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Creating Custom List in Excel: Paste Special Operation

This document provides instructions for several Excel functions and features, including: 1) How to create a custom list in Excel by going to the File tab, Options, Advanced tab, and Edit Custom Lists. 2) What cell referencing, absolute cell referencing, and relative cell referencing are and how they are used. 3) The steps to set up data validation in a cell or range by selecting the data validation option from the Data tab and setting criteria. 4) How to create a dependent drop-down list by linking the values in one cell to populate options in another cell. 5) What the Replace and Find functions do and their arguments.

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Samar Singh
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© © All Rights Reserved
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51 views

Creating Custom List in Excel: Paste Special Operation

This document provides instructions for several Excel functions and features, including: 1) How to create a custom list in Excel by going to the File tab, Options, Advanced tab, and Edit Custom Lists. 2) What cell referencing, absolute cell referencing, and relative cell referencing are and how they are used. 3) The steps to set up data validation in a cell or range by selecting the data validation option from the Data tab and setting criteria. 4) How to create a dependent drop-down list by linking the values in one cell to populate options in another cell. 5) What the Replace and Find functions do and their arguments.

Uploaded by

Samar Singh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Press ctrl key and then drag it will give you series

Ctrl+: date

Ctrl+shift+: time

=now() date and time in the same cell this formula will update the time and date

Creating custom list in excel


1- GO to file tab then options
2- A new window will appear click on advance tab and scroll the page right to the bottom and
select eidt custom list
3- A new window will again appears, click on new list and start typing the names one below each
other under the list entries
4- Click on the add button the list will be added under the list entries
5- Click ok.

Label:- A label helps us to rectify your formatting errors of that given cells

Format painter:- Format painter is used to copying the following of one cell and applying it to other cells

Ribbon:- Ribbons allows to access most of the commands available in excel.

Paste special operation

Whenever we copy a content while it pasting it will perform a mathematical operation in that given
range

Performing operation in paste special

Step 1-select any random blank cell and type the no which you want to devide

Step2- Copy that cell

Step3- Select the range where you want the operation to be performed

Step4- Go to the home tab click on paste special dropdown menu and select paste special

Ot

Ctrl+alt+v

Step5- Go to the operation group under the same window and select the operator you wish to
perform and click ok

Cell referencing
Relative cell referencing

Relative cell references are basic cell references that adjust and change when copied or
when using AutoFill.

Example:

=SUM(B5:B8), as shown below, changes to =SUM(C5:C8) when copied across to the next
cell

IN ORDER TO FREEZE OR LOCK A CELL IN EXCEL WE USE THE DOLLOR SIGN AS A PREFIX IN FRONT OF
ROW AND COLUMN

ABSOLUTE CELL REFERENCING

when using AutoFill. Dollar signs are used to hold a column and/or row reference constant.
Situations arise in which the cell reference must remain the same when copied or

“ANY ARGUMENT IN [ ] IS ALWAYS OPTIONAL “

DATA VALIDATION

SETTING UP A BUDGET

STEP1-SELECT A RANGE WHERE YOU WANT TO APPLY THE VALIDATION

STEP2-GO TO DATA TAB AND SELECT DATA VALIDATION

STEP 3-A NEW WINDOW WILL APPEAR IN FRONT OF YOUR SCREEN GO TO THE SETTING TAB AND CLICK ON A
ALLOW DROP DOWN BOX AND SELECT CUSTOM

STEP4-UNDER THE SAME WINDOW BELOW CUSTOM UNDER THE FORMULA BAR TYPE THE FORMULA

Eg-($C$4 $C$9)<=8000

STEP5-CLICK OK

DEPENDING DROP DOWN BOX IN EXCEL


ALERT STYLE BEHAVIOR

STOP- stops users from entering invalid data in a cell,user can retry ,but must enter a value that

Present data validation .the stop alert window has two options : Retry and cancel.

WARNING- Warns users that data is invalid.the warning does nothing to stop invalid data .the warnings

Alrets windows has there options: yes (to accept invalid data ),no(to edit invalid data) and

Cancel (to remove the invalid data)

INFORMATION- Informs user that is invalid .the message does nothing to stop invalid data .the information

DEPENDING DROP DOWN BOX IN EXCEL

STEP1-Pick any random cell and market as an input

STEP2-Keep your active in the input box and go to dv window will appear infront of your screen go to allow drop
down menu and select list

STEP3-Under the source bar provide the range of column headers

STEP4-Hit ok

STEP5-Select the entire table and then go to formula tab

STEP6-Under that tab go to the defined name group and select create and select create from selection

STEP7-Window will appear uncheck left column and check on top row only and click ok

Cross check by clicking under the name box as the name appear under that menu

STEP8-Take your active cell on the output cell and go to dv

STEP9-Select list go to source bar

STEP10-Type the formula =indirect[ input cell] and click ok.

REPLACE-OLD TEXT –IS THE REFRENCE CELL

POSITION OF THE CHARACTER IN OLD TEXT THAT YOU WANT TO REPLACE WITH A NEW TEXT

NO OF CHARACTER-IT IS THE NO OF CHARACTER IN THE OLD TEXT THAT YOU WANT TO REPLACE
NEW TEXT-IT IS THE CHARACTER THAT GET REPLACE WITH NEW TEXT

FIND-THIS FUNCTION HELPS US TO FIND THE POSITION OF A CHARACTER IN A TEXT STRING FROM LEFT HAND SIDE

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