

Key Description

Ctrl+F2 displays the print preview area on the Print tab in the Backstage
view.

F3 Displays the Paste Name dialog box. Available only if names have been
defined in the workbook (Formulas tab, Defined Names group, Define
Name).

Shift+F3 displays the Insert Function dialog box.

F4 Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through

all the various combinations of absolute and relative references.

Ctrl+F4 closes the selected workbook window.

Alt+F4 closes Excel.

F5 Displays the Go To dialog box.

Ctrl+F5 restores the window size of the selected workbook window.

F6 Switches between the worksheet, Ribbon, task pane, and Zoom controls.
In a worksheet that has been split (View menu, Manage This Window,
Freeze Panes, Split Window command), F6 includes the split panes
when switching between panes and the Ribbon area.

Shift+F6 switches between the worksheet, Zoom controls, task pane, and
Ribbon.

Ctrl+F6 switches to the next workbook window when more than one
workbook window is open.

F7 Displays the Spelling dialog box to check spelling in the active

worksheet or selected range.
Key Description

Ctrl+F7 performs the Move command on the workbook window when it

is not maximized. Use the arrow keys to move the window, and when
finished press Enter, or Esc to cancel.

F8 Turns extend mode on or off. In extend mode, Extended Selection

appears in the status line, and the arrow keys extend the selection.

Shift+F8 enables you to add a nonadjacent cell or range to a selection of

cells by using the arrow keys.

Ctrl+F8 performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized.

Alt+F8 displays the Macro dialog box to create, run, edit, or delete a
macro.

F9 Calculates all worksheets in all open workbooks.

Shift+F9 calculates the active worksheet.

Ctrl+Alt+F9 calculates all worksheets in all open workbooks, regardless

of whether they have changed since the last calculation.

Ctrl+Alt+Shift+F9 rechecks dependent formulas, and then calculates all

cells in all open workbooks, including cells not marked as needing to be
calculated.

Ctrl+F9 minimizes a workbook window to an icon.

F10 Turns key tips on or off. (Pressing Alt does the same thing.)

Shift+F10 displays the shortcut menu for a selected item.

Alt+Shift+F10 displays the menu or message for an Error Checking

button.

Ctrl+F10 maximizes or restores the selected workbook window.

 Key Description

F11 Creates a chart of the data in the current range in a separate Chart sheet.

Shift+F11 inserts a new worksheet.

Alt+F11 opens the Microsoft Visual Basic For Applications Editor, in

which you can create a macro by using Visual Basic for Applications
(VBA).

F12 Displays the Save As dialog box.

Top of Page

Other useful shortcuts

Key Description

Alt Displays the Key Tips (new shortcuts) on the Ribbon.

For example,

Alt, W, P switches the worksheet to Page Layout view.

Alt, W, L switches the worksheet to Normal view.

Alt, W, I switches the worksheet to Page Break Preview view.

Arrow Move one cell up, down, left, or right in a worksheet.

keys
Ctrl+Arrow key moves to the edge of the current data region in a
worksheet.

Shift+Arrow key extends the selection of cells by one cell.

Ctrl+Shift+Arrow key extends the selection of cells to the last

nonblank cell in the same column or row as the active cell, or if the
next cell is blank, extends the selection to the next nonblank cell.
Key Description

Left or Right arrow key selects the tab to the left or right when the
Ribbon is selected. When a submenu is open or selected, these
arrow keys switch between the main menu and the submenu.
When a Ribbon tab is selected, these keys navigate the tab
buttons.

Down or Up arrow key selects the next or previous command

when a menu or submenu is open. When a Ribbon tab is selected,
these keys navigate up or down the tab group.

In a dialog box, arrow keys move between options in an open

drop-down list, or between options in a group of options.

Down or Alt+Down arrow key opens a selected drop-down list.

Backspace Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell.

In cell editing mode, it deletes the character to the left of the

insertion point.

Delete Removes the cell contents (data and formulas) from selected cells
without affecting cell formats or comments.

In cell editing mode, it deletes the character to the right of the

insertion point.

End End turns End mode on or off. In End mode, you can press an
arrow key to move to the next nonblank cell in the same column
or row as the active cell. End mode turns off automatically after
pressing the arrow key. Make sure to press End again before
pressing the next arrow key. End mode is shown in the status bar
when it is on.

If the cells are blank, pressing End followed by an arrow key

moves to the last cell in the row or column.
Key Description

End also selects the last command on the menu when a menu or
submenu is visible.

Ctrl+End moves to the last cell on a worksheet, to the lowest used

row of the rightmost used column. If the cursor is in the formula
bar, Ctrl+End moves the cursor to the end of the text.

Ctrl+Shift+End extends the selection of cells to the last used cell

on the worksheet (lower-right corner). If the cursor is in the
formula bar, Ctrl+Shift+End selects all text in the formula bar from
the cursor position to the end—this does not affect the height of
the formula bar.

Enter Completes a cell entry from the cell or the Formula Bar, and
selects the cell below (by default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or

performs the action for a selected command.

In a dialog box, it performs the action for the default command

button in the dialog box (the button with the bold outline, often
the OK button).

Alt+Enter starts a new line in the same cell.

Ctrl+Enter fills the selected cell range with the current entry.

Shift+Enter completes a cell entry and selects the cell above.

Esc Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message

window.

It also closes full screen mode when this mode has been applied,
and returns to normal screen mode to display the Ribbon and
status bar again.
Key Description

Home Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when

Scroll Lock is turned on.

Selects the first command on the menu when a menu or submenu

is visible.

Ctrl+Home moves to the beginning of a worksheet.

Ctrl+Shift+Home extends the selection of cells to the beginning of

the worksheet.

Page Moves one screen down in a worksheet.

Down
Alt+Page Down moves one screen to the right in a worksheet.

Ctrl+Page Down moves to the next sheet in a workbook.

Ctrl+Shift+Page Down selects the current and next sheet in a

workbook.

Page Up Moves one screen up in a worksheet.

Alt+Page Up moves one screen to the left in a worksheet.

Ctrl+Page Up moves to the previous sheet in a workbook.

Ctrl+Shift+Page Up selects the current and previous sheet in a

workbook.

Spacebar In a dialog box, performs the action for the selected button, or
selects or clears a check box.

Ctrl+Spacebar selects an entire column in a worksheet.

Shift+Spacebar selects an entire row in a worksheet.

Ctrl+Shift+Spacebar selects the entire worksheet.

 Key Description

If the worksheet contains data, Ctrl+Shift+Spacebar selects the

current region. Pressing Ctrl+Shift+Spacebar a second time
selects the current region and its summary rows. Pressing
Ctrl+Shift+Spacebar a third time selects the entire worksheet.

When an object is selected, Ctrl+Shift+Spacebar selects all

objects on a worksheet.

Alt+Spacebar displays the Control menu for the Excel window.

Tab Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

Shift+Tab moves to the previous cell in a worksheet or the

previous option in a dialog box.

Ctrl+Tab switches to the next tab in dialog box.

Ctrl+Shift+Tab switches to the previous tab in a dialog box.

Top of Page

Need more help?

You can always ask an expert in the Excel Tech Community, get support in the
Answers community, or suggest a new feature or improvement on Excel User
Voice.

See also
Keyboard shortcuts in Excel for Mac
Overview of formulas in Excel

How to avoid broken formulas

Detect errors in formulas

Excel functions (alphabetical)

Excel functions (by category)

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

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