As-Built Configuration

Definition

A special form of installed base. An as-built configuration (ASBC) describes the structure of a
serialized assembly that has been produced and the condition or history of its individual
components.

Use

You can use an as-built configuration to look at the condition and history of a produced
assembly at any time. You can record changes to an as-built configuration in the form of an as-
maintained configuration.

You can use an as-built configuration for complex products for which you need to be able to tell
at all times which assemblies and components have been used in production (for example, an
airplane).

Integration

An as-built configuration is an Installed Base that you can create using existing production data
(process and production orders).

Creation of As-Built Configurations

Use

You use this function if you want to create As-Built Configurations with close reference to the production
process. It enables you to include the creation of an as-built configuration in the production process and
use the production data (order structure, serial number hierarchy).
You can either create an as-built configuration after each individual order (you can integrate creation into
single screen entry of confirmations) or you can create an as-built configuration after completing
production of a finished product.

As-built configurations are created in two stages. First, you assign one or more material and serial
numbers to an existing as-built configuration or identify finished products (material and serial numbers) for
which new as-built configurations are to be created. When you save, new as-built configurations are
created or existing as-built configurations are changed. In this way, you keep on gradually building up as-
built configurations.

Integration

This function is based on the data of Installed Based Management (CS-IB). Therefore, you can also
use the installed base management transactions to create, change and display.

You can use this function for process and production orders.

Prerequisites

A prerequisite for the creation of as-built configurations from production data is that goods
issues and receipts have been carried out for the orders. If the system is to propose serial
numbers, these must be entered when you enter the goods movements.

Features

Processing Types

The following processing types are available:

 List Input

With the list input, you use the keyboard to assign material and serial numbers.

 Node Assignment

Here, you can use a graphical user interface to carry out assignments using Drag &
Drop.
  Creation using a barcode reader

To create assignments, you can read in material and serial numbers that have been
encoded in barcodes.

Creation of As-Built Configurations

The creation of as-built configurations on the basis of assignments can be carried out either in
the dialog, for an individual as-built configuration, or in the background with collective
processing for all processed as-built configurations. If an as-built configuration is created in the
dialog, the user can change it manually before saving.

Integration in the Production Process

 Including the function as a detail area in order confirmation

As-built configurations can be created during Single Screen Entry of Confirmations. For this
process, the corresponding detail area must be inserted into the screen for single screen entry of
confirmations (see Settings for Single Screen Entry). A record is then kept of which serialized
components have been incorporated in the individual assemblies. During confirmation,
assignment is carried out using the list input. However, you can switch to the graphical user
interface (select Assignment tool).

 Automatically linking as-built configurations of subordinate production levels

When a confirmation is saved, the assignments of serialized components to serialized

assemblies are automatically converted to as-built configurations and saved as an
installed base. When as-built configurations are created for the superior production level,
subordinate as-built configurations are automatically linked to the newly created as-built
configurations. Single-level as-built configurations of serialized assemblies are thereby
progressively built up into multi-level as-built configurations for finished products.

Evaluation of Production Data

When production orders and process orders are used, the evaluation of production data is
supported in the following way:

 Entry help for the list input

 When using the list input to create an assignment, you can set up the system so that it
automatically enters the material numbers of components, which have been
incorporated in a serialized assembly according to the manufacturing order, into the
component list (choose Explode). To complete the assignments for the serialized
assemblies, you then only have to add the related serial numbers.

 Assignment proposals for node assignment

If serialized components have already been withdrawn for an order, the serial number
hierarchy for this order can be exploded (choose Explode). All possible assignments
are represented in a tree structure (single-level or multi-level).

 Checking assignments

If you create an assignment, the system carries out a consistency check using the
production data (order structure, serial number hierarchy). In the case of an error, you
can decide whether or not you want to execute assignment. You can also reverse an
assignment (choose ).

 Transferring production data

When you create an as-built configuration based on assignments, production data is

automatically transferred to the items of the as-built configuration (plant, batch, revision
level, quantity, unit of measure).

 Order quantity 1

For a serialized assembly that is produced from an order with a quantity of 1, the
subordinate assignments are clearly defined if their serialized components have already
been withdrawn. In this case, all subordinate assignments are generated automatically
by the system when this serialized assembly is assigned as a component.

 Automatic assignment of components that are not serialized

When an as-built configuration is created on the basis of the defined assignments, the
system creates automatic assignments of components that are not serialized. In this
process, the system determines the component quantities automatically.

Creating/Changing As-Built Configurations Using the

List Input
Use

You use this procedure within the production process, if the production data is available on shop
floor papers.

Procedure

1. Choose Logistics  Customer Service  Management of technical objects  Installed

base  Create (special)  With reference to production data or Logistics  Plant
maintenance  Management of technical objects  Installed base  Create
(special)  With reference to production data.

In the standard system, the list input screen appears. To change the type of processing,
choose List<->Tree.

2. Enter the material number and serial number of the assembly to which you want to
assign components.
3. Enter the components that you want to assign, with the corresponding serial numbers.
To do this, you have the following options:

o Choose Explode. The serialized components assigned to the material are

listed. Enter the serial numbers. You can delete the components from the list that
you now do not want to copy to the as-built configuration.
o Enter the components and serial numbers manually.

4. Choose Transfer.

The assigned components are transferred to the as-built configuration, but are not yet
saved (item marked with ). Components that are already stored in an as-built
configuration are marked with . To reverse an assignment, select the assignment and
choose .

5. Select the top-level material in the as-built configuration. You have the following options
when you save:

You choose You create assignment(s)

Create/change as-built in foreground as an as-built configuration by switching to the

transaction for installed base management. Then,
 the installed base is only saved when you select
the symbol for saving in installed base
management. Before saving, you can still make
manual changes or additions.

Create/change as-built in background as an as-built configuration without switching to

installed base management.

Creating/Changing As-Built Configurations Using

Node Assignment

Use

You use this procedure if withdrawals of serialized components already exist.

Procedure

1. Choose Logistics  Customer Service  Management of technical objects  Installed

base  Create (special)  With reference to production data or Logistics  Plant
maintenance  Management of technical objects  Installed base  Create
(special)  With reference to production data.

In the standard system, the list input screen appears. To change the type of processing,
choose List<->Tree.

2. Enter an order number or a material with serial number.

3. You define whether explosion of the order structure is to be single-level or multi-level.

o If you choose single-level, then you create the as-built configuration for the order
entered. This scenario can be used for creation during the production process.
o If you choose multi-level, then you also create as-built configurations for the
subordinate orders. This scenario can be used for creation after production. In
this case, you enter the order for the finished product.

4. Choose Explode.
 The order structure is displayed in the left half of the screen. Under the order structure
you see the available serial numbers for the material that is selected in the order
structure. Serial numbers that are already used in an as-built configuration are marked
with . Serial numbers that are not yet used in an as-built configuration are marked
with .

5. You can now create new as-built configurations or change existing as-built
configurations.

To create a new as-built configuration, proceed as follows:

a. Select the material for which you want to create a new as-built configuration.

The serial numbers that are available for this material appear.

b. Select the serial number (item is marked with ).

c. Assign the serial number to the item As-built configuration.
d. You can extend an as-built configuration by carrying out more assignments (see
change).

To change (extend) an existing as-built configuration, proceed as follows:

a. Select the material for which you want to change the as-built configuration.

The serial numbers that are available for this material appear.

b. Select the serial number (item is marked with ).

c. Assign the serial number to the item As-built configuration.

An existing as-built configuration appears on the right of the screen.

d. Select the material that you want to assign to an item of the existing as-built
configuration.
e. Select the serial number (item is marked with ).
f. Assign the serial number to an item of the existing as-built configuration using
Drag&Drop.

The assigned materials are transferred to the structure, but are not yet saved in the as-
built configuration ( symbol for a component, for the top-level material in an as-built
configuration). Materials that are already part of an as-built configuration are marked
with the symbol. To reverse an assignment, select the assignment and choose .
 You can also carry out assignment by selecting the serial number and the item in
the as-built configuration to which you want to assign the serial number and then
choose .

6. Select the top-level material in the as-built configuration. You have the following options
when you save:

You choose You create assignment(s)

Create/change as-built in foreground as an as-built configuration by switching to the

transaction for installed base management. Then,
the installed base is only saved when you select
the symbol for saving in installed base
management. Before saving, you can still make
manual changes or additions.

Create/change as-built in background as an as-built configuration without switching to

installed base management.