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Cash and Bank Disbursement - SOP Example

The document outlines the petty cash disbursement process for a company. It involves multiple steps and approvals from various divisions. Staff can request petty cash for purchases under $1,000. The finance division verifies funds are available and prepares payment. Original invoices and forms are submitted for reconciliation. The finance manager approves payments and replenishes petty cash as needed with CEO sign-off.

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Mochammad Iqbal
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2K views5 pages

Cash and Bank Disbursement - SOP Example

The document outlines the petty cash disbursement process for a company. It involves multiple steps and approvals from various divisions. Staff can request petty cash for purchases under $1,000. The finance division verifies funds are available and prepares payment. Original invoices and forms are submitted for reconciliation. The finance manager approves payments and replenishes petty cash as needed with CEO sign-off.

Uploaded by

Mochammad Iqbal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PETTY CASH DISBURSEMENT

Other Division Finance Division Chief Executive Officer

Purchasing
Start

Single item
≤ Rp 1 jt and
cummulative items
≤ Rp 3 jt

Yes

Cash sufficient ? No

Cashier prepapres
Petty Cash
Yes Replenishment Form

Staff Division fill Cash Invoice payment or


Advance Voucher
Advance Claim Advance claim? Petty Cash
Replenishment Form

Invoice Payment
Cash Advance Voucher
Cashier prepares Finance Manager
Cash Payment conducts Cash Count
Voucher and reconcile with
Petty Cash Book
Head of Division Finance Manager
approves Cash approves Cash
Original Invoice
Advance Voucher Advance Voucher
Head of Finance
Cash Payment
approves Petty Cash
Voucher
Replenishment Form
Cashier prepares
Petty Cash

Finance Staff prepares


Cash paid and Cheque and Bank
Staff’s expenditures Payee sign Finance Manager Payment Voucher
Cash Advance Voucher approves Cash
Payment Voucher

Staff Division submit Cheque


Invoice, Cash Advance
Voucher and Advance Cashier follow up Bank Payment
Settlement Form to Cashier prepares Voucher
Payee for Original
Finance Division by the Petty Cash
Invoice
latest Day + 5

Original Invoice Cashier reconcile Cash Cash paid and Payee Head of Finance
Cash Advance Voucher Advance Voucher and Chief Executive Officer
signed Cash Payment approves Bank
Original Invoice. Take Sign Cheque
Voucher Payment Voucher
Advance Settlement back if any change
Form

Cashier record Petty Cash


transaction in Replenished
Petty Cash Book

Petty Cash
Book End
Phase
BANK DISBURSEMENT
BANK DISBURSEMENT
Chief Executive
Other Division Finance Division
Officer

Delivery Order Start


Original Invoice(s)
Purhcase
Requisition

CFO Reviews and CEO Reviews and


Approves Purchase Approves Purchase
Requisition Requisition

Finance Staff input to


Account Payable
Records and
prepares Bank Account Payable
Payment Request Records
when Invoice due

Delivery Order
Original Invoice(s)
Purchase Requisition
Bank Payment
Request

Head of Finance CFO Reviews


reviews Payment Payment and
Request and tax Approves Bank
related Payment Request

Finance Staff
prepares Cheque

Monthly Budget
Original Invoice(s)
Purchase Requisition
Cheque
Bank Payment
Reques
Chief Executive
Officer approves
Bank Payment
Request and
Sign Cheque
Payment made every
Tuesday and
Thursday, except for
Tax and Payroll

Payment Slip (copy)


Payment Slip
Monthly Budget
Original Invoice(s)
Purchase Requisition
Other
Div. Bank Payment
Reques

Finance Staff
updates Account
Payable Ledger Account Payable
Records
File

End
Phase
ive

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