CHECKLIST OF DOCUMENTS TO BE SUBMITTED BY APPLICANT ORGANIZATION
A. ____ Accomplished application for PCNC Accreditation/Certification form
B. ____ Accomplished organizational profile of applicant organization form
C. The following documents submitted in four (4) sets organized accordingly
For NGOs operating For newly established NGOs operating
for two (2) years or more for at least one (1) year
____1. Brochure (if any) ____1. Brochure (if any)
____2. Annual Report or List of Accomplishments ____2. Organizational Chart or Table
for the last two (2) years of Organization
____3. Organizational Chart ____3. List of Activities and accomplishments for
the past year
____4. SEC Certified True Copy of Articles of
Incorporation (AoI) & By-Laws (from the first ____4. SEC Certified True Copy of Articles of
filing & all amendments, if any) that include, as Incorporation (AoI) & By-Laws (from the first
required by BIR: filing & all amendments, if any) that include, as
required by BIR:
a) ____ Registered as a “non-stock, non-profit”
a) ____ Registered as a “non-stock, non-profit”
b) Explicit provisions (as per BIR RR 13-98) as
follows: b) Explicit provisions (as per BIR RR 13-98) as
follows:
____distribution of assets upon dissolution to
another accredited NGO of similar purpose or to the ____distribution of assets upon dissolution to
government (for complete text, refer to BIR RR 13- another accredited NGO of similar purpose or to the
98 Sec. 3, 2, iii); government (for complete text, refer to BIR RR 13-98
____no part of the property or income shall Sec. 3, 2, iii);
inure to the benefit of any member, officer, ____no part of the property or income shall inure
organizer or any individual person; to the benefit of any member, officer, organizer or any
____members of the Board NOT receiving any individual person;
compensation; ____members of the Board NOT receiving any
____level of administrative expenses not compensation;
exceeding 30% of the total donations received and of ____level of administrative expenses not exceeding
total expenses for the taxable year. 30% of the total donations received and of total
____ no provisions in AoI and By-Laws are expenses for the taxable year.
contrary to the above four (4) provisions ____ no provisions in AoI/By-Laws are contrary to
the above four (4) provisions]
____5. Statement of Policy on Conflict of Interest
signed by BOT Chair/President and Corp. ____5. A Statement of Policy on Conflict of Interest
Secretary (sample available upon request) signed by BOT Chair/President and Corp.
Secretary (sample available upon request)
____6. List of Current Board Members & Officers
with Contact Addresses ____6. List of Current Board Members & Officers
with Contact Addresses
____7. List of Key Members of the Staff
____7. List of Key Members of the Staff
____8. BIR Certificate of Registration
(BIR Form 2303) ____8. BIR Certificate of Registration
(BIR Form 2303)
____9. Audited Financial Statements (received by
BIR) for the last two (2) years ____9. Audited Financial Statement (received by the
BIR) for the past year
____10. Copy of the Auditor’s Certificate of
Accreditation from the Board of ____10. Copy of the Auditor’s Certificate of
Accountancy (BOA) Accreditation from the Board of
1
____11. BIR Certificate of Tax Exemption or Accountancy (BOA).
Application for Tax Exemption received by BIR.
____11.Application for Tax Exemption received by
____12. Certified True Copy of Certification, BIR
License or Accreditation by Government Agency
____12. Certified True Copy of Certification,
(DSWD/DOST/DEP-ED etc.)
License or Accreditation by Government Agency
____13. Certificate of Affiliation (if a member of an (DSWD/DOST/DEP-ED etc.)
NGO network)
____13. Certificate of Affiliation (if a member of a
____14. Photocopy of the Applicant’s Withholding NGO network/s)
Tax Remittances for the last six (6) months
____14. Photocopy of the Applicant’s Withholding
(BIR Form 1601)
Tax Remittances for the last six (6) months
____15. Annual Information Return of Income Tax (BIR Form 1601)
Withheld on Compensation, Expanded & Final
____15. Annual Information Return of Income Tax
W/holding Taxes (BIR Form 1604) with Alpha
Withheld on Compensation, Expanded &
List of Employees for the last
Final W/holding Taxes (BIR Form 1604)
two (2) years
with Alpha List of Employees
____16. Annual Income Tax Return (BIR Form
____16. Annual Income Tax Return (BIR Form
1702), together with Account Information Form
1702), together with Account Information
(BIR Form 1702 AIF) or Audited
Form (BIR Form 1702 AIF) or Audited
Financial Statements in the absence of the
Financial Statements in the absence of the
form 1702AIF for the last two (2) years
form 1702AIFI
____17. Photocopy of the first pages of Books of
____17. Photocopy of the first pages of Books of
Accounts registered with BIR for the last two (2)
Accounts registered with BIR for the last two (2)
years
years
a. General Ledger
a. General Ledger
b. General Journal
b. General Journal
c. Cash Receipts Book
c. Cash Receipts Book
d. Cash Disbursement Book
d. Cash Disbursement Book
____18. If not using Manual Books of Account, BIR
____18. If not using Manual Books of Account, BIR
Permit to use:
Permit to use:
a. Loose leaf system or
a. Loose leaf system or
b. Computerized Books of Accounts
b. Computerized Books of Accounts
(whichever is applicable)
(whichever is applicable)
____19. BIR Permit to use Loose-Leaf Official
____19. BIR Permit to use Loose-Leaf Official
Receipts and/or Cash Register Machines, if
Receipts and/or Cash Register Machines, if
applicable
applicable
____20. Sample of Official Receipts (OR) registered
____20. Sample of Official Receipts (OR) registered
with and duly stamped by BIR
with and duly stamped by BIR
____21. Exact location/vicinity map/sketch of main
____21. Exact location map/sketch of main office
office with labeled landmarks and name of street.
with labeled landmarks and name of street
______________________________________________
____22. Affidavit of Modus Operandi showing the purpose
___ Initial Payment of ₱1,000 of Application Due
of the organization, list of proposed projects/activities for
___ Full Payment of Balance of Application due
the next two (2) years; target funds & sources; and other
facts deemed relevant to qualification as donee institution.
Reviewed for PCNC by:____________________________________________ Date: __________________
Feb. 29, 2016
