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Drysys HSE File PDF

Drysys is an engineering company committed to occupational health and safety. Its policy is to provide a safe and healthy working environment for employees, contractors, and visitors. It aims to comply with relevant laws and standards and continually improve its health and safety systems. The policy outlines responsibilities to establish risks, provide training, protective equipment, and maintain safety. It also promotes open dialogue with stakeholders to build understanding and share responsibility for meeting policy requirements.

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0% found this document useful (0 votes)

513 views474 pages

Drysys HSE File PDF

Uploaded by

Joachim

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

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Occupational Health and Safety Policy

Drysys s a design and construct engineering company that specialises in delivering fully functional plant & equipment
Drysys is committed to a philosophy of sustainable development and continual improvement.

Drysys acknowledges that it has a duty and responsibility to ensure, so far as is reasonably practicable, the health, safety
and welfare of all who are involved in and affected by its operations and activities.

It is the policy of the company to provide and maintain, as far as is reasonably practicable, a working environment that is
safe and without risk to the health of employees, management, contactors, visitors and others who might be affected by
its operations and activities.

It is the policy of the company to ensure, as far as is reasonably practicable, the sustainable use of natural resources and
to prevent or minimise harm to the environment arising out of its operations and activities.
To these ends the company will allocate sufficient resources and sound management systems to the fulfilment of this
policy.

Drysys will comply with all relevant and applicable legal statues and requirements, approved codes of practice,
corporate and company standards and where applicable internationally recognised standards and best operating
practices.

In particular, the company, through its committees, heads of department, supervisors and employees, so far as is
reasonably practicable, will:

• Establish potential risks resulting from its operations and activities that the environment, employees,
contractors, visitors and other persons may be exposed to
• Provide, maintain and continually improve environmentally sustainable, safe and healthy working conditions
and systems of work
• Provide and maintain safe plant and machinery
• Provide relevant and necessary information, instruction, training and supervision to employees and
management
• Provide and maintain appropriate protective equipment and supervise its use.

In achieving the objectives of this policy, Drysys, will promote and maintain open and constructive dialogue and working
relations with employees, local communities, regulatory agencies, business organisations and other affected and
interested parties to:

• Build relations based on honesty, openness, mutual trust and involvement

• Increase knowledge and enhance mutual understanding in matters of common concern
• Share responsibility for meeting the requirements of this policy
• Communicate this policy to employees, contactors, relevant stakeholders and other interested parties.

This policy will be reviewed regularly (annually) to reflect the company’s commitment to the principles of sustainable
development and continual improvement.

………………………………………………………… ………………………………………… ………………………………………. …../…../……….

Initials & Surname Designation Signature Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Application for Construction Work Permit
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993

Regulation 3 of the Construction Regulations, 2014

3. (1) A client who intends to have construction work carried out, must at least 30 days before that work is to be
carried out apply to the provincial director in writing for a construction work permit to perform construction
work if the intended construction work will-
(a) exceed 180 days;
(b) will involve more than 1800 person days of construction work; or
(c) the works contract is of a value equal to or exceeding thirteen million rand or Construction Industry
Development Board (CIDB) grading level 6.

(2) An application contemplated in subregulation (1) must be done in a form similar to Annexure 1.

♦ RELATED DOCUMENTS
• Annexure 1 : Application for a Permit to do Construction Work
• Contact details of Department of Labour Offices
ANNEXURE 1
APPLICATION FOR A PERMIT TO DO CONSTRUCTION WORK
[In terms of Regulation 3(2) of Construction Regulations, 2014]

This application must be submitted with the following documents:

1. Health and Safety specification.
2. Health and Safety plan.
3. Baseline risk assessment.

1. Name and postal address of principal contractor:

2. Details of the Agent

a. Title, Surname and Initials

b. Identity number/Passport Number

c. Registration number with SACPCMP

d. Office Tel. Number and/or Mobile number

e. Postal address

3. Name, postal address and telephone numbers of the appointed principal contractor:

4. Name, postal address and telephone numbers of designer of the project:

5. Name, postal address and telephone numbers of the following persons:

a. Construction Manager:

b. Construction Health and Safety Manager:

c. Construction Health and Safety Officer:

6. Exact physical address of the construction and site office:

7. Nature of construction work:

8. Expected commencement date:

9. Expected completion date:

10. Estimated maximum number of persons on the construction site:

11. Planned number of contractors on site accountable to principal contractor:

12. Name(s) of contractors appointed:

13. Signature of Client/Client’s Agent

14. Signature of the Principal Contractor

FOR OFFICE ONLY

Authorization LABOUR CENTRE OFFICIAL APPROVAL STAMP

/Unique No.

15. Date of application

16. Submitted documents prescribed in Construction Regulation 5(4) (Please Tick )

CR 5(1)(a) CR 5(1)(b) CR 5(1); (C-S)

17. Result of the application (Please Tick ) Approved Declined

18. Reason for declining the application:

19. Signature of Supervisor

20. Signature of revoking Officer/ lnspector

Department  of Labour: Contact Details
Provincial Offices
Limpopo (Polokwane) Tel (015) 290 1744 Fax (015) 290 1608 Private Bag X9368, 0700
Mpumalanga (Witbank) Tel (013) 655 8700 Fax (013) 656-0233 Private Bag X7263, 1035
Gauteng North (Pretoria) Tel (012) 309 5000 Fax (012) 320-2367 PO Box 393, 0001
Gauteng South (Johannesburg) Tel (011) 853 0300 Fax (011) 834-3050 PO Box 4560, 2000
Free State (Bloemfontein) Tel (051) 505 6200 Fax (051) 447-9353 PO Box 522, 9300
North West (Mafikeng) Tel (018) 387 1800 Fax (018) 384-2745 Private Bag X2040, 2735
KwaZulu-Natal (Durban) Tel (031) 336 1500 Fax (031) 305-9540 PO Box 940, 4000
Northern Cape (Kimberley) Tel (053) 838 1500 Fax (053) 838-1604 Private Bag X5012, 8300
Eastern Cape (East London) Tel (043) 701 3000 Fax (043) 722-1012 Private Bag X9005, 5200
Western Cape (Cape Town) Tel (021) 460 5911 Fax (021) 465-3642 PO Box 872, 8000

Department of Labour – Labour Centres

Eastern Cape
Aliwal North Tel (051) 633 2633 Lusikisiki Tel (039) 253 1996
Butterworth Tel (047) 491 0656 Maclear Tel (045) 932 1424
Cradock Tel (048) 881 3010 Mdantsane Tel (043) 761 3151
East London Tel (043) 702 7500 Mount Ayliff Tel (039) 254 0282
Fort Beaufort Tel (046) 645 4686 Port Elizabeth Tel (041) 506 5000
Graaff-Reinet Tel (049) 892 2142 Queenstown Tel (045) 807 5400
Grahamstown Tel (046) 622 2104 Uitenhage Tel (041) 992 4627
King William’s Town Tel (043) 643 4756 Mthatha (Umtata) Tel (047) 501 5620

Free State
Bethlehem Tel (058) 303 5293 Petrusburg Tel (053) 574 0932
Bloemfontein Tel (051) 411 6400 Phuthaditjhaba Tel (058) 713 0373
Botshabelo Tel (051) 534 3789 Sasolburg Tel (016) 970 3200
Ficksburg Tel (051) 933 2299 Thaba nchu Tel (051) 873 2004
Harrismith Tel (058) 623 2977 Welkom Tel (057) 391 0200
Kroonstad Tel (056) 215 1812 Zastron Tel (051) 673 1471
Parys Tel (056) 811 3043

Gauteng North
Atteridgeville Tel (012) 373 4435 Randfontein Tel (011) 693 3618
Benoni Tel (011) 747 9600 Soshanguve Tel (012) 799 7395
Bronkhorstspruit Tel (013) 932 0197 Pretoria Tel (012) 309 5050
Krugersdorp Tel (011) 955 4420 Springs Tel (011) 362 6636
Mamelodi Tel (012) 805 5090 Nigel Tel (011) 814 7095
Department of Labour – Labour Centres
Gauteng South
Alberton Tel(011) 861 6130 Sebokeng Tel (016) 592 3825
Boksburg Tel (011) 898 3340 Soweto Tel (011) 983 8700
Brakpan Tel (011) 744 9000 Temba Tel (012) 727 1436
Carletonville Tel (018) 788 3281 Roodepoort Tel (011) 766 2000
Germiston Tel (011) 345 6363 Vanderbijlpark Tel (016) 981 0280
Kempton Park Tel (011) 975 9301 Vereeniging Tel (016) 430 0000
New Canada Tel (011) 474 2468 Johannesburg Tel (011) 853 0300
Sandton Tel 011) 444 7631

KwaZulu-Natal
Durban Tel (031) 336 1500 Port Shepstone Tel (039) 685 2406/7
Dundee Tel (034) 212 3147 Prospecton Tel (031) 913 9700
Estcourt Tel (036) 352 2161 Richmond Tel (033) 212 2768
Kokstad Tel (039) 727 2140 Richards Bay Tel (035) 780 8700
Ladysmith Tel (036) 638 1900 Stanger Tel (032) 551 4291
Newcastle Tel (034) 312 6038 Ulundi Tel (035) 879 8800
Pietermaritzburg Tel (033) 341 5300 Verulam Tel (032) 541 5600
Pinetown Tel (031) 701 7740 Vryheid Tel (034) 980 8992

Limpopo
Giyani Tel (015) 812 9041 Polokwane Tel (015) 290 1744
Lebowakgomo Tel (015) 633 9360 Mokopane Tel (015) 491 5973
Lephalele Tel (014) 763 2162 Seshego Tel (015) 223 7020/2
Makhado Tel (015) 516 0207 Thohoyandou Tel (015) 960 1300
Modimolle Tel (014) 717 1046 Tzaneen Tel (015) 306 2600
Phalaborwa Tel (015) 781 5114

Mpumalanga
Barberton Tel (013) 712 3066 Kwamhlanga Tel (013) 947 3173
Bethal Tel (017) 647 2383 Mashishing Tel (013) 235 2368
Carolina Tel (017) 843 1077 Middelburg Tel (013) 283 3600
Eerstehoek Tel (017) 883 2414 Mbombela Tel (013) 753 2844
Emalahleni Tel (013) 653 3800 Piet Retief Tel (017) 826 1883
Ermelo Tel (017) 819 7632 Sabie Tel (013) 764 2105
Mswazi Madonsela Tel (017) 819 7632 Secunda Tel (017) 631 2585
Evander Tel (017) 632 2295 Standerton Tel (017) 712 1351
Groblersdal Tel (013) 262 3150 Volksrust Tel (017) 735 2994

Northern Cape
Calvinia Tel (027) 341 1280 Postmasburg Tel (053) 313 0641
De Aar Tel (053) 631 0455 Springbok Tel (027) 718 1058
Kimberley Tel (053) 838 1500 Upington Tel (054) 331 1752
Kuruman Tel (053) 712 3870
Department of Labour – Labour Centres
North West
Brits Tel (012) 252 3068 Mafikeng Tel (018) 381 1010
Christiana Tel (053) 441 2120 Potchefstroom Tel (018) 297 5100
Garankuwa Tel (012) 702 4525 Rustenburg Tel (014) 592 8214
Klerksdorp Tel (018) 464 8700 Taung Tel (053) 994 1679
Lichtenburg Tel (018) 632 4323 Temba Tel (012) 717 7059
Mogwase Tel (014) 555 5693 Vryburg Tel (053) 927 5221

Western Cape
Beaufort West Tel (023) 414 3427 Mossel Bay Tel (044) 691 1140
Bellville Tel (021) 941 7000 Oudtshoorn Tel (044) 203 6100
Cape Town Tel (021) 468 5500 Paarl Tel (021) 872 2020
George Tel (044) 801 1200 Somerset West Tel (021) 852 6535
Knysna Tel (044) 302 6800 Vredenburg Tel (022) 715 1627
Mitchell’s Plain Tel (021) 391 0591 Worcester Tel (023) 346 5200
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Notification of Construction Work
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 4 of the Construction Regulations, 2014

4 (1) A contractor who intends to carry out any construction work other than work contemplated in regulation 3(1),
must at least 7 days before that work is to be carried out notify the provincial director in writing in a form
similar to Annexure 2 if the intended construction work will-
(a) include excavation work;
(b) include working at a height where there is risk of falling;
(c) include the demolition of a structure; or
(d) include the use of explosives to perform construction work.

(2) A
contractor who intends to carry out construction work that involves construction of a single storey dwelling
for a client who is going to reside in such dwelling upon completion , must at least 7 days before that work is
to be carried out notify the provincial director in writing in a form similar to Annexure 2

♦ RELATED DOCUMENTS
• Annexure 2 : Notification of Construction Work
Annexure 2
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
(Regulation 4 of the Construction Regulations, 2014)

NOTIFICATION OF CONSTRUCTION WORK

1. (a) Name and postal address of principal contractor:

_____________________________________________________________________________________________________________________________
(b) Name and tel. no of principal contractor’s contact person:
_____________________________________________________________________________________________________________________________
2. Principal contractor’s compensation registration number:
_____________________________________________________________________________________________________________________________
3. (a) Name and postal address of client:
_____________________________________________________________________________________________________________________________
(b) Name and tel. no of client’s contact person or agent:
_____________________________________________________________________________________________________________________________
4. (a) Name and postal address of designer(s) for the project:
_____________________________________________________________________________________________________________________________
(b) Name and tel. no of designer(s) contact person:
_____________________________________________________________________________________________________________________________
5. Name and telephone number of principal contractor’s construction supervisor on site appointed in terms of
regulation 8(1).
_____________________________________________________________________________________________________________________________
6. Name(s) of principal contractor’s sub-ordinate supervisors on site in terms of regulation 8(2).
_____________________________________________________________________________________________________________________________
7. Exact physical address of the construction site or site office:
_____________________________________________________________________________________________________________________________
8. Nature of the construction work:
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
9. Expected commencement date:_________________________________________________________________________________________
10. Expected completion date:_______________________________________________________________________________________________
11. Estimated maximum number of persons on the construction site.__________________________________________________
Total:___________________________________ Male:______________________________________ Female:_______________________________
12. Planned number of contractors on the construction site accountable to principal contractor:
_____________________________________________________________________________________________________________________________
13. Names(s) of contractors already selected.______________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________

_____________________________________________________________ ______________________________________________________
Principal Contractor Date

_____________________________________________________________ ______________________________________________________
Client’s Agent (where applicable) Date

_____________________________________________________________ ______________________________________________________
Client Date

_____________________________________________________________ ______________________________________________________
Principal Contractor Date

*
THIS DOCUMENT IS TO BE FORWARDED TO THE OFFICE OF THE DEPARTMENT OF LABOUR PRIOR TO
COMMENCEMENT OF WORK ON SITE.
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Duties of Client
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 5 of the Construction Regulations, 2014

5. (1) A client must-

(a) prepare a baseline risk assessment for an intended construction work project;
(b) prepare a suitable, sufficiently documented and coherent site specific health and safety specification for
the intended construction work based on the baseline risk assessment contemplated in paragraph (a);
(c) provide the designer with the health and safety specification contemplated in paragraph (b);
(d) ensure that the designer takes the prepared health and safety specification into consideration during
the design stage;
(e) ensure
that the designer carries out all responsibilities contemplated in regulation 6;
(f) include
the health and safety specification in the tender documents;
(g) ensure that potential principal contractors submitting tenders have made adequate provision for the
cost of health and safety measures;
(h) ensure that the principal contractor to be appointed has the necessary competencies and resources to
carry out the construction work safely;
(i) take reasonable steps to ensure co-operation between all contractors appointed by the client to enable
each of those contractors to comply with these Regulations;
(j) ensure before any work commences on a site that every principal contractor is registered and in good
standing with the compensation fund or with a licensed compensation insurer as contemplated in the
Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993);
(k) appoint
every principal contractor in writing for the project or part thereof on the construction site;
(l) discuss and negotiate with the principal contractor the contents of the principal contractor’s health
and safety plan contemplated in regulation 7(1), and must thereafter finally approve that plan for
implementation;
(m) ensure that a copy of the principal contractor’s health and safety plan is available on request to an
employee, inspector or contractor;
(n) t ake reasonable steps to ensure that each contractor’s health and safety plan contemplated in regulation
7(1)(a) is implemented and maintained;
(o) ensure
that periodic health and safety audits and document verification are conducted at intervals
mutually agreed upon between the principal contractor and any contractor, but at least once every 30
days;
(p) e nsure that a copy of the health and safety audit report contemplated in paragraph (o) is provided to the
principal contractor within seven days after the audit;
(q) stop
any contractor from executing a construction activity which poses a threat to the health and safety
of persons which is not in accordance with the client’s health and safety specifications and the principal
contractor’s health and safety plan for the site;
(r) where
changes are brought about to the design or construction work, make sufficient health and safety
information and appropriate resources available to the principal contractor to execute the work safely;
and
(s) ensure
that the health and safety file contemplated in regulation 7(1)(b) is kept and maintained by the
principal contractor.

(2) Where
a client requires additional work to be performed as a result of a design change or an error in
construction due to the actions of the client, the client must ensure that sufficient safety information and
appropriate additional resources are available to execute the required work safely.
(3) Where
a fatality or permanent disabling injury occurs on a construction site, the client must ensure that the
contractor provides the provincial director with a report contemplated in section 24 of the Act, in accordance
with regulations 8 and 9 of the General Administrative Regulations, 2013, and that the report includes the
measures that the contractor intends to implement to ensure a safe construction site as far as is reasonably
practicable.

(4) Where
more than one principal contractor is appointed as contemplated in subregulation (1)(k), the client
must take reasonable steps to ensure co-operation between all principal contactors and contractors in order
to ensure compliance with these Regulations.

(5) Where
a construction work permit is required as contemplated in regulation 3(1), the client must, without
derogating from his or her health and safety responsibilities or liabilities, appoint a competent person in
writing as an agent to act as his or her representative, and where such an appointment is made the duties
that are imposed by these Regulations upon a client, apply as far as reasonably practicable to the agent so
appointed.

(6) Where
notification of construction work is required as contemplated in regulation 4(1), the client may,
without derogating from his or her health and safety responsibilities or liabilities, appoint a competent person
in writing as an agent to act as his or her representative, and where such an appointment is made the duties
that are imposed by these Regulations upon a client, apply as far as reasonably practicable to the agent so
appointed: Provided that, where the question arises as to whether an agent is necessary, the decision of an
inspector is decisive.

agent contemplated in subregulations (5) and (6) must-

(7) An
(a) manage the health and safety on a construction project for the client; and
(b) be registered with a statutory body approved by the Chief Inspector as qualified to perform the required
functions;

(8) When the chief inspector has approved a statutory body as contemplated in subregulation (7)(b), he or she
must give notice of that approval in the Gazette.
________________________________________________________________________________________________________________________________________

ACKNOWLEDGEMENT OF RECEIPT

I/We___________________________________________________________________________________________________________________________________
(Representing the Principal Contractor*; Contractor/employer)
have satisfied myself with the contents of the pre-construction Health and Safety Specification, and shall ensure that the
Principal Contracto/Contractors and its personnel comply with all obligations/requirements in respect thereof.

_____________________________________________________________ ______________________________________________________
Signature of Principal Contractor/Contractor Date

_____________________________________________________________ ______________________________________________________
Signature of Client/Client’s Agent Date

♦ RELATED DOCUMENTS
• Appointment of Principal Contractor
• Appointment of Client’s Agent (where a construction work permit is required)
• Appointment of Client’s Agent (where notification of construction work required)
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 5 of the Construction Regulations, 2014

APPOINTMENT OF PRINCIPAL CONTRACTOR

5. (1) A client must-

(k) appoint every principal contractor in writing for the project or part thereof on the construction site;

I/We,__________________________________________________________________________________________________________________________________
(client’s name)

hereby appoint:______________________________________________________________________________________________________________________
(name of principal contractor)

as the principal contractor for the construction work/project to be carried out at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction work and site office)

The appointed principal contractor accepts the appointment and confirms that he/she is conversant with all relevant
statutory provisions and regulations of the Occupational Health and Safety Act, 1993, with regard to carrying out
construction work.

_____________________________________________________________ ______________________________________________________
Signature of Client Date

_____________________________________________________________ ______________________________________________________
Signature of Principal Contractor Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 5 of the Construction Regulations, 2014

APPOINTMENT OF CLIENT’S AGENT

(where a construction work permit is required)

5. (5) Where a construction work permit is required as contemplated in regulation 3(1), the client must, without
derogating from his or her health and safety responsibilities or liabilities, appoint a competent person in
writing as an agent to act as his or her representative, and where such an appointment is made the duties
that are imposed by these Regulations upon a client, apply as far as reasonably practicable to the agent so
appointed.

I/We,__________________________________________________________________________________________________________________________________
(principal contractor’s/contractor’s name)

hereby appoint:______________________________________________________________________________________________________________________
(name of client’s agent)

as my Agent for the Construction work to be carried out at:

________________________________________________________________________________________________________________________________________
(exact physical address of the construction work and site office)

The appointed Agent accepts the appointment and confirms that he/she is conversant with all relevant statutory
provisions and regulations of the Occupational Health and Safety Act, 1993, with regard to carrying out construction
work.

_____________________________________________________________ ______________________________________________________
Signature of Client Date

_____________________________________________________________ ______________________________________________________
Signature of Client’s Agent Date

_____________________________________________________________
Agent’s SACPCMP Registration Number
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 5 of the Construction Regulations, 2014

APPOINTMENT OF CLIENT’S AGENT

(where notification of construction work required)

5. (6) Where notification of construction work is required as contemplated in regulation 4(1), the client may,
without derogating from his or her health and safety responsibilities or liabilities, appoint a competent
person in writing as an agent to act as his or her representative, and where such an appointment is made
the duties that are imposed by these Regulations upon a client, apply as far as reasonably practicable to
the agent so appointed: Provided that, where the question arises as to whether an agent is necessary, the
decision of an inspector is decisive.

as my Agent for the Construction work to be carried out at:

_____________________________________________________________ ______________________________________________________
Signature of Client Date

_____________________________________________________________ ______________________________________________________
Signature of Client’s Agent Date

_____________________________________________________________
Agent’s SACPCMP Registration Number
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Duties of Designer
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 6 of the Construction Regulations, 2014

6. (1) The designer of a structure must-

ensure that the applicable safety standards incorporated into these Regulations under section 44 of the Act are
complied with in the design;take into consideration the health and safety specification submitted by the client;
(b) before the contract is put out to tender, make available in a report to the client-

(i) all
relevant health and safety information about the design of the relevant structure that may affect
the pricing of the construction work;
(ii) the geotechnical-science aspects, where appropriate; and
(iii) the loading that the structure is designed to withstand;

(d) inform
the client in writing of any known or anticipated dangers or hazards relating to the construction
work, and make available all relevant information required for the safe execution of the work upon being
designed or when the design is subsequently altered;
(e) refrain from including anything in the design of the structure necessitating the use of dangerous
procedures or materials hazardous to the health and safety of persons, which can be avoided by
modifying the design or by substituting materials;
(f) take
into account the hazards relating to any subsequent maintenance of the relevant structure and
must make provision in the design for that work to be performed to minimize the risk;
(g) when mandated by the client to do so, carry out the necessary inspections at appropriate stages to verify
that the construction of the relevant structure is carried out in accordance with his design: Provided that
if the designer is not so mandated, the client’s appointed agent in this regard is responsible to carry out
such inspections;
(h) when mandated as contemplated in paragraph (g), stop any contractor from executing any construction
work which is not in accordance with the relevant design’s health and safety aspects: Provided that if the
designer is not so mandated, the client’s appointed agent in that regard must stop that contractor from
executing that construction work;
(i) when
mandated as contemplated in paragraph (g), in his or her final inspection of the completed
structure in accordance with the National Building Regulations, include the health and safety aspects of
the structure as far as reasonably practicable, declare the structure safe for use, and issue a completion
certificate to the client and a copy thereof to the contractor; and
(j) the design stage, take cognisance of ergonomic design principles in order to minimize ergonomic
during
related hazards in all phases of the life cycle of a structure.

(2) The designer of temporary works must ensure that-

(a) all
temporary works are adequately designed so that it will be capable of supporting all anticipated
vertical and lateral loads that may be applied;
(b) the
designs of temporary works are done with close reference to the structural design drawings issued
by the contractor, and in the event of any uncertainty consult the contractor;
(c) all drawings and calculations pertaining to the design of temporary works are kept at the office of the
temporary works designer and are made available on request by an inspector; and
(d) the
loads caused by the temporary works and any imposed loads are clearly indicated in the design.

♦ RELATED DOCUMENTS
• Appointment of the Designer of Temporary Works
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 12 of the Construction Regulations, 2014

APPOINTMENT: DESIGNER OF TEMPORARY WORKS

12. (1) A contractor must appoint a temporary works designer in writing to design, inspect and approve the
erected temporary works on site before use.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is reminded that he/she is required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure safe scaffolding work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(appointee’s name)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Duties of Principal Contractor and Contractor
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 7 of the Construction Regulations, 2014

7 (1) A principal contractor must-

(a) provide and demonstrate to the client a suitable, sufficiently documented and coherent site specific
health and safety plan, based on the client’s documented health and safety specifications contemplated
in regulation 5(1) (b), which plan must be applied from the date of commencement of and for the
duration of the construction work and which must be reviewed and updated by the principal contractor
as work progresses;
(b) open
and keep on site a health and safety file, which must include all documentation required in terms
of the Act and these Regulations, which must be made available on request to an inspector, the client,
the client’s agent or a contractor; and
(c) on appointing any other contractor, in order to ensure compliance with the provisions of the Act-
(i) provide contractors who are tendering to perform construction work for the principal contractor,
with the relevant sections of the health and safety specifications contemplated in regulation 5(1)
(b) pertaining to the construction work which has to be performed;
(ii) ensure that potential contractors submitting tenders have made sufficient provision for health and
safety measures during the construction process;
(iii)
ensure that no contractor is appointed to perform construction work unless the principal
contractor is reasonably satisfied that the contractor that he or she intends to appoint, has the
necessary competencies and resources to perform the construction work safely;
(iv) ensure prior to work commencing on the site that every contractor is registered and in good
standing with the compensation fund or with a licensed compensation insurer as contemplated in
the Compensation for Occupational Injuries and Diseases Act, 1993;
(v) appoint each contractor in writing for the part of the project on the construction site;
(vi take reasonable steps to ensure that each contractor’s health and safety plan contemplated in
subregulation (2)(a) is implemented and maintained on the construction site;
(vii) ensure that the periodic site audits and document verification are conducted at intervals mutually
agreed upon between the principal contractor and any contractor, but at least once every 30 days;
(viii) stop
any contractor from executing construction work which is not in accordance with the
client’s health and safety specifications and the principal contractor’s health and safety plan
for the site or which poses a threat to the health and safety of persons;
(ix) where
changes are brought about to the design and construction, make available sufficient health
and safety information and appropriate resources to the contractor to execute the work safely; and
(x) discuss
and negotiate with the contractor the contents of the health and safety plan contemplated
in subregulation (2) (a), and must thereafter finally approve that plan for implementation;

(d) ensure
that a copy of his or her health and safety plan contemplated in paragraph (a), as well as the
contractor’s health and safety plan contemplated in subregulation (2)(a), is available on request to an
employee, an inspector, a contractor, the client or the client’s agent;
(e) hand over a consolidated health and safety file to the client upon completion of the construction work
and must, in addition to the documentation referred to in subregulation (2)(b), include a record of all
drawings, designs, materials used and other similar information concerning the completed structure;
(f) in addition to the documentation required in the health and safety file in terms of paragraph (c)(v) and
subregulation (2)(b), include and make available a comprehensive and updated list of all the contractors
on site accountable to the principal contractor, the agreements between the parties and the type of work
being done; and
(g) ensure that all his or her employees have a valid medical certificate of fitness specific to the construction
work to be performed and issued by an occupational health practitioner in the form of Annexure 3.

(2) A contractor must prior to performing any construction work-

(a) provide
and demonstrate to the principal contractor a suitable and sufficiently documented health and
safety plan, based on the relevant sections of the client’s health and safety specification contemplated
in regulation 5(1)(b) and provided by the principal contractor in terms of subregulation (1)(a), which
plan must be applied from the date of commencement of and for the duration of the construction work
and which must be reviewed and updated by the contractor as work progresses;
(b) open and keep on site a health and safety file, which must include all documentation required in terms of
the Act and these Regulations, and which must be made available on request to an inspector, the client,
the client’s agent or the principal contractor;
(c) before
appointing another contractor to perform construction work be reasonably satisfied that the
contractor that he or she intends to appoint has the necessary competencies and resources to perform
the construction work safely;
(d) co-operate with the principal contractor as far as is necessary to enable each of them to comply with the
provisions of the Act; and
(e) as far as is reasonably practicable, promptly provide the principal contractor with any information
which might affect the health and safety of any person at work carrying out construction work on the
site, any person who might be affected by the work of such a person at work, or which might justify a
review of the health and safety plan.

(3) Where a contractor appoints another contractor to perform construction work, the duties determined in
subregulation (1)(b) to (g) that apply to the principal contractor apply to the contractor as if he or she were
the principal contractor.

principal contractor must take reasonable steps to ensure co-operation between all contractors appointed
(4) A
by the principal contractor to enable each of those contractors to comply with these Regulations.

contractor may allow or permit any employee or person to enter any site, unless that employee or person
(5) No
has undergone health and safety induction training pertaining to the hazards prevalent on the site at the time
of entry.

(6) A contractor must ensure that all visitors to a construction site undergo health and safety induction pertaining
to the hazards prevalent on the site and must ensure that such visitors have the necessary personal protective
equipment.

(7) A
contractor must at all times keep on his or her construction site records of the health and safety induction
training contemplated in subregulation (6) and such records must be made available on request to an
inspector, the client, the client’s agent or the principal contractor;.

(8) A
contractor must ensure that all his or her employees have a valid medical certificate of fitness specific to the
construction work to be performed and issued by an occupational health practitioner in the form of Annexure 3.

♦ RELATED DOCUMENTS
• Appointment of the Contractor – Construction Regulation 7(1)(c)(v)
• Annexure 3 Medical : Certificate of Fitness
• Health and Safety Plan:
The
OH&S plan must be compiled by the Contractor and will be based on the Clients’ Specifications, by conducting
Risk Assessments and using this Manual (refer Section 1.8)
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 7 of the Construction Regulations, 2014

APPOINTMENT OF CONTRACTOR

7. (1) A principal contractor must-

(c) on appointing any other contractor, in order to ensure compliance with the provisions of the Act-
(i) provide
contractors who are tendering to perform construction work for the principal
contractor, with the relevant sections of the health and safety specifications contemplated in
regulation 5(1)(b) pertaining to the construction work which has to be performed;
(ii) ensure
that potential contractors submitting tenders have made sufficient provision for health
and safety measures during the construction process;
(iii) ensure
that no contractor is appointed to perform construction work unless the principal
contractor is reasonably satisfied that the contractor that he or she intends to appoint, has the
necessary competencies and resources to perform the construction work safely;
(iv) ensure
prior to work commencing on the site that every contractor is registered and in good
standing with the compensation fund or with a licensed compensation insurer as contemplated
in the Compensation for Occupational Injuries and Diseases Act, 1993;
(v) appoint
each contractor in writing for the part of the project on the construction site;

I/We,__________________________________________________________________________________________________________________________________
(principal contractor’s name)
hereby appoint_______________________________________________________________________________________________________________________
(contractor’s name)
as the contractor responsible for___________________________________________________________________________________________________
(exact physical address of the construction site or site office)
to carry out the work of_____________________________________________________________________________________________________________
(description of construction work in terms of Regulation 7(1)(c)(v) of the Construction Regulations)
The appointed contractor shall ensure that:
• all
the requirements in terms of the Act and in particular in terms of the Construction Regulations are met and that
all contractors appointed by the contractor, and reporting to him/her, comply with the requirements as stipulated
in the Construction Regulations,
• all
the information and specifications to ensure that the construction work is carried out in a safe manner, are
carried over to all contractors appointed by and reporting to the contractor,
• all
records, registers and required lists are maintained and that all persons appointed to carry out tasks as
stipulated by these regulations are competent and have the necessary resources to complete their tasks effectively
in such a manner that health and safety is not in any manner compromised, and

The appointed contractor shall submit a weekly written report on all shortfalls that have not been met in terms of the
Construction Regulations to the principal contractor.

This appointment is valid from ____________________________ (insert date) to the completion of the stipulated
construction work.

________________

Signature of Principal Contractor Designation Date
♦ ACCEPTANCE OF APPOINTMENT
The contractor hereby accepts the appointment and declares that he/she understands the implications of the
appointment as specified above.

________________

Signature of Contractor Designation Date
Annexure 3
OCCUPATIONAL HEALTH AND SAFETY ACT, 85 0F 1993 Construction Regulations. 2014

Medical Certificate of Fitness

Name of Employee_____________________________________________ ID Number_Co. Number________

Job Specific Requirements Protective

*Possible Exposures Equipment
e.g. Operating Mobile Crane,
e.g. noise, heat, fall risk, confined space, etc. Digging Trenches, Erecting e.g. Dust Respirator
Formwork and Supportwork, etc. (light Duty),
Welding Gloves, etc.
*Occupation

e.g. General
Worker, Welder,
Bricklayer, Steel
Fixer, Mobile
Crane Operator, etc.
* The Employer to complete the information in the spaces marked with an * before sending the Employee for a medical examination

Declaration by the Medical Examiner:

I certify that I have hy examination and testing using the above criteria specified by the employer, satisfied myself that the above mentioned
The employee is fit to perform the duties as described by the employer in the matrix above.

Occupational Medicine Practitioner/Occupational Health Nursing Practitioner: (Please print name_________________________________________________________________________

Signature _________________________________________________________ Practice Number _ Date _________________

Address _______________________________________________________________________________________________________________________________________________________________________________
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Management and Supervision of Construction Work
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Regulation 8 of the Construction Regulations, 2014

8. (1) A principal contractor must in writing appoint one full-time competent person as the construction manager
with the duty of managing all the construction work on a single site, including the duty of ensuring occupational
health and safety compliance, and in the absence of the construction manager an alternate must be appointed
by the principal contractor.

(2) A
principal contractor must upon having considered the size of the project, in writing appoint one or more
assistant construction managers for different sections thereof: Provided that the designation of any such
person does not relieve the construction manager of any personal accountability for failing in his or her
management duties in terms of this regulation.

(3) Where
the construction manager has not appointed assistant construction managers as contemplated in
subregulation (2), or, in the opinion of an inspector, a sufficient number of such assistant construction
managers have not been appointed, that inspector must direct the construction manager in writing to appoint
the number of assistant construction managers indicated by the inspector, and those assistant construction
managers must be regarded as having been appointed under subregulation (2).

(4) No
construction manager appointed under subregulation (1) may manage any construction work on or in any
construction site other than the site in respect of which he or she has been appointed.

(5) A
contractor must, after consultation with the client and having considered the size of the project, the degree
of danger likely to be encountered or the accumulation of hazards or risks on the site, appoint a full-time
or part-time construction health and safety officer in writing to assist in the control of all health and safety
related aspects on the site: Provided that, where the question arises as to whether a construction health and
safety officer is necessary, the decision of an inspector is decisive.

(6) No
contractor may appoint a construction health and safety officer to assist in the control of health and safety
related aspects on the site unless he or she is reasonably satisfied that the construction health and safety
officer that he or she intends to appoint is registered with a statutory body approved by the Chief Inspector
and has necessary competencies and resources to assist the contractor

(7) A
construction manager must in writing appoint construction supervisors responsible for construction
activities and ensuring occupational health and safety compliance on the construction site.

(8) A
contractor must, upon having considered the size of the project, in writing appoint one or more competent
employees for different sections thereof to assist the construction supervisor contemplated in subregulation
(7), and every such employee has, to the extent clearly defined by the contractor in the letter of appointment,
the same duties as the construction supervisor: Provided that the designation of any such employee does not
relieve the construction supervisor of any personal accountability for failing in his or her supervisory duties
in terms of this regulation.

(9) Where
the contractor has not appointed an employee as contemplated in subregulation (8), or, in the opinion
of an inspector, a sufficient number of such employees have not been appointed, that inspector must instruct
the employer to appoint the number of employees indicated by the inspector, and those employees must be
regarded as having been appointed under subregulation (8).
(10) No construction supervisor appointed under subregulation (7) may supervise any construction work on or in any
construction site other than the site in respect of which he or she has been appointed: Provided that if a sufficient
number of competent employees have been appropriately designated under subregulation (7) on all the relevant
construction sites, the appointed construction supervisor may supervise more than one site.

♦ RELATED DOCUMENTS
• Appointment of Construction Manager/Assistant Construction Manager
• Appointment of Construction Work Supervisor/Assistant Construction Work Supervisor
• Delegation
of Duties in terms of Section 16(2) of the Occupational Health and Safety Act, 1993
• Construction
Health and Safety Officer
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 8(1) and 8(2) of the Construction Regulations, 2014

APPOINTMENT OF:
CONSTRUCTION MANAGER  (tick box) Construction Regulation 8(1)
ASSISTANT CONSTRUCTION MANAGER  (tick box) Construction Regulation 8(2)

8. (1) A principal contractor must in writing appoint one full-time competent person as the construction manager
with the duty of managing all the construction work on a single site, including the duty of ensuring
occupational health and safety compliance, and in the absence of the construction manager an alternate
must be appointed by the principal contractor.

I,_______________________________________________________________________________________________________________________________________
(representative of the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of *construction manager/*assistant construction manager)
as the construction *manager/*assistant manager with the duty of *supervising/*assisting in supervising the
performance of the construction work (*Delete whichever is not applicable)
at______________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. The appointee is reminded that he/she is required to be conversant with all relevant statutory provisions and
regulations of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,________________________________________________________________________________________________hereby accept this appointment as
(name of *construction manager/*assistant construction manager)
CONSTRUCTION MANAGER  (tick box) Construction Regulation 8(1)
ASSISTANT CONSTRUCTION MANAGER  (tick box) Construction Regulation 8(2)
and confirm that I have the necessary competence required and that I am conversant with all the relevant statutory
provisions of the Occupational Health and Safety Act (85 of 1993) with regard to carrying out construction work.

________________

Signature Designation Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 8(7) and 8(8) of the Construction Regulations, 2014

APPOINTMENT OF:
CONSTRUCTION WORK SUPERVISOR  (tick box) Construction Regulation 8(7)
ASSISTANT CONSTRUCTION WORK SUPERVISOR  (tick box) Construction Reg. 8(8)

8. (7) A construction manager must in writing appoint construction supervisors responsible for construction
activities and ensuring occupational health and safety compliance on the construction site.

(8) A
contractor must, upon having considered the size of the project, in writing appoint one or more
competent employees for different sections thereof to assist the construction supervisor contemplated in
subregulation (7), and every such employee has, to the extent clearly defined by the contractor in the letter
of appointment, the same duties as the construction supervisor: Provided that the designation of any such
employee does not relieve the construction supervisor of any personal accountability for failing in his or
her supervisory duties in terms of this regulation.

I,_______________________________________________________________________________________________________________________________________
(the appointed construction manager)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of *construction work supervisor/*assistant construction work supervisor)
as the construction *work supervisor/*assistant work supervisor with the duty of *supervising/*assisting in supervising
the performance of the construction work (*Delete whichever is not applicable)
at______________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. The appointee is reminded that you are required to be conversant with all relevant statutory provisions and
regulations of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,________________________________________________________________________________________________hereby accept this appointment as
(name of *construction work supervisor/*assistant construction work supervisor)
CONSTRUCTION WORK SUPERVISOR  (tick box) Construction Regulation 8(1)
ASSISTANT CONSTRUCTION WORK SUPERVISOR  (tick box) Construction Reg. 8(8)
and confirm that I have the necessary competence required and that I am conversant with all the relevant statutory
provisions of the Occupational Health and Safety Act, 1993 with regard to carrying out construction work.

________________

Signature Designation Date
Delegation of Duties in terms of Section 16(2) of the Occupational
Health and Safety Act, 1993
♦ SECTION 16

(1) Every *chief executive officer shall as far as is reasonably practicable ensure that the duties of his employer, as
contemplated in this Act, are properly discharged.
(2) Without derogating from his responsibility of liability in terms of subsection (1), a chief executive officer may
assign any duty contemplated in the said subsection to any person under his control, which person shall act
subject to the control and directions of the chief executive officer.
(3) The provisions of sub-section (1) shall not, subject to the provisions of section 37, relieve an employer of any
responsibility or any liability under this Act.
(4) For the purpose of subsection (1), the head of department of any department of State shall be deemed to be the
chief executive of that department.

*
“Chief Executive Officer”, in relation to a body corporate or a government enterprise, means the person who is
responsible for or is deemed to be responsible for the overall management and control of the business of such
body corporate or enterprise.

♦ ASSIGNMENT
I,_______________________________________________________________________________________________________________________________________
in my capacity of chief executive officer being responsible for the overall management and control, assign:
________________________________________________________________ in his capacity as ___________________________________________________
(name) (designation)
with whom I vesting the duty of ensuring that the employer complies with the provisions of the Occupa-tional Health and
Safety Act No 85 of 1993, subject to my control and directions as chief executive officer, in respect of the following:
________________________________________________________________________________________________________________________________________
The person designated must ensure that he/she is familiar with the Occupational Health and Safety Act No 85 of 1993.
However, the assignee acknowledges that this delegation does not relieve him/her of his/her responsibility or any
liability under this Act.

________________

Signature Designation Date

♦ ACCEPTANCE
I,__________________________________________________________________________________________________________________ in may capacity as
__________________________________________________________________________________ , hereby accept the above assignment of duties
and confirm that I am familiar with the relevant legislation.

________________________________________________________________________ ________________________________________________________
Signature Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 8(5) of the Construction Regulations, 2014

CONSTRUCTION HEALTH AND SAFETY OFFICER

8. (5) A contractor must, after consultation with the client and having considered the size of the project, the degree
of danger likely to be encountered or the accumulation of hazards or risks on the site, appoint a full-time
or part-time construction health and safety officer in writing to assist in the control of all health and safety
related aspects on the site: Provided that, where the question arises as to whether a construction health and
safety officer is necessary, the decision of an inspector is decisive.

♦ RELATED DOCUMENTS
• Appointment of the Construction Health and Safety Officer
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 8 of the Construction Regulations, 2014

APPOINTMENT OF CONSTRUCTION HEALTH AND SAFETY OFFICER

8. (5) A contractor must, after consultation with the client and having considered the size of the project, the
degree of danger likely to be encountered or the accumulation of hazards or risks on the site, appoint a
full-time or part-time construction health and safety officer in writing to assist in the control of all health
and safety related aspects on the site: Provided that, where the question arises as to whether a construction
health and safety officer is necessary, the decision of an inspector is decisive.

(6) No
contractor may appoint a construction health and safety officer to assist in the control of health and
safety related aspects on the site unless he or she is reasonably satisfied that the construction health and
safety officer that he or she intends to appoint is registered with a statutory body approved by the Chief
Inspector and has necessary competencies and resources to assist the contractor.

I,_______________________________________________________________________________________________________________________________________
(contractor’s name)
hereby appoint_______________________________________________________________________________________________________________________
(CHS officer’s name)
as the CHS Officer responsible for the management of all health and safety issues as required in terms of the Act and
Regulation 8(5) of the Construction Regulations, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
The appointed CHS Officer shall ensure that all the requirements in terms of the Act and in particular in terms of the
Construction Regulations are met, and that all appointed contractors comply with the requirements as stipulated in the
Construction Regulations.

The appointed CHS Officer shall further ensure that all records, registers and required lists are maintained and shall stop
construction work upon identifying any non-compliance by any contractors; this includes stopping any work should the
competency of the person carrying out such work be questionable.

________________

Signature Designation Date

________________

Signature of CHS Officer Designation Date

________________________________________________
SACPCMP Registration No.
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Risk Assessment for Construction Work
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the Construction Regulations, 2014

9. (1) A contractor must, before the commencement of any construction work and during such construction work,
have risk assessments performed by a competent person appointed in writing, which risk assessments form
part of the health and safety plan to be applied on the site, and must include-
(a) the identification of the risks and hazards to which persons may be exposed to;
(b) an analysis and evaluation of the risks and hazards identified based on a documented method;
(c) a documented plan and applicable safe work procedures to mitigate, reduce or control the risks and
hazards that have been identified;
(d) a monitoring plan; and
(e) a review plan.

(2) A
contractor must ensure that as far as is reasonably practicable, ergonomic related hazards are analysed,
evaluated and addressed in a risk assessment.

(3) A contractor must ensure that all employees under his or her control are informed, instructed and trained by a
competent person regarding any hazard and the related work procedures and or control measures before any
work commences, and thereafter at the times determined in the risk assessment monitoring and review plan
of the relevant site.

(4) A
principal contractor must ensure that all contractors are informed regarding any hazard that is stipulated in
the risk assessment before any work commences, and thereafter at the times that may be determined in the
risk assessment monitoring and review plan of the relevant site.

(5) A
contractor must consult with the health and safety committee or, if no health and safety committee exists,
with a representative trade union or representative group of employees, on the monitoring and review of the
risk assessments of the relevant site.

(6) A
contractor must ensure that copies of the risk assessments of the relevant site are available on site for
inspection by an inspector, the client, the client’s agent, any contractor, any employee, a representative trade
union, a health and safety representative or any member of the health and safety committee.

(7) A
contractor must review the relevant risk assessment-
(a) where
changes are effected to the design and or construction that result in a change to the risk profile;
or
(b) when
an incident has occurred.

♦ RELATED DOCUMENTS
• Appointment of Risk Assessor – Construction Regulation 9(1)
• Risk
Assessment and Rating Form – Proforma
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the Construction Regulations, 2014

A duty of the employer to identify the hazards or threats in the workplace

The Occupational Health and Safety Act, 1993) places certain definite responsibilities on the “Employer” [Employer is
defined as “any person who employees or provides work for any person and remunerates that person or expressly or
tacitly undertakes to remunerate him, but excludes a labour broker as defined in section 1(1) of the Labour Relations
Act (28 of 1956)].

In summary the Act requires that the Employer:

• Identifies the hazards in the Workplace
• Takes
the necessary steps to eliminate such hazards or minimise the employees’ exposure “as far as is reasonably
practicable” and
• Where complete elimination of a hazards/s is not possible:
– Inform employees of the existence of such hazard/s
– Issue them with the necessary protective equipment
– Train them to work under the hazardous conditions exposed to, and
– Supervise/discipline them to ensure they comply with the relevant requirements.

The following “5 Simple Steps to Risk Assessment” is offered to assist employers to identify the hazards in the
workplace:

STEP 1: LOOK FOR HAZARDS

Look for hazards in the workplace and look afresh at what could reasonably be expected to cause harm, ignore the
trivial and concentrate only on significant hazards which could result in serious harm or affect several people. Ask your
employees or their representatives what they think. They may have noticed things which are not immediately obvious.
Manufacturers’ instructions or data sheets can also help you spot hazards and put risks in their true perspective. So can
accident reports and records/incidents of ill health.

STEP 2: DECIDE WHO MIGHT BE HARMED, AND HOW

Think about people who may not be in the workplace all the time, eg. cleaners, visitors, contractors, maintenance
personnel, etc. Include members of the public, or people you share the workplace with, if there is a chance that they
could be hurt or negatively affected by your action/s.

STEP 3: EVALUATE THE RISKS ARISING FROM THE HAZARDS AND DECIDE WHETHER
EXISTING PRECAUTIONS ARE ADEQUATE OR IF MORE SHOULD BE TAKEN
Even after all precautions have been taken, usually some risk remains. What you have to decide for each significant
hazard is whether this remaining risk is high, medium or low.
First, ask yourself what you have to do: for example, there are legal requirements on prevention of access to dangerous
parts of machinery.

Then ask yourself whether generally accepted industry standards are in place. But don’t stop there – think for yourself,
because the law also says that you must do what is reasonably practicable to keep the workplace safe. Your real aim is
to make all risks small by adding to your precautions, where necessary. More information about legal requirements and
standards can be found in standards and other publications.

Improving health and safety need not cost a lot. For instance, placing a mirror on a dangerous blind corner to help
prevent vehicle accidents, or putting some non-slip material on slippery steps, are inexpensive precautions considering
the risks.
If you find that something needs to be done, ask yourself:
1. Can I get rid of the hazard altogether?
2. If not, how can I control the risks so that harm is unlikely?

Only use personal protective equipment when there is nothing else that you can reasonably do

If the work you do tends to vary a lot, or if you or your employees move from one site to another, select those hazards
which you can reasonably foresee and assess the risks from them. After that, if you spot any unusual hazard when you
get to a site, get information from others on site, and take what action seems necessary.

If you share a workplace, tell the other employers and self-employed people there about any risks your work could
cause them, and what precautions you are taking. Also, think about the risks to your workforce from those who share
your workplace.

STEP 4: RECORD YOUR FINDINGS

You must record the significant findings of your assessment. This means:
1. writing down the most significant hazards and
2. recording your most important conclusions – for example:
–
“Electrical installations – insulation and earthing checked and found sound” or “Fume from welding – local
exhaust ventilation provided and regularly checked”
– You must also inform your employees about your findings.

There is no need to show how you did your assessment provided you can show that:
– a proper check was made;
– you asked who might be affected;
– you dealt with all the obvious significant hazards, taking into account the number of people who could be
involved; and that
– the precautions are reasonable, and the remaining risk low.

Assessments need to be suitable and sufficient, not perfect. The real points are:
– Are the precautions reasonable, and
– Is there something to prove that a proper check was done?

Keep the written document for future reference or use; it can help you if an inspector questions your precautions, or if
you became involved in any action for civil liability. It can also remind you to keep an eye on particular matters. And it
helps to show that you have done what the law requires. The pro-forma attached to this circular may be helpful but, by
all means, produce your own if it suits you better.

To make things simpler, you can refer to other documents, such as manuals, the arrangements in your health and
safety policy statement, company rules, manufacturers’ instructions, and your health and safety procedures. These may
already list hazards and precautions. You don’t need to repeat all that, and it is up to you whether you combine all the
documents, or keep them separately.

STEP 5: REVIEW YOUR ASSESSMENT FROM TIME TO TIME AND REVISE IT IF

NECESSARY
As we all know, the workplace situation changes rapidly and constantly it is, therefore, essential that the assessment be
reviewed regularly and steps be taken to deal with any new hazard that may have arisen. Do not amend your assessment
for every trivial change or each new job but only when significant new hazards are introduced into the workplace.
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the Construction Regulations, 2014

APPOINTMENT OF RISK ASSESSOR

9. (1) A contractor must, before the commencement of any construction work and during such construction work,
have risk assessments performed by a competent person appointed in writing, which risk assessments
form part of the health and safety plan to be applied on the site, and must include-
(a) the identification of the risks and hazards to which persons may be exposed to;
(b) an analysis and evaluation of the risks and hazards identified based on a documented method;
(c) a documented plan and applicable safe work procedures to mitigate, reduce or control the risks and
hazards that have been identified;
(d) a monitoring plan; and
(e) a review plan.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT

I,_______________________________________________________________________________________________________________________________________
the appointed risk assessor, confirm that I have the necessary competence required and that I am conversant with the
statutory provisions of the Occupational Health and Safety Act, 1993, with regard to carrying out construction work. I
understand the implications of the appointment as detailed above and confirm the acceptance of my appointment.

________________

Signature Designation Date
Risk Assessment and Rating Form
Site/Project: Date: Signature:
Assessment Rating (R)
A Injury severity B Frequency of occurrence Risk classification Risk value
0 No injury 0 No occurrence Critical 32 – 40
2 Minor laceration, 2 Occurs very seldom High 16 – 32
confusion or wound
(first aid case)
4 More severe injury 4 Occurs occasionally Medium 6 – 16
require
8 Serious injuries, broken 8 Occurs often Low 0–6
bones,
amputations, trauma Action required Consider
10 Loss of life 10 Could/Has happened/ Critical Close/Competent Supervision Intolerable
Fatality Special training/Certification Change
Method Statement/Risk assessments/ method
Safe work procedures Transfer Risk
Planned task observations/Permits as needed
C Potential Damage/Loss D Environment High Competent Supervision Change
Training/Certification method
0 No damage 0 No effect Spillage,
Method Statement/Risk assessments/ Mitigate
noise, water,
2 Minor damage 2 Minor effect Safe work procedures
mud-rush
Planned task observations/Toolbox talks
4 Med damage/loss, short 4 Serious effect dust-vapours,
Medium Competent Supervision Change
stoppage fauna and flora
Training/Certification method
explosion/fire
(repaired on site) (short term) Method Statement/Risk assessments/ Mitigate
Safe work procedures
8 More serious damage/ 8 Very serious effect
Planned task observations/Toolbox talks
loss and delay (long term) Low Supervision Good
10 Severe damage/loss and 10 Catastrophic effect Training/Certification instruction
Method Statement/Risk assessments/
long term delay Save work procedures
Training/Toolbox/Safety talks
Work to be performed
Activity Potential Hazard Possible result Risk evaluation Preventative measures Controls
(Work to be ( I n j u r y / D a m a g e / (Type injury/damage/ (Safe work procedures) (Supervision/Registers)
A B C D R
performed) Loss) loss)
Structures
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 11 of the Construction Regulations, 2014

11 (1) A contractor must ensure that -

(a) all reasonably practicable steps are taken to prevent the uncontrolled collapse of any new or existing
structure or any part thereof, which may become unstable or is in a temporary state of weakness or
instability due to the carrying out of construction work;
(b) no structure or part of a structure is loaded in a manner which would render it unsafe; and
(c) all
drawings pertaining to the design of the relevant structure are kept on site and are available on
request to an inspector, other contractors, the client and the client’s agent or employee.

(2) An owner of a structure must ensure that -

(a) inspections
of that structure are carried out periodically by competent persons in order to render the
structure safe for continued use;
(b) that the inspections contemplated in paragraph (a) are carried out at least once every six months for the
first two years and thereafter yearly;
(c) the
structure is maintained in such a manner that it remains safe for continued use;
(d) the
records of inspections and maintenance are kept and made available on request to an inspector.
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Arrangements with Contractors/Mandataries
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Section 37
Section 37 of the OHSACT allows principal contractors to come to certain agreements with their contractors regarding
the OH&S of the contractors’ employees whilst working on a site for which the principle contractor is responsible. The
following are included in this section as guidance and assistance:

♦ RELATED DOCUMENTS
• A Guidance Note on Legal and other Responsibilities with regard to Contractors
• Requirements for Mandataries
• Pro-Forma Agreement with Mandatary
Acts or Omissions by Employees or Mandataries
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Section 37
37 (1) Whenever an employee does or omits to do any act which it would be an offense in terms of this Act for the
employer of such employee or a user to do or omit to do, then, unless it is proved that –
(a) in
doing or omitting to do that act the employee was acting without the connivance or permission of the
employer or any such user;
(b) it
was not under any condition or in any circumstance within the scope of the authority of the employee
to do or omit to do an act, whether lawful or unlawful, of the character of the act or omission charged;
and
(c) all reasonable steps were taken by the employer or any such user to prevent any act or omission of the
kind in question.
the employer or any such user himself shall be presumed to have done or omitted to do that act, and
shall be liable to be convicted and sentenced in respect thereof; and the fact that he issued instructions
forbidding any act or omission of the kind in question shall not, in itself, be accepted as sufficient proof
that he took all reasonable steps to prevent the act or omission.

(2) The
provisions of subsection (1) shall mutates mutandis apply in the case of a mandatary of any employer or
user, except if the parties have agreed in writing to the arrangements and procedures between them to ensure
compliance by the mandatary with the provisions of this Act.

(3) Whenever
any employee or mandatary of any employer or user does or omits to do an act which it would be
an offense in terms of this Act for the employer or any such user to do or omit to do, he shall be liable to be
convicted and sentenced in respect thereof as if he were the employer or user.

(4) Whenever
any employee or mandatary of the State commits or omits to do an act which would be an offense
in terms of this Act, had he been the employee or mandatary of an employer other than the State and had
such employer committed or omitted to do that act, he shall be liable to be convicted and sentenced in respect
thereof as if he were such an employer.

(5) Any
employee or mandatary referred to in subsection (3) may be so convicted and sentenced in addition to
the employer or user.

(6) Whenever
the employee or mandatary of an employer is convicted of an offense consisting of a contravention
of section 23, the court shall, when making an order under section 38(4), make such an order against the
employer and not against such employee or mandatary.
Contractors and Safety
A Guidance Note on Legal and other Responsibilities
♦ INTRODUCTION

It would not be possible for the contents of this guidance note to contain advice on every contingency.

It has, however, been prepared for use by principal contractors, in conjunction with contractors, to enable them to work
safely and to comply with their moral, legal and mutual obligations. Principal contractors should pass copies to their
contractors when accepting tenders.

Difficulties can arise when courts are asked to interpret whether or not the person is self-employed or is a direct
employee. These difficulties raise questions relating to matters outside considerations of safety. It would therefore be
advisable in terms of health and safety to treat self-employed and labour only contractors in the same manner as one
would one’s employees.

Contractors must ensure that their supervisors and operators are aware of the obligations placed upon them by contract,
as well as under statutory and common law, and that they have received sufficient training and instruction so that they
are competent to carry out their work in a safe and healthy manner.

The health and safety of employees is regulated by the Occupational Health and Safety Act (85 of 1993) which places the
prime responsibility for health and safety at work with the employer.

♦ RESPONSIBILITIES

Principal contractors and contractors have responsibilities under the following three separate areas of Law:
Contract Law, Common Law and, Statute Law

1. Contractual Obligations
The
relationship between principal contractor and contractor will be governed by the contractual arrangements
into which they have entered.

Whilst
the principal contractor has overall responsibility for the site, this does not remove from contractors any of
their responsibilities. Any areas of concern should be discussed urgently with the principal contractor.

Contractors
must ensure that they also comply with any contractual requirements with regard to safety and
health matters, including the provision of protective clothing and equipment, e.g. safety helmets, safety belts, eye
protection, etc.

Contractors
must take the necessary disciplinary action against any of their employees who fail to comply with
safety requirements.

Contractors
must ensure that the principal contractor is informed of any work to be undertaken outside normal
working hours, including weekends and public holidays.

The principal contractor should specify whether First Aid or other welfare arrangements are available to
contractors (e.g. toilets and changerooms, etc.).

It is only the parties to the contract who can enforce its terms.
2. Duties at Common Law
(i) At
Common Law both principal contractors and contractors have a duty of care towards anyone who might be
affected by their operations. This will particularly apply to employees. This gives the individual the right to be
protected from harm and the right to sue for compensation should he suffer loss or ill health or injury due to
the negligence of another. It requires the employer to take reasonable care for the protection of workers and
others affected by his activities.
(ii) It
is the person to whom the duty of care was with held who may sue for negligence at common law. It will
have to be shown that the principal contractor or contractor was negligent and did not exercise the standard
or care required.

3. Statutory Obligations
The Occupational Health and Safety Act (No. 85 of 1993), and Regulations apply to occupational health and safety.
In general each principal contractor and each contractor is responsible in law for the safety and health of the
people he employs or controls. This responsibility cannot be passed to another contractor, and is different from the
common law responsibilities referred to above. Where there is a breach of a statutory obligation it will not normally
matter whether it was negligence that caused the breach or not. Breaches of statutory obligations are criminal
offenses leaving the offender liable to fines and in certain circumstances imprisonment or to both such fines and
imprisonment, resulting in time and money being wasted.

N
ote: Contractors who use labour only contractors must be aware of the responsibilities imposed on them
by the Occupational Health and Safety Act (No. 85 of 1993), ie. the principal contractor is responsible for any
non-compliance of such labour. The principal contractor should therefore make provision that the contractor
indemnifies the principal contractor against any loss or damage or claim arising out of any breach. This does not
relieve the principal contractor of his liability under the applicable provisions of the Act.

♦ CONTRACTORS’ DUTIES
1. Contractors’ Duties to Employees
The
Occupational Health and Safety Act (No. 85 of 1993) contains significant requirements and contractors should
note that although the principal contractor will have overall responsibility for the general state of safety and health
on site, each of the contractors is equally responsible in respect of his own employees, including, inter alia, the
following:
(i) he should take all reasonable measures to ensure that the requirements of the Act and regulations are
observed by every person in his employ or on premises where machinery is used, and have a copy of the Act
and Regulations available for perusal at the workplace;
(ii) in
the interests of safety, he should enforce discipline at the workplace, or on premises where machinery is
used;
(iii) he
should ensure that work is performed or that machinery is used under the general supervision of a person
who has the knowledge and experience necessary to assess the hazards associated with the performance of
such work or the use of such machinery;
(iv) he should cause all employees to be instructed regarding the scope of their authority as contemplated in
section 8(2)(e) and (j) of the Act;
(v) he should establish, as far as is reasonable, what dangers to the safety of persons are attached to any work
which is performed, any article which is processed, used, handled, stored or transported and any machinery
which is used in his business. Further, he shall establish what precautionary measures should be taken with
respect to such work, article or machinery ;in order to protect the safety of persons and he shall provide the
necessary means for, and apply, such precautionary measures;
(vi) he should take such steps as may be necessary to remove any threat or potential threat to the safety of persons
as far as is practicable;
(vii) as far as is reasonable, he should not permit any employee to do any work or process, use, handle, store or
transport any article or to operate any machinery unless the precautionary measures established in terms of
paragraph (v) and (vi), or any other precautionary measures which may be prescribed, are complied with.
2. Contractors’ Duties to Other Persons
As
employers, contractors have a duty to carry out their work in such a way that persons not in their employment,
who may be affected by their operations, are not exposed to any risk to their health and safety. This provides
protection to anyone (including members of the public) who might be affected by the contractor’s operations.
For example, protection is afforded to all visitors to the site, people passing the site and to employees of other
contractors or contractors who are also on site.

As
part of this duty, contractors must give information and instructions to all who might be affected by their
operations, through the principal contractor having overall responsibility for the site. Contractors must satisfy
themselves that the information has been fully disseminated to those who might be affected by their operations.

3. Contractors’ duties in respect of Workplace

If
the contractor is undertaking work on a part of the site, he has a duty to ensure that so far as is reasonably
practicable, that part of the site, i.e. the premises and the access and egress thereto and therefrom, is safe and
without risks to health, and that any plant and equipment or materials there, or provided for use there, are also
safe and without risk to health.

♦ INSURANCE

1. The Compensation for Occupational injuries and Diseases Act, No. 130 of 1993, as amended, is to provide for and
to regulate the payment of compensation and medical aid in respect of workmen, as defined, who are injured in
accidents arising out of and in the course of their employment, or who contract a scheduled industrial disease.

Contractors
must produce to the principal contractor a letter of good standing from the Compensation
Commissioner or from the Federated Employers Mutual Assurance Company Limited (FEM), whichever office they
pay their assessment rates to.

2. Contractors
must ensure that they have adequate Public Liability Insurance, if necessary establishing with their
insurers or brokers that the cover is adequate to comply with the obligations imposed upon them under the specific
contracts both in reaction to the scope of the cover and the limit of indemnity.

♦ CHECK LIST

1. Set out below are areas or operations that may be performed by contractors which might constitute a hazard to
others. Contractors undertaking operations of this sort (and the list is not exhaustive) should ensure that where
practicable they have given the principal contractor a written statement of how the work will be undertaken and
of the nature of the potential dangers connected with that work. This will enable the principal contractor to advise
other persons who may be affected.
2. Contractors
should ensure that their employees are aware of all circumstances likely to cause injury to themselves
or others.
3. The
contractor will be responsible for ensuring that any statutory tests or inspections of equipment and plant
under his control have been correctly carried out and for ensuring that the results of such tests or inspections have
been correctly recorded (e.g. scaffold inspections, etc.).

4. The
following operations, machinery or equipment (among others) are hazardous and may cause injury:
• Electricity
supplies and location of cables
• Excavation work
• Machinery
• Night work
• Lifting
machinery (including lifting gear)
• Construction vehicles
• Working at heights
• Steel Erection
• Scaffolding/Temporary works
• Ladders and ladder work
• Circular saws and other woodworking machinery
• Chipping, grinding and similar operations
• Abrasive tools including operations
• Electrical tools and lighting appliances
• Gas bottles (use and storage)
• Fragile roofs and roof work
• Asbestos (cutting, handling and storage)
• Explosive actuated fastening device
• Work on, over or near water
• Demolition work
• Explosives (handling and storage) Blasting Operations

5. The following appointment and designation forms should be noted and where necessary the forms completed.
These forms are available from Drysys South Africa and the Master Builders Associations, and are included in this
manual.
• Principal Contractor 5(1)(k)
• Client Agent 5(5)
• Client Agent – without construction permit 5(6)
• Contractor 7(1)(c)(i)
• Construction Manager 8(1)
• Assistant Construction Manager 8(2)
• CHS Officer 8(5)
• Construction Supervisor – CM to appoint 8(7)
• Assistant Supervisor 8(8)
• Risk Assessor 9(1)
• Designer of Temporary Works 12(1)
• Operations Supervisor for Temp Works 12(2)
• Excavation Supervisor 13(1)(a)
• Demolition Supervisor 14(1)
• Operations Supervisor for Scaffolds 16(1)
• Operations Supervisor for Suspended Platforms 17(1)
• Performance tester for Suspended Platforms 17(2)
• Rope Access Works Supervisor 18(1)(a)
• Material Hoist Inspector 19(8)(a)
• Bulk Mixing Plant Supervisor 20(1)
• Explosive Actuated Fastening Devices Controller 21(2)(g)(i)
• Authorised Operator of Construction Vehicles/Mobile Plant 23(1)(d)(i)
• Stacking & Storage Supervisor 28(a)
• Electrical Installations Supervisor. Regulation (d) also requires an inspector but does not
require a written appointment 24(c)
• Fire Equipment Inspector – must inspect FFE according to manufacturer’s instructions. 29(h)

6. The use of the following registers is also recommended where applicable:

Inspection of:
Material Hoist
Excavations
Explosive Powered Tools
Health and Safety Representatives
Investigation of Incidents
Ladders
Lifting Machines (Tower Cranes)
Lifting Tackle(ropes/Chains/Slings)
Portable Electrical Equipment
Portable Fire Equipment and Hose Reels
Scaffolding
Suspended platform
Rope Access Works
Bulk Mixing Plant
Temporary Works
Support Work
Hand Tool
Hygiene and Facilities

7. The follow Administrative Records/Requirement are also necessary

Induction/Training
Health and Safety Inspection Reports/Meeting
Health and Safety Specification and Plan
Fall Protection Plan
Risk Assessments

8. Should you require assistance please contact your local MBA or Drysys South Africa.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
AND
Construction Regulations 2014

AGREEMENT WITH MANDATARY

In terms of Section 37(1) and (2) of the OHSACT

WRITTEN AGREEMENT ENTERED INTO AND BETWEEN

________________________________________________________________
(Client/Agent of Client or Principal Contractor)

AND

________________________________________________________________
(Principal Contractor or Contractor)

♦ REQUIREMENTS:

1. The Principal Contractor/Contractor’s attention is drawn to “General Duties of Employers to their Employees” as
required by Section 8 of the Act.
2. The
Principal Contractor/Contractor is required to:
2.1 Sign a written “Agreement with Mandatary” as required by Sect 37(1)(2) of the Act before commencing any
work on site.
2.2 Ensure that all your employees receive the necessary Induction Training and have proof thereof in their
records.
– Note:  You must ensure that all employees under your control are informed, instructed and trained by a competent
person regarding any hazard and the related work procedures before any work commences.
2.3 Ensure the provision of Welfare Facilities for your employees as per Construction Regulation 30.
2.4 Provide the Client/Principal Contractor with your SHE Plan and Specifications
2.5 Ensure that Method Statements, Risk Assessments and Safe Work Procedures are done and available.
2.6 Provide the Client/Principal Contractor with written appointment of the person who is going to manage the
Construction Work per Construction Regulation 8(1).
2.7 Provide the Client/Principal Contractor with written designation of your nominated Health and Safety
Representative as per Section 17(1).
– Note: Your Health and Safety Representative will be expected to attend the Client/Principal Contractor safety
meetings.
2.8 If you employ more than five (5) persons, you are required to provide your own First Aid Box (GSR 3(2)).

Agreement with Mandatary to be completed in black ink and each page and any change made to be initialled
2.9 Where more than ten (10) persons are employed, the Principal Contractor/Contractor are required to
provide your own qualified First Aider as per GSR 3(4).
– Note: Where the Principal Contractor/Contractor have difficulty in complying with items 2.7 and 2.8 above,
you may arrange/come to an agreement with the Client/Principal Contractor to make use of his First Aid
facilities in case of injury. You will be expected to communicate such an agreement to your employees.
2.10 When working with Hazardous Chemical Substances, comply with HCS Reg. 3.
Note: Asbestos and Lead Regulations are separate.
2.11 When using a Materials Hoist, comply with the requirements of Construction Regulation 19.
2.12 When using Lifting Machines and Lifting Tackle, comply with DMR 19.
Note: You may be required to appoint a Banksman to control Lifting/Slinging operations.
2.13 When erecting/using Scaffolding comply with the requirements of SANS 10085 “Access Scaffolding”.
2.14 When erecting/using Suspended Scaffolding comply with the requirements of Construction Regulation 17.
2.15 When doing Demolition Work, comply with Construction Regulation 14.
2.16 When doing Blasting to comply with Explosives Regulations Chapter 10.
2.17 When doing Excavation Work, comply with Construction Regulation 13.
2.18 When doing Electrical Installations, comply with the requirements of Construction Regulation 24.
Note: Electrician to provide a copy of registration as per Electrical Installations Regulation 9(3).
2.19 When using Construction Vehicles, comply with Construction Regulation 23.
2.20 When using/erecting Temporary Works, comply with Construction Regulation 12.
2.21 When working over or in close proximity to Water, comply with Construction Regulation 26.
2.22 Ensure that good Housekeeping, Stacking and Storage principles are applied on this project as per
Construction Regulations 27 and 28.
2.23 Ensure that appropriate measures are taken to avoid the risk of Fire/Explosion and comply with requirements
of Construction Regulation 29.
2.24 If you are going to work at heights a Fall Protection Plan must be submitted (roof work included) as per the
requirements of Construction Regulation 10.
2.25 When using explosive actuated fastening devices, comply with Construction Regulation 21
2.26 When Welding, Flame Cutting/Soldering, comply with GSR 9.
2.27 When working in Confined Spaces, comply with GSR 5.

3.
The Principal Contractor/Contractor is responsible for providing their own legal safety documents and registers to
comply with the Act’s requirements. A copy of the OHS Act of 1993 and the Construction Regulations 2014 will be
available for perusal in the Principal Contractor’s site office.
4. The Principal Contractor/Contractor is required to comply with General Safety Regulations 2 (1) to (7) and provide
your employees with:
personal
protective equipment which will allow them to carry out their work in a safe manner, e.g. hard hats,
safety harnesses, gloves, safe footwear, eye protection, ear protection, waterproof clothing etc.
5. Reporting
of Incidents of Occupational Diseases shall be done as per General Admin. Regulation 8 (Also see Sect 24
of the Act).
6. Compensation
for Occupational Injuries and Diseases Act (No. 130 of 1993).
You
are required to provide the Client/Principal Contractor with proof of registration with the Compensation
Commissioner/Federated Employer(s) Mutual when signing this agreement. If you are not registered, the Client/
Principal Contractor may deduct the necessary amounts from your progress payments and pay it over to the
Commissioner to ensure that you are insured. See Section 80 and 89 of the COID Act.

____________________________________________________________ _____________________________________________________________
Signature: Signature:
(Client/Agent of Client or Principal Contractor) (Principal Contractor or Contractor)

____________________________________________________________ _____________________________________________________________
Date Date
Agreement with Mandatary
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Sections 37(1) and 37(2)

Definition
“Mandatory” includes an agent, a contractor or sub-contractor for work, but without derogating from his status in his
own right as an employer or user

Section 37(1)
Whenever an employee does or omits to do any act which it would be an offence in terms of this Act for the employer of
such employee or a user to do or omit to do, then, unless it is provided that –
(a) in
doing or omitting to do that act the employee was acting without the connivance of permission of the employer
or any such user;
(b) it
was not under any condition or in any circumstance within the scope of the authority of the employee to do or
omit to do an act, whether lawful or unlawful, of the character of the act or omission charged; and
(c) all
reasonable steps were taken by the employer or any such user to prevent any act or omission of the kind in
question, the employer or any such user himself shall be presumed to have done or omitted to do that act, and shall
be liable to be convicted and sentenced in respect thereof; and the fact that he issued instructions forbidding any
act or omission of the kind in question shall not, in itself, be accepted as sufficient proof that he took all reasonable
steps to prevent the act or omission.

Section 37(2)
The provisions of subsection (1) shall mutates mutandis apply in the case of a mandatary of any employer or user, except
if the parties have agreed in writing to the arrangements and procedures between them to ensure compliance by the
mandatary with the provisions of this Act.

♦ ACCEPTANCE BY MANDATARY
In terms of the provisions of Section 37(2) of the Occupational Health and Safety Act, 1993,
I,_______________________________________________________________________________________________________________________________________
(acting for and on behalf of)
________________________________________________________________________________________________________________________________________
(company/enterprise/owner/user)
undertake to ensure that the requirements and provisions of the Act and Regulations are complied with.

Signature:___________ Print Name:

(principal contractor or contractor)

Signature:___________ Print Name:

Mandatary Workmen’s Compensation/Federated Employers Mutual No.:_____________________________________________________

Signature:___________ Print Name:

(client/agent of client or principal contractor)

Designation:__ Date:

Company:_____________________________________________________________________________________________________________________________
Project/Site:__________________________________________________________________________________________________________________________
Investigation and Reporting of Incidents
OCCUPATIONAL HEATH AND SAFETY, 1993
Section 24
and
Regulations 8 and 9 of the General Administrative Regulations

The investigation and reporting of incidents are prescribed both in the Occupational Health and Safety Act (85/93) and
in the Compensation for Injuries and Diseases Act (130/93).

Apart from the legal prescription, investigation of any and all incidents that resulted in or had the potential to result in
injury/ill health to employees or damage/loss for the organisation, is good management practice.

The main purpose of investigating these abovementioned incidents is not to apportion blame but to find answers for
preventing a recurrence.
OCCUPATIONAL HEATH AND SAFETY, 1993
Report to Inspector Regarding Certain Incidents
Section 24
and
Regulations 8 And 9 of the General Administrative Regulations

24 1. Each incident occurring at work or arising out of or in connection with the activities of persons at work, or in
connection with the use of plant or machinery, in which, or in consequence of which:
(a) any person dies, becomes unconscious, suffers the loss of a limb or part of a limb or is otherwise injured
or becomes ill to such a degree that he is likely either to die or to suffer a permanent physical defect
or likely to be unable for a period of at least 14 days either to work or to continue with the activity for
which he was employed or is usually employed;
(b) a major incident occurred; or
(c) the health or safety of any person was endangered and where:
(i) a dangerous substance was spilled;
(ii) the uncontrolled release of any substance under pressure took place;
(iii) machinery
or any part thereof fractured or failed resulting in flying, falling or uncontrolled moving
objects; or
(iv) machinery
ran out of control, shall, within the prescribed period and in the prescribed manner, be
reported to an inspector by the employer or the user of the plant or machinery.
2. In the event of an incident in which a person died, or was injured to such an extent that he is likely to die, or
suffered the loss of a limb or part of a limb, no person shall without the consent of an inspector disturb the site
at which the incident occurred or remove any article or substance involved in the incident therefrom: Provided
that such action may be taken as is necessary to prevent a further incident, to remove the injured or dead, or
to rescue persons from danger.
3. The
provisions of subsections (1) and (2) shall not apply in respect of
(a) a traffic accident on a public road;
(b) an incident occurring in a private household, provided the householder forthwith reports the incident
to the South African Police; or
(c) any accident which is to be investigated under section 12 of the Aviation Act, 1962 (Act No. 74 of 1962).
4. A member of the South African Police to whom an incident was reported in terms of subsection (3) (b), shall
forthwith notify an inspector thereof.

GENERAL ADMINISTRATIVE REGULATIONS

REPORTING OF INCIDENTS AND OCCUPATIONAL DISEASES

8 (1) An employer or user, as the case may be, shall –
(a) within
seven days of any incident referred to in section 24(1)(a) of the Act, give notice thereof to the
provincial director in the form of WCL 1 or WCL 2; and
(b) where
a person, in consequence of such an incident, dies, becomes unconscious, suffers the loss of a
limb or part of a limb, or is otherwise injured or becomes ill to such a degree that he or she is likely
either to die or to suffer a permanent physical defect, such incident, including any other incident
contemplated in section 24(1)(b) and (c) of the Act, shall forthwith also be reported to the provincial
director by telephone, facsimile or similar means of communication.
an injured person dies after notice of the incident in which he or she was injured was given in terms of sub-
(2) If
regulation (1), the employer or user, as the case may be, shall forthwith notify the provincial director of his or
her death.
(3) Whenever
an incident arising out of or in connection with the activities of persons at work occur to persons
other than employees, the user, employer or self-employed person, as the case may be, shall forthwith notify
the provincial director by facsimile or similar means of communication as to the –
(a) name of the injured person;
(b) address of the injured person;
(c) name of the user, employer or self-employed person;
(d) address of the user, employer or self-employed p erson;
(e) telephone number of the user, employer or self-employed person;
(f) name of contact person;
(g) details of incident:
(i) what happened;
(ii) where it happened (place);
(iii) when it happened (date and time);
(iv) how it happened;
(v) why it happened; and
(h) names of witnesses.
(4) Any
registered medical practitioner shall, within 14 days of the examination or treatment of a person for a
disease contemplated in section 25 of the Act, give notice thereof to the chief inspector and the employer in
the form of WCL 22.

(5) Any other person not contemplated in this regulation may in writing give notice of any disease contemplated
in section 25 of the Act, to the employer and chief inspector.

RECORDING AND INVESTIGATION OF INCIDENTS

9 (1) An employer or user shall keep at a workplace or section of a workplace, as the case may be, a record in
the form of Annexure 1 for a period of at least three years, which record shall be open for inspection by an
inspector, of all incidents which he or she is required to report in terms of section 24 of the Act and also of any
other incident which resulted in the person concerned having had to receive medical treatment other than first
aid.
(2) An
employer or user shall cause every incident which must be recorded in terms of subregulation (1), to be
investigated by the employer, a person appointed by him or her, by a health and safety representative or a
member of a health and safety committee within 7 days from the date of the incident and finalised as soon as
is reasonably practicable, or within 7 days from the date of the incident and finalised as soon as is reasonably
practicable, or within the contracted period in the case of contracted workers.
(3) The
employer or user shall cause the findings of the investigation contemplated in subregulation (2) to be
entered in Annexure 1 immediately after completion of such investigation.
(4) An
employer shall cause every record contemplated in subregulation (1) to be examined by the health
and safety committee for that workplace or section of the workplace at its next meeting and shall ensure
that necessary actions, as may be reasonable practicable, are emplemented and followed up to prevent the
recurrence of such incident.

♦ RELATED DOCUMENTS

• Compulsory Identification
• Accident/Incident Investigator
• Employers Report of Incident Forms
• Recording and Investigation of Incident Register
Letter issued by the Compensation Commissioner

DEPARTMENT OF LABOUR, REPUBLIC OF SOUTH AFRICA

COMPENSATION FUND
COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993

RE COMPULSORY ID DOCUMENT/NUMBER
Kindly be informed that from 1 January 2004 a certified copy of the employee’s identity document will be compulsory to
register a compensation claim with the Compensation Commissioner. Failing to comply with th is instruction will render
a claim invalid and such documents will be returned back until the required document is attached.

Furthermore, all supporting documents must also reflect an identity number of the injured employee or it will be
returned to be added.

This is necessary for the correct identification of employees and to prevent submission of fraudulent claims as well.

Your co-operation in this regard will be appreciated.

Compensation Commissioner
APPOINTMENT: INCIDENT/ACCIDENT INVESTIGATOR IN TERMS OF
SECTION 24 AND GENERAL ADMINISTRATIVE REGULATIONS 10 OF
THE OH&S ACT NUMBER 85 OF 1993 AS AMENDED

Name of company:
________________________________________________________________________________________________________________________________________

IN TERMS OF THE ABOVEMENTIONED ACT:

I/we__________________________________________________________________________________________________________________ (for employer)

do hereby appoint
________________________________________________________________________________________________________________________________________
as INCIDENT/ACCIDENT INVESTIGATOR, on the
_______________________________________________________________________________________________________________________________ project.

THE DUTIES AND RESPONSIBILITIES OF THE APPOINTED INCIDENT/ACCIDENT

INVESTIGATOR WILL INCLUDE BUT WILL NOT BE LIMITED TO:
1. Investigate all incidents and accidents in the allocated area in accordance with GAR 8 & 9 AND Section 24.
2. Record the findings of those investigations on the Annexure 1 forms.
3. Report the findings to your supervisor, the health and safety committee and/or to the Department of Labour.
4. Ensure
that the record of each incident/accident is endorsed by the employer and by the chairman of the health
and safety committee.

Familiarize yourself with these requirements and report all deviations and areas of non-compliance, with you cannot
rectify to me directly.

________________

Signature Designation Date

♦ ACCEPTANCE OF DESIGNATION

I, ______________________________________________________________________________________________________________________________________
do hereby accept this designation and understand the requirements as laid down in the appointment.

________________

Signature Designation Date
W.Cl.2
labour
Department:
Labour
REPUBLIC OF SOUTH AFRICA

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993

Section 6(A) – Annexure 13
For office use only

EMPLOYER’S REPORT OF AN ACCIDENT Claim No.______________________

Provincial Office
_________________________________
Date ____________________________

________________________________________________________________________________________________________________________________________

DIRECTIONS FOR COMPLETING OF FORM BY EMPLOYER

This form must be completed:
(1) Whenever
an employee meets with an accident arising out of and in the course of his/her employment resulting a
personal injury for which medical treatment is required, or death.
(2) Whenever
an employee reports any personal injury to his/her employer, if in making the report the employee
alleges that such injury arose out of land in the course of his/her employment.

(Where the accident has caused death, unconsciousness or amputation or where the injured employee is
presumed unable to work for a period of at least 14 days, the Provincial Executive Manager of Labour must ALSO
be notified by telephone or fax, without delay).

Step 1 Complete “Part A”, page 1 of the form by giving full details, sign and date form where indicated.

Step 2 Detach “Part B” (an automatic copy of “Part A”, page 1) by tearing it at the perforation, hand “Part B” to the
employee and request him/her to hand it to the medical practitioner/chiropractor or the hospital concerned.
In serious cases “Part B” must be forwarded to the medical practitioner/chiropractor or the hospital
without delay.

Step 3 Complete “Part A”, page 2 of the form by giving full details.

Step 4 Forward the completed report of an accident together with a certified copy of the employee’s ID and
the First Medical Report (W.Cl.4) (If available) to:

THE COMPENSATION COMMISSIONER COMPENSATION HOUSE

CNR. SOUTPANSBERG AND HAMILTON ROAD
P.O. BOX 955 Call Centre 086 010 5350 e-mail • [email protected]
PRETORIA Fax (012) 323-8627 Website • http://www.labour.gov.za
0001 (012) 325-6686
(012) 326-7889
(012) 323-6986
N.B.:
1) Complete a separate form in respect of each injured employee.
2) This form must be delayed in expectation of the employee resuming employment or awaiting medical reports.
3) An employer who fails to report any accident within 7 days to the Compensation Commissioner on this form, shall
be guilty of an offence in terms of the Compensation for Occupational Injuries and Disease Act, 1993 and may held
liable for the full amount of compensation payable in respect of such accident.
4) An employer who fails to report accidents that have caused death, unconsciousness or amputation or cases where
the injured employee is presumed unable to work for a period of at least fourteen days to the Provincial Executive
Manager of Labour by telephone or fax, shall be guilty of an offence in terms of the occupational Health and Safety
Act, 1993.
5) Use the appropriate form or the reporting of occupational diseases. (W.Cl.1).
6) If an injured employee should leave your employ, please keep record of the address where he/she can reached so
that monies which might be payable to him/her from the Compensation Fund, can be sent to him/her with your
assistance.
7) Minor
injuries where no medical attention was required should not be reported, however a record should be kept
of such injuries.
EMPLOYER’S REPORT OF AN ACCIDENT
COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993
Section 6(A) (b) – Annexure 13
For office use only
Instructions: Claim No.______________________
Complete the form in block letters and mark appropriate areas (X) Provincial Office
_________________________________

Please complete in detail to ensure early finalisation. Date ____________________________

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

I hereby declare that the particulars, shown in items 1 to 62 of this report, of an alleged injury on duty, are to the best
of my knowledge and belief true and accurate.

Signed on this ____________ day of ____________ in the year _____________ → Signature ___________________________________________

EMPLOYER
1. Registered name with the Compensation Commissioner ______________________________________________________________

2. Registered number of this business with the Compensation Commissioner

3. Contact person _____________________________________________________________________________________________________________
4. Street address _____________________________________________________________________ 5. Postal code ______________________
6. Postal address ____________________________________________________________________ 7. Postal code ______________________
8. Tel. No. (______) ___________________ 9.1 Fax. No. (_____ ) _____________________ 9.2. E-mail address _______________________
10. Situation of business/farm _______________________________________________________________________________________________
11. Nature of business, trade or industry ____________________________________________________________________________________

EMPLOYEE (CERTIFIED COPY OF IDENTITY DOCUMENT TO BE ATTACHED)

12. Is the injured employee a
working director working member of a CC owner of partner in the business? Not applicable
13. Surname ________________________________________________________ 14. First names ______________________________________
15. I.D./Passport No. ________________ 16. Date of birth ______/______/__________ 17. Sex ___________ Male Female
18. Marital state Married Single __19. Citizen of _____________________________________________________________
20. Personnel no. _____________________________ 21. Occupation ___________________________________________________________
22. Street address __________________________________________________________________________ 23. Postal code _______________
24. Postal address _________________________________________________________________________ 25. Postal code _______________
26. Tel. No. (______) _____________________________________________
27. Period in your employ (years/months) _______/________
28. Expected period of disablement (days) 0-13 days 14 & more
ACCIDENT
29. Date of accident _______/_______/_______ 30. Time _________________________________________________
31. Place of accident (Site) ______________________________________ 32. District _______________________________________________
32.2. Province ________________________________________________________
33. Date employee reported accident _______/_______/_______ 34. Time _____________________________________________________
35. What task was the employee performing at the time of the accident? ________________________________________________
36. Period of experience in task performed (years/months) _______/_______
37. Was his action at the time of the accident in connection with your trade or business? Yes No
(If “no” state reasons on reverse side Part A Page

38. Short description of how the accident occurred (ALSO mark the applicable items on the reverse side of Part A
Page 3 and use for a full description)
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
«(Refer the machine/process involved, whether the injured person fell or was struck and all the factors contributing to the accident).

39. Was the accident a traffic accident on a public road? Yes No

40. Nature of injury sustained. (e.g. index finger of right hand crushed) _________________________________________________
Mark any of the following when applicable _________________________ Killed Amputation Unconsciousness

41. Are you satisfied that the employee was injured in the manner alleged by him Yes No
(If “no” state reasons on reverse side Part A Page 3)
(If not, give reasons)?
_______________________________________________________________________________________________________________________________

PART A PAGE 2 MUST ALSO BE COMPLETED

PART A PAGE 2
(COMPULSORY TO COMPLETE)

Employer ____ Employee

Date of accident ________________________________________________ Employee’s I.D. No. __________________________________________

FURTHER PARTICULARS OF EMPLOYEE

42. Earnings of employee at the time of accident: R/Week R/Month

Attach copy of payslip as at time of accident.
Gross cash earnings: (Including average payments for overtime and/or
commission of a constant character) ___________________________________________ _______________ _______________
Allowances of a recurrent nature:_______________________________________________ _______________ _______________
a) Bonuses (i.e. 13th cheque) ___________________________________________________ _______________ _______________
b) Other allowances (specify nature) ___________________________________________ _______________ _______________
Cash value of
Free food ___________________________________________________________________ _______________ _______________
Free quarters ___________________________________________________________________ _______________ _______________
Cash value of free quarters_______________________________________________________ _______________ _______________

43. In
terms of section 47 of the Act an employer is obliged to pay an employee full compensation for the first three
months of absence
44. Are you prepared to make cash payments during temporary disablement that lastss longer than three months?
Yes No
45. If you have already paid cash to the employee, state the total amount R_____________________________________________
46. For what period where such payments made? From __________/__________/_________ to _________/_________/___________
47. Number of days per week worked by the employee ____________________________________________________________________
48. Date on which the employee ceased work due to accident __________/__________/__________ 49. Time ________________
50. Did the employee complete his shift on the day that he ceased work? Yes No
51. Date on which the employee resumed work __________/__________/__________ 52. Time ________________________________
(If the employee will be off duty for an extended period, an interim Resumption Report (W.Cl.6) must be submitted monthly).

53. If the employee was killed in the accident, state name and address of dependant of the employee. ______________
_______________________________________________________________________________________________________________________________
FURTHER PARTICULARS
54. Should the employee have any physical defect, have suffered from any serious disease prior to the accident or
has previously received compensation for permanent disablement, give full particulars. __________________________
55. Was first aid given in this case? Yes No

56. State the name of the medical practitioner/chiropractor who treated the employee. _______________________________
57. If the employee received treatment at a hospital, state name of hospital. ____________________________________________
58. Was the accident caused by the employee’s: a) Deliberate non-compliance with directions? Yes No
b) Reckless
disregard of the terms of any law or statutory regulation designed to ensure the safety or health
of employees or the prevention of accidents? Yes No

c) Action while under the influence of liquor or drugs? Yes No

(N.B. If any reply is in affirmative, the employee must furnish an explanatory statement which must then
be attached hereto together with your comments thereon).
59. Name and address of anybody: a) Who witnessed the accident _______________________________________________________
b) Who was aware of the accident at the time ______________
60. How many other employees were injured in the same accident? _____________________________________________________
61. If the accident was investigated by the SA Police, state name of Police Station and docket number applicable
_______________________________________________________________________________________________________________________________
62. If motor vehicles were involved, furnish registration number/s ____________________________________________________

ANY ADDITIIONAL DETAILS CAN BE SUPPLIED IN PART A PAGE 3

PART A PAGE 3 W.CI.2

Employer ____ Employee

Date of accident ________________________________________________ Employee’s I.D. No. __________________________________________

38. Continuation of point 38 of the previous page. Contributing factors/causes applicable. (Mark the applicable
item/s at A and B).
A) Defective Plant B) Railway Explosions
Defective machine Building work Rotating machine

Unfavourable conditons at work Electricity Press/Rollers

Fault of emoployer Chemicals Woodworking machine

Fault of injured employee Poisoning Lifting machine

Fault of supervisor Burns Hand tool

Other machinery (Specify) ________________________________________________________________________________________________

Any other contributing factors, not mentioned above (Specify) _______________________________________________________
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________

The rest of this page may be used for any additional details or comments regarding the accident.
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
PART B PAGE 1 W.Cl.2

EMPLOYER’S REPORT OF AN ACCIDENT

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993
Section 6(A) (b) – Annexure 13
For office use only
Instructions: Claim No.______________________
Complete the form in block letters and mark appropriate areas (X) Provincial Office
_________________________________
Date ____________________________

Please complete in detail to ensure early finalisation.

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

I hereby declare that the particulars, shown in items 1 to 40 of this report, of an alleged occupationall disease contracted
by the employee, are to the best of my knowledge and belief true and accurate.

Signed on this ____________ day of _ 20 → Signature ____________________________________

________________________________________________________________________________________________________________________________________

EMPLOYER
1. Registered name with the Compensation Commissioner __________________________________________________________________

2. Registered number of this business with the Compensation Commissioner

3. Contact person _________________________________________________________________________________________________________________
4. Street address _____________________________________________________________________________ 5. Postal code ____________________
6. Postal address _____________________________ 7. Postal code ___________________________ 8. Tel. no. (________) _________________
9.1 Fax no. (________) ___________________________________________ 9.2 E-mail address ___________________________________________
10 Situation of business/farm ___________________________________________________________________________________________________
11. Nature of business, trade or industry ________________________________________________________________________________________
________________________________________________________________________________________________________________________________________

EMPLOYEE (CERTIFIED COPY OF IDENTITY DOCUMENT TO BE ATTACHED)

ACCIDENT
29. Date of accident __________/__________/__________ 30. Time ____________________________________________________________________
31. Place of accident __________________________________________________ 32. District _______________________________________________
32.2 Province ________________________________________________________________________
33. Date employee reported accident __________/__________/__________ 34. Time ________________________________________________
35. What task was the employee performing at the time of the accident? ____________________________________________________
36. Period of experience in the task performed (years/months) __________/__________
37. Was his action at the time of the accident in connection with your trade or business? Yes No
(If “no” state reasons on reverse side Part A page 3)

38. Short description of how the accident occurred. (ALSO mark the applicable items on the reverse side of Part A Page
3 and use same for a full description) _______________________________________________________________________________________
___________________________________________________________________________________________________________________________________
(Refer the machine/process involved, whether the injured person fell or was struck and all the factors contributing to the accident).

39. Was the accident a traffic accident on a public road? Yes No

40. Nature of injury sustained (e.g. index finger of right hand crushed) ______________________________________________________
Mark any of the following when applicable: Killed Amputation Unconsciousness

41. Are you satisfied that the employee was injured in the manner alleged by him? Yes No If not, give reasons.
(If “no” state reasons on reverse side Part A page 3)

________________________________________________________________________________________________________________________________________

PART A PAGE 2 MUST ALSO BE COMPLETED

W.Cl.2
PART B PAGE 2

DIRECTIONS TO MEDICAL PRACTITIONER/CHIROPRACTOR/HOSPITAL

(a) Only the Compensation Commissioner shall decide whether liability in respect of an accident should be accepted in
terms of the provisions of the Act.
(b) If
liability is not accepted by the Compensation Commissioner medical expenses cannot be paid from the
Compensation Fund. (c)
(c) The
FIRST MEDICAL REPORT (W.Cl.4) must be completed in duplicate and care must be taken to ensure that the
full names of the employee and employer and the employee’s ID number as shown on this form, appear thereon.
The original must be sent to the employer as soon as possible whilst the duplicate must be kept by the medical
practitioner/chiropractor or hospital together with this form.
(d) The
medical practitioner/chiropractor or hospital must send a specified account to the employer. if the account is
still unpaid after 2 months this form together with the duplicate FIRST MEDICAL REPORT (W.Cl.4) and specified
account must be sent under cover of an Enquiry Regarding Unpaid Account (W.Cl.20) to:

THE COMPENSATION COMMISSIONER COMPENSATION HOUSE

PROVINCIALOFFICES:DEPARTMENTOFLABOUR

TOWN POSTAL ADDRESS STREET ADDRESS TELEPHONE FAX

Durban PO Box 940 Salmon Grove Chambers 031 366 2191/00 031 305 7560
407 Smith Street 031 366 2097/98

CapeTown PO Box 872 4th Floor Westbank House 021 441 8000 021 441 8048
Cnr. Riebeeckand Long Street

Bloemfontein PO Box 522 Laboria House 051 505 6248 051 447 9353
43 Maitland Street 051 505 6200

Kimberley P/Bag X5012 Laboria House No. 43 053 838 1500 053 832 8167
Cnr. Compound & Pniel Roads 053 838 1616

Pretoria PO Box 393 Concillium Building 012 309 5282 012 309 5142
239 Skinner Street

Johannesburg PO Box 4560 Annuity House 011 497 3086 011 497 3293
18 Rissik Street 011 497 3283
011 497 3136
Mmabatho P/Bag X2040 Provident House, 2nd Floor 018 387 8100 018 384 2597
University Drive

Witbank P/Bag X7263 Labour Building 013 655 8700 013 690 2622
Cnr. Hofmeyer & Beatty Avenue
Polokwane P/Bag X9368 Boland Bank Building 015 290 1740 015 290 1692
(Pietersburg) 42a Shoeman Street

East London P/Bag X9005 Laboria Building 043 701 3297 043 743 2047
Cnr Church & Oxford Streets 043 701 3000

Call Centre No.: 0860105350 - Fax No.: (012) 323-8627 or (012) 323-6986
E-mail: [email protected] - Website:www.labour.gov.za
The Federated Employers’ Mutual Assurance Company Limited
(Reg. No. 1936/008971/06)

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993

Section 6(A) – Annexure 13

EMPLOYER’S REPORT OF ACCIDENT

The issue of this form is not an
admission of any liability (For official use only)
Claim No. ......................................
Office ..............................................
Date ................................................

DIRECTIONS FOR COMPLETION OF FORM BY EMPLOYER

This form must be completed:

1) Whenever
an employee meets with an accident arising out of and in the course of his/her employment resulting in
a personal injury for which medical treatment is required or death results.

2) Whenever
an employee reports any personal injury to his/her employer, if in making the report the employee
alleges that such injury arose out of and in the course of his/her employment.

(IN CASES WHERE THE ACCIDENT HAS CAUSED DEATH OR IS LIKELY TO CAUSE DEATH, UNCONSCIOUSNESS OR
AMPUTATION OR CASES WHERE THE INJURED EMPLOYEE IS PRESUMED UNABLE TO WORK FOR A PERIOD OF AT
LEAST 14 DAYS, THE PROVINCIAL EXECUTIVE MANAGER OF LABOUR MUST ALSO BE NOTIFIED BY TELEPHONE OR
FAX WITHOUT DELAY.)

Step 1 Complete EMPLOYER’S REPORT In full and SUBMIT WITHIN 7 DAYS without delay.

Step 2 Sign and date form where indicated.

Step 3 Hand “Part B” to the injured employee before he/she goes for initial medical treatment and instruct him/
her to hand “Part B” to the medical practitioner or hospital concerned. In serious cases “Part B” must be
forwarded to the medical practitioner or hospital without delay.

Step 4 Forward completed PART A together with a First Medical Report (if available) to:

THAT REGIONAL OFFICE OF THE FEDERATED EMPLOYERS’ MUTUAL ASSURANCE COMPANY LTD. (FEM) WITH
WHOM YOU HAVE INSURED YOUR LIABILITY IN TERMS OF THE COMPENSATION FOR OCCUPATIONAL INJURIES
AND DISEASES ACT, 1993. See Reverse Part B Page 1 for addresses.

N.B.
1) Complete a separate form in respect of each injured employee.

2) This
form must not be delayed in expectation of the employee resuming employment or awaiting medical reports.
3) An employer who fails to report any accident within 7 days of gaining knowledge of such accident on this form, shall
be guilty of an offence in terms of the Compensation for Occupational Injuries and Diseases Act, 1993 and may be
held liable for the full amount of compensation payable in respect of such accident.

4) An
employer who fails to report any accidents that have caused death or are likely to cause death, unconsciousness
or amputation or cases where the injured employee is presumed unable to work for a period of at least fourteen
days to the Regional Director of Manpower by telephone or fax, shall be guilty of an offence in terms of the
Occupational Health and Safety Act, 1993.

5) Use
the appropriate form for the reporting of occupational diseases.

6) If
an injured employee should leave your employ, please keep a record of the address where he/she can be reached
so that monies which might be payable to him/her by FEM, can be sent to him/her with your assistance.

7) Minor
injuries where no medical attention was required should not be reported, however a record should be kept
of such injuries.

8) FEM
is obliged to report any injured employees who are not in posession of a valid work permit to the Department
Of Labour.

NOTES FOR EMPLOYERS INFORMATION AND GUIDANCE

1. HOLIDAY FUND AND HOLIDAY BONUS CONTRIBUTIONS – CONTRIBUTIONS PAID BY EMPLOYERS IN THE
BUILDING INDUSTRY TO THEIR EMPLOYEES IN RESPECT OF HOLIDAY FUNDS AND HOLIDAY BONUS,
IRRESPECTIVE OF WHETHER SUCH CONTRIBUTIONS ARE PAID WEEKLY OR MONTHLY IN CASH OR PLACED
TO THE CREDIT OF AN EMPLOYEE BY MEANS OF HOLIDAY STAMPS ARE REGARDED AS EARNINGS FOR THE
PURPOSES OF THE ACT AND MUST BE REFLECTED IN QUESTION 46 “PART A” PAGE 2.

2.
ALLOWANCES – OVERTIME PAYMENTS OR OTHER SPECIAL REMUNERATION OF CONSTANT NATURE OR FOR
WORK HABITUALLY PERFORMED MUST BE DECLARED IN QUESTION 46 “PART A” PAGE 2.
(COMPULSORY TO COMPLETE) PART A PAGE 2

Employer ____ Employee

Date of accident ________________________________________________ Employee’s I.D. No. __________________________________________

FURTHER PARTICULARS OF EMPLOYEE

46. Earnings of employee at the time of the accident: R/Week R/Fortnight R/Month
Basic wage
Commission of a constant nature
Overtime of a constant nature
Allowances of a recurrent nature: a) Bonuses (i.e. 13th cheque)
b) Other (specify nature)
Cash value of: a) Free food
b) Free quarters
Holiday fund Cash Stamp
Other payments (specify nature)

47. In terms of section 47 (3) of the Act, the employer is liable for the payment of compensation (i.e. 75% of the
wages) for the first three months from the date of accident or until the employee resumes work (refundable
by FEM)

a) If you have already paid cash to the employee, state the amount R _____________________________________________
b) For what period were such payments made _____________ From________/______/_______ To_________ /______ /________
DD MM YYYY DD MM YYYY

48. Number of days per week worked by the employee ____________________________________________________________________

49. Date on which the employee ceased work due to the accident ______ /____ /_______ 50. Time ___________________
DD MM
YYYY

51. Did the employee complete his shift on the day of the accident ________________________________________________________
Yes No

52. Date on which the employee resumed work ________ /______ /__________ 53. Time ___________________
DD MM YYYY
(If the employee has not yet resumed work, a Resumption Report must be submitted as soon as he/she resumes
duty).

54. Dependant of employee a) Name______________________________________________________________________________________

b) Address___________________________________________________________________________________
c) Telephone number_______________________________________________________________________
FURTHER PARTICULARS
55. Should the employee, to your knowledge have any physical defect, suffer from any serious disease prior to the
accident or previously have received compensation for permanent disablement, give full particulars
56. Was first aid given in this case Yes No
57. If a medical practitioner treated the employee, state the name of the practitioner

58. If the employee received treatment at a hospital, state the name of the hospital

59. Was the accident caused by the employee’s:

(a) Deliberate non-compliance with directions Yes No
(b) Reckless
disregard of the terms of any law or statutory regulation designed to ensure the Yes No
health and safety of employees and the prevention of accidents
(c) Action
while under the influence of liquor or drugs Yes No

NB: (If any reply is in the affirmative, the employee must furnish an explanatory statement which must
then be attached hereto together with your comments thereon).

60. Name, address and contact number of anybody:

a) Who witnessed the accident ________________________________________________________________________________________
b) Who was aware of the accident at the time ________________________________________________________________________
61. Total number of employees injured in the same accident _____________________________________________________________
62. If the accident was investigated by the S.A. Police, state the name of the police station and case number
_______________________________________________________________________________________________________________________________
63. If motor vehicles were involved, furnish registration number(s) _____________________________________________________

SAFETY QUESTIONNAIRE AND ANY ADDITIONAL DETAILS MUST BE SUPPLIED ON PART A PAGE 3
EMPLOYER’S REPORT OF ACCIDENT PART A PAGE 1

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993

Section 6(A) – Annexure 13

The Federated Employers’ Mutual Assurance Company Limited

(For official use only)

Instructions: Claim No. _____________________________
Complete the form in block letters and mark appropriate areas (X)
Office _________________________________
Date ___________________________________

EMPLOYER
1. Name of company registered with THE FEDERATED EMPLOYERS’ MUTUAL ASSURANCE COMPANY LIMITED
(FEM) _______________________________________________________________________________________________________________________

2. FEM Policy number WCC Reference number - if known

3. Contact person _____________________________________________________________________________________________________________
4. Street address __________________________________________________ 5. Postal code ________________________________________
6. Postal address _________________________________________________ 7. Postal code ________________________________________
8. Tel. No. (______) ___________________ 9. Fax. No. (______ ) _____________________ 10. E-mail address ________________________
11. Situation of business/site _________________________________________________________________________________________________
12. Nature of business, trade or industry ____________________________________________________________________________________

EMPLOYEE (CERTIFIED COPY OF IDENTITY DOCUMENT TO BE ATTACHED)

13. a) Is the injured employee a
working director working member of a CC owner of partner in the business? Not applicable
b) Is
the employee in your direct employ or that of a subcontractor Directly employed Subcontractor
14. Surname ________________________________________________________ 15. First names ______________________________________
16. I.D./Passport No. ________________ 17. Date of birth ______/______/__________ 18. Sex ___________ Male Female
DD MM YYYY

19. Citizen of _____________________________________________ Work permit No. _

(If not a citizen of South Africa, please attach a copy of the employee’s work permit)

20. Personnel/Staff No. __________________21. Occupation ____________________________ 22. Marital State Married Single
23. Street address _____________________________________________________________________ 24. Postal code _______________________
25. Postal address ____________________________________________________________________ 26. Postal code _______________________
27. Tel. No. (______) ___________________ 28. Fax. No. (_____ )______________________ 29. Cell. No. ________________________________
30. Period in your employ (years / months) _____________ /______________
31. Expected period of disablement (days) 0-13 days 14 & more
ACCIDENT
32. Date of accident _______/_______/_______ _______________________ 33. Time of accident ____________________________________
34. Place of accident (Site) ____________________________________________________________________________________________________
35. District __________________________________________________________ 36. Province __________________________________________
37. Date on which the employee reported the accident _______/_______/_______ 38. Time reported ______________________
DD
MM YYYY

39. What task was the employee performing at the time of the accident? ________________________________________________
40. Period of experience in task performed (years/months) _______/_______
41. Was his/her action at the time of the accident in connection with your trade or business?________________________
Yes No
(If “no” state reasons on reverse side Part A Page 3)
42. Short description of how the accident occurred (ALSO give a full description and mark the applicable items on
Part A Page 3)
(Refer to the machine / process involved and whether the injured employee fell or was struck and all the factors contributing to the accident)

_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
43. Was the accident a traffic accident on a public road? __________________________________________________________________
Yes No
44. Nature of injury sustained. (e.g. index finger of right hand crushed) _________________________________________________
Mark any of the following if applicable ______________________________ Fatal Amputation Unconsciousness
45. Are you satisfied that the employee was injured in the manner alleged by him (If not, give reasons)? ___________
(If “no” state reasons on reverse side Part A Page 3)
Yes No

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

I hereby declare that the particulars, shown in items 1 to 67 of this report, of an alleged injury on duty are to the best
of my knowledge and belief true and accurate.

Name and position ______________________________________________________________________________________________________________

Signed on this ____________ day of ____________ in the year _____________ → Signature ___________________________________________
PART A PAGE 2 MUST ALSO BE COMPLETED, PLEASE.
(COMPULSORY TO COMPLETE) PART A PAGE 2

Employer ____ Employee

Date of accident ________________________________________________ Employee’s I.D. No. __________________________________________

42. Continuation of point 42 of the previous page. Contributing factors/causes applicable. (Mark the applicable
item/s at A and B)
A) Defective Plant B) Railway Explosions
Defective machine Building work Rotating machine

Unfavourable conditons at work Electricity Press/Rollers

Fault of emoployer Chemicals Woodworking machine

Fault of injured employee Poisoning Lifting machine

Fault of supervisor Burns Hand tool

Other machinery (Specify) ________________________________________________________________________________________________

SAFETY QUESTIONNAIRE
64. Did the employee receive induction training?______________________________________________________________ Yes No

65. Was the employee wearing the required safety equipment at the time of the accident?_______________ Yes No

66. Was the employee supplied with safety equipment?__________ Hard hat Masks Earplus Harness

Goggles Footwear Gloves Other

If “Other”, specify __________________________________________________________________________________________________________

67. If this was a motor vehicle accident: a) When was the vehicle last serviced? _______________________________________
b) When were the tyres last changed? _______________________________________
c) Was the vehicle roadworthy? _________________________________ Yes No
d) Carrying capacity of the vehicle i) Tare _________ ii) No. Persons _______
e) Was the employee licensed to drive this type of vehicle? __ Yes No
ADDITIONAL DETAILS OR COMMENTS
The rest of this page must be used for any additional details or comments regarding the accident.
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EMPLOYER’S REPORT OF ACCIDENT PART B PAGE 1

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993

Section 6(A) – Annexure 13

The Federated Employers’ Mutual Assurance Company Limited

(For official use only)

Claim No. _____________________________

Instructions: Office _________________________________

Complete the form in block letters and mark appropriate areas (X) Date ___________________________________

2. FEM Policy number WCC Reference number - if known

3. Contact person _____________________________________________________________________________________________________________
4. Street address _____________________________________________________________________ 5. Postal code ______________________
6. Postal address ____________________________________________________________________ 7. Postal code ______________________
8. Tel. No. (______) ___________________ 9. Fax. No. (______ ) _____________________ 10. E-mail address ________________________
11. Situation of business/site _________________________________________________________________________________________________
12. Nature of business, trade or industry ____________________________________________________________________________________

EMPLOYEE (CERTIFIED COPY OF IDENTITY DOCUMENT TO BE ATTACHED)

13. a) Is the injured employee a
working director working member of a CC owner of partner in the business? Not applicable
b) Is the employee in your direct employ or that of a subcontractor Directly employed Subcontractor
14. Surname ________________________________________________________ 15. First names ______________________________________
16. I.D./Passport No. ________________ 17. Date of birth ______/______/__________ 18. Sex ___________ Male Female
DD MM YYYY

19. Citizen of _____________________________________________ Work permit No. _

(If not a citizen of South Africa, please attach a copy of the employee’s work permit)

42. Short description of how the accident occurred (ALSO give a full description and mark the applicable items on
Part A Page 3)
(Refer to the machine / process involved and whether the injured employee fell or was struck and all the factors contributing to the accident)

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

I hereby declare that the particulars, shown in items 1 to 67 of this report, of an alleged injury on duty are to the best
of my knowledge and belief true and accurate.

Name and position ______________________________________________________________________________________________________________

Signed on this ____________ day of ____________ in the year _____________ → Signature ___________________________________________
PART B PAGE 2
DIRECTIONS TO MEDICAL PRACTITIONER/HOSPITAL
1 Note that if liability is not accepted by the Compensation Commissioner medical expenses cannot be paid by The
Federated Employers’ Mutual Assurance Company Limited.

2 The first medical report must be completed in duplicate and care must be taken to ensure that the full names of
the employee and employer and the employee’s I.D. number as shown on this form, appear thereon. The original
must be forwarded to that regional office of The Federated Employers’ Mutual Assurance Company Limited with
which the employer has insured his Compensation for Occupational Injuries and Diseases Act liability as soon as
possible whilst the duplicate must be kept by the medical practitioner or hospital together with this form.

REGIONAL OFFICES OF THE FEDERATED EMPLOYERS’ MUTUAL ASSURANCE COMPANY

LIMITED
HEAD OFFICE
Postal address PRIVATE BAG 87109, HOUGHTON, 2041
Physical address BUILDING 2, 1ST FLOOR, 101 CENTRAL STREET, HOUGHTON
Telephone number (011) 359-4300
Facsimile number (011) 359-4302

JOHANNESBURG
Branch Manager R G. SPREADBURY
Postal address PRIVATE BAG 87109, HOUGHTON, 2041
Physical address BUILDING 2, GROUND FLOOR, 101 CENTRAL STREET, HOUGHTON
Telephone number (011) 359-4300
Facsimile number (011) 359-4336

CAPE
Branch Manager R. SAUNDERS
Postal address P O BOX 2555, CAPE TOWN, 8000
Physical address 8TH FLOOR, 80 STRAND STREET, CAPE TOWN
Telephone number (021) 418-3210
Facsimile number (021) 425-1544

NATAL
Branch Manager M. VERNON
Postal address P O BOX 50045, MUSGRAVE ROAD, 4062
Physical address SUITE 901, 9TH FLOOR MUSGRAVE TOWERS, 115 MUSGRAVE ROAD, BEREA
Telephone number (031) 277-0660
Facsimile number (031) 202-9750

WWW.FEMA.CO.ZA

THE DEPARTMENT OF LABOUR CONTACT DETAILS

Call Center 086 010 5350 e-mail [email protected] THE COMPENSATION COMMISSIONER
Fax (012) 323-8627 Website http://www.labour.gov.za COMPENSATION HOUSE
(012) 325-6686 CNR. SOUTPANSBERG AND
HAMILTON ROAD
(012) 326-7889 P.O. BOX 955
(012) 323-6986 0001 PRETORIA
W.Cl.1(E)
labour
Department:
Labour
REPUBLIC OF SOUTH AFRICA

EMPLOYER’S REPORT OF AN OCCUPATIONAL DISEASE

COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT, 1993
(ACT No. 130 OF 1993)
[Section 68(2) – Commissioner’s rules, forms and particulars – Annexure 12]

For office use only

Claim No.__________________

This report must be completed in respect of an alleged occupational disease which an employee when he reports it
alleges that the disease arisen out of and in the course of his employment irrespective of the fact that he may have
contracted the disease in the employment of a previous employer.

N.B.: It is common knowledge that he symptoms of some diseases only appears years later after an employee might have
left the employer’s service where he was exposed.

It is therefore important to note that where a disease has been contracted in the employ of a previous employer, the
cost of the claim, if it is accepted, shall not be set off against the employer in who’s employ the disease was diagnosed.

This report must be forwarded to the:

Compensation Commissioner
P.O. Box 955
Pretoria
0001

1. A separate form must be completed for each employee.

2. This report should not be held back until the medical reports have been obtained.
3. An
employer who fails to report an occupational disease on this form within 14 days to the Compensation
Commissioner is in terms of this Act guilty of an offence and may be held liable for the full cost of the claim.
4. Please use the W.CL.2(E) form for the reporting of an accident.
5. Please
keep record of an employee’s address if he has contracted an occupational disease and leaves your
employment in order that compensation if any may be awarded to him.
FOR OFFICE USE
ACCEPTANCE STAMP CONTROL

REPUDIATE EMPLOYER’S INDEX

NAME

DATE

DECLARATION BY EMPLOYER OR AUTHORISED PERSON

Signed on this ____________ day of _ 20 Signature _______________________________________

________________________________________________________________________________________________________________________________________

EMPLOYER
1. Registered name with the Compensation Commissioner __________________________________________________________________

2. Registered number of this business with the Compensation Commissioner

3. Contact person _________________________________________________________________________________________________________________
4. Street address _____________________________________________________________________________ 5. Postal code ____________________
6. Postal address _____________________________ 7. Postal code ___________________________ 8. Tel. no. (________) _________________
9.1 Fax no. (________) _______________________________________________ 9.2 E-mail address _______________________________________
10 Situation of business/farm ___________________________________________________________________________________________________
11. Nature of business, trade or industry ________________________________________________________________________________________
________________________________________________________________________________________________________________________________________

EMPLOYEE
12. Surname ________________________________________________________ 13. First names ______________________________________
14. ID no. ________________________________________ 15. Date of birth _______/_______/_______ 16. Sex Married Single
17. Marital state Married Single 18. Citizen of _________________________________________________________________
19. Personnel no. _______________________________ 20. Occupation ______________________________________________________________
21. Street address __________________________________________________________________________ 22. Postal code ___________________
23. Period in your employ (years/months) _____________________________________________________________________________________
24. Is the injured employee a working director, working member of a CC, owner of or a partner in the business? ______
________________________________________________________________________________________________________________________________________
OCCUPATIONAL DISEASE
25. Nature of disease ______________________________________________________________________________________________________________
26. Date the disease was diagnosed ______________________________________________________________________________________________
27 Alleged cause of disease ______________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________
(State the agent present in the work-place and with which he had contact that caused the disease)
28. For how long a period was he exposed ______________________________________________________________________________________
29. Date employee reported the disease _________________________________________________________________________________________
30. Please mention th ename and address of the employer if the employee did not contract the disease in your
employment
___________________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________
31. What type of work was the employee performing with the other employer _____________________________________________
________________________________________________________________________________________________________________________________________

OTHER PARTICULARS OF EMPLOYEE

32. Earnings of employee at the time of the diagnosis of the disease R/Week R/Month

Gross cash earnings: _____________________________________________________ _ _________

(Including average payments for overtime and/or commission of a constant
character)

Allowances of a recurrent nature:

a) Bonuses (i.e. 13th cheque) ___________________________________________________ _________________ _________________
b) Other allowances (specify nature) ___________________________________________ _________________ _________________
Cash value of food ________________________________________________________________ _________________ _________________
Cash value of free quarters_______________________________________________________ _________________ _________________

33. Will the employee during temporary total disablement continue to receive from you:
Free Food? Yes No

Free quarters? Yes No

34. Are you prepared to make cash payments during temporary disablement that lastss longer than three months?
Yes No
35. If you have already paid cash to the employee, state the total amount R_________________________________________________
36. For what period where such payments made? From __________/__________/__________ to __________/__________/___________
37. Date on which the employee ceased work __________________________________________________________________________________
38. Date on which the employee resumed work ________________________________________________________________________________
[If employee has not yet resumed work, a Resumption Report (W.Cl. 6) must be submitted as soon as he resumes
duty.]
________________________________________________________________________________________________________________________________________

FURTHER PARTICULARS

39. If the employee did to your knowledge receive compensation previously for the same disease or another disease or
in respect of an accident, give particulars ___________________________________________________________________________________
___________________________________________________________________________________________________________________________________

40. Was the disease caused by the employee’s –

(a) Deliberate non compliance of directions Yes No

(a) Deliberate
disregard of the terms of any law or statutory regulation designed to ensure the safety or health of
employees or the prevention of diseases Yes No

(N.B.: If any reply is in affirmative, the employee must furnish an explanatory statement which must then be
attached hereto together with your comments thereon.)

[SEE REVERSE SIDE]

Diseases Work
(a) Any work involving the handling of or exposure
to any of the following substances emanating from the
workplace concerned:
Pneumoconisis-fibrosis of the parencyma of the lung organic or inorganic fibrogenic dust
Pleural thickening causing significant impairment of asbestos or asbestos dust
function
Bronchopulmonary disease metal carbides (hard metal)
Byssinosis flax, cotton or sisal
Occupational asthma the sensitising agents – (1) isocyanates
(2) platinium, nickel, cobalt, vanadium or chromium salts
(3) hardening agents, including epoxy resins
(4) acrylic acids or derived acrylates
(5) soldering or welding fumes
(6) substances from animals or insects
(7) fungi or spores
(8) proteolytic enzymes
(9) organic dust
(10) vapours or fumes of formaldehyde, anhydrides, amines
Extrinsic allergic alveolitis or diamines moulds, fungal spores or any other allergenic
proteinaceious material, 2,4 toluene-di-isocyanates
Any disease or pathological manifestations
beryllium, cadmium, phosphorus, chromium, manganese,
arsenic, mercury, lead, fluorine, carbondisulfide, cyanide,
halogen derivates of aliphatic or aromatic hydrocarbons,
benzene or its homologues, nitro- glycerine or other
nitric acid esters, hydrocarbons, trinitrotoluol, alcohols,
Erosion of the tissues of the oral cavity or nasal glycols or ketones, acrylamide, or any compounds of the
cavity Dysbarism, including decompression sickness, aforementioned substances
barotrauma or osteonecrosis
Any disease irritants, alkalis, acids or fumes thereof abnormal
Allergic or irritant contact dermatitis atmospheric or water pressure
Mesothelioma of the pleura or peritoneum or other
malignancy of the lung ionising radiation from any source
Malignancy of the lung, skin, larynx, mouth cavity or dust, liquids or other external agents or factors asbestos or
bladder asbestos dust
Malignancy of the lung, mucous membrane or the
nose or associated air sinuses coal-tar, pitch, asphalt or bitumes or volatiles thereof nickel
Malignancy of the lung Angiosarcoma of the liver or its compounds
Malignancy of the bladder Leukaemia
Tuberculosis of the lung hexavalant chronium compounds, or bis chloromethyl ether
vinyl chloride monomer
4-amino-diphenyl, benzidine, beta, naphtylamine, 4-nitro-
diphenyl benzene
(1) crystalline silica (alpha quartz)
(2) mycobacterium tuberculosis or MOTTS (mycobacterium
other than tuberculosis) transmitted to an employee during
the performance of health care work from a patient suffering
from active open tuberculosis
Diseases Work
Brucellosis brucella abortus, suis or melliitensis transmitted through
contact with infected animals or their products
Anthrax bacillus anthracis transmitted through contact with infected
animals or their products
Q-fever coxiella burneti emanating from infected animals or their
Bovine tuberculosis products mycobacterium bovis transmitted through contact
with infected animals or their products

Hearing impairment (b) Any work involving the handling of or exposure to

Hand-arm vibration syndrome (Raynaud’s any of the following:
phenomenon) excessive noise
Any disease due to overstraining of muscular vibrating equipment
tendonous insertions repetitive movements

Call Centre No.: 086 010 5350 – Fax No.: (012) 323-8627 or (012) 323-6986
E-mail: [email protected] – Website: www.labour.gov.za
Recording and
Investigation of
Incidents Register
Incident Reporting Procedures
OCCUPATIONAL INJURIES/DISEASES/MAJOR DAMAGE
A. INCIDENT IN WHICH NO SERIOUS INJURY OR DAMAGE IS B. INCIDENT IN WHICH INJURIES AND/OR DAMAGE ARE C. INCIDENT IN WHICH SERIOUS INJURIES DEATH AND/OR
INVOLVED INVOLVED DAMAGE ARE INVOLVED
1. Less serious injury Statute Ref. 1. 1. More serious injury Statute Ref. 1. Serious injury (including loss of a limb) or Statute Ref.
(injured does not need medical (Injured is referred for medical treatment) unconsciousness
treatment, only first aid) The same procedure as set out in column B
above, paragraph B1
1.1 Incident must be reported by OHS-Sect. 14(e) 1.1 Incident must be reported to supervisor/ OHS-Sect. 14 (e) 2. Fatal Accident
injured to supervisor/employer COIDA-Sect.38(1) employer COIDA-
Sect. 38(1))
1.2 Apply first-aid, if required OHS-GSR 3(3) 1.2 Injured receives first-aid OHS GSR 3(3) OHS GSR 3(3) 2.1 Report without delay to OHS-Sect. 24
COIDA-Sect 71(1) COIDA-Sect. 71(1) COIDA-Sect. Provinicial Director by telephone or fax 38(1) COIDA-Sect.
71(1)
1.3 Complete dressing register 1.3 Complete WCL 1/WCL2 OHS GAR 8 2.2 Report to South African Police
(NB: not Accident Register). COIDA-Sect. 39
This is not a statutory obligation but
1.4 Transport or arrange transport for injured COIDA-Sect. 72 2.3 Report to FEM/COMPENSATION COIDA-Sect. 39
serves as record should the injury later
to doctor or hospital (Copy of Report in 1.3 COMMISSIONER
deteriorate
must accompany injured)
1.4 Ensure that injured reports daily 1.5 Should it be foreseen that injured will OHS-Sect. 24 2.4 Do not disturb scene of OHS-Sect.24(2)
to first-aid station (prevent infection be unfit for duty for 14 days or longer, COIDA-Sect. 39 accident
and monitor progress) immediately report to Provincial Director
2.5 Notify next of kin
by telephone or fax
1.5 Investigate incident and take 1.6 Do not disturb the scene of the accident OHS-Sect.24(2) 2.6 Arrange for removal of body COIDA-Sect. 72
steps to prevent recurrence, if possible
2. Less serious damage 1.7 Investigate circumstances and enter conclu OHS-GAR 9 2.7 Follow further procedures as described in
sions and recommendations in annexure 1 Column B above, paragraphs B1.5 to B1.11
2.1 Ask the question whether human 1.8 Let safety committee consider and OHS-GAR 9(2) Note:
lives or safety were endangered by investigate conclusions and recommenda 1. Motor car accidents, involving the free transport of employees
circumstances of incident tions as next meeting. Record to be signed to or from the work place with the employer’s permission, are
(e.g. broken crane cable) by chairman of safety committee treated as injuries on duty.
2. Traffic accidents on a public road are reported to the SAP or
2.2 Should the answer to this question be OHS-Sect. 24 1.9 Send remaining part of Compensation - COIDA-Sect. 39
local traffic authority (-Art. 17(3)(a))
“yes”, report to the Provincial Inspector Commissioner’s report form through. If
3. Accidents in households are reported only to the SAP or local
as soon as possible (by telephone, FEM policy holder, complete FEM report
authority.
telegram, telex etc) and send through
4. OHS: Occupational Health and Safety Act (85/93).
2.3 Do not disturb the scene of OHS -GMR 7 1.10 1.10 Enter in Accidents Register and keep OHS-GAR 9 5. COID: Compensation For Occupational Injuries and Diseases Act
the accident annexure 1 on file for minimum three years (130/93).
6. WCL1 For Diseases – WCL2 For Injuries.
2.4 Take steps to prevent recurrence 2. More serious damage but no injuries
The same procedure as set out in column A
2.5 Report to insurer above, paragraph A
2.6 Should the answer to the question in 2.1
be “No”, no further action is necessary
ANNEXURE 1 OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the General Administrative Regulations

RECORDING AND INVESTIGATION OF INCIDENTS

A. RECORDING OF INCIDENT
1. Name of employer
2. Name of affected person
3. Identity number of affected person
4. Date of incident 5. Time of incident
6. Part of body affected
Head or Neck Eye Trunk Finger Hand
Arm Foot Leg Internal Multiple
7. Effect on person
Sprains or strains Contusion or wounds Fractures Burns Amputation
Electric shock Asphyxiataion Unconsciousness Poisoning Occupat. Disease
8. Expected period of disablement
0-13 days 2-4 weeks >4-16 weeks >16-52 weeks >52 weeks or permanent Killed
disablement
9. Description of Occupational disease
10. Machine/process involved/type of work performed/exposure**

11. Was incident reported to the Compensation Commissioner and Provincial Director? Yes No
12. Was incident reported to the police?* Yes No
*Make a cross in the appropriate square.
**In case of a hazardous chemical substance, indicate substance exposed to
B. INVESTIGATION OF THE ABOVE INCIDENT BY A PERSON DESIGNATED THERETO
1. Name of investigator 2. Date of investigation
3. Designation of investigator
4. Short description of incident

5. Suspected cause of incident

6. Recommended steps to prevent a recurrence

Signature of investigator Date

C. ACTION TAKEN BY EMPLOYER TO PREVENT THE RECURRENCE OF A SIMILAR INCIDENT

Signature of Employer Date

D. REMARKS BY HEALTH AND SAFETY COMMITTEE
Remarks

Signature of chairman of health and safety committee Date

Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Occupational Health and Safety Committees and Safety
Representatives
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Sections 17, 18, 19 and 20

The OH&S committee is one of the best interfaces between employers and employees and provides the ideal opportunity
for the two parties to plan and implement the OH&S programme as a team.

Regulation 5 of the General Administrative Regulations

Health and safety committee

5 Where a health and safety committee has been established in terms of section 19 of the Act, an employer shall –
(a) make available a suitable meeting place to such committee; and

(b) ensure that the records, as contemplated in section 20(2) of the Act, are kept for a period of at least three
years.

♦ Related Documents
• Appointment Form
• List
of OH&S Committee Members
• Proforma
Notice of Meeting and Agenda
• Health
and Safety Representatives Inspection Register
• Representatives Checklist
• List
of Representatives
Designated Health and Safety
Representative and Members of Safety Committee
OCCUPATIONAL HEALTH & SAFETY ACT, 1993 (Sections 17, 18, 19 and 20)
Section 17

♦ HEALTH AND SAFETY REPRESENTATIVES

1. Subject to the provisions of subsection (2), every employer who has more than 20 employees in his employment
at any workplace, shall, within four months after the commencement of this Act or after commencing business, or
from such time as the number of employees exceeds 20, as the case may be, designate in writing for a specified
period health and safety representatives for such workplace,or for different sections thereof.
2. An
employer and his employees or their representatives shall consult in good faith regarding the arrangements
and procedures for the nomination or election, period of office and subsequent designation of health and safety
representatives in terms of subsection (1): Provided that if such consultation fails, the matter shall be referred for
arbitration to an inspector, whose decision shall be final.
3. Arbitration
by an inspector in terms of subsection (2) shall not be subject to the provisions of the Arbitration Act,
1965 (Act No. 42 of 1965), and a failure of the consultation contemplated in that subsection shall not be deemed to
be a dispute in terms of the Labour Relations Act,1956 (Act No. 28 of 1956).
4. Only
those employees employed in a full-time capacity at a specific workplace and who are acquainted with
conditions and activities at that workplace or section thereof, as the case may be, shall be eligible for designation
as health and safety representatives for that workplace or section.
5. The
number of health and safety representatives for a workplace or section thereof shall in the case of shops and
offices be at least one health and safety representative for every 100 employees or part thereof, and in the case of
all other workplaces at least one health and safety representative for every 50 employees or part thereof: Provided
that those employees performing work at a workplace other than that where they ordinarily report for duty, shall
be deemed to be working at the workplace where they so report for duty.
6. If
an inspector is of the opinion that the number of health and safety representatives for any workplace or section
thereof, including a workplace or section with 20 or fewer employees, is inadequate, he may by notice in writing
direct the employer to designate such number of employees as the inspector may determine as health and safety
representatives for that workplace or section thereof in accordance with the arrangements and procedures referred
to in subsection (2).
7. All activities in connection with the designation, functions and training of health and safety representatives shall be
performed during ordinary working hours, and any time reasonably spent by an employee in this regard shall for
all purposes be deemed to be time spent by him in the carrying out of his duties as an employee.

Section 18

♦ FUNCTIONS OF A HEALTH AND SAFETY REPRESENTATIVES

1. A health and safety representative may perform the following functions in respect of the workplace or section of
the workplace for which he has been designated, namely:
(a) review the effectiveness of health and safety measures;
(b) identify potential hazards and potential major incidents at the workplace;
(c) in collaboration with his employer, examine the causes of incidents at the workplace;
(d) investigate complaints by any employee relating to that employee’s health or safety at work;
(e) make
representations to the employer or a health and safety committee on matters arising from paragraphs
(a), (b), (c) or (d), or where such representations are unsuccessful, to an inspector;
(f) make representations to the employer on general matters affecting the health or safety of the employees at the
workplace;
(g) inspect
the workplace, including any article, substance, plant, machinery or health and safety equipment at
that workplace with a view to the health and safety of employees, at such intervals as may be agreed upon with
the employer: Provided that the health and safety representative shall give reasonable notice of his intention
to carry out such an inspection to the employer, who may be present during the inspection.
(h) Participate
in consultations with inspectors at the workplace and accompany inspectors on inspections of the
workplace;
(i) Receive information from inspectors as contemplated in section 36; and
(j) In
his capacity as a health and safety representative attend meetings of the health and safety committee of
which he is a member, in connection with any of the above functions.

2. A
health and safety representative may, in respect of the workplace or section of the workplace for which he has
been designated:
(a) visit the site of an incident and attend any inspection in loco;
(b) attend any investigation or formal inquiry held in terms of the Act;
(c) in so far as is reasonably necessary to perform his functions, inspect any document which the employer is
required to keep in terms of this Act;
(d) accompany an inspector on any inspection;
(e) with the approval of the employer (which approval shall not be unreasonably withheld), be accompanied by a
technical adviser, on any inspection; and
(f) participate in any internal health or safety audit.

3. employer shall provide such facilities, assistance and training as a health and safety representative may
An
reasonably require and as have been agreed upon for the carrying out of his functions.
4. health and safety representative shall not incur any civil liability by reason of the fact only that he failed to do
A
anything which he may do or is required to do in terms of this Act.

Section 19

♦ HEALTH AND SAFETY COMMITTEES

1. An employer shall in respect of each workplace where two or more health and safety representatives have been
designated, establish one or more health and safety committees and, at every meeting of such a committee as
contemplated in subsection (4), consult with the committee with a view to initiating, developing promoting,
maintaining and reviewing measures to ensure the health and safety of his employees at work.
2. A
health and safety committee shall consist of such number of members as the employer may from time to time
determine:
Provided that:
(a) if one health and safety committee has been established in respect of a workplace, all the health and safety
representatives for that workplace shall be members of the committee;
(b) if two or more health and safety committees have been established in respect of a workplace, each health and
safety representative for that workplace shall be a member of at least one of those committees; and
(c) the number of persons nominated by an employer on any health and safety committee established in terms of
this section shall not exceed the number of health and safety representatives on that committee.

3.
The persons nominated by an employer on a health and safety committee shall be designated in writing by the
employer for such period as may be determined by him, while the health and safety representative shall be
members of the committee for the period of their designation in terms of section 17(1).
4. A health and safety committee shall hold meetings as often as may be necessary, but at least once every three
months, at a time and place determined by the committee: Provided that an inspector may by notice in writing
direct the members of a health and safety committee to hold a meeting at a time and place determined by him:
Provided further that, if more than 10 per cent of the employees at a specific workplace has handed a written
request to an inspector, the inspector may by written notice direct that such a meeting be held.
5. The procedure at meetings of a health and safety committee shall be determined by the committee.
6. (a) A health and safety committee may co-opt one or more persons by reason of his or their particular knowledge
of health or safety matters as an advisory member or as advisory members of the committee.
(b) An advisory member shall not be entitled to vote on any matter before the committee.

7 If an inspector is of the opinion that the number of health and safety committees established for any particular
workplace is inadequate, he may in writing direct the employer to establish for such workplace such number of
health and safety committees as the inspector may determine.

Section 20

♦ FUNCTIONS OF HEALTH AND SAFETY COMMITTEES

1. A health and safety committee:

(a) may make recommendations to the employer or, where the recommendations fail to resolve the matter, to an
inspector regarding any matter affecting the health or safety of persons at the workplace or any section thereof
for which such committee has been established;

(b) shall discuss any incident at the workplace or section thereof in which any person was injured, became ill or
died, and may in writing report on the incident to an inspector; and
(c) shall perform such other functions as may be prescribed.

2. A health and safety committee shall keep record of each recommendation made to an employer in terms of
subsection (1)(a) and of any report made to an inspector in terms of subsection (1)(b).
3. A health and safety committee or a member thereof shall not incur any civil liability by reason of the fact only that
it or he failed to do anything which it or he may or is required to do in terms of this Act.
4. An employer shall take the prescribed steps to ensure that a health and safety committee complies with the
provisions of section 19(4) and performs the duties assigned to it by subsections (1) and (2).
Designated Health and Safety Representative
and Member of Safety Committee
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Sections 17, 18, 19 and 20

Therefore, in accordance with Sections 17, 18, 19 and 20 of the Occupational Health and Safety Act,
I,_______________________________________________________________________________________________________________________________________
(representing the employer)
of______________________________________________________________________________________________________________________________________
(name of employer)
do hereby designate_________________________________________________________________________________________________________________
as a Health and Safety Representative and Committee Member as from _______________________________________________________
(date)
to __________________________________________________________ for the ___________________________________________________________________
(date) (workplace or section of workplace)
and to report on finding to__________________________________________________________________________________________________________

________________

Signature Designation Date

♦ ACCEPTANCE OF DESIGNATION

I,_______________________________________________________________________________________________________________________________________
do hereby accept this designation and acknowledge that I understand the requirements of this appointment.

________________________________________________ ________________________________________________
Signature of Appointee Date
List of OH&S Committee Members
Name Section/Department Date of appointment

Chairperson

Secretary

Co-opted Members
Proforma: Health and Safety Committee Agenda and Minutes
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Sections 19

♦ NOTICE OF MEETING AND AGENDA

Please note that the _________________________________________________________________________________________________________________
(name of workplace or section of workplace)
OH&S Committee will meet on_____________________________________________________________________________________________________
(date)
at_____________________________________________in_____________________________________________________________________________________
(time) (venue)

♦ AGENDA
1. Opening and welcome
2. Present/Apologies/Absent
3. Minutes of previous meeting
4. Matters arising
Report by
4.1
_____________________________________________________________ ______________________________________________________
4.2
_____________________________________________________________ ______________________________________________________
4.3
_____________________________________________________________ ______________________________________________________
4.4
_____________________________________________________________ ______________________________________________________

5. Health and Safety Representatives’ reports

6. Incident Reports and Investigations
7. Incident/Injury statistics
8. Other matters

♦ MINUTES
Minutes of the _______________________________________________________________________________________________________________________
(name of workplace or section of workplace)
OH&S Committee meeting held on ________________________________________________________________________________________________
(date)
at_____________________________________________in_____________________________________________________________________________________
(time) (venue)

1. PRESENT: Chairperson Secretary:__________

(name) (venue)
Health and Safety Representatives Section
Name

Other Committee Members Co-opted Members

Apologies Absent without apologies

3. MATTERS ARISING
The following matters arising from the Minutes of the previous meeting were discussed and decisions taken:
Action By
By who Date
3.1
3.2
3.3

4. HEALTH AND SAFETY REPRESENTATIVES’ REPORTS

All reports were received and reviewed by the Committee, after which they were signed by the Chairman. The
following items requiring further attention were discussed and decisions taken:

4.1
4.2
4.3

5. INCIDENT REPORTS AND INVESTIGATIONS

The following Incidents which had been investigated were reviewed and decisions taken:

5.1
5.2
5.3

5. OTHER MATTERS discussed and decided upon:

5.1
5.2
5.3

6. DATE, TIME AND PLACE OF NEXT MEETING

Health and Safety
Representatives
Inspection Register
Health and Safety Representatives Inspection Register
♦ SAFETY REPRESENTATIVE MONTHLY CHECKLIST

Name of Safety Representative

Site address

Do not tick? Write ‘OK’, if faulty, mark with ‘X’ Inspection

Items to be inspected

May
Mar

Nov
Aug
Apr

Dec
Sep
Ser.

Feb

Jun

Oct
Jan
no.

Jul
1. Public Safety
1.1 Signage “No unauthorised entry”

1.2 Signage “Visitors to report to site office”

1.3 Signage “Warning of construction work, workmen

overhead etc”
1.4 Nets, canopies, screens, etc to protect passing
public?
2. Personal Protective Equipment
2.1 Signage placed depicting required PPE to be worn
on site and specific areas?
2.2 Are all persons (Visitors/subcontractors included)
wearing PPE?
2.3 Are all persons and operators involved in
hazardous tasks wearing the required PPE?
3. Housekeeping
3.1 Is the site clean and tidy?

3.2 Bricks, offcuts, dagha, rubble, spillage being

controlled. Is it removed regularly?
3.3 Storage facilities provide, packing stacking sort-
by-sort, identified areas?
3.4 Are contractors required to comply with
housekeeping standards?
4. Scaffolding/Formwork/
Supportwork
4.1 Does scaffolding comply with minimum
standards?
4.2 Are toeboards, hook-on-boards, hand railings
being used?
4.3 Signage “scaffolding safe for use, scaffolding
unsafe for use” displayed.
4.4 Access to scaffolds and formwork being provided
5. Ladders
5.1 Are ladders being used on site the correct type?
(No make shift ladders?)
5.2 Ladders numbered, hung up in specific allocated
area?
5.3 Ladders extend above platform/landing,
chocked/secured at the base?
5.4 Fixed ladders have cages?

5.5 No painted wooden ladders, general condition

acceptable, rungs secure etc?
6. Electricity
6.1 Extension leads, distribution boards numbered.
6.2 Distribution boards warning signs posted, locked,
circuits marked?
6.3 Distribution boards placement accessible, safe, no
wet conditions, cables protected?
6.4 Electric cables feeding from distribution boards
being protected from vehicle/site traffic damage?
6.5 Electric power tools working through earth
leakage unit? Distribution boards fitted with
earth leakage?
7. Fire protection
7.1 Sufficient fire equipment available? Equipment
serviced?
7.2 Equipment strategically placed, accessible,
signage depicting placement?
7.3 Hazardous areas protected with sufficient,
correct Fire Equipment?
8. Excavations
8.1 Inspected, barricaded, warnings posted, shored,
braced and access provided?
8.2 Lighted after dark to prevent persons falling in?
9. Tools
9.1 Handtools correct type, serviced, maintained. No
make shift tools?
9.2 5% of tools inspected weekly?

9.3 Explosive power tools inspected, stored and

cleaned, appointed trained operator?
10. Lifting Equipment, Mobile Cranes, Tower Cranes
10.1 Operated by trained, authorised operator?

10.2 Slinging done correctly, rigger trained, signalling and

communication procedure in place?
10.3 MML displayed, warnings posted, equipment
checked, registers available and updated?
11. Material Hoist
11.1 Warning signs displayed, operator trained and
appointed?
11.2 Landings and access barricading in place, moving
parts guarded. Weekly inspection?
12. Transport and materials handling equipment/
Plant and Machinery
12.1 Daily checklists being completed, trained licensed
operators?
12.2 No passengers on plant, no over speeding, no
unauthorised operators.
12.3 All moving parts, nip points guarded/unauthorised
access in place?
13. Health and Hygiene
13.1 Sufficient toilets? (1/30 persons) Toilet paper,
changing facility. Water and soap?
13.2 Showers, eating facilities, drinking water?

13.3 Clean, hygienic, drainage suitable?

13.4 First Aid facilities, appointed first aider, signage

depicting the location of FA box?
13.5 Hazardous chemicals identified, Hazchem
procedures on file?
14. Demolition
15. Tunneling
16. Fall Protection

Safety Representative (initial)

Consultant/Auditor (initial)
Responisble person (initial)/Chairman of the
Safety Committee

NB!! ALL DEVIATIONS TO BE RECORDED

Safety Representatives Deviations

Month Serious deviations noted and action plan to Action by Target date Done
rectify deviation
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
List of OH&S Representatives
♦ All Contractors to be included

Name Section/Department/Company Date of appointment

First Aid
OCCUPATIONAL HEALTH & SAFETY ACT, 1993 (Information extracted)
Regulation 3 of the General Safety Regulations

3. (1) An employer shall take all reasonable steps that are necessary under the circumstances to ensure that persons
at work receive prompt first aid treatment in case of injury or emergency;
(2) Where
more than five employees are employed at a workplace, the employer of such employees shall provide
a first aid box or boxes at or, near the workplace which shall be available and accessible for the treatment of
injured persons at that workplace.
(3) (a) Taking into account the type of injuries that are likely to occur at a workplace, the nature of the activities
performed and the number of employees employed at such workplace, the employer shall make sure
that the first aid box or boxes contemplated in subregulation (2) contain suitable first aid equipment
which includes at least the equipment listed in the Annexure hereto;
(b) Such an employer shall make sure that only articles and equipment contemplated in subregulation (a)
or other similar equipment or medicine is kept in the first aid box or boxes.

(4) Where more than 10 employees are employed at a workplace, the employer of such employees shall take steps
to ensure that for e very group of up to 50 employees at that workplace, or in the case of a shop or an office as
contemplated in the Basic Conditions of Employment Act, 1983 (Act No. 3 of 1983), for every group of up to
100 employees, at least one person is readily available during normal working hours, who is in possession of
a valid certificate of competency in first aid, issued by:
(a) the S.A. Red Cross Society;
(b) the St John Ambulance;
(c) the S.A. First Aid League; or
(d) a person or organisation approved by the Chief Inspector for this purpose.

(5) An
employer shall at a workplace where a highrisk substance or toxic, corrosive or similar hazardous
substances are used, handled, processed or manufactured, ensure that the first aid worker contemplated in
subregulation (4) is trained in the first aid procedures that are necessary for the treatment of injuries that may
result from such activities, including the acute detrimental effects of exposure to such substances, and in the
emergency procedures which are necessary in the case of accidental leakage or dumping of such substances.
(6) An
employer shall affix a prominent notice or sign in a conspicuous place at a workplace, indicating where the
first aid box or boxes are kept as well as the name of the person in charge of such first aid box or boxes.
(7) An employee with an open wound, cut, sore, or any similar injury, who works in a workplace where a substance
contemplated in subregulation 5 is used, handled, processed or manufactured, shall report such injury to his
employer forthwith. The employer may not permit such employee to continue working before the injury has
been cleaned with soap and water or with a diluted disinfectant.
(8) Where
an employee is exposed or can be exposed to a potential hazard of injury to the eye through contact
with a biological or chemical substance, the employer concerned shall make sure that there is an eye-wash
fountain, or any similar facilities, in the immediate vicinity of the workplace of such employee and that the
employee is trained in the use thereof.
(9) Where
an employee at a workplace is exposed or can be exposed to a potential hazard of injury to or
absorption through the skin as a result of sudden contact with a large amount of toxic, corrosive, high risk
or similar hazardous substance, the employer concerned shall make sure that there is a fast-reacting deluge-
shower with clean water or a similar facility in the immediate vicinity of the workplace of such employee and
that the employee is trained in the use thereof.
First Aid: General Safety Regulation 3
• Employer must provide first aid box/es at the workplace where more than five persons are employed [GSR 3(2)].
The box/es must be available and accessible at all time.
• First-aid
box/es must be equipped with minimum contents as per Annexure in General Safety Regulations [GSR
3(3)(a)]. Where special hazards exist e.g. large quantities of acid used etc., additional first aid items must be added.
• Where
more than 10 persons are employed, a *qualified first-aid attendant must be available for every 50 persons
[GSR 3(4)].
• Only first-aid equipment may be stored in a first-aid box [GSR 3(3)(b)].
• Notices
indicating the position of first-aid box and name of first-aider must be displayed in conspicuous places in
the workplace [GSR 3(6)].
• Employees
must report injuries and have them treated (Section 14) and [GSR 3(7)].
• Eyewash
fountains and emergency showers must be provided where dangerous chemicals are handled [GSR 3(8)
and (9)].
* “Qualified
First aid attendant” means a person holding a valid certificate in basic first aid (or higher) issued by a
training organisation accredited by the Department of Labour.

♦ RELATED DOCUMENTS
• Appointment of First Aid Attendant
• List of Qualified First Aid Attendants
• Minimum Contents of First Aid-Box
• First Aid/Dressing Record for Site
• First Aid Order Form
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 3(4) and 3(5)General Safety Regulations

APPOINTMENT OF FIRST AID ATTENDANT APP. GSR3

3. (4) Where more than 10 employees are employed at a workplace, the employer of such employees shall take steps
to ensure that for every group of up to 50 employees at that workplace, or in the case of a shop or an office as
con-templated in the Basic Conditions of Employment Act, 1983 (Act No. 3 of 1983), for every group of up to
100 employees, at least one person is readily available during normal working hours, who is in possession of
a valid certificate of competency in first aid, issued by-
(a) the SA Red Cross Society;
(b) the St John Ambulance;
(c) the SA First Aid League; or
(d) a person or organisation approved by the Chief Inspector for this purpose.

(5) An
employer shall at a workplace where a high-risk substance or toxic, corrosive or similar hazardous
substances are used, handled, processed or manufactured, ensure that the first aid worker contemplated in
subregulation (4) is trained in the first aid procedures that are necessary for the treatment of injuries that may
result from such activities, including the acute detrimental effects of exposure to such substances, and in the
emergency proce-dures which are necessary in the case of accidental leakage or dumping of such substances.

I/we___________________________________________________________________________________________________________________________________
(the employer)
do hereby appoint___________________________________________________________________________________________________________________
(first aid attendant)
as the First Aid attendant and to ensure that all first aid boxes are maintained in accordance with General Safety
Regulation 3, at:

(exact physical address of the construction site or site office)

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
hereby accept this appointment and confirm that I have the necessary training and experience required in Regulation
3(4) and (5) of the General Safety Regulations and that I am conversant with the relevant statutory provisions of the
Occupational Health and Safety Act with regard to First Aid.

________________

Signature of Appointee Designation Date
List of Qualified First Aid Attendants
Name Section/ Certificate issued by Certificate expiry
Department date
Minimum Contents of First Aid Box
GENERAL SAFETY REGULATIONS – REGULATION 3

(To be pasted in lid of First-Aid Box and used when checking contents.)

Contents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Wound cleaner antiseptic (100 ml)
Swabs for cleaning wounds
Cotton wool for padding (100 g)
Sterile gauze (mininum quantity 10)
1 pair of forceps (for splinters)
1 pair of scissors (minimum size
100 mm)
1 set of safety pins
4 Tri-angular bandages
4 roller bandages (75 mm x 5 m)
4 roller bandages (100 mm x 5 m)
1 roll elastic adhesive (25 mm x 3 m)
1 roll non-allergenic adhesive strip
(25 mm x 3 m)
1 packet adhesive dressing strips
(minimum quantity 10 assort. sizes)
4 First-Aid dressings
(75 mm x 100 mm)
4 First-Aid dressings
(150 mm x 200 m)
2 straight splints
2 pair large disposable Latex gloves
2 pair medium disposable Latex gloves
2 CPR mouthpieces or similar devices
First Aid/Dressing Record for Site
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Date Name Company Nature of Treatment and stock Referred Off

No. Injury e.g. Cut used to Dr. or duty
left index finger, hospital Yes/
Dust in eye, etc. Yes/No No

First Aid Order Form

Sister/Clerk to complete Site to complete

Date form received Date

Date stock issued Site

Delivery note number Number

Delivery note date Authorised

Amount Name printed

Minimum Contents of a First Aid Box
Quantity Required A R–c Quantity Required B R–c
Wound cleaner – 100 ml 1 roll elastic adhesive (25 mm x 3 m)
Swabs for cleaning wounds Non-allergenic strip (25 mm x 3 m)
Cotton wool for padding (100 g) 1 pkt adhesive strips (10 assorted sizes)
Sterile gauze swabs (min quant. 10) 4 first aid dressings (75 mm x 100 mm)
1 pair forceps (for splinters) 4 first aid dressings (150 mm x 200 mm)
1 pair scissors (100 mm) 2 straight splints
1 set safety pins 4 triangular bandages
4 roller bandages (75 mm x 5m) 2 CPR mouth pieces
4 roller bandages (100 mm x 5 m)
2 pairs large and 2 pairs medium
disposable latex gloves
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Notices and Signs
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
The following notices and signs are compulsory on Construction sites and Contractors’ yards:

• Display of notices GSR 2B/SABS Code 1186

• Entry GSR 2C(2)
• Explosive actuated fastening devices CR 21(2)(f)
• First Aid GSR 3(6)
• Grinding wheels DMR 8(1)(7)
• Machinery GMR 9 (Schedule D)
• Non-potable water FR7(B)
• Prohibition on smoking and eating or FR6(b) & (FR5 (1)
drinking at the workplaces where
high risk substances are stored or handled
• Storage of flammable materials GSR 4(8)(a)(i)(ii)
10(e) only applicable to builder’s yards)
• Toilets and change rooms FR2 (5) 4(2)(f)
Notices and Signs

Occupational Health & Safety Manual for Construction

Notices & Signs : General Safety Regulation 2B

A symbolic safety sign consists of a geometric shape / a colour / a pictogram

Colour is used as follows:

• RED Prohibitive / Fire Protection • YELLOW Warning
• BLUE Mandatory • GREEN Information
Below are examples of Notices & Signs prescribed by the abovementioned
Regulation used on Construction sites

UNAUTHORISED ENTRANCE
DANGER! DANGER PROHIBITED
ONGEMAGTIGDE
DANGER
EXPLOSIVE INGANG VERBODE
POWER TOOL BUILDERS HOIST AKEKHO OVUNYEL WE
UKUNGENA LAPHA
IN IN OPERATION
USE OPEN HOLES

STRICTLY NO
SMOKING OR
NAKED FLAMES

ROOK OF
BLOOTLIGTE
STRENG
VERBODE
AYIKONA FUNEKA LO LAYIT
KA LO MLILO NOKO BKEMA

FOOD AND DRINK

PROHIBITED

GESLUIT
CLOSED
Notices and Signs

Occupational Health & Safety Manual for Construction

Notices & Signs : General Safety Regulation 2B

A symbolic safety sign consists of a geometric shape / a colour / a pictogram

Colour is used as follows:

NOTICE! WARNING!
SCAFFOLDING SCAFFOLDING
SAFE NOT
FOR TO BE
USE USED
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Keeping of Records
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
A contractor is required to keep the records indicated below for the periods indicated below:

1. Three years
• All Appointments/Designations
• Written records/recommendations of Safety Committees
• Annexure 1: Investigation of Incidents Reports
• All Registers

2. Thirty Years
• Hazardous Chemicals
• Medical Records
• Biological Monitoring
• Monitoring of Air Quality/Light/Noise etc.

3. Fifty years
• Asbestos
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Induction and Occupational Health and Safety Rules on Site
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 7(5) and 7(6) of the Construction Regulations, 2014
(Including OH&S Rules on Site)

One of the main duties of the employer (Section 13 of the OH&S Act) is to inform and train workers and one of the
cardinal rights of workers is the “right to know”. It is, therefore, essential for the employer to inform workers (and any
other person that may enter the workplace) of the hazards and dangers that may be encountered.

♦ RELATED DOCUMENTS
• Example of OH&S Rules for a Construction Site
• Professionals/Visitors Induction
• Site Induction Records
Duty to Inform
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Sections 13, 14 and 15

13. Without
derogating from any specific duty imposed on an employer by this Act, every employer shall –
(a) as
far as is reasonably practicable, cause every employee to be made conversant with the hazards to his health
and safety attached to any work which he has to perform, any article or substance which he has to produce,
process, use, handles, tore or transport and any plant or machinery which he is required or permitted to
use, as well as with the precautionary measures which should be taken and observed with respect to those
hazards;
(b) inform
the health and safety representatives concerned beforehand of inspections, investigations or formal
inquiries of which he has been notified by an inspector, and of any application for exemption made by him in
terms of section 40; and
(c) inform a health and safety representative as soon as reasonably practicable of the occurrence of an incident in
the workplace or section of the workplace for which such representative has been designated.

General duties of employees at work

14 Every employee shall at work –

(a) take
reasonable care for the health and safety of himself and of other persons who may be affected by his acts
or omissions;
(b) as regards any duty or requirement imposed on his employer or any other person by this Act, co-operate with
such employer or person to enable that duty or requirement to be performed or complied with;
(c) carry out any lawful order given to him, and obey the health and safety rules and procedures laid down by his
employer or by anyone authorised thereto by his employer, in the interest of health or safety;
(d) if any situation which is unsafe or unhealthy comes to his attention, as soon as practicable report such
situation to his employer or to the health and safety representative for his workplace or section thereof, as the
case may be, who shall report it to the employer; and
(e) if he is involved in any incident which may affect his health or which has caused an injury to himself, report
such incident to his employer or to anyone authorised thereto by the employer, or to his health and safety
representative, as soon as practicable but not later than the end of the particular shift during which the
incident occurred, unless the circumstances were such that the reporting of the incident was not possible, in
which case he shall report the incident as soon as practicable thereafter.

Duty not to interfere with, damage or misuse things

15 No person shall intentionally or recklessly interfere with, damage or misuse anything which is provided in the
interest of health or safety.

♦ RISK ASSESSMENT FOR CONSTRUCTION WORK

Regulation 9 of the Construction Regulation, 2014

(1) A
contractor must, before the commencement of any construction work and during such construction work, have
risk assessments performed by a competent person appointed in writing, which risk assessments form part of the
health and safety plan to be applied on the site, and must include-
identification of the risks and hazards to which persons may be exposed to;
(a) the
analysis and evaluation of the risks and hazards identified based on a documented method;
(b) an
(c) a documented plan and applicable safe work procedures to mitigate, reduce or control the risks and hazards
that have been identified;
(d) a monitoring plan; and
(e) a review plan.

(2) A contractor must ensure that as far as is reasonably practicable, ergonomic related hazards are analyzed, evaluated
and addressed in a risk assessment.
(3) A contractor must ensure that all employees under his or her control are informed, instructed and trained by a
competent person regarding any hazard and the related work procedures and or control measures before any
work commences, and thereafter at the times determined in the risk assessment monitoring and review plan of the
relevant site.
(4) A principal contractor must ensure that all contractors are informed regarding any hazard that is stipulated in
the risk assessment before any work commences, and thereafter at the times that may be determined in the risk
assessment monitoring and review plan of the relevant site.
(5) A contractor must consult with the health and safety committee or, if no health and safety committee exists, with
a representative trade union or representative group of employees, on the monitoring and review of the risk
assessments of the relevant site.
(6) A contractor must ensure that copies of the risk assessments of the relevant site are available on site for inspection
by an inspector, the client, the client’s agent, any contractor, any employee, a representative trade union, a health
and safety representative or any member of the health and safety committee.
(7) A contractor must review the relevant risk assessment-
(a) where changes are effected to the design and or construction that result in a change to the risk profile; or

(b) (b) when an incident has occurred.
Professionals/Visitors Safety Induction
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 7(5) and 7(6) of the Construction Regulations, 2014

♦ PROFESSIONALS/VISITORS SAFETY INDUCTION

1. Always report to the site office before going onto site.
2. Be
aware of any hazards/risks prevalent to the site. Visitors who have not been on a building site before are to be
accompanied by a member of the Principal Contractor/Subcontractor’s site staff.
3. Ensure
that you wear a hardhat, suitable closed footwear (no high heels) and any other Personnel Protective
Equipment as instructed
4. Only
use the access routes as provided
5. Report
any unsafe acts or conditions to the Contracts Manager/SiteAgent/Construction Safety Officer.

Note:
Site Professional team members are expected to log any unsafe Act/Condition in the site safety
logbook.

6. Stay
away from openings in floors, edges, slabs, hatchways, stairs and excavations, which have not yet been
protected.
7. Obey
all site notices, signs and verbal instructions from Site Management.
8. Be aware of any work being undertaken overhead/in elevated locations and do not walk under suspended loads.
9. Be aware of moving machinery. Construction vehicles have the right of way.
10. Make use of all of your senses in order to minimize risk.
11. Stand still when using a cell phone on site, as your concentration could be lacking.
12. Report back to the site office before leaving site and return any PPE issued to you.

Company:
Name:
Signature:
Date:
Employee Site Safety Induction
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 7(7) of the Construction Regulations, 2014

Requirements: Every employer is required to take all reasonable measures to ensure the requirements of the OHS
Act and regulations are observed. The general duties of employees are to carry out lawful instructions and to obey the
Company’s safety rules and procedures prepared in accordance with the provisions f the Act and Regulations. For this
process to begin and to be formalised, it is necessary for all employees to be formally inducted into the safety procedures
and completion thereof, formally acknowledged by both employer and employee.

Employee Name: (Print)
I.D. No.:
Company:
Project/Premises: Job category:
Induction Supervisor (Print):
Date:
Construction Supervisor:
Health and Safety Rep.:

♦ THE FOLLOWING IS TO BE UNDERTAKEN BY THE INDUCTION SUPERVISOR

Item Done Remarks

Explain Company policy/Site Safety Rules
Explain Section 14 of the Act
Explain use of Personal Protective Equipment
Procedures with regard to. issuing and
maintenance of PPE

Explain meaning of symbolic signs

Explain procedures in event of injury
Explain use of facilities and toilets
Explain safe use of tools: Hammers, chisels,
picks and shovels etc.

Explain correct lifting procedures – Straight

back, upper legs
Explain danger of working near/over
openings and edges
Explain danger of moving machinery Grinder,
skilled/cut-off saw,
electric drill, jackhammer, expl. power tool,
compacter, brick cutter etc.

Explain danger of construction machinery

TLB, bobcat, conveyor, hoist, crane, mobile
crane, front end loader, etc.
Explain danger of Hazardous Chemical
Substances
Dust = cement/chasing/concrete cutting;
petrol, thinners, diesel, oil etc.

Explain danger of welding/flame cutting

Gas bottles upright, flashback arrestors, fire
extinguisher, PPE
Explain importance of housekeeping on site
Removing off cuts, plastics and papers and
applying good stacking methods
Explain specific job duties and requirements
where necessary
Alcohol and Drugs not allowed on site
Explain emergency procedures

Explain the necessity having proof of induction on person during work

Introduced to:  Supervisor  Safety Representative  First Aider

This confirms that the above named acknowledge that he/she has been instructed in the safety items listed above and
has received the necessary protective clothing/equipment to use in the performance of his/her work

Employee (sign):_________________________ Health and Safety Rep. (sign)_

Induction Sup. (sign)________________ Construction Sup. (sign):_

Ten Commandments of Safety
OBEY THE TEN COMMANDMENTS OF SAFETY:
1. LEARN the safe way to do your job before you start.

2. THINK safety, and ACT safely at all times.

3. OBEY safety rules and regulations – they are for your protection.

4. WEAR proper clothing and protective equipment.

5. CONDUCT yourself properly at all times – horseplay is prohibited.

6. OPERATE only the equipment you are authorised to use.

7. INSPECT tools/equipment for safe condition before starting work.

8. ADVISE your superior promptly of unsafe conditions or practices.

9. REPORT any injury immediately to your superior.

10. SUPPORT your safety program and take an active part in safety meetings.
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Occupational Health and Safety Training and Promotion
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 13

Another major duty/responsibility of the Employer is to satisfy the employees “right to know” as envisaged in legislation.

OH&S Training and – Promotion is one of the most important tools that the employer must use to achieve this.

♦ RELATED DOCUMENTS
• Training Courses:
– Basic OH&S for Construction
– OH&S Training for Site Management
– Workshop on the OH&S Act
– OH&S Training for Site Clerks and Storemen
• ProForma Training Record
• Toolbox Talks
– Topics
• OH&S Posters
• OH&S on Construction Sites Video – Managing, Safety – 46 min
• ProForma Star Grading Board

♦ Duty to inform
13. Without derogating from any specific duty imposed on an employer by this Act, every employer shall –
(a) as
far as is reasonably practicable, cause every employee to be made conversant with the hazards to his health
and safety attached to any work which he has to perform, any article or substance which he has to produce,
process, use, handle, store or transport and any plant or machinery which he is required or permitted to
use, as well as with the precautionary measures which should be taken and observed with respect to those
hazards;
(b) inform
the health and safety representatives concerned beforehand of inspections, investigations or formal
inquiries of which he has been notified by an inspector, and of any application for exemption made by him in
terms of section 40; and
(c) inform a health and safety representative as soon as reasonably practicable of the occurrence of an incident in
the workplace or section of the workplace for which such representative has been designated.
Occupational Health and Safety Training
Attendance List
Course:________________________________________________________________________________________________________________________________
Presenter: ____________________________________________________________________________________________________________________________
Date:__________________________________________________________________________________________________________________________________

Initials Surname ID No. Signature

Occupational Health and Safety Committee
Training Course for Occupational Health and Safety representatives
and Committees

♦ INTRODUCTION
The Occupational Health and Safety Act (85 of 1993) was implemented for all employers and employees to ensure a
healthy and safe working environment working together as partners.

The Act makes provision, inter alia, for the appointment or election of OH&S Representatives from the workforce to
assist the employer in achieving the abovementioned.

The OH&S Representatives, to be effective in their efforts of reducing accidents and injuries in the workplace need to be
well trained and committed. They have to be able to act swiftly and effectively to counter any dangerous or hazardous
situations that may arise or are discovered.

The legislation also makes provision for the establishment of a OH&S Committee where management and the OH&S
Representatives can communicate regarding their common objective of ensuring that the workplace is healthy and safe.

This course is intended to be a first step in the training of OH&S Representatives and other OH&S Committee members.
Safety Toolbox Talks Guide For Construction Sites
Index

♦ HOW TO USE

• Introduction: Guide to Safety Toolbox Talks

• Week 1: Designation of Health and Safety Representatives/Functions
• Week 2: Health and Safety Committees
• Week 3: Excavations
• Week 4: Public Safety – Notices and Signs
• Week 5: Public Safety – Site Safeguarding
• Week 6: PPE – Head and Foot Protection
• Week 7: PPE – Eye and face Protection
• Week 8: PPE – Hand and Fall Protection
• Week 9: PPE – Respiratory and Hearing Protection
• Week 10: Housekeeping – Scrap removal System and Waste control
• Week 11: Housekeeping – Stacking and Storage
• Week 12: Housekeeping – Nails, Tools, Materials, Stairways and Passageways.
• Week 13: Housekeeping – Facilities
• Week 14: Formwork
• Week 15: Edges and Openings
• Week 16: Ladder usage and Inspection
• Week 17: Electricity – Distribution Boards and Earth leakage.
• Week 18: Electricity – Extensions and Wiring
• Week 19: Electricity – Appliances and Tools
• Week 20: Fire Prevention
• Week 21: Hand Tools
• Week 22: Prevention of Dermatitis
• Week 23: Compressed Air Tools
• Week 24: Hazardous Chemicals
Guide to Safety Toolbox Talks
The Occupational Health and Safety Act, Act 85 of 1993, addresses the need for more comprehensive protection for
persons against hazards emanating from the workplace. One of the measures addressed in the OHS Act is the right of
employees to be informed and to receive training to combat the dangers in their work environment.

To comply with this requirement, we have introduced “Safety Tool Box Talks”. These talks are to educate and train
employees in health and safety matters.

Safety Tool Box Talks should be held once a week, at the beginning of a shift or right after a tea break or after lunch. They
should be limited to approximately 10 to 15 minutes.

Safety Tool Box Talks can be used on both large and small sites. On small sites, it may be possible to have all employees
at the meeting. On large sites, employees may be split up into smaller groups, divided under their section foreman. An
interpreter should be present when presenting Safety Tool Box Talks to workers. Sub-contractors must also hold their
own Safety Tool Box Talks or participate in those of the Main Contractor.

The topics covered are designed to increase awareness of specific construction and site work hazards that may cause
injury to people or damage equipment.

The promotion of Safety is not only the responsibility of the Safety Officer in an organisation but is, in fact, one of the
prime functions of the first-line supervisor or foreman as he has the closest interface with the worker who has to be
influenced and convinced to work and act safely.

This collection of topics has been compiled to assist the supervisor/foreman to communicate on safety with the worker
on a programmed and structured basis and it is hoped that the talks will make it easier for him/her to get the message
across. Interaction is a vital part of these talks. At the end of each discussion an easy short question section or specific
related task is proposed. The contents of each talk serves as a guide. The leader must make the contents compatible to
his site and circumstances.

The talks are arranged into weekly subjects and may be selected for suitability at the time of use. A check-sheet at the
end will assist in keeping track of which subjects have been used and when. Additional subjects will be added to the
collection and the author will welcome any contributions in this respect.
Guide to Safety Toolbox Talks
WEEK 1

♦ DESIGNATION OF HEALTH AND SAFETY REPRESENTATIVES

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Section 17 and 18 deals with the designation of Health and Safety Representatives and their functions. More than 20
employees require at least one H&S Representative, one additional H&S Representative for each 50 employees, or part
thereof. Their designation must be in writing, the period and area of responsibility specified and a list of designated H&S
Representatives may be displayed in the site office or be on file.

An employer and his employees or their representatives shall consult in good faith regarding the arrangements and
procedures for the nomination, election or designation of H&S Representatives.

Functions of Health and Safety Representatives:

• Review the effectiveness of health and safety measures.
• Identify potential hazards in his area of responsibility.
• Examine causes of incidents.
• Investigate complaints by any employee.
• Make representations to the inspector if unsuccessful with the employer.
•
Inspect the workplace, including any articles, substances, plant, machinery or health and safety equipment, at
intervals agreed upon with the employer.
• Participate in consultations and inspections of the workplace with inspectors.
• Attend meetings of Health and Safety Committee.
• Attend any investigation or any enquiry held in terms of the Act.
• Inspect any safety documentation that the employer is required to keep in terms of the Act. if necessary.
• Participate in any internal health and safety audit.
• Receive information from inspectors.

The H&S Representatives act as a leader in terms of H&S matters concerning his fellow workers. He co-operates with
the Employer in any efforts to maintain a high standard in the workplace and immediately reports any unhealthy/unsafe
conditions to the employer.

A Health & Safety Representative plays a vital role to reduce loss of materials/resources and facilitate a system to ensure
that everybody can go home safely after a days work.
♦ TEST – ANSWER TRUE OR FALSE

1. The H&S Representative is not allowed to inspect Safety Documents True False

2. He must attend Health and Safety Committee meetings True False

3. The H&S Representative must examine the causes of incidents True False
Guide to Safety Toolbox Talks
WEEK 2

♦ HEALTH AND SAFETY COMMITTEES

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Section 19 and 20 deals with the establishment of Health and Safety committees and their functions.
• A
H&S Committee must be established where more than one health and safety representative is designated.
• The
employer must consult with the Health and Safety Committee at its meetings.
• All
safety representatives must serve on at least one – if there is more than one – Health and Safety Committee.
• The
employer may co-opt additional persons to be on the committee but additional persons may not exceed the
number of health and safety representatives.
• Health
and Safety meetings must be held at least quarterly, in the Construction industry where the environment
changes rapidly at least monthly or as often as may be necessary.
• A
Committee shall make recommendations to the employer.
• Must discuss incidents where a person was injured or became ill.
• Record must be kept of all recommendations made by the committee.
• The employer shall ensure that a health and safety committee carries out its duties.
• Records
must be kept for at least 3 years.

The procedure at meetings is of a formal nature where with a formal agenda, a chairman (usually the employer or
management team member) and a secretary to record comments and discussion points.

Usually the agenda will be focused on Health and Safety matters to ensure compliance with the Act, as well as ensuring
the safety of all workers.

A safety committee enables valuable communication between workers and the employer regarding safety matters.

♦ TEST – ANSWER TRUE OR FALSE

1. A Health and Safety committee is not a formal meeting True False

2. No records have to be kept of the proceedings of the meeting True False

3. If there is only one Safety representative appointed a committee is not necessary True False
Guide to Safety Toolbox Talks
WEEK 3

♦ EXCAVATIONS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Construction Regulation 4 and 13 requires that any excavation must be inspected by a competent and experienced
person before every shift and after rain.

“Seven die as trench walls collapse”

(Dispatch 16/08/99)

POTCHEFSTROOM
– Seven people, two of them emergency services personnel and five municipal contract workers, were killed
when the walls of a four meter deep trench collapsed on them yesterday. The contract workers were digging a
sewerage trench to lay new pipes when the weight of the digging machine caused one side of the trench -four
meters deep and two metres wide – to collapse, burying a contract worker who was already inside the trench. A
second worker who was trapped under mud, was pulled out of the trench and resuscitated. The town clerk said
emergency services personnel were called in to assist the trapped worker. During the rescue bid all trench walls
collapsed, killing two emergency personnel and five contract workers.

EXCAVATIONS
• Ascertain the location and nature of electricity, water, gas or other similar services which may be affected by the
work to be performed and ensure the safety of all persons involved.
• Every excavation must be inspected by a competent person before every shift and after rain.
• Every excavation must be adequately shored and braced or battered back sufficiently.
• The stability of any building or road adjacent to an excavation must be ensured.
• Every excavation must be provided with safe and convenient access.
• Every
excavation accessible to the public or where the safety of persons is endangered, must be protected by a
barrier or fence at least 1m high.
• At night and where visibility is poor, red warning lights or other clearly visible indicators must be provided.
• Prevent excess material from collecting adjacent to an excavation, causing potential collapse.

♦ TEST – ANSWER TRUE OR FALSE

1. Excavation deeper than 1.5 m must be adequately shored and braced. True False

2. Anyone can be appointed as an excavation inspector. True False

3. Prevent excess material from collecting adjacent to an excavation. True False

Guide to Safety Toolbox Talks
WEEK 4

♦ PUBLIC SAFETY – NOTICES AND SIGNS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

The lives of the innocent, those who are not directly involved in the construction process must be protected.

The following are important:

• Posting up of notices and warning signs at entrances/along perimeters indicating “No Unauthorised Entry”.
• site visitors must report to the site office before accessing the construction area and a sign “Visitors to report
All
to Site Office” must be displayed at all entrances.
• site visitors and non-employees must be made aware of the potential hazards and must be accompanied by a
All
site representative when and where hazards exist.
• excavations accessible to the public must be barricaded to at least 1m high and at night or where visibility is
All
poor, be provided with red warning lights or other clearly visible indicator.
• plant or machinery that is freely accessible to the public must be barricaded and provided with clear indicators.
All
•
Where public roads are being encroached upon, a flag-person should be used to direct traffic.

General notices and signs must instruct visitors and non-employees who are not familiar with the conditions on a site
what to do, where to go and where to report on entering the site with clear directional signs. Hazardous activities such
as overhead work etc. must also be indicated as clearly as possible. Ensure that signs are colourful and eye catching.
Replace signs often to avoid faded meaningless warning signs. It is a good idea to record signs in a register to ensure that
there presence can be verified on a regular basis. People love to steal signs.

Remember that children and drunks sometimes perceive a construction site just as attractive as an amusement park and
they normally don’t or can’t read warning signs.

♦TEST – ANSWER TRUE OR FALSE

1. “Visitors to report to site office” sign is not important. True False

2. Signs may be faded. True False

3. All plant or machinery that is freely accessible to the public must be barricaded and True False
provided with clear indicators.
Guide to Safety Toolbox Talks
WEEK 5

♦ PUBLIC SAFETY – SITE SAFEGUARDING

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

THESE REGULATIONS ESTABLISH BROAD GUIDELINES TO KEEP A SITE SAFE.

IT IS OUR DUTY TO PROTECT THE PUBLIC AGAINST ANY RISK TO WHICH THEY MIGHT BE EXPOSED BY –
• Effectively locking the danger area;
• Effectively fencing off the danger area;
• Effectively guarding the danger area;
•
Where the public may be exposed to falling objects, catch platforms, nets, and scaffold fans, pavement gantries or
similar must be erected, and/or the area must be fenced off.
• Public walkways must be kept free of waste material and obstructions.
•
Where the public is permitted access to the site, keep all walkways, stairs, passages and gangways clear and free of
obstructions.
• reasonable measures must be taken to reduce the levels of dust, noise and fumes arising from the work being
All
carried out.
•
Where lack of natural light may cause a dangerous situation on stairways, passageways, tunnels, etc. the contractor
is obliged to light these areas sufficiently- (E.R. 3(6))
•
Where there is danger that falling objects can harm the public, adequate precautions should be taken to prevent
this.

When a member of public is injured it normally becomes Public liability Insurance claim or civil court case. Workman’s
Compensation Insurance does not cover these types of accidents.

♦ TEST –  DISCUSS THE SITUATION ON SITE WITH REGARDS TO PUBLIC

SAFETY

1. Identify possible hazardous areas on you site considering public safety. True False

2. Discuss ways to improve or to prevent these risks. True False

Guide to Safety Toolbox Talks
WEEK 6

♦ PPE HEAD AND FOOT PROTECTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

The brain is the control centre of the body. The skull protects the brain. When the slightest possibility of injury from
falling or flying objects exists, additional protection is required because:
•
The force of a falling object can be calculated by multiplying the weight of the object by the distance of its fall. A
washer for example, falling 10 meters, will generate a force of 3 kilograms of impact. Think what a hammer or brick
can do.
•
When a hard hat is worn the force of a falling object is transmitted to the neck and spine and reduce the impact to
approximately 24%.
•
The weight of a hard hat is on average about 50 grams. The average man’s head weighs 7 kilograms. Con-sider-ing
the protection offered, the weight discomfort theory is negligible.
•
Regarding the so called heat discomfort, a test revealed the inside temperatures of hard hats to be 5 to 10 degrees
cooler due to the airspace depending on the material, colour and reflection of the hat.
• hard hat must be properly worn and maintained for the best safety benefit.
A

Protective footwear is equally important. Non-slip, sturdy safety footwear with steel toecap is vitally important. No
bare feet or “tekkies” may ever be allowed on a constriction site, it will lead to injuries. In construction it is difficult to
limit all hazards by engineering and administrative methods. For this reason Personal Protective Equipment is the only
alternative. Today’s technology offers manufactured safety footwear, which features comfort and aesthetic appeal with
a cushioning effect when the wearer walks. Features include isothermal lining to keep foot temperature consistent in all
seasons. A safety shoe usually keeps dirt out due to a padded collar more effectively than a normal shoe.

♦ TEST – ANSWER TRUE OR FALSE

1. If an object of 1 kg falls 10 meters the impact is then 10 kg. True False

2. A hard hat is 5 – 10 degrees warmer. True False

3. Steel toecap safety shoe is not comfortable. True False

Guide to Safety Toolbox Talks
WEEK 7

♦ PPE EYE AND FACE PROTECTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Section 8(2)(d) Indicates the need for a company to identify Hazards in the workplace and also to enforce the use of
Personal Protective Clothing and or Equipment in order to minimize exposure to risks.

The eye of the strongest man on earth and that of an average man is of equal strength. No exercise can improve the
physical hardness of the eyeball which is equivalent to a hard-boiled egg.

It is wrongly perceived that only direct penetration of flying particles leads to blindness and that a person can turn
his head or close his eyelids in time to avoid such an accident. 95% of Occupational blindness is due to eye infection
following an incident which damaged the eye to the extent that it led to irrevocable blindness.

Remember, a person only has one pair of eyes and to lose your eyesight on the account of stupidity is in the longer run
not worth it. Considering the discomfort when wearing sweaty safety glasses a really small price to pay to avoid pain
and suffering and ultimately blindness.

Protect eyes from exposure to arc. Never look at electric arc without protection. Looking at an arc momentarily can cause
retinal burn that may leave a permanent dark area in the field of vision.

Eye and Face protection must be used when operating the following: (Goggles, Face Shields, Welding Helmets, etc.)

• Jack/Kango Hammers • Concrete Vibrators/Pokers

• Angle/Bench Grinders • Hammers and Chisels
• Electric Drills (Overhead work into • Cutting/Welding Equipment
concrete/cement/bricks) • Skill/Bench Saws
• Explosive powered Tools • Spray-painting Equipment etc.

If you want to stay in a colourful world, then protect your eyes so that permanent darkness may never overwhelm you.

♦ TEST – ANSWER TRUE OR FALSE

1. You do need to work with Safety goggles when you work with a hammer and chisel. True False

2. A person can turn his head quick enough to avoid flying particles. True False

3. A strong man have stronger eye than the normal person. True False
Guide to Safety Toolbox Talks
WEEK 8

♦ PPE, HAND AND FALL PROTECTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Injuries to the Hand and Fingers constitute 30% of all injuries experienced in industry.

It is easy to see why as the hands and fingers are forever reaching/stretching out to feel/lift/push/move/wave/grab/
pick up/take hold of/etc. In doing this they come into contact with sharp edges, hot cold or rough surfaces, they have
things dropped onto them, they drop things, etc.

From the above it is clear that we have to pay attention and think when we move our hand or fingers – think about what
we are doing, where we are placing them, what we are exposing them to.

Remember! Your hands and fingers are extremely useful tools without which your life will be much more difficult. Try
eating without hands or tying your shoelaces without fingers. You could achieve it, but with how much more effort?

Protect your hands and fingers with gloves or mittens when you have to place them in situations where they may be
injured. The correct hand protection will prevent or minimise injury and spare you considerable pain and suffering.

Fall prevention is mandatory e.g. the use of safety belts for scaffold/formwork erectors. Working in elevated positions
requires the use of safety belts in general. It may be a bit of discomfort but a moment of dizziness, slipping or support
giving way can mean the difference between life and death. Statistics reveal one fatal falling accident per every working
day in South Africa and in most cases it could have been avoided if workers didn’t have equipment fatalistic attitudes
and general failure to use appropriate personal fall protection. It is wrongly perceived that fall protection is for the
newcomers to the industry and that experienced men don’t need protection. It is also revealed by statistics that the
majority of victims are old experienced workers. Another myth is that the lower the fall e.g. 2m is less dangerous than
a 3 or 4 m fall. It is the opposite. The bodies usually from a 2-meter distance don’t get a change to turn and result in a
fatal head landing. From 3 to 4 meters the body can sometimes turn and results in knee and feet landing with fractured
bones but still alive.

♦ TEST – ANSWER TRUE OR FALSE

1. Hands are the most useful tools you will ever own. True False

2. A 2 m fall is less dangerous than a 4 m fall. True False

3. Fall protection is for newcomers to the industry. True False

Guide to Safety Toolbox Talks
WEEK 9

♦ PPE RESPIRATORY AND HEARING PROTECTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

PERSONAL PROTECTION: RESPIRATORS and DUST MASKS

Respirators and dust masks are worn to protect your lungs against damage by dusts, solvents, vapours, acid gases etc. It
is, therefore, primarily a health care action and very important. Most dusts are inhaled and will not react chemically in
the lungs but, because it is hard and may have sharp ragged edges when inspected under a microscope, it may stick in
the lungs when inhaled and it is best to keep it out of the lungs. Fortunately this is easily done by wearing a suitable Dust
Mask. Persons using solvents, doing spray painting or working with herbicides and insecticides, must wear chemical
cartridge respirators with the correct type of Cartridge Filter for Vapours and Inorganic Acid Gases. Cartridges must be
replaced when the chemical being used can be smelt through the filter.

REMEMBER IT IS UP TO YOU TO PROTECT YOUR LUNGS BY WEARING THE RESPIRATOR OR DUST MASK PROVIDED!!

Hearing
Any “unwanted” sound (Maximum level 85 d BA) is defined as noise, and man has a growing knowledge of the harmful
effects produced by noise. Some of the effects are:

• Loss of hearing when exposed to excessive noise for long periods of time.
• A cause of accidents is if the hearing protection influences warning sounds or voice communications.
• A cause of general discomfort, annoyance and fatigue.

To protect you means the wearing of ear protectors, limiting exposure time in high noise levels, (above 85dBA),
performing noisy operations in acoustical enclosures, or any other means to reduce noise. Damage to hearing is usually
permanent of nature and cannot easily be reversed. If you can hear a humming sound even if it is totally quiet then it is
a sign of early hearing damage. The following examples of noise levels emitted by typical machines for guidance as to
when ear defenders are necessary:

DUMPER – 98 dBA TASK

CHAINS – 109 dBA Identify areas where respirators, dust masks and
VIBRATING ROLLER – 94 dBA ear defenders should be worn and discuss why
PNEUMATIC DRILL – 106 dB people neglect to do so.
PORTABLE GRINDER – 98 dBA
Guide to Safety Toolbox Talks
WEEK 10

♦ HOUSEKEEPING – SCRAP REMOVAL SYSTEM AND WASTE CONTROL

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

HOUSEKEEPING: “A place for everything and everything in it’s place.”

SCRAP REMOVAL AND WASTE CONTROL

Good housekeeping is one of the most important factors in maintaining a safe job.

Thousands of workers in the construction industry are injured each year because they trip, stumble, or step on
objects that are in their way. Such accidents are too often blamed on the worker’s carelessness in not looking where
he is going, or being some place where he has no business to be. Actually, such accidents are the direct result of POOR
HOUSEKEEPING. Good housekeeping is also very important in fire prevention. Rubbish, oily rags and other scrap
material are often responsible for fires and often result in tragic loss of life.

Material left lying scattered around on floors or work areas take considerably more space than if arranged in piles or
stored in bins or shelves. It takes longer to sort and select needed items, and material is often damaged due to being
stepped on or knocked over.

Good housekeeping is not maintained by cleaning up once a week or even once a day, but by keeping clean all the time. It
is everyone’s responsibility. It involves many things. Material storage and scrap disposal are perhaps the most important
and most often neglected. We usually have ample space to store our materials without having them scattered about for
us to trip over.

Scrap material should never be mixed with usable material. It will lay there for days, presenting an untidy appearance,
and will inevitably get kicked around for people to trip over.

Keep all scrap separated from usable material, and stored in piles where it can be picked up for disposal.

Issue of hardware/nails/screws/cartridges, etc. must be controlled and return of unused items monitored.

♦ TEST – ANSWER TRUE OR FALSE

1. Off-cuts and re-useable material must be removed daily and kept to a minimum. True False

2. Scrap material can be mixed with useable material. True False

3. Waste material causes tripping and untidy conditions. True False

Guide to Safety Toolbox Talks
WEEK 11

♦ HOUSEKEEPING – STACKING AND STORAGE

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

HOUSEKEEPING: “A place for everything and everything in its place.”

Stacking of materials must always be:

• Stable
• On firm level or surface
• Not leaning or collapsing
• Irregular shapes bonded
• Not exceeding 3 x base

Storage of materials:
• In adequate storage
• Functional – e.g. racks/bins for tools
• Identified and demarcated e.g. Flammable, Gas, Cement, etc.
• Neat, safe, stable and square
• Clear of superfluous material.

Sub-contractors must be obliged by agreement to comply with Housekeeping requirements. Tools and equipment must
be kept in a store controlled by a competent store man and securely locked after hours.

See to it that all litter is placed in suitable containers/holders and disposed of properly. Remember bad housekeeping
leads to accidents. It is important that rules in terms of stacking and storage is adhered to at all times and also keeping
access paths clear and free of obstructions; keeping materials away from open edges.

If the workplace is neat and tidy the quality of work is perceived to be of higher quality, well organized and a positive
reputation of workmanship is achieved.

♦ TEST – ANSWER TRUE OR FALSE

1. Stacking of materials may be 4x base. True False

2. Sub contractors don’t have to adhere to housekeeping rules. True False

3. Storage of material must be neat, safe, stable and square. True False
Guide to Safety Toolbox Talks
Week 12

♦ HOUSEKEEPING – NAILS, TOOLS, MATERIALS, AND STAIRWAYS/PASSAGEWAYS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Workbenches and toolboxes should be kept orderly. Tools in boxes should be kept properly arranged for easy and safe
selection. Rags, scrap paper, old rope, etc., are not only unsightly but present a fire hazard. Workbenches should be
in line with the building walls and free of scrap. Tools properly arranged on the bench make a better appearance and
make-work easier.

Perhaps one of the greatest advantages of good housekeeping is its benefit to “job moral”. A man will certainly feel more
like doing a good day’s work if he steps into and orderly work place in the morning, than if the place is all cluttered up.
Not only that, but he can feel proud of his area. A visitor to our job is very apt to judge the quality of our work by its
cleanliness and order. An orderly job is a safe job, and a safe job is a No.1 Job.

To perform a certain task in a well-organized clean environment saves time and increases productivity. “There is not
enough time for cleaning up all the time” is a very common excuse on construction sites but the opposite result is
achieved. It takes twice as long to perform a certain task.

Smart foreman, supervisors and workers know they are creatures of habit and they know how to make habits work for
their own benefit:
1. Clean housekeeping habits eliminate mistakes that endanger lives.
2. Clean housekeeping habits carry workers safely through their shift without conditions that cause accidents.
3. Clean housekeeping habits are efficient, eliminating waste of time and making the job easier.
4. Clean housekeeping habits can reserve attention and energy that allows workers to be alert to dangers.

Set the example and soon it becomes a habit. The right habit and attitude is constructive, making many routines
automatic. Give it a try.

♦ TEST – ANSWER TRUE OR FALSE

1. Good housekeeping improves productivity. True False

2. Housekeeping means that somebody else must be appointed to clean up and take
True False
responsibility.
Guide to Safety Toolbox Talks
WEEK 13

♦ HOUSEKEEPING – FACILITIES

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

HOUSEKEEPING: “A place for everything and everything in its place.”

Ablution and other facilities vary from site to site depending on the size and duration of the project. The facilities are
used by everybody and if they are not up to standard it should be reported to the supervisor, safety representative or
team leader. The following guidelines represent typical conditions:

EATING AREAS

• A demarcated eating area must be allocated for eating.

• Refuse bins must be provided and used for unwanted food or refuse.
• Where cooking utensils are provided they must be kept clean and stored hygienically.
• Floors must be kept clean and in a non-slip condition.
• The area must be disinfected and rodent/insect/vermin free.
• Dishwashing facilities must be kept clean, if provided.

TOILET BLOCK

• Floors/toilets/urinals must be clean and disinfected.

• Toilets flushing/cisterns not overflowing.
• Waste disposal bins must be supplied and cleared.
• Washbasins must always be clean/undamaged/taps not leaking/drains clear and plugs must be available.
• There must be 1 toilet for every 30 persons on site

CHANGE ROOMS

• Where
sufficient lockers are provided they should be undamaged and no unnecessary items stored in or on top of
them.
• Floors should be dry/undamaged and slip free.
• Refuse bins must be used and emptied regularly.

TASK – Discuss areas where

improvement may be necessary.
Guide to Safety Toolbox Talks
WEEK 14

♦ TEMPORARY WORKS AND SCAFFOLDING

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

TEMPORARY WORKS

• All components must be in good condition • Safe access provided

• Foundation firm and stable • Areas under support work must always be tidy
• Adequate bracing to ensure stability • Same standards apply as for system scaffolding
• Good workmanship/uprights straight and plumb • A competent person must inspect formwork and
• Good cantilever construction record his findings in a register.

SYSTEM SCAFFOLDING

• Foundation always firm/stable

• Ensure that base plates are used
• Adequately tied to structure
• Sufficient bracing to prevent sway
• Platform boards must be in good condition free of nails and splinters
• Handrails and toe boards provided
• Access ladders/stairs provided
• Area/s under scaffolding tidy
• A competent person must inspect scaffolding and record his findings in a register.

Report defect or equipment that is at suspect immediately. You can save a life.

When stripping, ensure that persons carrying out the task have a good safe working platform where not possible fall
prevention gear must be used. This will prevent accidents, assist in efficiency and productivity. Timber must be stacked
properly for re-use

♦ TEST – ANSWER TRUE OR FALSE

1. Uprights must always be straight and plumb. True False

2. Areas under formwork and scaffolding does not have to be clean. True False

3. Formwork and scaffolding must always be inspected by a competent person. True False
Guide to Safety Toolbox Talks
WEEK 15

♦ EDGES AND OPENINGS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Materials and tools must be kept away from edges of slabs as these items could easily be knocked off the edges onto
workers below.

Edges and manholes must be barricaded to acceptable standards. Simple but effective barricades should not only serve
as a warning but also as a physical restraint.

The dangers of falls on construction sites are many and the following can be done to overcome them:

• Fencing 900mm to 1100mm height

• Boarded over
• Catch platform/nets
• Deck edges: handrails/barricaded
• Barricading of lift shafts
• Provide handrails to ramps
• Good edge barricading
• Barricading excavations
• Good supervision and safety discipline.

Where danger to the public or employees exists stems from human failings or shortcomings. Another reason why we
should start with the eliminating of potential unsafe conditions is that it is the responsibility of management to ensure
that working conditions are made as safe as possible.

Management cannot expect their employees to work safely if they have not done everything possible to provide a safe
environment. A lack of precautions such as barricading creates an unsafe condition/s.

♦ TEST – ANSWER TRUE OR FALSE

1. Simple but effective barricades serve not only as a warning but also as a physical True False
restraint.

2. Edges and manholes must be barricaded to acceptable standards. True False

Guide to Safety Toolbox Talks
WEEK 16

♦ LADDER USAGE AND INSPECTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

MAIN CAUSES OF ACCIDENTS INVOLVING LADDERS

1. Climbing or descending improperly.
2. Failure to secure ladder – top and bottom.
3. Structural failure of ladder itself.
4. Carrying objects in hands while climbing or descending.

SAFETY RULES FOR LADDERS

1. Build ladders to safe standards using thoroughly seasoned lumber, straight grained and free of knots, decay and
irregularities.
2. Inspect
ladders at frequent, regular intervals; if any ladder is found defective, repair or discard it. NEVER use a
defective ladder.
3. If a preservative is necessary use shellac, clear varnish or two coats of oil; do not paint it conceals defects.
4. Avoid
the use of metal ladders when the possibility of contact with electrical power exists.
5. Clean
mud or greasy substances from your shoes before climbing up or down a ladder and help its rugs free from
oil or grease.
6. Place
the ladder securely against a solid backing at a safe angle of about 75 degrees with the horizontal.
7. Secure
the base with floor cleats, nails, non-slip feet or other safe means.
8. Place
the ladder so the top extends 900mm above the point of bearing and tie off or secure the top against
accidental movement.
9. Always
face the ladder and hold on with both hands, whether climbing up or down.
10. Work facing the ladder and hold on with one hand.
11. Move the ladder, as the work requires. It is dangerous to reach out too far from the ladder in any direction.
12. Use a safety belt if the type of work requires it.
13. Carry tools in pockets or sheaths designed for them or in suitable bags strapped to back. The best method is to hoist
tools and other objects with a rope and bucket.
14. It
is unsafe to use a ladder as a horizontal member of a scaffold.

♦ TEST – ANSWER TRUE OR FALSE

1. It is safe to use a ladder as a horizontal member. True False

2. The top of the ladder doesn’t have to extend above the point of bearing. True False

3. You should climb down a ladder facing the ladder and using both hands. True False
Guide to Safety Toolbox Talks
WEEK 17

♦ ELECTRICITY – DISTRIBUTION BOARDS AND EARTH LEAKAGE

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Electricity gives no advance warning of danger, and it can kill instantaneously. Every year there are fatalities and serious
injuries caused by electricity on construction sites.

The Electrical Machinery Regulations 9 and 10 of the Occupational Health and Safety Act (85 of 1993) prescribe a
register to be used for inspecting Electrical Tools.

THE FOLLOWING IS IMPORTANT

• The distribution board and earth leakage should be checked at least once a month.
• Under
no circumstances may the main switch be forced to stay in an upright position by means of a wedge or tied
to avoid tripping. It is the purpose of the switch to trip if something goes wrong.
• The panel of the Distribution board where the trip switches are fitted may not expose any bare wires.
• The
Distribution board must have a door or lid to seal off the front. Never allow unqualified workmen to tamper
with distribution boards, connections or fuses.
• Never let electric cables connected to the Distribution board lie in pools of water.
• Use only insulated cables to carry power from the Distribution Board.

Check List

• Ensure that there is no visible damage. • Area in front of the Distribution Board must be clear.
• Check the casing for any cracks. • Ensure earth leakage function properly and that it
• Ensure that switches are in a good condition. has not been tampered with.
• The distribution board door must be closed. • Look for any visible damage or loose connections.
• The leads must be fed from the bottom. • Ensure that cables are secure in plug.

♦ TEST – ANSWER TRUE OR FALSE

1. The leads connecting to the DB must be fed in from the bottom. True False

2. If the earth leakage keeps on tripping, it can be tied or wedged to stop the switch True False
from tripping.

3. The DB door can be left open. True False

Guide to Safety Toolbox Talks
WEEK 18

♦ ELECTRICAL – EXTENSIONS AND WIRING

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

EXTENSION CORD AND VOLTAGE DROP

The cord of the electrical power tool causes some voltage drop. Because electric power tools are marketed with a cord
approximately 1.5 to 3 meters in length, operators must use extension cords when the work area is located at some
distance from the distribution board or power source. If the capacity of the extension cord is not adequate (low ampere
rating, excessively long, etc.), it will cause power loss, possible motor damage through overheating and burning of the
motor because of excessive voltage drop. Accordingly, if an extension cord is necessary it is strongly recommended that
one with a large diameter and shortest possible length be selected. All cords must be plugged into a distribution board
operated through fitted wire earth leakage protection unit.

Under control, electricity is a good servant when standard and approved equipment is used. Efficient and safe operation
is up to the user. All voltages should be considered dangerous. Even a slow voltage shock may cause you to fall from a
ladder. When working on a circuit, it should be deactivated and danger tagged and only the man who tags a switch may
remove the tag. If you see a tag on a switch, don’t activate that circuit without permission from the person who put the
tag there.

Check extension cords for burned spots and bare wires. Turn in a defective cord immediately. Don’t decide to use it just
one more time because you are in a hurry. That “hurry” may result in your death.

Do not hang extension cords over sharp objects or allow traffic to travel over them. Heavy wear of this type will shorten
extension cord life dramatically. Don’t overload circuits either on or off the job. An overload may not cause trouble right
now but it will weaken and break down insulation – sooner or later you will have trouble. Don’t bridge fuses – that’s a
sure way to invite trouble. When a fuse needs to be replaced or repair are necessary call the man whose job it is to take
care of the situation. Don’t use or fool with electrical equipment while standing in water or on a wet surface.

Check plugs before use for loose connections. If you are using a light on an extension cord be sure the light has a guard.
Report unusual conditions, sparking, smoking or odours from electrical equipment.

♦ TEST – ANSWER TRUE OR FALSE

1. Under control, electricity is a good servant. True False

2. The cord of the electrical power tool does not cause voltage drop. True False

3. When working on a circuit, it should be deactivated and danger tagged. True False
Guide to Safety Toolbox Talks
WEEK 19

♦ ELECTRICITY – APPLIANCE AND TOOLS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

ELECTRICAL POWER TOOLS

To avoid possible damage to the power tool, abnormal operation (such as excessive overload) should be carefully
considered. Some of the consequences of abnormal operation are firstly its unsafe and it reduces the life of the tool.

Applying excessive pressure on the power tool lowers working efficiency because it reduces drilling, cutting or grinding.

Abnormal operation wastes electric energy.

Abnormal operation causes overheating and possible burnout of the armature and stator assemblies.

Abnormal operation causes excessive wear and eventual breakage of mechanical components.

The slightest tingle from electric tools should be reported and the tool removed from service. That tingle means
insulation is breaking down somewhere and it may result in a fatal shock the next time.

Report all electrical hazards

Use all portable electrical tools and extension cords in conjunction with earth leakage protection. If only 2-core cable
fitted, does the earth protection square symbol appear on the casing of the appliance/tool/machine?

♦TEST – ANSWER TRUE OR FALSE

1. Applying excessive pressure on the power tool lowers working efficiency. True False

2. Abnormal operation doesn’t waste electric energy. True False

3. The slightest tingle from electric tools should be reported. True False

4. Tingle means insulation is breaking down somewhere. True False

5. Use all portable electrical tools and extension cords in conjunction with earth leakage True False
protection.
Guide to Safety Toolbox Talks
WEEK 20

♦ FIRE PREVENTION

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

All fires start small. If not extinguished they may rapidly get out of control and cause death or costly damage. It is
therefore, very important to keep emergency fire equipment properly maintained. This means that fire extinguishers
and hose reels must remain unobstructed and operable at all times and that employees must know how to use the
equipment and how to deal with fires.

CLASSES OF FIRE

• Class A: COMBUSTIBLE REFUSE: Card Board, Plastic Bags. Packing Materials, Wood, Grass, Paper etc.
• Class B: FLAMMABLE LIQUIDS: Petrol Diesel, Oil, Thinners, Solvents, Oil Based Paints, Certain Adhesives
• Class C:  ELECTRICAL EQUIPMENT: Overloaded Circuits, Switchgear Failure, Cables/Leads in Poor Condition
Causing Shorts

CAUSES OF FIRE EXTINGUISHING AGENTS

• Carelessly Discarded Cigarette Ends • WATER: For Class A Fires
• Hot Ashes/Smouldering Combustibles • DRY POWDER: For Class A, B and C (Most Effective
• Overheating Moving Machinery Parts e.g. for Class B)
Worn/Dry Bearings • INERT GAS e.g. CO2: For Class A, B and C. Most
• Leaking Gas Effective For Class C
• Electrical Shorts/Overloaded Circuits • FIRE BLANKETS
• Static Electricity • SAND
• Spontaneous Combustion

l WATER BASED EXTINGUISHANTS MUST NEVER BE USED ON ELECTRICAL FIRES

♦ TEST – ANSWER TRUE OR FALSE

1. Class A: fire is COMBUSTIBLE REFUSE: Card Board, Plastic Bags. True False
Packing Materials, Wood, Grass, Paper etc.

2. WATER is suitable to extinguish Class A Fires. True False

3. Water may be used on electrical fires. True False

Guide to Safety Toolbox Talks
WEEK 21

♦ HAND TOOLS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

TOOLS: HAND TOOLS

It would not be difficult to prevent hand tool accidents if every man who uses hand tools would remember and follow
just 4 simple rules:
1. Select the proper tool for the job.
2. Be sure it is in good condition e.g. cutting edges sharp, handles secured firmly.
3. Use it correctly.
4. Store tools in the proper place at the end of each shift.

Once you have selected the proper tool for the job you are doing, check it over. Is it in good shape? Is the cold chisel
end burred? Is the pick or hammer handle secure and free of splinters? Is the handsaw blade sharp? Be sure to turn in
defective tools for immediate repair.

Even a good tool must be used properly. So here are some precautions to remember when you use some of the most
common tools:
1. Saws
blade must be kept sharp with the teeth properly set and clean. Start a cut slowly and cautiously as the saw
blade may jump out of the cut.
2. Discard
worn wrenches with jaws that won’t hold. Be sure the adjusting screws are free of rust, and place the
wrench on a nut in the direction the handle is to move. Never use a wrench as a hammer.
3. Never
use a file as a pry/crow bar. Keep the file clean to prevent it from slipping.
4. Be
sure the hammer has a securely wedged handle suited to the type of head, and inspect for splinters. Remember
carpenter or claw hammers are designed primarily for driving and drawing nails. They should never be used to
strike cold chisels or other hardened steel tools because the heads are so tempered that they may chip and cause
you serious injury.
5. Have
mushroomed chisel and drift pinheads dressed and cutting edge sharp.
6. Avoid
flying nails by keeping hammer heads in good condition and by making sure the nail is set before driving
home.
7. During
the day, keep tools not in use out of the way so they won’t be tripping hazards.

♦ TEST – ANSWER TRUE OR FALSE

1. It would not be difficult to prevent hand tool accidents if every man follow 4 simple True False
rules.

2. Name the 4 simple rules. True False

Guide to Safety Toolbox Talks
WEEK 22

♦ PREVENTION OF DERMATITIS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Dermatitis is a skin disease. About two-thirds of all reported occupational illnesses could be blamed on skin diseases
and is a serious problem. There are two types of dermatitis: One is an irritation from friction, heat or from an acid
burn; the other type is caused by an allergic reaction. Both types can be serious and must be avoided. The best way is to
eliminate all contact of toxic materials with the skin. This isn’t always possible, but there are a few rules we can follow
to avoid skin problems:
1. First
of all, you have to know a hazard exists. Read the warning label and follow the directions. If you are not sure
if some liquids or substances are toxic, ask.
2. Handling
cement or grout is a sure ways to get burn so wear full arm protection and gloves. Apply some barrier
cream on your face and hands before you begin work.
3. Keep
your work clothes as clean as you can and change them often if you are working with or around irritant
solvents or substances.

4. Wash frequently and take a daily bath.
5. If you are working with corrosive liquids, such as acids, wear protective clothing, gloves and eye protection.
6. If the vapours or fumes are irritating, wear a respirator.
7. All
solvents are dangerous. Carbon tetrachloride, benzene, gasoline, turpentine, alcohol, paint thinner are all
hazardous. They can poison your system and cause skin irritation. Even the non-toxic solvents can lead to dry your
skin and can cause irritation. So use barrier creams, avoid excessive contact with these liquids, and wash your
hands right after using them.
8. Keep
all hazardous liquids and substances closed up in containers when not in use.
9. At the first sign of inflammation or burning, report to first aid.

♦ TEST – ANSWER TRUE OR FALSE

1. Some barrier cream on your face and hands will help before you begin work. True False

2. Frequent wash and a daily bath will not readily help to avoid Dermatitis. True False

3. There are two types of dermatitis. True False

Guide to Safety Toolbox Talks
WEEK 23

♦ COMPRESSED AIR TOOLS

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Compressed air tools are safe and reliable when properly and sensibly used. But compressed air can be dangerous if
misused.

Compressed air still causes injuries, despite warnings from supervisors, because most people apparently think it is
“just air”. Compressed air is driven at a high velocity, and like the killer winds of nature, pressure and velocity make
compressed air deadly. Most shop air lines in workshops are under high pressures, often exceeding 700kPa. Yet a blast
of air under only 275 kPa. from 10cm away can rupture an eardrum or cause a brain hemorrhage.

It can be very dangerous to use compressed air to blow dust or dirt off clothing or parts of the body. Do not dust down
with compressed air rather vacuum. As little as 82 kPa. can “pop” an eyeball from its socket. Air can enter the navel,
even through a layer of clothing, and inflate and rupture the intestines. And there are reports that compressed air under
550 kPa. struck a small hand wound and inflated the arm, causing shooting pains from the fingers to the shoulder.
Compressed air can cause bubbles of air in the blood stream.

Horseplay is never funny when it causes an accident, and fooling around with compressed air can be lethal. One authority
estimates that as little as 30 kPa. can rupture the bowel. Directed at the mouth, it can rupture the lungs and intestines.

So take advantage of compressed air as a valuable work-saving device. Play it safe by always wearing prescribed
personal protective equipment. Continuously check the condition of tools and air hose for damage or signs of failure.
Ensure that the govenor is functional/working. Make sure connections and couplings are tight. A loose air hose under
550 kPa. makes a dangerous bullwhip.

Always observe the best precaution of all – NEVER LOOK INTO THE BUSINESS END OF A COMPRESSED AIR DEVICE OR
APPARATUS AND NEVER POINT IT AT ANY PART OF THE BODY. When you do, you convert an everyday work tool into
a lethal weapon.

♦ TEST – ANSWER TRUE OR FALSE

1. It can be very dangerous to use compressed air to blow dust or dirt off clothing. True False

2. Horseplay is funny. True False

3. Compressed air as a valuable work-saving device. True False

Guide to Safety Toolbox Talks
WEEK 24

♦ Hazardous Chemicals

Company:
Contact Person:
No. of Employees Present:
Date Toolkit Talk Presented:
Presented by:
Designation:

Industrial chemicals can be described by their effect on the worker or by the physical form of the chemical. Chemicals
can enter the body by inhalation, ingestion, or skin absorption. Toxic chemicals can cause a variety of harmful effects on
different parts of the body, including acute, local, chronic and systemic effects.

There are a number of factors that determine the type of toxic effect a chemical can have on you, including the form
of the chemical, route of entry, and individual response to the chemical. Workers may show different physiological
responses to industrial chemicals.

Chemicals in Common Use on Construction Sites include:

Flammable Liquids
Adhesives/Epoxies/Resins/Catalysts
Mortar/Brick Cleaners and Other Acids
Paints
Household Chemicals
Etc., etc.

Important

• Check Labels on Containers and Follow Instructions

• Wear/Use Prescribed Protective Equipment
• Decant Outside Store
• Keep Containers Closed when not in Use
• Apply Segregated Storage Methods
• Do Not Store Chemicals in Unmarked Containers
• Know Emergency Procedures

♦ TEST – ANSWER TRUE OR FALSE

1. Do not Store Chemicals in Unmarked Containers. True False

2. Workers don’t show different physiological responses to industrial chemicals. True False

3. You don’t have to know emergency procedures. True False

Security Measures and Emergency Preparation

OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Security measures are one of the essential requirements to prevent losses through theft, wilful damage, vandalism,
sabotage etc.

The security guard should be fully trained, well motivated and knowledgeable about the company and its assets.

Security guards should, in addition to their normal security training also be trained to be able to identify unsafe
conditions and fire hazards and be required to report thereon.

♦ RELATED DOCUMENTS
• Security check list
• Emergency Telephone List
• Appointment of Emergency Co-ordinator
• Proforma Action Plan
Security Check List
Auditor________________________________________________________________ Co. No/Designation__________________________________________
Site___________________________________________________________________________________ Date____________________________________________

Items checked Yes No Comments

Are security guards:
Smartly/neatly attired in prescribed uniform?
Conducting themselves in a smart/military style?
Able to converse in English?

Formally trained in:

– Basic Safety?
– First aid?
– Fire prevention?

Are access gates kept locked at all times?

Is the entry log completed by all visitors/persons

delivering/outside contractors?

Are above searched on entering premises at least on a

sampling basis

Are employees/visitors/delivery vehicles searched/inspected

before leaving the premises?

Are all emergency exit locks intact?

Are the gates/perimeter fence intact?

Are guards patrolling the perimeter and interior of

premises at least once per hour?

Do guards’ reports include safety/fire/maintenance problems?

Emergency and Other Telephone Numbers
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the Environmental Regulations

APPOINTMENT OF AN EMERGENCY CO-ORDINATOR

9. Fire Precautions nd Means of Egress

(1) In order to expedite the evacuation of a workplace in case of fire, every employer shall ensure that -
(a) any emergency escape door from any room or passage or at a staircase shall, as far as practicable, be
hung so as to open outwards;
(b) every
door of a room in which persons may be present, and every door of a passage or at a staircase
serving as a means of exit from such room, shall be kept clear and capable of being easily and readily
opened from inside so as to ensure quick and easy evacuation;
(c) the provision of paragraphs (a) and (b) shall also be complied with in respect of the outer escape exit
from the workplace;
(d) staircases
and steps leading from one floor to another or to the ground shall be provided with
substantial hand rails;
(e) staircases
intended to be used as fire escapes shall -
(i) be constructed of non-combustible material;
(ii) be kept clear of any material or other obstruction; and
(iii) not terminate in an enclosed area;
(f) staircases,
passages and exits intended for escape purposes shall be of a width and of a gradient
which will facilitate the quick and safe egress of the number of persons intended to make use of
them; and
(g) having
regard to the size, construction and location of a workplace, the number of persons, and the
activity therein, such workplace is provided with at least two means of egress situated as far apart as
is practicable.

(2) Having
regard to the size, construction and location of the workplace, and the amount and type of
flammable articles used, handled or stored on the premises, an employer shall provide on the premises an
adequate supply of suitable firefighting equipment at strategic locations or as may be recommended by the
fire chief of the local authority concerned, and such equipment shall be maintained in good working order.

I________________________________________________________________________________________________________________________________________
designated as ________________________________________________________________________________________________________________________
(principal contractor/contractor)
for_____________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
appoint, as the Emergency Co-ordinator: _________________________________________________________________________________________
(emergency co-ordinator)
Your area of responsibility will be: ________________________________________________________________________________________________

For this position you will have the following duties and responsibilities:
1. You will act as the Co-ordinator for the training of all emergency team members.
2. Co-ordinate for the training in the use of emergency equipment for all staff members.
3. Co-ordinate for the inspection and regular maintenance of all emergency equipment on site.
4. Co-ordinate all the emergency drills in the case of emergencies.
5. You will ensure that all emergency exits are identified and free from obstructions with the keys available on all exit
doors.
6. You will liaise with the Local Authority, National Disaster Management Centre (NDMC), SANDF, SAPS, etc.
7. You will isolate and restore electricity.
8. You will isolate and restore the water supply.
9. You will isolate and restore other sources of energy.
10. You will assist in general emergency procedures.

You should acquaint yourself with the rules, regulations and objectives applicable to emergencies of this company. It will
be part of your duties to upgrade the level of emergency procedures and equipment of this company and its employees.

Be assured of my co-operation and assistance at all times.

________________

Signature
(Principal Contractor/Contractor) Designation Date

________________

Signature of Appointee Designation Date
Emergency/Contingency Planning
1. GENERAL PLANNING
WHATEVER THE EMERGENCY, SOME ELEMENTS OF PLANNING WILL BE COMMON TO
ALL

1. Display of essential telephone numbers.

2. An alarm system in our case an air horn.
3. Fire fighting team to be trained in-house.
4. First aid facilities.
5. Evacuation – plan emergency exit routes and advise all personnel roll call for completeness of evacuation.
6. Notification to police and other authorities.
7. Notification to managing director – once the emergency is over.
8. Dispersal of vehicles to a safe place. Employee’s vehicles and work related vehicles.
9. Contact with vehicles outside work area, not to return until further notice.
10. Closing of doors, windows, etc.
11. Control access.
12. Use of firearms legal powers.
13. Co-operation and liaison with neighbouring companies.
14. Plants to be reviewed and modified at regular intervals. (reviewed once a year)

2. FIRE
• All windows and doors must be closed.
• All
personal belongings must be taken with.
• All
employees/visitors to move in a neat and orderly way, to the assembly point.
• All
office employees will be responsible for the visitor with him/her.
• All
workshop staff/foreman, will be responsible for the visitors with them.
• All
to follow the employees and report to assembly point.
• At
the assembly point, the appointed fire coordinator(s) will have roll call.
• Please
remember to move as calmly as possible to the assembly point.
• Remember,
you are responsible for yourself and your co-workers.
• Stay
one side, and make sure that there is enough space for the emergency and rescue workers/teams to get pass
you.
• If
the fire is in a beginning stage, try and extinguish it by yourself.
• If
the fire gets out of control, contact the fire department immediately

3. BOMB THREAT
• In the case of a bomb threat, make sure that all the windows and doors are open.
• Take
all your personal belongings, like briefcases, handbags and lunches with you.
• This
could make the task for the dogs easier.
• Also
employees who’s got a visitor with him/her, are responsible for them.
• All
personnel must evacuate in a neat and orderly fashion.
• Remember
that panic could cause you to loose your life and that of your visitor(s),or even your fellow workers.
• employees/visitors must gather at the indicated location.
All
•
The fire coordinator will take roll call here.
•
Remember that all disabled persons will come in last and go out first.
Personal Protective and Associated Equipment
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Section 8
Regulation 2 of the General Safety Regulations

Where it is not possible to create an absolutely safe and healthy workplace the legislator requires that employees be
informed about this and be issued, free of charge, suitable equipment (PPE) to protect them from any hazards being
present and which allows them to work safely in the hazardous environment.

It is a further requirement that the said equipment be maintained by the employer, that he instructs and trains the
employees in the use of the equipment and ensures that the prescribed equipment is used by the employee/s.

Employees do not have the right to refuse to use/wear PPE prescribed by the employer.

♦ PERSONAL SAFETY EQUIPMENT AND FACILITIES

2 (1) Subject to the provisions of paragraphs (f), (g), (h) and (i) of regulation 5 of the General Administrative
Regulations published under Government Notice R.2206 of 5 October 1984, every employer and every user of
machinery shall make an evaluation of the risk attached to any condition or situation which may arise from the
activities of such employer or user, as the case may be, and to which persons at a workplace or in the course
of their employment or in connection with the use of machinery are exposed, and he shall take such steps as
may under the circumstances be necessary to make such condition or situation safe.
(2) Where
it is not practicable to safeguard the condition or situation contemplated in subregulation (1),
the employer or user of machinery, as the case may be, shall take steps to reduce the risk as much as is p
racticable, and shall provide free of charge and maintain in a good and clean condition such safety equipment
and facilities as may be necessary to ensure that any person exposed to any such condition or a situation at a
workplace or in the course of his employment or on premises where machinery is used is rendered safe.
(3) Taking
into account the nature of the hazard that is to be countered, and without derogating from the general
duties imposed on employers and users of machinery by subregulations (1) and (2), the safety equipment and
facilities contemplated in subregulation (2) shall include, as may be necessary –
(a) suitable goggles, spectacles, face shields, welding shields, visors, hard hats, protective helmets, caps,
gloves, gauntlets, aprons, jackets, capes, sleeves, leggings, spats, gaiters, protective footwear, protective
overalls, or any similar safety equipment or facility of a type that will effectively prevent bodily injury;
(b) waterproof
clothing, high-visibility clothing, chemical-resistant clothing, low temperature clothing,
chain mail garments, waders, fire retardant or flame-proof clothing, ice-jackets, or any similar safety
equipment of a type that will effectively protect the wearer thereof against harm;
(c) belts,
harnesses, nets, fall arresters, life lines, safety hooks, or any similar equipment of a type that will
effectively protect persons against falls;
(d) mats,
barriers, locking-out devices, safety signs, or any similar facility that will effectively prevent
slipping, unsafe entry or unsafe conditions;
(e) protective ointments, ear-muffs, ear-plugs, respirators, breathing apparatus, masks, air lines, hoods,
helmets, or any similar safety equipment or facility of a type that will effectively protect against harm;
(f) suitable insulating material underfoot where persons work on a floor made of metal, stone, concrete or
other similar material; and

(g) generally, such safety equipment or facilities as may be necessary to render the persons concerned safe.

employer or a user of machinery, as the case may be, shall take steps to ensure that no safety equipment
(4) An
or facility provided as required by this or any other regulation is removed from a workplace or from premises
where machinery is used, except for purposes of cleaning, repair, maintenance, modification, mending or
replacement, and no person shall remove any such safety equipment or facility from a workplace or premises
where machinery is used, except for the aforesaid purposes.
(5) An employer shall instruct his employees in the proper use, maintenance and limitations of the safety
equipment and facilities provided.
(6) An employer shall not require or permit any employee to work unless such an employee uses the required
safety equipment or facility provided in terms of this or any other regulation.
(7) The provisions of this regulation shall not be construed as derogating from the provisions of any specific
regulation prescribing specific safety equipment or facilities

♦ General duties of employers to their employees

8 (1) Every employer shall provide and maintain, as far as is reasonably practicable, a working environment that is
safe and without risk to the health of his employees.
(2) Without
derogating from the generality of an employer’s duties under subsection (1),the matters to which
those duties refer include in particular:
(a) the
provision and maintenance of systems of work, plant and machinery that, as far as is reasonably
practicable, are safe and without risks to health;

(b) taking such steps as may be reasonably practicable to eliminate or mitigate any hazard or potential
hazard to the safety or health of employees, before resorting to personal protective equipment.

(c) making arrangements for ensuring, as far as is reasonably practicable, the safety and absence of risks to
health in connection with the production, processing, use, handling, storage or transport of articles or
substances;

(d) establishing, as far as is reasonably practicable, what hazards to the health or safety of persons are
attached to any work which is performed, any article or substance which is produced, processed, used,
handled, stored or transported and any plant or machinery which is used in his business, and he shall,
as far as is reasonably practicable, further establish what precautionary measures should be taken with
respect to such work, article, substance, plant or machinery in order to protect the health and safety of
persons, and he shall provide the necessary means to apply such precautionary measures;

(e) providing such information, instructions, training and supervision as may be necessary to ensure, as far
as is reasonably practicable, the health and safety at work of his employees;
(f) as far as is reasonably practicable, not permitting any employee to do any work or to produce, process,
use, handle, store or transport any article or substance or to operate any plant or machinery, unless the
precautionary measures contemplated in paragraphs (b) and (d), or any other precautionary measures
which may be prescribed, have been taken;
(g) taking
all necessary measures to ensure that the requirements of this Act are complied with by every
person in his employment or on premises under his control where plant or machinery is used;
(h) enforcing
such measures as may be necessary in the interest of health and safety;
(i) ensuring
that work is performed and that plant or machinery is used under the general supervision of
a person trained to understand the hazards associated with it and who has the authority to ensure that
precautionary measures taken by the employer are implemented; and
(j) causing all employees to be informed regarding the scope of their authority as contemplated in section
37 (1) (b).

♦ RELATED DOCUMENTS
• Issuing of PPE Schedule/Register
Personal Protective Equipment Issue Register
Site/Contract Name and detials____________________________________________________________________________________________________

Signa-
Single/ Gas Mos- Rain- ture of
Initials and surname Date Over
Safety Gum Gloves/ Dust double Full Wel weld Ear Safety Weld Hard- Reflec- quito recip-
of recipient, employee of all/ coats Other
shoe/ boots leather/ masks cart- face ders ing/ plugs/ belt/ apron hat tor nets/ ient
number issue one
safety PVC ridge mask mask grind- ear- har vest screen of the
and
boot respi- ing muffs ness PPE
two
rator glasses
piece
Personal Protective Equipment
FOR USE IN CHECKING IF EMPLOYEES ARE USING/WEARING PPE
Auditor_________________________________________________________ Co. No./Designation________________________________________________

Site_____________________________________________________________________________Date__________________________________________________

Type of protection Empl. Empl. Empl. Empl. Empl. Empl. Empl. Empl.
Co. No. Co. No. Co. No. Co. No. Co. No. Co. No. Co. No. Co. No.
Hard Hats
Earmuffs/Plugs
Face Shields/
Goggles/Safety
Spectacles
Dust/Chemical Respirators
Leather/Asbest/Pvc/Cotton Gloves
Boots/Shoes/Gumboots
Body: Overalls
Body: Dust Coat
Body: Rainwear
Body: Other
(Specify)
(Use Yes Or No)
Correct Type

Correctly Used
Comments/
Action
Housekeeping, Stacking and Storage
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulations 27 and 28 of the Construction Regulations, 2014

27. Housekeeping and general safeguarding on construction sites

A contractor must, in addition to compliance with the Environmental Regulations for Workplaces, 1987, promulgated
by Government Notice No. R. 2281 of 16 October 1987, ensure that suitable housekeeping is continuously implemented
on each construction site, including—
(a) the
proper storage of materials and equipment;
(b) the removal of scrap, waste and debris at appropriate intervals;
(c) ensuring
that materials required for use, are not placed on the site so as to obstruct means of access to and egress
from workplaces and passageways;
d) ensuring
that materials which are no longer required for use, do not accumulate on and are removed from the site
at appropriate intervals;
(e) ensuring
that waste and debris are not disposed of from a high place with a chute, unless the chute complies with
the requirements set out in regulation 14(6);
(f) e nsuring that construction sites in built-up areas adjacent toa public way are suitably and sufficiently fenced off and
provided with controlled access points to prevent the entry of unauthorized persons; and
(g) ensuring
that a catch platform or net is erected above an entrance or passageway or above a place where persons
work or pass under, or fencing off the danger area if work is being performed above such entrance, passageway, or
place so as to ensure that all persons are kept safe in the case of danger or possibility of persons being struck by
falling objects.

28. Stacking and storage on construction sites

A contractor must, in addition to compliance with the provisions for the stacking of articles in the General Safety
Regulations, 2003, ensure that—
(a) a competent person is appointed in writing with the duty of supervising all stacking and storage on a site;
(b) adequate storage areas are provided;
(c) there are demarcated storage areas; and
(d) storage areas are kept neat and under control.

♦ RELATED DOCUMENTS
• Appointment of a Stacking Supervisor
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 28 of the Construction Regulations, 2014

APPOINTMENT OF STACKING SUPERVISOR

28. A contractor must, in addition to compliance with the provisions for the stacking of articles in the General Safety
Regulations, 2003, ensure that-
(a) a competent person is appointed in writing with the duty of supervising all stacking and storage on a
construction site;
(b) adequate
storage areas are provided;
(c) there are demarcated storage areas; and
(d) storage areas are kept neat and under control.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. You are reminded that you are required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(stacking supervisor’s name)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
GSR 8(1)(a), and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety Act
85 of 1993 with regard to packing and stacking.

________________

Signature Designation Date
Checklists for Stacking and Storing Practices
Construction Site:____________________________________________________________________________________________________________________

Yes No
1. Is stacking supervised by a competent person?
2. Are containers and pallets in good condition?
3. Is the base level?
4. Is the base capable of sustaining the required weight of the stack?
5. Are articles consistently of the same size/shape/mass?
6. Total height of stack not exceeding 3 times the dimension of the base?
7. Are articles removed only from the top tie?
8. Are support structures structuarlly?
9. Is SWL displayed where necessary?
10. Are potentially unsound stacks immediately dismantled and restacked?
11. Is stability of stacks ever endangered by proximity of passing traffic?
12. Do persons constructing stacks come into reach of hazardous machinery?
13. Is climbing on stacks ever permitted other than by ladder?
14. Freestanding stacks of sacks, cases, cartons etc.:
— secured by laying up articles in stretcher-header fashion?
— corners securely bonded?
— stepped back half the depth of single container at least every 5th tier?
— Each tier stepped back using the same angle of inclination to vertical?
15. Where height exceeds 3 times the smaller base dimension: Has approval of an inspector
been sought and given?
16. Is there any overhanging of stacks?
17. Are stack heights clearly displayed?
18. Is approval authority clearly displayed?
19. Is the operator of stacking machinery safely protected from falling articles?

Signature of Stacking Supervisor: ___________________________________________________

Date inspected: _______________________________________________________________________

Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Temporary Works
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 12 of the General Safety Regulations

♦ TEMPORARY WORKS
12. (1) A contractor must appoint a temporary works designer in writing to design, inspect and approve the erected
temporary works on site before use.
(2) A contractor must ensure that all temporary works operations are carried out under the supervision of a
competent person who has been appointed in writing for that purpose.
(3) A contractor must ensure that-
(a) all temporary works structures are adequately erected, supported, braced and maintained by a
competent person so that they are capable of supporting all anticipated vertical and lateral loads that
may be applied to them, and that no loads are imposed onto the structure that the structure is not
designed to withstand;
(b) all temporary works structures are done with close reference to the structural design drawings, and
where any uncertainty exists the structural designer should be consulted;
(c) detailed activity specific drawings pertaining to the design of temporary works structures are kept on
the site and are available on request to an inspector, other contractors, the client, the client’s agent or
any employee;
(d) all persons required to erect, move or dismantle temporary works structures are provided with
adequate training and instruction to perform those operations safely;
(e) all equipment used in temporary works structure are carefully examined and checked for suitability by
a competent person, before being used;
(f) all temporary works structures are inspected by a competent person immediately before, during and
after the placement of concrete, after inclement weather or any other imposed load and at least on a
daily basis until the temporary works structure has been removed and the results have been recorded
in a register and made available on site;
(g) no person may cast concrete, until authorization in writing has been given by the competent person
contemplated in paragraph (a);
(h) if, after erection, any temporary works structure is found to be damaged or weakened to such a degree
that its integrity is affected, it is safely removed or reinforced immediately;
(i) adequate
precautionary measures are taken in order to-
(i) secure any deck panels against displacement; and
(ii) prevent any person from slipping on temporary works due to the application of release agents;
(j) as
far as is reasonably practicable, the health of any person is not affected through the use of solvents or
oils or any other similar substances;
(k) upon casting concrete, the temporary works structure is left in place until the concrete has acquired
sufficient strength to safely support its own weight and any imposed load, and is not removed until
authorization in writing has been given by the competent person contemplated in paragraph (a);
(l) the
foundation conditions are suitable to withstand the loads caused by the temporary works structure
and any imposed load in accordance with the temporary works design.
(m) provision is made for safe access by means of secured ladders or staircases for all work to be carried out
above the foundation bearing level;
(n) a temporary works drawing or any other relevant document includes construction sequences and
methods statements;
(o) the temporary works designer has been issued with the latest revision of any relevant structural design
drawing;
(p) a temporary works design and drawing is used only for its intended purpose and for a specific portion
of a construction site; and
(q) the
temporary works drawings are approved by the temporary works designer before the erection of
any temporary works.

(4) No
contractor may use a temporary works design and drawing for any work other than its intended purpose.

♦ RELATED DOCUMENTS
• Appointment: Designer of Temporary Works
• Appointment: Temporary Works Supervisor
• Temporary Works Checklist
• Temporary Works Register
• Approval to Place Concrete
• Pre-Concrete Checklist – Horizontal Structures
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Regulation 12 of the Construction Regulations, 2014

APPOINTMENT: DESIGNER OF TEMPORARY WORKS

12. (1) A contractor must appoint a temporary works designer in writing to design, inspect and approve the
erected temporary works on site before use.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure safe scaffolding work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(appointee’s name)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Regulation 12 of the Construction Regulations, 2014

APPOINTMENT: TEMPORARY WORKS SUPERVISOR

12. (2) A contractor must ensure that all temporary works operations are carried out under the supervision of a
competent person who has been appointed in writing for that purpose.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure safe scaffolding work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(appointee’s name)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Erection And Dismantling of Temporary Works
Note: Construction Regulation 12 requires that Temporary Works be erected and/or be dismantled only under the
supervision of a Competent Person.

Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
1. Designation
1.1 Has a competent person been designated as
temporary Works Co-ordinator/Supervisor per
specified area?
2. Communication
2.1 Is there sufficient communication and consultation
between the designer of Temporary Worksand the
designated Co-ordinator? Does the latter understand
the drawings?
2.2 Does the Designer visit the site and does he do his
checks accompanied by the designated Co-ordinator?
2.3 Do employees know who the designated
Co-ordinator/Supervisor is for a specific area?
3. Preparations
3.1 Has an Hazard Identification and Risk Assessment
been conducted and a Method Statement/Plan has
been drawn up in conjunction with the designated
Co-ordinator? Does the latter understand/-know
what has to be supported, the method by which it
should be done and the contemplated hazards?
3.2 Has the Co-ordinator noted and understood the
requirement/s for any tying or bolting down to
anchor points? Are these clearly indicated and
detailed and approval or testing requirements
clarified and understood by the Co-ordinator?
3.3 Is there an indication as to how long the Temporary
Works will be in use/in position?
4. Drawings and sketches
4.1 Are the drawings and sketches complete and
appropriate for the work?
4.2 Are the drawings for erection marked and issued as
‘Working Drawings’ or ‘For Construction’ and only
these marked drawings used/acceptable?
4.3 Have the drawings been studied for notes, suggested
sequences of erection, and any identified hazards or
risks?
4.4 Have sketches and drawings been signed off as
having been checked by the Co-ordinator?
4.5 Are all drawings and sketches in use the latest
revision?
4.6 Are sufficient copies of the drawings and sketches
available for everyone who needs them?
Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
5. Handling of equipment
5.1 Does the Co-ordinator have a working knowledge
of the dimensions, weight and sizes of individual
components to be used?
5.2 Are components limited to lengths and weights that
can be handled comfortably/safely by two men?
5.3 Are components in good order?
5.4 Is suitable mechanical handling equipment available
on site for the handling of the components?
6. Site erection team
6.1 Has the erection team been trained in the safe
erection of support- and formwork?
6.2 Have all items/aspects stated in the Risk
Assessment, method statement or Manufacturer’s
Technical information Speci-fi-ca-tions been
highlighted and discussed with the erection team?
7. Existing structures
7.1 Have existing structures such as bases, walls, floor
slabs, columns etc. to be used to support Temporary
Worksbeen checked and certified by the designer
of the said Temporary Worksor another competent
person for the necessary strength to carry the
applied loads?
8. Safety and personal protective equipment
8.1 Have all erectors been supplied with fall restraint/
arrest equipment/belts/harnesses and instructed/
trained in the proper use of these?
8.2 Have other appropriate items of personal protective
equipment such as safety helmets, suitable footwear
etc. been issued and erectors instructed/trained in
the use of them?
8.3 Are applicable OH&S rules communicated to erectors
and enforced e.g. that fall arrest/restraint equipment
be used when-ever working in excess of two metres
above ground level without a suitable access
platform?
9. Materials/Components
9.1 Have all components and other materials to be
used in the erection of the Temporary Worksbeen
inspected/checked/tested and certified by the
Co-ordinator as to suitability for the intended
purpose and condition?
Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
10. Foundations
10.1 Has the surface/s upon which the Temporary
Worksis to be erected been inspected by the
Co-ordinator and certified as suitable or have the
necessary steps taken to ensure that it is suitable?
10.2 Have topsoil and other soft materials been removed
from foundation area?
10.3 Has the foundation area was prepared as specified,
e.g. levelled, rolled and compacted to given levels?
10.4 Where blinding concrete has been specified to
prevent ground deteriorating is it minimum 50 mm
thick?
10.5 Is concrete spread footings under bases minimum
100 mm thick and carefully launched around
sleepers or timber sole plates?
11. Housekeeping
11.1 Is the area underneath and around Temporary
Workskept clear of any rubble or other materials for
at least two metres?
12. Erection
of Support- and Formwork: Sole and Base
Plates, Jacks and Standards
12.1 Is the Temporary Worksbeing erected kept stable
at all stages of erection and regularly checked for
stability?
12.2 Are base plates positioned centrally on the sole
plates with a minimum tolerance of ± 25 mm from
centre?
12.3 Are wedges used on inclined sole plates securely
nailed to the sole plates?
12.4 Are standards correctly founded on the base plates
and lined up when sighted by eye?
12.5 Are bearers situated squarely over the standards?
12.6 Are all props used of the same type as specified in
the design?
12.7 Are jacks not extended beyond the safe capacity i.e.
minimum threads engaged?
12.8 Where bracing is required to stabilise jacks are they
braced in two directions at right angles?
Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
13. Bearers and Joists
13.1 Are bearers and joists at the specified spacing, lined
up properly and seated correctly upon each other
with wedges or secured centrally into the head
jacks?
13.2 Have all breaks/gaps in the arrangement of soffit
face material or bearers been rectified?
13.3 Are horizontal and diagonal members fitted as
detailed on drawings with no components left out?
13.4 Are horizontal members in continuous runs, not
staggered and connected to vertail members as
detailed?
13.5 Is all plan and diagonal bracing checked as erection
progresses to ensure that everything is in place?
13.6 Are only correct, specified couplers used?
13.7 Are all fittings tightened correctly with the correct
type of spanner.
13.8 Are all props adequately blocked or tied to stop
them from sliding?
14. Access and working platforms
14.1 Are access and working platforms erected to
SABS 085 with working platform of minimum
600 mm width and fitted with toe boards, upper,
intermediate and end guard rails and adequate edge
protection barriers where necessary?
14.2 Is provision for emergency evacuation made?
14.3 Are access ladders adequately secured/tied? Not
exceeding metres and protruding minimum 900 mm
above landings?
15. Inspections and authorisation to use
15.1 Are inspections carried out by the Co-ordinator or
other designated competent person before loading
and thereafter to the same standards and frequency
as access scaffolding and inspection results entered
into a register?
15.2 Is any deviation immediately reported to the
Co-ordinator in writing?
15.3 Are notices indicating “Good for use” or “Not to be
used” displayed on erected support- and formwork?
15.4 Formal procedures must control the work and
“Permit to load” certificate is to be obtained before
loading together with its signature.
Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
16. Loading of Support work.
16.1 Any plant, materials or equipment placed on the
support work must be in areas designed to accept
such loads.
16.2 Supervisor is to be aware where these loading
are located together with their respective load
capacities.
16.3 Movement
Throughout the loading, the support work should
be continually checked to make sure nothing is
working loose during concreting and vibrating
operations.
16.4 Concreting
Concreting team to use a pouring sequence and
informed where to start concreting, as the order of
loading can affect the overall stability.
16.5 Helping of concrete should be avoided.
16.6 Precast concrete or steel units
Units should be placed centrally and evenly on their
bearings. Heavy items such as large steel beams
should be placed directly into position, and not
dragged across the shutters/decking, which would
introduce unplanned horizontal loads.
17. Striking of shutter work/decking
17.1 Obtain a permit to strike note. The signing of the
Site Record book as confirmation of approval to
strike is not acceptable. The area to be stuck must
be clearly defined.
18. Dismantling of Support work
18.1 Check that support work is barricaded to avoid
employees getting injured by falling objects.
18.2 Instruct support work crew to wear safety belts/
harnesses at all times and to use it.
18.3 Check if induction as done for 18.2.
18.4 Crew must be advised for the sequence for
dismantling e.g.
(a) Always start striking slabs at minimum span.
(b) Always start striking cantilevers at their tip (if
not you may overstress the structure).
18.5 Any props which are required to remain in place is
to be identified to prevent accident removal.
18.6 Check at all times if crew are following the required
sequence fir dismantling of support work.
18.7 For highly loaded support work the sequence
should consider incremental striking of jacks in an
agreed order, to avoid over loading adjacent support
work standards.
Subject: Competent Person to co-ordinate and supervise Yes No If No: What action was taken/
the erection and dismantling of temporary works required to do?
18.8 Loose equipment to be lowered and neatly stacked
in laydown area for removal to area of future
support work or to equipment yard.
18.9 Care is needed to ensure that partly dismantled
support work will remain in a stable condition and
be safe against collapse or overturning by high
winds when left overnight or weekends.

Remarks in general
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________

Inspection conducted by:

________________________________________________ ________________________________________________
Name Designation

________________________________________________ ________________________________________________
Signature Date
FORM-SCAFF (PTY) LTD
USED JACK REPAIR GUIDE
JACK STEMS WITH HOLES CRUSHED OR CRACKED
BOWED JACK BENT JACK STEMS STRAIGHTENED JACK ECONOMY JACK COLLAR WOBBLE
AND WORN THREADS JACK STEMS STEMS
STEMS

8 mm MAXIMUM
ACCEPTABLE
CRACKED STEM
Jacks with collar wobble
of more than 8 mm must
70 mm be painted FORMSCAFF
BRIGHT RED and put in
LIGHT DUTY stock

MEASURING TOOL
RED MARK

Use the measuring tool to

Jack stems with worn threads measure the amount of collar
less than 1,5 mm deep must be wobble. Make sure it is held
scrapped. firmly against the jack stem
to stop it slipping.

1. PUSH HANDLE DOWN

2. PULL HANDLE UP
3. CHECK FOR RED MARK
Carefully examine rusted
jack stems near their base, at
welds and where water can
get trapped.
CHECK COLLAR WOBBLE?

Straightened Carefully inspect jacks with

Jack stems with holes in, EXCEPT PLAIN JACKS, Crushed or cracked jack stems jacks must be these 3 types of collar.
Limit bowed stems to: Limit bent stems to:
must be painted FORMSCAFF BRIGHT RED and must be scrapped. painted FORMSCAFF BRIGHT RED M2279 marked on the collar
5 mm for 610 mm run-out jacks 5 mm for 610mm run-out jacks
put in LIGHT DUTY STOCK and put in LIGHT DUTY stock. body – may also have form
4 mm for 457 mm run-out jacks 4 mm for 457 mm run-out jacks
JACK STEMS MUST BE STRAIGHT! JACK STEMS MUST BE and scaff marked on the side
BENT TOP PLATES, BASE PLATES, J-HEAD STRAIGHT
DOUBLE HEADED KWIKSTRIP JACK of the handles.
PLATES AND U-HEAD PLATES WITH MISSING SUPPORT PLATE
CRACKEDWELDS I-section handle with form
and scaff marked on top of
SUPPORT TUBE the handles.
MAINTENANCE CHECK
BASE PLATE JACK STEM
LIST AMF marked on the collar
1. CHECK GENERAL APPEARANCE body.
2. CLEAN JACK STEMS BEFORE
CHECKING COLLAR WOBBLE
3. CHECK FOR RE-WORKING
4. IF IN DOUBT, ASK YOUR YARD Cracked support tubes
MANAGER must be welded CRACKED AND BROKEN COLLARS
J-head plates and U-head plates 1. Remove jack stem from top late or
Plates must be straightened making Line up support tube before fitting
cracked along their fold lines must base plate 5. OIL OR PAINT FOR STORAGE
sure that the weld is not cracked. plates. Weld plates as shown.
be welded up and made good. 2. Grind off weld metal from both pieces. PROTECTION
3. Position pieces carefully in the centre Clean jack stems with LIGHT DUTY
and reweld. WERNER WS 28: 200 x 32 x 50.8
wire wheel fitted to a double sided Jacks with broken handles
TOP bench grinder. Check size for your Plate must be scrapped
PLATE machine.
WERNER WS 28: 200x 32 x 50 8 Jacks with cracked collars must
wire wheel fitted to a double sided be scrapped.
bench grinder. Check size for your
machine. Jacks with collars that get
stuck and cross threads
Weld
when being turned must be
scrapped.
WELDING NOTE
Before welding be sure to clean metal Jacks with collars that slip
properly with a mechanical wire brush threads must be scrapped.
or grinder.
FORM-SCAFF (PTY) LTD
Used Kwikstrip Beam Repair Guide
EXAMPLE 1 END OF TUBE TO ROUND BAR EXAMPLE 2: END OF TUBE TO ROUND BAR

4. Look for bad and cracked welds 5. Clean

and re-weld crack. Weld both sides of
1. Look for cracks in flattened tube
bar if required.
2. Look for bad and missing welds
3. Close up tight and weld together

ROUND BAR TO FOLDED BEAM AND U-SHOE SUPPORT

FLAT SIDE OF TUBE TO ROUND

BAR

WELDING NOTE
Before welding be sure to clean
metal properly with a mechanical
wire brush or grinder.

6. Look for cracks along weld line 7. Clean and weld up crack 8. Look for cracked welds 10. Clean and weld up crack
9. Look for missing welds 11. Clean and weld up joint
Temporary Works Register
Site/Project Date
Competent Location
person
Foundations
1. Ground; firm and level? (capable of carrying load)
2. Sole plates used? (at least 225 mm wide x 45 mm thick)
3. Base plates/jacks in good condition and fitted?
Ties, bracing and propping
4. Secured to structure? (where practical)
5. Correct type and quantity used?
6. Evenly spaced to resist movement?
7. Ledger bracing at right angles to structure?
8. Level and evenly spaced?
9. Correct type and quantity used? (inner and outer)
Deck plates
10. All Deck Plates inspected for defects? (Prior to delivery and prior to use)?
11. Working areas clean and safe?
12. All Deck Plates fit correctly and are level and secure?
13. All Props checked for Vertical Alignment and spacing?
14. Fall Protection in compliance?
15. Quick Release Oil Applied?
Access
16. Safe access provided/Warning Notices Placed
17. Ladders are in good condition, secured, extending 900 mm above platform?
Design
18. Structure complies with the design specifications?
Signature of Inspector
Temporary Works Register
DEVIATIONS REPORT

Faults Found Corrective Actions Date completed Signature

Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Date
Location
Approval to Place Concrete
To (Contractor):______________________________________________________ Contract______________________________________________________
Description___________________________________________________________ Date:__________________________________________________________
________________________________________________________________________ Checked by:__________________________________________________
________________________________________________________________________ Signature_____________________________________________________

INSPECTION LIST
Formwork checked (Foreman to Tick/X Safety checked Drawing details
Orientation Panel Joints Handrails
Elevation Support and Back Propping Walking Platforms
Cleanliness Soldiers and Ties Drophead Wedges
Size Penetrations Prop Pins Drawing number
Shutter Oiled Plumb/Line/Level Bracing
Patching “As-Build” completed
Chamfers Revision

Accepted by:____

(Print name and designation) (Signature)

Date _____________________________________________________________
Pre-Concrete Checklist – Horizontal Structures
Contract_______________________________________________________________________________________________________________________________

Building section Type of structure Location

Date: Concrete Type: Mpa

References checked: Engineer’s Drawings Rev

Architect’s Drawings Rev

Wet Services Designs Rev

Electrical Drawings Rev

Soffit level: Mode of transport:

Specified finish: Curing method:

Name of Concrete Supervisor:

Tolerance Criteria Line Level

Have you checked the following?

Description Sub- Foreman Description Sub- Foreman

Contractor Contractor
Formwork Reinforcing
* Founding area level * Rebar as per BIS
* Founding area well compacted * Splice lengths
* Sole plates bedding solid * Cover blocks
* Base plates under every * Pull out bars/starter bars
standard
* All ledgers in place * Mesh/overlaps
* Scaffolding braced back * Profile of cables/chairs fixed
* Cross-branding in every 4th * Spacing of cables
bay
* Soffit levelled * Cable anchors
* Soffit patched, plugged and * Anchor ends greased
sealed
Other
* Surface bed protected against * Dowel bars, level and
slush protected
* Corner fillets and box-outs * Cast in angles/bolts
* Spacing/support of bearers * Cast-in channels
* Sides to concrete height * Carpenter to monitor soffit
Description Sub- Foreman Description Sub- Foreman
Contractor Contractor
* Stays to sides * Suitable screed rails
* Ferrules and ties beams * Suitable level controllers

* Alignment of troughs and * Lights

coffers
* Dowels troughs * Plant and tools for floating
* Shutter release oil * Concreting tools
* Stopends propped * Access scaffolding
* Chamfers * Hoisting facilities
* Backpropping in place lower * Shoots
slabs
Services
* Full bores in place at correct
I.L.
* Cap full bores\Downpipes
* Conduits/Sleeves
* Drawboxes sealed

Accepted by site agent: ____________________________________________________________________________________________________________

Comments: __________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
Engineers approval: ________________________________________________________________________________________________________________
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Scaffolding
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 16 of the General Safety Regulations

SCAFFOLDING
16. (1) A contractor must appoint a competent person in writing who must ensure that all scaffolding work operations
are carried out under his or her supervision and that all scaffold erectors, team leaders and inspectors are
competent to carry out their work.
(2) A contractor using access scaffolding must ensure that such scaffolding, when in use, complies with the safety
standards incorporated for this purpose into these Regulations under section 44 of the Act.

♦ RELATED DOCUMENTS
• Scaffold Supervisor Appointment
• Scaffold Team Leader Appointment
• Scaffold Erector Appointment
• Scaffold Inspector Appointment
• Scaffold Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 16 of the Construction Regulations, 2014

APPOINTMENT OF A SCAFFOLD SUPERVISOR

16. (1) A contractor must appoint a competent person in writing who must ensure that all scaffolding work
operations are carried out under his or her supervision and that all scaffold erectors, team leaders and
inspectors are competent to carry out their work.
(2) A contractor using access scaffolding must ensure that such scaffolding, when in use, complies with the
safety standards incorporated for this purpose into these Regulations under section 44 of the Act.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure safe scaffolding work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT

I,_______________________________________________________________________________________________________________________________________
(name of scaffold supervisor)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 16 of the Construction Regulations, 2014

APPOINTMENT OF SCAFFOLD
TEAM LEADER  (tick box)
ERECTOR  (tick box) As required in terms of SANS
INSPECTOR  (tick box)

I,_______________________________________________________________________________________________________________________________________
the appointed Construction Regulation 16(1) competent person with the duty of ensuring that all scaffolding work
operations complies with the prescribed safety standard and with the duty of ensuring that all scaffold erectors, team
leaders and inspectors are competent to carry out their work, of
________________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of scaffold*team leader/*scaffold erector/*scaffold inspector)
with the duty as contemplated above for work operations at the project/contract, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. The appointee is further charged with ensuring that all contractors on site comply with any measures
instituted to ensure safe scaffolding work, and is being reminded that you are required to be conversant with all relevant
statutory provisions and regulations of the Occupational Health and Safety Act (85 of 1993) in the regard to carry out of
construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of scaffold*team leader/*scaffold erector/*scaffold inspector)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Scaffold Register
Scaffold Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 16 of the General Safety Regulations

♦ SCAFFOLDS
Since most work on construction sites needs to be done at a height which man cannot reach from the ground, means
must be provided to raise him to the level of his work and a platform must be built from which he can do his job.
Therefore, men in nearly all trades of the construction industry find themselves, at one time or another, working from
scaffolds.

There is enough variety in the scaffold equipment available to erect a platform to suit every kind of work that needs to be
done, from whatever position. Yet every day, somewhere on a construction site, work is held up and production suffers
because of damage to men, materials and equipment through individual falls, falling material, the partial or total collapse
of a scaffold. Production is also lost because of faulty or insecure scaffolding.

It is vital that all working platforms should be properly constructed, secured and provide adequate space – and comply
with the Regulations.

Detailed consideration should be given to all scaffolding to ensure that it is properly planned to meet the working
requirements, designed to carry the necessary loadings and maintained in a sound condition. It must also be ensured
that there is sufficient material available to erect the scaffolding properly.

All scaffolding, as far as possible, should be erected, altered or dismantled by a person who has adequate training and
experience in this type of work or under the supervision of such a person.

Foundations must provide firm support to the scaffold framework:

• No scaffold should be erected on soft or suspect soil without the approval of a competent person.
• A good base is essential, The ground should be levelled and where necessary compacted to give a hard surface.
• Timber
sole plates at least 225 mm wide, and at least 45 mm thick, laid to support the base plates for standards.
The sole plate should wherever possible accommodate at least two standards and end at least 500 mm beyond the
standards.
• Bricks
and similar loose materials are dangerous as supports for standards – they can be to easily displaced under
the weight involved.
• Ensure that Base Plates and Jacks are not damaged and fit correctly.

Ties secure the scaffold to the structure and prevent collapse.

All scaffolds must be tied to the building or structure unless specially designed to be completely independent.

The building or structure to which the scaffold is to be tied must be strong enough to carry the scaffold tie loads.

There shall be sufficient ties and they shall be evenly spaced and shall resist movement both towards and away from the
structure. The tie shall be positioned where the structure is sufficiently strong to resist the tie load.

The correct fittings to be used.

Bracing is necessary to stabilise the scaffold and stop movement in all directions
The main bracing takes two forms:
(i) Ledger bracing runs diagonally from ledger to ledger or standard to standard at alternate pairs of inner and outer
standards. Diagonal braces may all run parallel or rise in zig-zag fashion. Care is necessary to ensure correct seating
of the toe boards.
(ii) Facade
bracing – usually runs across the face of the scaffold to its full height at an angle of about 45 degrees to the
horizontal at 30 m intervals. The braces should cross standards at, or near, ledger positions, or to full height of the
scaffold in zig-zag fashion across the first and last bays and at 30 m intervals between.

Joints in braces should be made with a sleeve or parallel couplers. As a general rule, ledger bracing should not be
removed to make way for men and materials. If it does become necessary, one lift at a time only should be removed and
replaced.

For systems scaffolding see manufacturers instructions, where additional plan braces are used.

Ensure that there is sufficient bracing to secure the scaffold and that the fittings are correct.

Platforms are to provide a safe place for men to work from productively. Men working on platforms should be as safe as
when working on the ground.

All boards which make up a working platform should rest squarely and evenly on accurately spaced transom supports.
Each board should have at least one support every 1,25 m and every board should be secured and fastened to prevent
its displacement.

Every scaffold platform which is constructed of solid timbers is to be of planks at least 225 mm wide by 38 mm thick
except where complying with a standard.

Depending on the use of the scaffold platform the minimum and maximum width shall be:

Minimum Maximum
Heavy 320 kg m2 1‑125 mm 1 380 mm
Medium 240 kg m2 1 125 mm 1 150 mm
Light 160 kg m2 900 mm 1 150 mm
Very Light 80 kg m2 675 mm 1 150 mm

Where the platform is more than 2 m above the ground it is to be provided with:
• Substantial guard rails at least 900 mm and not more than 1‑000 mm high on all sides of the platform with the
exception of the side facing the structure and should also include an intermediate rail.
• Toe boards on all sides of the platform except the side facing the structure which shall not be less than 150 mm
high from the level of the platform and, if made of timber not less than 25 mm thick and so fixed that no open space
exists between the toe board and the platform.

The platform must be not more than 75 mm away from the structure; provided that where workmen must sit to work,
this distance may be increased to not more than 300 mm.

No working platform which is higher than 600 mm may be supported on a scaffold platform. An additional guard rail is
required not less than 900 mm and not more than 1‑000 mm above such platform.

The platform must be kept free of waste projecting nails tripping hazards or any other obstructions and maintained in
a non-slippery state.

Access to platforms must be safe and convenient.

Ladders provided for access purposes must be supported by the stiles resting on a firm even base. The stiles should be
securely fixed or lashed to a ledger or transom near the top to prevent slipping both sideways and outwards. The ladders
must extend at least 900 mm above the working platform.

The ladder must be of sound construction and have no damaged rungs or stiles.

Standards are the vertical support used in the construction of a scaffold and are for transmitting a load to the base plate.
• They must be vertical and supported on a firm foundation.
• The standards should be secured against displacement.

Standards which are constructed of steel, depending upon the load, to be spaced:

Maximum Distance Apart

Heavy 320 kg m2 1,8 m
Medium 240 kg m2 2,0 m
Light 160 kg m2 2,5 m
Very Light 80 kg m2 3,0 m

If constructed of timber to be spaced not more than 3,0 m apart.

Note:
1. In systems and frame scaffold the manufacturers instructions should be followed.
2. Frame scaffolds are not suitable for heavy classification.

Ledgers – longitudinal horizontal members fixed to standards that may be used to support putlogs or transoms.

To be spaced not more than 2,1 m apart vertically.

Joints should be staggered, i.e. joints in adjacent ledgers should not be in the same bay.
Right angled couplers should be used wherever possible.
In Systems scaffold the manufacturers instructions should be followed.
Mobile Scaffolding may not be moved with men on the platform.
The castor wheels must be fitted with brakes which cannot be accidentally released, and should be locked into the base
of the standards.

Height ratio – The height of the scaffold should not exceed 3 times the narrow side of the base.
Bracing is in two forms:
(i) Plan bracing, i.e. diagonally at the base and working platform and alternate lifts.
(ii) Diagonal bracing, at about 45° to the horizontal in zig-zag position to the full height of the structure on at least two
adjacent sides.

The working platforms should be fully and closely boarded.

Guard rails and toe-boards (including intermediate rails) fitted on all four sides and comply with the requirements of
the Regulations.

Suspended scaffold has to have a safety factor of 4 or more.

The outriggers must be made of steel or any similar material.

The outriggers must be properly supported, suitably spaced and securely anchored, other than by means of weights, at
the inner ends; provided that an Inspector may approve of an arrangement whereby outriggers are anchored by means
of weights; and provided with a stop or other effective means at the outer end to prevent displacement of the ropes.
The working platform of every suspended scaffold must hang from:
• Blocks, sheaves, winches or lifting machines of the correct size for the ropes being used;
• At
least two independent steel wire ropes in the case of a platform which is not wider than 912 ,mm and at least
four independent steel wire ropes in the case of a working platform which is wider than 912 mm; and steel wire
ropes of which the factor of safety is not less than ten based on the maximum load which each rope is required to
carry.

The hand or power operated machinery associated with the lifting or lowering of the working platform of a suspended
scaffold shall be so constructed and maintained that the uncontrolled movement of the working platform is prevented.
This machinery must also be so situated that it can be easily operated and inspected.

The rope connections to the outriggers are vertically above the attachments to the working platform, and where the
working platform is suspended by two ropes only, that the attachment of the ropes to the platform shall be of adequate
height above the level of the platform in order to ensure the stability of the platform.

The working platform of every suspended scaffold is not less than 600 mm and not more than 1‑380 mm wide.

The working platform shall be suspended as close as practicable to the structure on which work is being performed
and for other than light work secured at every working position to prevent rotative horizontal movement between the
platform and the structure.

The platform must have substantial guard rails at least 900 mm and not more than 1‑000 mm (and include intermediate
rails) above and on all sides of the platform except the side facing the structure; provided that in the case of a platform
suspended by two ropes only the guard rail shall be on all sides.

Provided on all sides with toe boards not less than 150 mm above the level of the platform and in the case of timber not
less than 25 mm thick and so installed that no open space exists between toe board and the platform.

Special Scaffolds, i.e. Cantilever, Jib and Truss-out scaffolds should be erected and checked by specialists.

References
• SANS 10085-1:2004 – Erection, Use and Inspection of Access Scaffolding.
• SANS
1396 – Wooden Scaffold Boards
• Construction Regulations
• Occupational
Health and Safety Act, 1993.
Scaffold Inspection Register
Date work commenced:

Site address:

Do not tick? Write ‘OK’. If faulty,

Date of inspection
mark with ‘X’.
Ser
Items to be inspected
no.
1. Foundations
1.1 Ground
1.2 Sole plates
1.3 Base plates
1.4 Jacks
2. Ties
2.1 Structure sound
2.2 Sufficient ties
2.3 Ties tightened
3. Bracing
3.1 Complete lines
3.2 Sufficient types
3.3 Correct fitting
4. Platforms
4.1 Boards properly supported
4.2 Good boards
4.3 Toeboards
4.4 Handrails
5. Access
5.1 Ladders secured
5.2 900 mm above platform
5.3 Sound condition
5.4 Properly supported
6. Standards
6.1 Vertical
6.2 Sound condition
6.3 Correctly spaced.
7. Ledgers
7.1 Correctly spaced
7.2 Firmly fixed
7.3 Sound condition
Do not tick? Write ‘OK’. If faulty,
Date of inspection
mark with ‘X’.
Ser
Items to be inspected
no.
8. Mobiles
8.1 Correct castors
8.2 Height ratio
8.3 Braced
8.4 Brakes
9. Suspended
9.1 Sound equipment
9.2 Not overloaded
9.3 Secure outriggers
9.4 Lifting gear
9.5 Wire ropes
9.6 Shackles
9.7 Safety belts available
9.8 Checked by a specialist
10. Special scaffolds
10.1 Checked by a specialist
10.2 Types to be stated
11. Signs
11.1 As required
Inspector (initial)
Consultant/Auditor (initial)
Responisble person (initial)

Occupational Health and Safety Act, 1993, SABS 085 and SANS 10085/1: Scaffold inspections. Inspected by a person
who has adequate experience of the erection and maintenance of scaffolds at least once per week and every time after
inclement weather or displacement or major change to the scaffold.

NB! ALL DEVIATIONS TO BE RECORDED ON THE NEXT PAGE.

Scaffold Inspection Deviations
Date of Location and type of scaffold Serious deviations noted and action Action by Target date Done Signed
Inspection plan to rectify deviation

Yes No
Suspended Platforms
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 17 of the Construction Regulations, 2014

SUSPENDED PLATFORMS
17. (1) A contractor must appoint a competent person in writing who must ensure that all suspended platforms work
operations are carried out under his or her supervision and that all suspended platform erectors, operators
and inspectors are competent to carry out their work .

(2) No
contractor may use or permit the use of a suspended platform, unless-
(a) the design, stability and construction thereof comply with the safety standards incorporated for this
purpose into these Regulations under section 44 of the Act;
(b) he or she is in possession of a certificate of system design issued by a professional engineer, certificated
engineer or a professional technologist for the use of the suspended platform system; and
(c) he
or she is, before the commencement of the work, in possession of an operational compliance
plan developed by a competent person based on the certificate of system design contemplated
in subparagraph (b) and applicable to the environment in which the system is being used, which
operational compliance plan must include proof of the-
(i) appointment of the competent person contemplated in subregulation (1);
(ii) competency of erectors, operators and inspectors;
(iii) operational
design calculations, which must comply with the requirements of the system design
certificate;
(iv) performance
test results;
(v) sketches
indicating the completed system with the operational loading capacity of the platform;
(vi) procedures
for and records of inspections having been carried out; and
(vii) procedures
for and records of maintenance work having been carried out.

(3) A contractor making use of a suspended platform system must submit a copy of the certificate of system design
contemplated in subregulation (2) (b), including a copy of the operational design calculations contemplated in
subregulation 2(c)(iii), sketches and test results, to the provincial director before commencement of the use of
the system and must further indicate the intended type of work that the system will be used for.
(4) A contractor must submit a copy of the certificate of system design in the manner contemplated in
subregulation (3) for every new project.
(5) A contractor must ensure that the outriggers of each suspended platform-
(a) are constructed of material of adequate strength and have a safety factor of at least four in relation to
the load it is to carry; and
(b) have
suspension points provided with stop devices or other effective devices at the outer ends to
prevent the displacement of ropes.

(6) A contractor must ensure that-

(a) the parts of the building or structure on which the outriggers of a suspended platform are supported,
are checked by means of calculations to ensure that the required safety factor is adhered to without risk
of damage to the building or structure;
(b) the
suspension wire rope and the safety wire rope are separately connected to the outrigger;
(c) each
person on a suspended platform is provided with and wears a body harness as a fall prevention
device, which must at all times be attached to the suspended platform;
(d) the
hand or power driven machinery to be used for the lifting or lowering of the working platform of a
suspended platform is constructed and maintained in such a manner that an uncontrolled movement of
the working platform cannot occur;
machinery referred to in paragraph (d) is so situated that it is easily accessible for inspection;
(e) the
(f) the rope connections to the outriggers are vertically above the connections to the working platform; and
(g) when the working platform is suspended by two ropes only, the connections of the ropes to the working
platform are of a height above the level of the working platform to ensure the stability of the working
platform.

(7) A
contractor must ensure that a suspended platform-
(a) is suspended as near as possible to the structure to which work is being done to prevent as far as is
reasonably practicable horizontal movement away from the face of the structure;
(b) is fitted with anchorage points to which workers must attach the lanyard of the safety harness worn
and used by the worker, and such anchorage connections must have sufficient strength to withstand any
potential load applied to it; and
(c) is fitted with a conspicuous notice easily understandable by all workers working with the suspended
platform, showing-
(i) the maximum mass load;
maximum number of persons; and
(ii) the
(iii) the maximum total mass load, including load and persons, which the suspended platform can carry.

(8) A contractor must cause-

whole installation and all working parts of a suspended platform to be thoroughly examined by a
(a) the
competent person in accordance with the manufacturer’s specification;

(b) whole installation to be subjected to a performance test as determined by the standard to which the
the
suspended platform was manufactured;
(c) performance test contemplated in paragraph (b) to be done by a competent person appointed in
the
writing, with the knowledge and experience of erection and maintenance of suspended platforms or
similar machinery, and who must determine the serviceability of the structures, ropes, machinery and
safety devices before they are used, every time suspended platforms are erected; and
(d) the performance test contemplated in paragraph (b) of the whole installation of the suspended platform
to be subjected to a load equal to that prescribed by the manufacturer or, in the absence of such load, to
a load of 110 per cent of the rated mass load, at intervals not exceeding 12 months and in such a manner
that every part of the installation is stressed accordingly.

(9) A
contractor must, in addition to subregulation (8), cause every hoisting rope, hook or other load-attaching
device which forms part of the suspended platform to be thoroughly examined in accordance with the
manufacturer’s specification by the competent person contemplated in subregulation (8) before they are used
every time they are assembled, and, in cases of continuous use, at intervals not exceeding three months.

(10) A contractor must ensure that the suspended platform supervisor contemplated in subregulation (1), or the
suspended platform inspector contemplated in subregulation (8)(c), carries out a daily inspection of all the
equipment prior to use, including establishing whether-
(a) all connection bolts are secure;
(b) all safety devices are functioning;
(c) all safety devices are not tampered with or vandalized;
(d) the total maximum mass load of the platform is not exceeded;
(e) the occupants in the suspended platform are using body harnesses which have been properly attached;
(f) there are no visible signs of damage to the equipment; and
(g) all reported operating problems have been attended to.
(11) A contractor must ensure that all inspection and performance test records are kept on the construction site at
all times and made available to an inspector, the client, the client’s agent or any employee upon request.
(12) A contractor must ensure that all employees required to work or to be supported on a suspended platform are-
(a) medically fit to work safely in a fall risk position or such similar environment by being in possession of
a medical certificate of fitness;
(b) competent
in conducting work related to suspended platforms safely;
(c) trained
or received training, which includes at least-
(i) how to access and egress the suspended platform safely;
(ii) how to correctly operate the controls and safety devices of the equipment;
(iii) information on the dangers related to the misuse of safety devices; and
(iv)
information on the procedures to be followed in the case of(aa) an emergency; (bb) the
malfunctioning of equipment; and (cc) the discovery of a suspected defect in the equipment; and
(v) instructions on the proper use of body harnesses.

(13) A contractor must ensure that where the outriggers of a suspended platform are to be moved, only persons
trained and under the supervision of the competent person effect such move, within the limitation stipulated
in the operational compliance plan contemplated in subregulation (2)(c), and that the supervisor must carry
out an inspection and record the result thereof prior to re-use of the suspended platform.
(14) A contractor must ensure that the suspended platform is properly isolated after use at the end of each working
day in such a manner that no part of the suspended platform presents a danger to any person thereafter.

♦ RELATED DOCUMENTS
• Appointment of Suspended Platform Supervisor
• Appointment of Suspended Platform Performance Tester
• Suspended Platform Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 17 of the Construction Regulations, 2014

APPOINTMENT OF SUSPENDED PLATFORM SUPERVISOR

17. (1) A contractor must appoint a competent person in writing who must ensure that all suspended platforms
work operations are carried out under his or her supervision and that all suspended platform erectors,
operators and inspectors are competent to carry out their work .

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure suspended platform work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of suspended platform supervisor)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 17 of the Construction Regulations, 2014

APPOINTMENT OF SUSPENDED PLATFORM PERFORMANCE TESTER

17. (2) No contractor may use or permit the use of a suspended platform, unless-
(c) he
or she is, before the commencement of the work, in possession of an operational compliance
plan developed by a competent person based on the certificate of system design contemplated
in subparagraph (b) and applicable to the environment in which the system is being used, which
operational compliance plan must include proof of the-
(i) appointment of the competent person contemplated in subregulation (1);
(ii) competency of erectors, operators and inspectors;

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(appointee’s name)
with the duty as contemplated above for work operations at the project/contract, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company.

The appointee is further charged with ensuring that all contractors on site comply with any measures instituted to
ensure suspended platform work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(appointee’s name)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Suspended Platform Register
Platform number:
Position/Location: MML:
Site address/Contract name:

Do not tick? Write ‘OK’ if faulty, Date of inspection

mark with ‘X’
Ser Items to be inspected
no.
1. ‘C’ Hook
1.1 Wire ropes – condition
1.2 Shackles – condition
1.3 Tie back anchorage
2. Counter weight roof beam
2.1 Counter weights-positioning
2.2 Roof beam tie back cable
2.3 Roof beam tie back shackles
2.4 Roof beam tie back with stalk
3. Mobile roof beam
3.1 Counter weights correctly fitted
3.2 Steel wire rope-condition-secured
4. Parapet clamp
4.1 Fitted and screws tightened
4.2 Tie back cable-condition-secured
4.3 Ropes condition-secured-clamps
4.4 Attached – shackles
5. Roof Hook
5.1 Correctly fitted on parapet-secured
5.2 Securely clamped to parapet
6. Suspension cables
6.1 Condition
6.2 Secured – shackles
7. Safety wire ropes-condition
8. Overspeed safety device
9. Upper travel limit assembly
10. Hoist – Electrical
10.1 Electric cables secured
10.2 Circuit breaker – main – accessible
11. Hoist – Manual
Do not tick? Write ‘OK’ if faulty, Date of inspection
mark with ‘X’
Ser Items to be inspected
no.
11.1 Fitted securely
11.2 Crank handle fitted
12. Rubber buffer strip
13. Wall roller assembly
14. Platform
14.1 Cables anchored – shackled
14.2 Floor covering – total
14.3 Rails – secured
15. Signs – ML – number of persons
16. Top limit switch
16.1 Fitted
16.2 Tested – working
17. All steel wire cables/ropes
17.1 Test certificate
17.2 Cables and shackles numbered
18. Safety belts-harnesses
Inspector (initial)
Consultant/Auditor (initial)
Responisble person (initial)

NB! All deviations are to be recorded on the reverse side.

Suspended Platform Deviation Schedule
Month Description of Deviation Action by Target date Completion Action taken Acceptance
whom date signature

January

February

March

April

May

June

July

August

September

October

November

December

Date Reference Additional comments Signature Date

Ladders
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 13A of the General Safety Regulations

Ladders are responsible for a high percentage of accidents and, as a result, various superstitions are circulated with
respect to them.

Requirements:
• Constructed of sound material of adequate strength and suited to the purpose.
• Wooden ladders must be constructed of straight-grained wood, free from defects.
• Non-skid
devices must be fitted at the bottom and top extremities of a straight ladder or it must be lashed/held/
secured at the top.
• Maximum length of 9 m (extension ladders excluded):ladders may not be joined/lashed together.
• Stiles
must be provided with indentations to house rungs (except welded ladders and where the rungs are fixed
with bolts/rivets).
• Painting
of wooden ladders is not recommended as painting will hide defects such as knots, cracks in the wood or
other faults: oiling or varnishing which will not hide defects is strongly recommended.
• Ladders with broken/missing rungs may not be used.
• Users
of ladders must take precautions to prevent tools falling down/stow tools in sheaths/containers or other
suitable holders.
• In certain cases ladders must be provided with a hook.
• Fixed
ladders of more than 5 m must be fixed 150 mm away from structure and be fitted with a cage unless
platforms are provided (exemption from this requirement may be obtained from the Department of Labour where
suitable fall-arrest systems are installed).
• Weekly inspection of ladders used in construction is recommended.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 13A of the General Safety Regulations

♦ LADDERS
13A. (1) An employer shall ensure that every ladder is constructed of sound material and is suitable for the purpose for
which it is used, and:
(a) is
fitted with non-skid devices at the bottom ends and hooks, or similar devices at the upper ends of the
stiles which shall ensure the stability of the ladder during normal use, or
(b) is so lashed, held or secured whilst being used as to ensure the stability of the ladder under all conditions
and at all times.

(2) No
employer shall use a ladder, or permit it to be used, if it:
(a) (i) has rungs fastened to the stiles only by means of nails, screws, spikes or in like manner, or
(ii) has rungs which have not been properly let into the stiles. Provided that in the case of welded
ladders or ladders of which the rungs are bolted or riveted to the stiles, the rungs need not be let
into the stiles; or
(b) has damaged stiles, or damaged or missing rungs.

(3) No employer may permit that:

(a) a ladder which is required to be leaned against an object for support be used which is longer than 9 m,
and
(b) except
with the approval of an inspector, the reach of a ladder be extended by fastening together two or
more ladders:
Provided that the provisions of this subregulation shall not apply to extension or freestanding ladders.

(4) In the case of wooden ladders the employer shall ensure that:
(a) the ladders are constructed of straight grained wood, free from defects and with the grain running in the
length of the stiles and rungs; and
(b) the ladders are not painted or covered in any manner, unless it has been established that there are no
cracks or other inherent weaknesses: Provided the ladders may be treated with oil or covered with clear
varnish or wood preservative.

(5) When work is done from a ladder, the employer shall:

(a) take
special precautionary measures to prevent articles from falling off; and
(b) provide
suitable sheaths or receptacles in which handtools shall be kept when not being used.

(6) An employer shall ensure that a fixed ladder which exceeds 5 m in length and is attached to a vertical structure
with an inclination to the horizontal level of 75 degrees or more:
(a) has its rungs at least 150 mm away from the structure to which the ladder is attached; and
(b) is provided with a cage which:
(i) extends from a point not exceeding 2,5 m from the lower level to a height of at leat 900 mm above
the top level served by the ladder; and
(ii) shall afford firm support along its whole length for the back of the person climbing the ladder, and
for which purpose no part of the cage shall be more than 700 mm away from the level of the rungs:
Provided that the foregoing provisions of paragraph (b) shall not apply if platforms, which are spaced not
more than 8 m apart and suitable for persons to rest on, are provided.

♦ RELATED DOCUMENTS
• Form for the appointment of a competent person in writing to carry out a weekly inspection of Ladders
• Ladder Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 13A of the General Safety Regulations

APPOINTMENT OF A LADDER INSPECTOR

13 (A) (1) An employee shall ensure that every ladder is constructed of sound material and is suitable for the
purpose for which it is used”

In terms of GSR 13A a contractor will be required to:

1. Ensure that all ladders are numbered.
2. Inspect all ladders monthly and record all findings on the register provided for this.
3. Report all defects found.
4. Checklist be recorded yes or no and not “ticked”.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(ladder inspector’s operator’s name)
to ensure all ladders being used are inspected, marked, recorded and defects reported in terms of GSR13A at intervals
specified, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

You are reminded that you are required to be conversant with all relevant statutory provisions and regulations of the
Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(ladder inspector’s operator’s name)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
GSR13A, and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety Act, 1993
with respect to ladders.

________________

Signature Designation Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Ladder Inspection
Register
PORTABLE LADDER REGISTER
SITE/CONTRACT NAME AND DETAILS________________________________________________________________________________________________ Date___________________________________________

ID No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Checklist

1. Unsafe condition?
2. Steps to loose?
3. Steps damaged?
4. Uprights damaged?
5. Non-skid feet?
6. Unstable joints?
7. Damaged hinges?
8. Loose screw/bolts?
9. Bars damaged?
10. Free from cracks/splinters?
11. Extension lock defective?
12. Retraction rope defective?
13. Wooden ladder free from paint?
14. Comply with GSR13A?

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Responisble person (initial)
I certify that the above ladders have been inspected in accordance with Regulation 13A of the GSR and those indicated as having a defects
have been withdrawn from service for repair or replacement. Note:
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. Do not ‘tick’. Write OK or use the
applicable code.
Ladder Deviation Schedule
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
Monthly Ladder Inspection Register
Company:_____________________________________________________________________________ Site:___________________________________________
Inspected by:_________________________________________________________________________
(Print initials and surname)

Date of Inspection
Ladder No. and Type (e.g. Wooden Step, Aluminium Extension etc.)
Safe/Not Safe to Use (Please indicate remarks in right hand columns) Safe to use Not safe to use
Wooden Ladders
Made of straight grained hard wood without knots?
Preferably treated with clear varnish/wood preservative?
If painted, properly examined for cracks/defects before painting?
Rungs properly let into stiles/uprights and secured with screws?
Rungs supported between stiles/uprights by steel rods protruding through stiles and
secured by flat washers and nuts on the outside of the stiles?
Ladders in Use
Secured/tied at top?
Secured/anchored at bottom?
Person holding ladder at bottom where necessary?
Placed at correct angle viz. 75 degrees?
Placed safely with regard to glass panes, open/ing doors, floor openings, stair/lift
wells, ledges/edges, live conductors etc.?
Not placed on soft ground, loose bricks, rubble etc. without timber sole plates?
Not used as long duration working platform/scaffold?
Monthly Ladder Inspection Register
Safe/Not safe to use (Please indicate remarks in right hand columns) Safe to use Not safe to use
Portable Single Ladders
Constructed of good quality materials?
In sound/sturdy condition?
Non-slip feet fitted?
Rungs properly fixed/let into stiles/uprights viz. by welding/rivetting/
bolting?
No rungs/stiles damaged or broken?
Rungs slip-free: no oil/grease/mud?
Portable single ladders not longer than 9 metres?
Extension Ladders
Extension sliding smoothly?
Rope/attachments in good order/working condition?
Latching/safety hooks operating properly?
Top support hooks fitted?
Rungs/stiles in good condition/undamaged/not bent?
Rungs slip-free: no oil/grease/mud?
Minimum 3 rung overlap when fully extended?)
Stepladders
Stands firmly/Not wobbling?
Spreader hinge/rope/chain in good condition?
No steps missing, broken or bent?
Steps slip-free: no oil/grease/mud?
No makeshift repairs?
Fixed Ladders (Tower cranes/silos/chimney stacks/etc)
Securely fixed in position at 2 m intervals ?
Top and bottom fixtures max. 75 cm from end of ladders?
700 mm dia. Cage fitted from 2,5 m above lower level and extending to min.
900 mm above top landing?
Where no cage: Safety harness and fall arrestor provided or resting landings
provided at 8 m intervals?
Rungs min. 150 mm from structure to which attached?
Rungs in good order/slip-free: no oil/grease/mud?
Cage not bent or damaged?
General Safety Requirements

Materials/Tools etc. not carried up ladder but hoisted up in suitable

receptacle?
Suitable sheaths/tool belts/holders provided/used for hand tools/nails/
bolts etc.?
Workmen ascending/descending ladders holding on with both hands and
facing ladder?
Third rung from top clearly marked as max. safe working position and
workmen not exceeding this?
Workmen not leaning over sideways from ladder?
No ladders extended by joining two together without permission from
Department of Labour inspector?
Where above permission obtained ladders joined with 1/5th overlap and
upper ladder over lower ladder?

________________________________________________
Auditor

________________

Signature Designation Date
Fall Protection
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 10 of the Construction Regulations, 2014

♦ FALL PROTECTION
10. (1) A contractor must-
(a) designate
a competent person to be responsible for the preparation of a fall protection plan;
(b) ensure
that the fall protection plan contemplated in paragraph (a) is implemented, amended where and
when necessary and maintained as required; and
(c) take
steps to ensure continued adherence to the fall protection plan.

(2) A fall protection plan contemplated in subregulation (1), must include-

(a) a risk assessment of all work carried out from a fall risk position and the procedures and methods used
to address all the risks identified per location;
(b) the processes for the evaluation of the employees’ medical fitness necessary to work at a fall risk
position and the records thereof;
(c) a programme for the training of employees working from a fall risk position and the records thereof;
(d) the procedure addressing the inspection, testing and maintenance of all fall protection equipment; and
(e) a rescue plan detailing the necessary procedure, personnel and suitable equipment required to affect
a rescue of a person in the event of a fall incident to ensure that the rescue procedure is implemented
immediately following the incident.

(3) A
contractor must ensure that a construction manager appointed under regulation 8(1) is in possession of the
most recently updated version of the fall protection plan.
(4) A
contractor must ensure that-
(a) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately guarded,
fenced or barricaded or that similar means are used to safeguard any person from falling through such
openings;
(b) no person is required to work in a fall risk position, unless such work is performed safely as contemplated
in subregulation (2);
(c) fall
prevention and fall arrest equipment are-
(i) approved as suitable and of sufficient strength for the purpose for which they are being used,
having regard to the work being carried out and the load, including any person, they are intended
to bear; and
(ii) securely attached to a structure or plant, and the structure or plant and the means of attachment
thereto are suitable and of sufficient strength and stability for the purpose of safely supporting the
equipment and any person who could fall; and
(d) f all arrest equipment is used only where it is not reasonably practicable to use fall prevention equipment.

(5) Where roof work is being performed on a construction site, the contractor must ensure that, in addition to the
requirements set out in subregulations (2} and (4), it is indicated in the fall protection plan that-
(a) the
roof work has been properly planned;
(b) the
roof erectors are competent to carry out the work;
(c) n o employee is permitted to work on roofs during inclement weather conditions or if any conditions are
hazardous to the health and safety of the employee;
(d) all
covers to openings and fragile material are of sufficient strength to withstand any imposed loads;
(e)
suitable and sufficient platforms, coverings or other similar means of support have been provided to be
used in such a way that the weight of any person passing across or working on or from fragile material
is supported; and
(f) suitable and sufficient guard rails, barriers and toe-boards or other similar means of protection prevent,
as far as is reasonably practicable, the fall of any person, material or equipment.

♦ RELATED DOCUMENTS
• Designation of Fall Protection Plan Developer
• Guidelines
for Fall Protection Plans
• Fall
Protection Plan – Checklist
• Fall
Arrest System – Checklist
• Safety
Harness – Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 10 of the Construction Regulations, 2014

APPOINTMENT OF FALL PROTECTION PLAN DEVELOPER

10. (1) A contractor must—

(a) designate
a competent person to be responsible for the preparation of a fall protection plan;
(b) ensure
that the fall protection plan contemplated in paragraph (a) is implemented, amended where
and when necessary and maintained as required; and
(c) take steps to ensure continued adherence to the fall protection plan.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
the appointed fall protection plan developer understand the implications of the appointment as detailed above and
confirm the acceptance of my appointment

________________

Signature Designation Date
Guidelines for Fall Protection Plans
DRAFT OUTLINE ON DEVELOPING A FALL PROTECTION PLAN:
Construction Regulation 10 requires a fall protection plan for work at height. For practical purposes, you could break
down your fall protection planning into ten sections, with each section responding to a component towards compliance
with Construction Regulation 10.

These sections relate to your Fall Protection Policy; Work Site and Job Conditions; Fall Risk Assessment; Legal
Appointments; Training Management; Health Management; Equipment Management; Operating Procedures; Emergency
Procedures; Review and Amendments.

Fall Protection Policy

Your policy should include a statement on how the employer will meet statutory requirements, such as the OHS Act,
national or international standards (SANS, ISO, etc), industry standards (professional body, such as the Institute for
Work at Height), and corporate standards.

WORK AT HEIGHT SITE INFORMATION

Gather and collate relevant information on the site; who, what, when, where, how. Part of the information gathering
process includes:
• Notification
of Construction Work in terms of CR4.1 (b), submitted to DOL seven days prior to commencement of
construction work; (Only if you are a direct PC)
• Contact
Information of relevant management staff, contractors, and emergency services;
• Work
site Iocation/s, address/es, GPS coordinates, road and site access points;
• M
ethod statement, with a description of the site, project phases, jobs, access methods and equipment requirements.
What fall arrest or rope access equipment will be used, how you would gain access, scaffolding positions and
methods, equipment applications.

FALL RISK ASSESSMENT

A detailed baseline risk assessment must be performed by a competent person (CR9.1 and CR10.2 a), including;
• Identify
hazards and risks (including training and behaviour) to which your employees may be exposed;
• Analyse
and evaluate the risks and hazards;
• Document
your plan and work procedures to remove, reduce and manage the risks and hazards.

The risk assessment must be communicated to all employees by the competent risk assessor or fall protection planner.
Risk assessments must be monitored and reviewed in response to significant changes in plan, equipment, or staff.

MANAGERIAL LEGAL APPOINTMENTS

Appointments required by the OHS Act, relevant to work at height, including:
• Fall
Protection Planner CR 10.1 (a), registered with IWH
• Risk
Assessor CR9.1
•
Rescuer CR10.2 (e)
•
Equipment Controller CR10.2 (d)
•
Rope Access Technician CR18.7
• Arrest Technician CR10.2 and 10.4 (b)
Fall
•
Rope Access Supervisor CR18, 1.
Refer to The Institute for Work at Height (IWH) registration requirements for each designation applicable. Appointees
must be competent in terms of the definition of a competent person in the Construction Regulations.

TRAINING MANAGEMENT
The applicable training must be identified per designation, and appointment letters must state the required training.
Records of training must be kept and identified on a training matrix.

HEALTH MANAGEMENT
Relevant employees must have a valid COF (certificate of fitness) or medical fitness certificate. A medical fitness register
must be kept with details and expiry dates of the COF.

WORK AT HEIGHT EQUIPMENT MANAGEMENT

According to CR10.2 (d) and 10.4 (c)(i), there must be a procedure for inspection, testing and maintenance of all each
kind of fall protection equipment. Refer to SANS 50365: 2008/EN 365: 2004;
•
Equipment Inventory for different types of equipment, with unique numbering, age, quantity and status. Inventory
records must be kept at the equipment storage;
•
Booking-in and booking-out documents by the equipment controller, with copies at the stores as well as in the fall
protection plan file.
•
Inspection records for intervals not exceeding 3 months of all equipment on the inventory list, kept at the stores.
•
Pre-use inspection records by users, with records on file.
•
Defective equipment reported to the appointed person (CR8,7), who reports to the Equipment Controller.
•
Replace defective equipment and amend the inventory list.

WORK AT HEIGHT OPERATING PROCEDURES

Refer to training manuals, equipment instructions, manufacturer’s recommendations, industry best practices, company
procedures, client specifications, as well as CR10.4 and CR10.5, to draft this part of your operating procedure.

HEIGHT EMERGENCY PROCEDURES

A site specific rescue plan should include:
• Standard
or specific fall arrest rescue procedures, and responsible people;
• Standard
or specific rope access rescue procedures, and responsible people;
• First
aid procedures;
• Emergency
services contact details and the kind of information they require;
• Incident
reporting procedures and document formats (Annexure 1 and WCL2).

FALL PROTECTION REVIEW

Include a review process to follow if there is any:
• Change
in work site
• Change
in employees or contractors
• Change
in scope of work
• Incidents
• Change
in legislation or periodic review. A review register must be kept and changes to the plan must be recorded.
Compile a site-specific fall protection plan considering:
• The
risk assessment
• Site
conditions and access methods (scaffolding, rope access, MEWP, etc);
• Required
fall arrest equipment;
• Required
training per Unit Standard and registered by IWH;
• Emergency
procedures based on equipment used, access methods and the level of training your employees have.
Fall Arrest System Checklist
(Must answer yes/no to all applicable questions)

Anchorage points Yes No

1. Do workers know appropriate anchorage points for each task that requires a fall-arrest or restraint
system?
2. Are all anchorage points stable, substantial, and have sufficient strength to withstand twice the potential
impact energy of the free-fall?
3. Are all anchorage points for body harness located at shoulder height?
Are anchorage points for self-retracting lifeline located overhead
4. Can a worker move from one station to another or climb up and down without exposure to a fall?
5. If the lifeline, lanyard, or self-retracting lifeline is not permanently attached to an anchorage point at
the elevated work area, is the first worker up or the last worker down protected while climbing and
traversing?
Vertical Lifelines Yes No
1. Does the lifeline have a minimum breaking strength of 5,000 pounds? (2‑258 kg)
2. Is the lifeline protected from abrasive or cutting edges?
3. Does the system provide fall protection as the worker connects to and releases from the lifeline?
4. Is the lifeline arranged so workers never have to hold it for balance?
(A lifeline should never be used for balance)
5. Is the vertical segment integrated with a horizontal segment to provide continuous fall protection?
Fall arresters Yes No
1. Is the fall arrester compatible with the lifeline on which it is to be installed or operated?
2. Is the fall arrester in operational condition?
3. Is the fall arrester equipped with changeover lever that allows it to become a stationary anchor on the
lifeline?
4. Is the fall arrester equipment with locking mechanism that prevents unintentional opening of
the device and subsequent disengagement from the lifeline?
5. Is the fall arrester’s “up’ direction marked properly so that the equipment can be attached to the line
correctly?
6. Is the fall arrester included in a regular maintenance program?
Horizontal lifeline Yes No
1. Has the entire horizontal lifeline system been designed and approved by a competent person?
2. Have the anchorages to which the lifeline is attached been designed and specifically for a horizontal
lifeline?
3. Has the designer of the system approved the number of workers who will be using it?
4. Is the rope or cable free from signs of wear or abrasion?
5. Does the rope or cable have the required initial sag?
6. Have the workers been warned about potential falls?
Have the clearances been checked?
7. Is the hardware riding on the horizontal lifeline made of steel?
(Aluminium is not permitted because it wears excessively)
Fall Arrest System Checklist (continued)
Lanyards Yes No
1. Is the lanyard length as short as necessary and in no case greater than 6 feet? (1,8 m)
2. Are manually adjustable lanyards used when it is desirable to be able to take slack out of the lanyard?
3. Does the lanyard have a shock – absorbing to limit the arresting forces to 500-600 pounds?
(227-272 kilograms)
4. If the lanyard has a shock absorber, is it obvious to the user that the shock absorber has been
deployed? (Is there a warning label, broken pouch, etc.)
5. Have you prohibited tying of knots from the lanyard to the lifeline?
(Mechanical rope grabs or fall arresters must be used)
Snap Hooks Yes No
1. Have double-locking snap hooks been used?
2. Is the snap hook attached to the D-ring, eyebolt, or other hardware in a manner approved by
the manufacturer of snap hook?
3. Are snap hooks inspected regularly for stress, wear, distortion, and spring failure?
4. Are snap hooks arranged so they are never connected to each other?
(They should NOT be connected to each other)
Body Harnesses Yes No
1. Are full – body harnesses selected for a particular job equipped with all necessary attachment points (for
fall arresting, work positioning, descent control, rescue, or ladder fall – protection systems?
2. Are body harnesses inspected regularly for wear, abrasion, broken stitching, and missing hardware?
3. Is the Velcro type of closure prohibited from all load-bearing connections?
4. Have workers been instructed in the use and care of body harnesses/body Belts?
Arrest systems checklist Yes No
1. Has the free-fall distances been considered, so that a worker will not strike a lower surface or object
before the fall is arrested?
2. Have pendulum-swing fall hazards been eliminated?
3. Have methods to retrieve fallen workers been planned
4. Is all fall-arrest equipment free of potential damage from welding, chemical, or sandblasts?
5. Are all components of the system compatible according to the manufacture’s instruction?
6. Have employees been properly trained in the following issues?
• Manufacturer’s recommendations, restrictions, instructions, and warning
• Location of appropriate anchorage points and attachment techniques
• Problems associated with elongation, deceleration distance, method of use, inspection,
and storage
7. Are all regular inspections performed by trained inspectors?
8. Are written reports maintained?
Safety Harnesses Register
Site/Project Date
Competent Equipment No.
person
Thoroughly inspect each item on the safety harness;
Webbing waist band
1. Is there any physical damage to the webbing of the waist band?
2. Inspect for excessive fraying to the webbing of the waist band
3. Are there cuts in the webbing of the waist band?
4. Are the D-Ring anchor points secured?
5. Is there excessive damage to buckles – bent or twisted?
Life Line
6. Inspect webbing for frayed edges or excessive damage?
7. Is there any evidence of exposure to heat?
8. Inspect securing hooks for physical damage?
9. Test securing hooks to ensure safety catches are functional
Storage
10. Equipment is stored out of elements – Dry storage?
11. Securing hooks lubricated where necessary?

Equipment safe for use

Signature of Inspector
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Rope Access
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 18 of the Construction Regulations, 2014

ROPE ACCESS WORK

18. (1) A contractor must-
(a) appoint a competent person in writing as a rope access supervisor with the duty of supervising all rope
access work on the site, including the duty of ensuring occupational health and safety compliance in
relation to rope access work: Provided that the appointment of any such person does not relieve the
construction manager of any personal accountability for failing in his management duties in terms of
this regulation;
(b) ensure
that all rope access work on the construction site is carried out under the supervision of a
competent person; and
(c) ensure
that all rope access operators are competent and licensed to carry out their work.

♦ RELATED DOCUMENTS
• Rope Access Supervisor Appointment
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 18 of the Construction Regulations, 2014

APPOINTMENT OF ROPE ACCESS SUPERVISOR

18. (1) A contractor must-

(a) appoint a competent person in writing as a rope access supervisor with the duty of supervising
all rope access work on the site, including the duty of ensuring occupational health and safety
compliance in relation to rope access work: Provided that the appointment of any such person does
not relieve the construction manager of any personal accountability for failing in his management
duties in terms of this regulation;
(b) ensure that all rope access work on the construction site is carried out under the supervision of a
competent person; and
(c) ensure
that all rope access operators are competent and licensed to carry out their work.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(rope access supervisor’s name)
as the rope access supervisor with the duty operating the rope access equipment, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
rope access supervisor’s name)
hereby accept this appointment as rope access supervisor and confirm that I have the necessary competence required
and that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Electrical Safeguarding
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Electrical Machinery, Electrical Installation and Construction Regulations

Electricity is a very useful commodity without which the world would come to a standstill. It is also an unseen silent
killer if not treated with respect and caution.

The most important requirement for maintaining a safe electrical environment is to keep the installation and equipment
in a sound condition by regular inspections, maintenance and replacement programmes.

♦ ELECTRICAL INSTALLATIONS AND MACHINERY ON CONSTRUCTION SITES

Regulation 24 of the Construction Regulations

24. A
contractor must, in addition to compliance with the Electrical Installation Regulations, 2009, and the Electrical
Machinery Regulations, 1988, promulgated by Government Notice No. 1593 of 12 August 1988, ensure that-
(a) before
construction commences and during the progress thereof, adequate steps are taken to ascertain the
presence of and guard against danger to workers from any electrical cable or apparatus which is under, over
or on the site;
(b) all parts of electrical installations and machinery are of adequate strength to withstand the working conditions
on construction sites;
(c) the control of all temporary electrical installations on the construction site is designated to a competent
person who has been appointed in writing for that purpose;
(d) all temporary electrical installations used by the contractor are inspected at least once a week by a competent
person and the inspection findings are recorded in a register kept on the construction site; and
(e) all
electrical machinery is inspected by the authorized operator or user on a daily basis using a relevant
checklist prior to use and the inspection findings are recorded in a register kept on the construction site.
Portable Electrical Equipment
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulations 9 and 10 Electrical Machinery Regulations

♦ DEFINITION:
Portable electrical equipment includes any item that plugs into an electrical outlet

♦ ELECTRIC TOOLS
• Must be maintained in good condition at all times to prevent an electrical shock to the user
• The main source should incorporate an earth leakage protection device or
• Receive power through a double wound transformer or be double insulated and clearly marked as such
• All equipment must be fitted with a switch to allow easy starting and stopping.

♦ LIGHTS
• Fitted with a robust non-hygroscopic non-conducting handle
• Live metal parts/parts which may become live must be protected against contact
• Lamp protected by a strong guard
• Cable lead-in must withstand rough handling
• It
is suggested that a register be kept for each piece of equipment and findings of regular inspections must be
entered
• Inspections must concentrate on plug, cord, switch and any obvious faults
• When used in wet/damp/metal container conditions, it must be protected as for portable electrical tools, above
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 10 of the Electrical Machinery Regulations

♦ PORTABLE ELECTRIC TOOLS

Portable electric tools
10. (1) No person shall use or permit the use of a portable electric tool with an operating voltage that exceeds 50 V to
earth unless-
(a) it is connected to a source of electrical energy incorporating an earth leakage protection device, the
construction of which meets the requirements of the relevant health and safety standard incorporated
into these Regulations under section 44 of the Act; or
(b) it is connected to a source of electrical energy through the interposition between each tool and the
source of an individually double-wound isolating transformer, the secondary winding of which is not
earthed at any point and the construction of which meets the requirements of the relevant health and
safety standard incorporated into these Regulations under section 44 of the Act; or
(c) it is connected to a source of high frequency electrical energy derived from a generator which is used
solely for supplying energy to such portable electric tool and which arrangement is approved by the
chief inspector; or
(d) it is clearly marked that it is constructed with double or reinforced insulation.

(2) No
person shall sell a portable electric tool constructed with double or reinforced insulation referred to in
subregulation (1)(d) unless-
(a) it is clearly marked that it is constructed with such insulation; and
(b) its insulation is constructed in accordance with the relevant health and safety standard incorporated
into these Regulations under section 44 of the Act.
(3) No employer or user shall use or permit the use of a portable electric tool which is not fitted with a
switch to allow for easy and safe starting and stopping of the tool.

(4) The
employer or user shall maintain every portable electric tool, together with its flexible cord and plug, in
good working order.

Regulation 11 of the Electrical Machinery Regulations

♦ PORTABLE ELECTRIC LIGHTS

Portable electric lights
11. (1) No employer or user shall use or permit the use of a portable light where the operating voltage exceeds 50 V
unless -
(a) it is fitted with a substantial handle which is made of non-hygroscopic, non-conducting material;
(b) all live metal parts or parts which may become live owing to a faulty circuit are completely protected
against accidental contact;
(c) the lamp is protected by means of a substantial guard firmly fixed to the insulated handle; and
(d) the cable lead-in is such that the insulation can withstand rough use.

(2) No employer or user shall use or permit the use of a portable electric light in wet or damp conditions or in confined
spaces inside metal vessels or when the person is in contact with large masses of metal, unless, subject to the
provisions of subregulation (1)-
(a) the lamp is connected to a source of electrical energy incorporating an earth leakage protection device
the construction of which meets the requirements of the relevant safety standard incorporated into these
Regulations under section 44 of the Act; or
(b) the
operating voltage of .the lamp does not exceed 50 V, and where this electrical energy is derived from a
transformer, such transformer shall have separate windings.

♦ RELATED DOCUMENTS
• Form for the appointment of a competent person in writing to carry out a daily inspection on the electrical
equipment and –installation (including Portable Electrical Tools)
• Electrical installation, portable electrical tools and – equipment Register
• EMR 9 and 10: Portable Electrical Tools and -Lights
• Check List
• Lockout-out System
• Switches/Valves
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 24 of the Construction Regulations, 2014

APPOINTMENT OF AN ELECTRICAL INSTALLATION AND EQUIPMENT

INSPECTOR
Electrical Installations and Machinery on Construction Sites
24.
A contractor must, in addition to compliance with the Electrical Installation Regulations, 2009, and the Electrical
Machinery Regulations, 1988, promulgated by Government Notice No. 1593 of 12 August 1988, ensure that-
(a) before construction commences and during the progress thereof, adequate steps are taken to ascertain the
presence of and guard against danger to workers from any electrical cable or apparatus which is under,
over or on the site;
(b) all
parts of electrical installations and machinery are of adequate strength to withstand the working
conditions on construction sites;
(c) the control of all temporary electrical installations on the construction site is designated to a competent
person who has been appointed in writing for that purpose;
(d) all temporary electrical installations used by the contractor are inspected at least once a week by a
competent person and the inspection findings are recorded in a register kept on the construction site; and
(e) all
electrical machinery is inspected by the authorized operator or user on a daily basis using a relevant
checklist prior to use and the inspection findings are recorded in a register kept on the construction site.

♦ APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of electrical installation and equipment inspector)
being a full-time employee of the company, with the duty of Inspecting and Testing the Electrical Instal-lations and
Equipment (including Portable Electrical Tools and Appliances) for the project/contract at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
• You
are further charged with ensuring that all contractors on site comply with any measures instituted to ensure
safe use of Electrical Installations and Equipment including Portable Electrical Tools and Appliances.
• You
are reminded that you are required to be conversant with all relevant statutory provisions and regulations of
the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointee)
hereby accept this appointment Electrical Installation and Equipment Inspector and confirm that I have the necessary
competence required and that I am conversant with all the relevant statutory provisions of the Occupational Health and
Safety Act, 1993 with regard to carry out construction work.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Portable Electrical
Tools Register
Portable Electrical Tools Register
This register is based on the requirements of Electrical Machinery Regulations 10 and 11 of the Occupational Health
and Safety Act, 1993.

Electricity gives no advance warning of danger, and it can kill instantaneously. Every year there are fatalities and serious
injuries caused by electricity on construction sites.

Portable electrical equipment accounts for most of them and they are usually the result of faulty installation or poor
maintenance.

Before using electrically operated tools the operator should have been trained in the correct use of each tool.

Portable electrical equipment is every unit that takes electrical power from a plug point, i.e. drills, saws, grindstones,
lights, ec.

♦ SOME SAFETY RULES

1. Before signing for a tool from the stores, and before operating, check for:
(i) Any sign of damage to the tool itself;
(ii) Damage to wires, cables or plugs.
If there is any damage, report it immediately and do not use the tool.
2. Electrical installation is a skilled job which must be carried out by an electrician.
3. Prohibit workmen from tampering with electrical apparatus, connections, fuses, distribution boards, etc.
4. Ensure that all electrical tools and extension leads are effectively earthed, unless the tool is rated and marked as
double insulated.
5. The two most important tests for electrical tools are the continuity of the earthing system and the insulation
resistance of the tool.
6. Use only insulated cables to carry power.
7. Sling cables overhead, where they cannot be damaged, or lay them loosely in a conduit pipe or length of hose.
8. Never let electric cables lie in pools of water.
9. Return tools to stores after use or weekly for inspection.
10. Do not permit a tool to be carried or dragged by its cable.
11. Use electrically operated tools at the correct speed setting for the work to be done; use the correct drills/blades/
discs and ensure that the chucks are secured.
12. Disconnect tools from mains when they are not in use and before changing blades, discs or drill bits.
13. Regular maintenance of electrically operated tools is essential.
14. Every portable electrical tool must be fitted with a switch to allow for easy and safe starting and stopping of the
tool.
15. The distribution board and earth leakage should be checked at least once per month and a record kept of such
checks with the milliampere reading recorded.
16. Where guards are fitted, check that they are effective and working efficiently.
17. Whenever a portable “AC” generator is used, ensure that a separate earth leakage unit is fitted between the power
source and the tool and as close to the generator as possible. Also ensure that the generator itself is correctly and
efficiently earthed.
18. All temporary portable light fittings must be fitted with an earth wire. Ensure that it is correctly connected.
Other Electrical Equipment (site office appiances)
SITE/CONTRACT NAME AND DETAILS

ID No. Description M T W T F S S Checklist

1. Loose connections
2. Continuous earthing
3. Cable free from bad joints
4. Cracked or broken insulation
5. Polarity of extension cables
6. Switches in good order
7. Plug in order
8. Guards in place

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Responisble person (initial)
 I certify that the above electrical equipment have been inspected in accordance with regulation EMR 9 and CR 24 and those indicating
defects have been withdrawn from service for repair or replacement. NOTE:
Do not ‘tick’. Write ‘OK’ or use
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. applicable code.
Other Electrical Equipment (site office appliances)
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
Electrical Equipment Register
SITE/CONTRACT NAME AND DETAILS

ID No. Description M T W T F S S Checklist

1. Oil leaks/air leaks?

2. Piping secure?
3. Moving parts guarded?
4. Limit switches working?
5. Stop/start identified?
6. Lockouts fitted/working?
7. Wiring neat and safe?
8. Area at machine tidy?
9. Floor dry/slip free?
10. Spillages swept/cleaned?
11. Lighting adequate?
12. Floor area demarcated?
13. No tripping hazards?
14. No nip points/guarding?
15. No switch bypassing?

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Responisble person (initial)
I certify that the above electrical equipment have been inspected in accordance with regulation EMR 9 and CR 24 and those indicating defects
have been withdrawn from service for repair or replacement.
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. NOTE:
Do not ‘tick’. Write ‘OK’ or use
applicable code..
Electrical Equipment Register
Weekly Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

Week 8

Week 9

Week 10

Week 11

Week 12
Portable Power Tool Register
SITE/CONTRACT NAME AND DETAILS

ID No. Description M T W T F S S Checklist

1. Loose connections
2. Continuous earthing
3. Cable free from bad joints
4. Cracked or broken insulation
5. Polarity of extension cables
6. Switches in good order
7. Plug in order
8. Guards in place

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Responisble person (initial)
I certify that the above electrical equipment have been inspected in accordance with regulation EMR 9 and CR 24 and those indicating defects
have been withdrawn from service for repair or replacement. NOTE:
Do not ‘tick’. Write ‘OK’ or use
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. applicable code.
Portable Power Tool Register
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
Distribution Board Register
SITE/CONTRACT NAME AND DETAILS

ID No. Description (mm/yyyy) (mm/yyyy) Checklist

W1 W2 W3 W4 W5 W1 W2 W3 W4 W5 1. Unsafe condition found?

2. Exposed live wires?
3. Earth leakage fitted/working?
4. Face plates fitted?
5. Lock-out facility?
6. Switches/Circuits marked/index?
7. Fire hazards?
8. Danger/warning Signage?
9. Comply with EMR?
10. Board Properly located/Installed?
11. No wet conditions?
12. Cable entry glands?
13. Circuit breakers working?
14. Trip switches checked?
15. mA tested?
16. Plugs, sockets good condition?
17. Cords, insulation good?
18. Cords enter board through base?
19. Check all cables to plant?

Date inspected by

Person inspecting (initial)

Consultant/Auditor (initial)

Responisble person (initial)

NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. NOTE:

Do not ‘tick’. Write ‘OK’ or use
applicable code.
Distribution Board Deviation Register
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
Lock-Out System
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Auditor _________________________________________ Co. No.

Department___________________________________________________________________________________________________________________________
Machine/Equipment No.____________________________________________________________ Type__________________________________________

Item checked Yes No Comments/Action

Lock-out provided on:
Machine itself or
At control panel or
At remote distribution board

Lock-out Electrical or
Mechanical
Both electrical and mechanical

Lock-out achieved by:

Key switch
Padlock
Tongs/callipers and Padlock
Custom installed mechanical lock
Pulling fuses
Tagging only
Tagging and locking
Other means (detail)

Permit system signed by maintenance

and production
System as detailed above operational
on date of this inspection

________________________________________________ ________________________________________________
Signature Date

________________________________________________ ________________________________________________
Safety Co-ordinator Date
Switches/Valves
Auditor____________________________________________________________________________________________ Co. No.____________________________
Department___________________________________________________________________________________________________________________________

Item Checked Yes/No Comments/Action

– Are all switches/valves/isolators:

– marked/identified using standardised
system?
– placed so that they are within easy
reach?
– colour coded to standard?
– marked with directional arrows
and “off”/“on” or “open”/“shut” as
applicable?

Are all warning/control lamps marked/

identified/
working?

Are all emergency controls:

– marked/highlighted in such a way that
they are clearly identifiable?
– placed so that they are within reach
of the operator under any emergency
condition?

Are all electrical plugs/wall outlets/

distribution
boards labelled as to where they are fed from/
feeding to?

________________________________________________ ________________________________________________
Signature Date

________________________________________________ ________________________________________________
Safety Co-ordinator Date
Fire Precautions on Construction Sites
• Emergency exits must open outwards/be easy to open from inside/free from obstruction
• Emergency
stairs must be provided with handrails/constructed of non-combustible materials/be of suitable width
and gradient/not terminate in a dead end/free from obstruction
• Where
a fire may cut off an escape route, an alternative route must be provided
• extinguishers must be provided and maintained to local authority requirements and to
Fire
SANS 10105 and SANA 1475-1/2

Notes:
• Water
is the best extinguishing medium for most fires occurring on construction sites. Care needs to be taken
where electrical/fuel/oil fires are encountered.
• Sand buckets may be provided where no water is available. Ensure that the sand does not pack- – must be loose.
• Mark fire extinguishers/fire hose reels clearly using symbolic signs as per SABS 1186
• Install fire extinguishers off the ground and keep the area immediately in front clear of obstruction
• Inspect fire fighting equipment Weekly and record findings in a register

OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Regulation 29 of the Construction Regulations, 2014

Fire precautions on construction sites

29. A contractor must, in addition to compliance with the Environmental Regulations for Workplaces, 1987, ensure
that-
(a) all
appropriate measures are taken to avoid the risk of fire;
(b) sufficient
and suitable storage is provided for flammable liquids, solids and gases;
(c) smoking is prohibited and notices in this regard are prominently displayed in all places containing readily
combustible or flammable materials;
(d) in confined spaces and other places in which flammable gases, vapours or dust can cause danger-
(i) only
suitably protected electrical installations and equipment, including portable lights, are used;
(ii) there
are no flames or similar means of ignition;
(iii) there
are conspicuous notices prohibiting smoking;
(iv) oily
rags, waste and other substances liable to ignite are without delay removed to a safe place; and
(v) adequate
ventilation is provided;

(e) combustible
materials do not accumulate on the construction site;
(f) welding,
flame cutting and other hot work are done only after appropriate precautions have been taken to
reduce the risk of fire;
(g) suitable and sufficient fire-extinguishing equipment is placed at strategic locations or as may be recommended
by the Fire Chief or local authority concerned, and that such equipment is maintained in a good working order;
(h) the fire equipment contemplated in paragraph (g) is inspected by a competent person, who has been appointed
in writing for that purpose, in the manner indicated by the manufacturer thereof;
(i) a sufficient number of workers are trained in the use of fire-extinguishing equipment;
(j) where appropriate, suitable visual signs are provided to clearly indicate the escape routes in the case of a fire;
(k) the
means of escape is kept clear at all times;
(l) there is an effective evacuation plan providing for all-
(i)
persons to be evacuated speedily without panic;
(ii) persons to be accounted for; and
(iii) plant and processes to be shut down; and

(m) a siren is installed and sounded in the event of a fire.

OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the Environmental Regulations

Fire precautions and means of egress

9. (1) In order to expedite the evacuation of a workplace in case of fire, every employer shall ensure that:
(a) any emergency escape door from any room or passage or at a staircase shall, as far as is practicable, be
hung so as to open outwards;
(b) every
door of a room in which persons may be present, and every door of a passage or at a staircase
serving as a means of exit from such room shall be kept clear and capable of being easily and rapidly
opened from inside so as to ensure quick and easy evacuation;
(c) the provisions of paragraphs (a) and (b) shall also be complied with in respect of the outer escape exit
from the workplace;
(d) s taircases and steps leading from one floor to another or to the ground shall be provided with substantial
hand-rails;
(e) staircases intended to be used as fire escapes shall:
(i) be constructed of n on-combustible material:
(ii) be kept clear of any material or other obstruction; and
(iii) not terminate in an enclosed area;
(f) staircases, passages and exits intended for escape purposes shall be of a width and of a gradient which
will facilitate the quick and safe egress of the number of persons intended to make use of them; and

(g) having regard to the size, construction and location of a workplace the number of persons, and the
activity therein, such workplace is provided with at least two means of egress situated as far apart as is
practicable.

(2) Having regard to the size, construction and location of a workplace, and the amount and type of flammable
articles used, handled or stored on the premises, an employer shall provide on the premises an adequate
supply of suitable fire-fighting equipment at strategic locations or as may be recommended by the fire chief of
the local authority concerned, and such equipment shall be maintained in good working order.

♦ RELATED DOCUMENTS
• Appointment of Fire Equipment Inspector
• Portable
Fire Equipment Register (the equipment must be inspected by a competent person, who has been
appointed in writing for that purpose, in the manner indicated by the manufacturer thereof.)
• Use and Storage of Flammable Liquids
• Diagram of Flammable Store
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 29 of the Construction Regulations, 2014

APPOINTMENT OF FIRE EQUIPMENT INSPECTOR APP. ER9

Fire precautions on construction sites

29 A contractor must, in addition to compliance with the Environmental Regulations for Workplaces, 1987, ensure
that-
(g) suitable and sufficient fire-extinguishing equipment is placed at strategic locations or as may be
recommended by the Fire Chief or local authority concerned, and that such equipment is maintained in a
good working order;
(h) the fire equipment contemplated in paragraph (g) is inspected by a competent person, who has been
appointed in writing for that purpose, in the manner indicated by the manufacturer thereof;

Regulation 9 of the Environmental Regulations

(2) Having regard to the size, construction and location of the workplace, and the amount and type of flammable
articles used, handled or stored on the premises, an employer shall provide on the premises an adequate supply
of suitable fire-fighting equipment at strategic locations or as may be recommended by the fire chief of the local
authority concerned, and such equipment shall be maintained in good working order.

I/We___________________________________________________________________________________________________________________________________
(the employer)
do hereby appoint___________________________________________________________________________________________________________________
(first aid attendant)
as the Fire Equipment Inspector to ensure that all fire equipment is maintained in accordance with Construction
Regulation 29 and the Environmental Regulation 9, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)

________________

Signature Designation Date___________________________

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
hereby accept this appointment and confirm that I have the necessary experience required to carry out the
responsibilities contemplated in the above appointment and that I am conversant with the relevant statutory provisions
of the Occupational Health and Safety Act 1993 with regard to Fire Equipment.

________________

Signature of Appointee Designation Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Portable Fire
Equipment Register
Portable Fire Equipment Register
All fires start small. If not extinguished immediately they may rapidly get out of hand and cause death or costly
damage. It is, therefore, very important to keep emergency fire equipment properly maintained. This means that fire
extinguishers and hose reels must remain unobstructed and operable at all times and that employees must know how
to use the equipment and how to deal with fires.

ENVIRONMENTAL REGULATION 9 of the Occupational Health and Safety Act, 1993) requires the following:
• Emergency exits must open outward/be easy to open from inside/free from obstruction.
• Emergency stairs must be provided with handrails/constructed of non-combustible materials/be of suitable width
and gradient/not terminate in a dead end/free from obstruction
• Where a fire may cut off an escape route, an alternative route must be provided.
• Fire extinguishers must be provided AND maintained to local, SANS 10105, SANS 1475-1/2 and SABS 543
requirements.

NOTES:
• Water is a suitable extinguishing medium for building sites EXCEPT for electrical/fuel/oil fires
• Sand buckets may be provided where no water is available – sand must be kept loose.
• Mark fire extinguishers/fire hose reels clearly using symbolic signs as per SABS 1186
• Install fire extinguishers off the ground and keep the area immediately in front of the extinguisher clear of
obstruction
• Inspect fire fighting equipment WEEKLY and record findings in a register.
Servicing, refilling and testing of portable and wheeled fire
appliances and fire hose reels
Based on:
1. SABS 1475-1989: The Production of Reconditioned Fire Fighting Equipment.
2. SABS 543: The Maintenance of Wall Mounted Fire Hose Reels.
3. SABS 0105-1971: Classification, Use and Maintenance of Portable Fire Extinguishers.
4. SABS 019-1975: Portable Metal Containers for Compressed Gases.
5. The Occupational Health and Safety Act, 1993.

3.1.1 Servicing of Portable Fire Extinguishers

All work shall be carried out in strict conformity to the applicable specification/s mentioned in 1 to 5 above but with
special reference to SABS 1475-1989 Part 1 and any discrepancy in the standard/quality of work performed shall be
measured against the said specification/s.

Frequency of Servicing
Appliances shall be serviced in accordance with Appendix E of SABS 1475 Part 1: Frequency of Reconditioning of Fire
Extinguishers. Table E-1.

The contents/residue of BCF/Halon extinguishers shall not be bled off to atmosphere but transferred into a sui-table
container for re-use when refilling and the client shall only be charged for the make-up quantity.

Servicing of wall mounted fire hose reels

All work shall be carried out in strict conformity to the applicable specification/s mentioned in 1 to 5 above but with
special reference to SABS 543 and any discrepancy in the standard/quality of work performed shall be measured against
the said specification/s.

Commencing Service
Before commencing servicing, the person intending to carry out the service shall report to the client or his representative
and inform the latter of his intentions/programme for the service to be carried out.

Completion of Service
At the completion of service the person who carried out the service shall report to the client or his representative and
inform him of the fact that the service has been duly completed, hand him the schedule mentioned below and obtain a
clearance signature from him after both parties have inspected 5% of the appliances serviced and are satisfied as to the
standard/quality of the work.
Under no circumstances will payment be affected unless the above conditions have been met.

Schedule of Appliances Serviced

On completion of any service, an accurate schedule of all appliances serviced shall be submitted, detailing each
appliance’s number, location, length of hose in the case of wall-mounted fire hose reels, general condition and any
recommendations with regard to replacement/repositioning/additional repairs, etc.

Repainting of Appliances
Appliances shall only be repainted when necessary and, if any doubt exists, the appliance/s concerned shall be referred
back to client for a decision.

Replacement of labels
Labels shall only be replaced when necessary unless new labels are supplied free of charge. If any doubt exists as to the
necessity for the replacement of labels/s, the appliance/s shall be referred back to the client for a decision.
Fire Extinguisher/Equipment Register
SITE/CONTRACT NAME AND DETAILS

ID No. Location Capacity Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Checklist

1. Is the positioning correct?

2. the extinguisher the
Is
correct type?
3. Is
the location clearly
identified?
signs strategically
4. Are
placed?
5. Are extinguishers serviced?
6. Are extinguishers
numbered?
7. Are
there visible damages to
the extinguishers?
8. Are
the extinguishers fully
charged?
9. Is
there clear access to the
extinguishers?

Date inspected by
Person inspecting (initial)
Responisble person (initial) Note:
I certify that the above extinguishers have been inspected in accordance with Environmental Regulation 9(2) and Construction Regulation 29 Do not “tick”. Write OK or use the
and that those indicating defects, have been withdrawn from service for repair or replacement. applicable code.
Exhample only. Please check
Responsible person (signature) Date: manufacturers’ specification
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE. (CR 29(h))
Fire Extinguisher/Equipment Deviations
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done
Yes No
January

February

March

April

May

June

July

August

September

October

November

December
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Use and Storage of Flammable Liquids
Regulation 4 of the General Safety Regulations

Regulation 25 of the Construction Regulations, 2014

♦ GENERAL REQUIREMENTS
• Flammables may not be used/stored in such a manner that a fire/explosion situation develops
• If
the above is not possible, usage/storage must take place in a specially constructed/ventilated room/chamber.
(Not applicable on building sites but does apply in contractors’ yards)
• Containers
must be kept closed at all times
• Where
flammable liquids are decanted, metal containers must be bonded/earthed
• Only
one day’s supply of flammable liquids should be kept outside the store at the workplace
• Contractors
must ensure effective/efficient ventilation where flammable liquids are used and workers must be
provided with suitable type respirators.

♦ SPECIFICATIONS FOR FLAMMABLES STORAGE IN CONTRACTORS YARD

• must be constructed of material with a two hour fire resistance
• must
have a dam which is able to contain the contents of the room/chamber plus 10%
• must
be efficiently/effectively ventilated
• must
be provided with signs which indicate contents flammable/no smoking/no naked flames
• must
have two exits where floor space exceeds 20 m2
• no
Class A flammable material such as wood/paper/cotton waste, etc., may be stored together with flammable
liquids
• must
have flameproof/explosion proof electrical installation
• must
be equipped with effective fire extinguishing equipment/recognised symbolic signs

♦ SPECIFICATIONS FOR STORAGE, TRANSPORT AND USE OF FLAMMABLES ON

CONSTRUCTION SITES
• Where more than 20 litres of Petrol or Thinners or more than 410 litres of dieseline or paraffin is stored or
transported a permit is required from the local authority authorising the storage/transport.
• Diesel
or paraffin stored in overhead tanks must have a bund wall around the base/stand capable of containing the
full capacity of the tank/s plus 10%.
• Adequate
and suitable fire extinguishing equipment to be available at or near the store/storage tank.

♦ RECOMMENDATION
• It is recommended that on construction sites any flammable liquid is stored in a well ventilated, reasonably fire
resistant container/cage/room separately from any other material.
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 4 of the General Safety Regulations

♦ USE AND STORAGE OF FLAMMABLE LIQUIDS

4. (1) No employer shall require or permit any person to work in a place where the vapour of any flammable liquid
is generated to such an extent that it constitutes an actual or potential fire or explosion hazard or endangers
the safety of any person, unless the provisions of subregulation (2) to (12) of this regulation are complied with.
(2) No
employer shall require or permit a flammable liquid to be used or applied other than in a room, cabinet or
other enclosure specially constructed for this purpose of fire-resisting material or in a place which, owing to
its situation or construction or any other feature or circumstance, is of such a nature that –
(a) no fire or explosion hazard is, can or may be created thereat;
(b) any vapour resulting from such use or application is efficiently dispersed and diluted into the
atmosphere subject to the provisions of the Air Pollution Prevention Act, 1965 (Act 45 of 1965); and
(c) no other workplace can or may be contaminated by such vapour.

(3) An
employer shall cause every room, cabinet or enclosure contemplated in subregulation (2) to be fitted
with an efficient intake and exhaust ventilation system to remove any vapour therefrom and to prevent its
recirculation in a manner which may lead to the contamination of any other workplace or the creation of a
fire or explosion hazard: Provided that, notwithstanding any provision of this regulation, an employer shall
provide every employee doing spraying with a respirator, mask or breathing apparatus of a type approved by
the chief inspector, and that any such employees shall while spraying use such apparatus provided to him.
(4) Where spraying is done in any room the employer concerned shall cause the ventilation system contemplated
in subregulation (3) to conform to the following requirements:
(a) if the air supply and extraction is horizontal, the average air speed measured at a level of 1,5 metres
above the floor, or at the level of the platform on which persons stand to work, shall not be less than 0,5
metres per second;
(b) if the air supply is vertical and the extraction thereof is done through slits or a grill along the side walls
at floor level, the average air speed measured at a level of 1,5 metres above the floor, or at the level of
the platform on which persons stand to work, shall not be less than 0,4 metres per second; or
(c) if the air supply is vertical and the extraction thereof is done through a grill over the whole of the
floor area, the average air speed measured at a level of 1,5 metres above the floor, or at the level of the
platform on which persons stand to work, shall not be less than 0,3 metres per second.

(5) Where
spraying is done into any cabinet or enclosure as contemplated in subregulation (2), the employer
concerned shall cause the ventilation system contemplated in subregulation (3) to comply with the following
requirements:
(a) Where the area of the open face of the cabinet is not more than one square metre, the average speed of
air movement through the said face shall not be less than one metre per second;
(b) where
the area of the open face is more than one square metre but less than two square metres, the
average speed of air movement through the said face shall not be less than 0,75 metres per second; or
(c) where
the area of the open face is equal to or exceed two square metres, the average speed of air
movement through the said face shall not be less than 0,5 metres per second.

(6) With
regard to the ventilation system contemplated in subregulation (3) the employer shall cause -
(a) all ducts, trunks and enclosures of the system to be of fire resistant material with a smooth interior
finish and to be constructed in such a manner as to facilitate the cleaning thereof;
(b) the system to be kept in operation during working hours as well as for at least the period of time
thereafter that may be necessary to clear the vapour from the atmosphere of the room, cabinet or
enclosure to below 25 per cent of the lower explosive limit of that vapour; and
(c) work to be so organised that the flow of air towards the intake of such ventilation system is not
the
obstructed and draws the spray or vapour of the flammable liquid away from any employee operating
the equipment.

(7) With regard to any room contemplated in subregulation (2) the employer shall cause every such room -
(a) with a floor area exceeding 20 square metres to have at least two separate entrances at opposite ends
of the room, which shall be fitted with doors opening outwards that cannot be locked; and
(b) to be fitted with an inspection window of strengthened and shatterproof glass that cannot be opened.

(8) (a) An employer shall not permit -

(i) any fire, flame or naked light or anything which may generate static electricity or any other thing
which may ignite a flammable liquid or its vapour, to be used in or taken into any room, cabinet or
enclosure contemplated in subregulation (2) in which any such flammable liquid is used, sprayed
or stored and shall affix a suitable and conspicuous sign prohibiting any such act at the entrances
to any such room, cabinet or enclosure;
(ii) any person to, and no person shall, smoke in any place in which flammable liquid is used or stored,
and such employer shall affix a suitable and conspicuous notice prohibiting such smoking at all the
entrances to any such place; and
(iii) any process capable of causing sparks or fire, or the application of any heat for the drying of
sprayed or treated articles, to take place in any room, cabinet or enclosure used for spraying, before
the space or atmosphere has been cleared of all vapour.
(b) person shall contravene any prohibition made known as contemplated in sub paragraph (i) or (ii) of
No
paragraph (a).

(9) With respect to any room, cabinet or enclosure contemplated in subregulation (2), the employer concerned
shall cause -
(a) discarded cotton waste, cleaning rags or similar material to be removed daily and safely disposed of;
(b) only that quantity of flammable liquid needed for work on one day to be taken into or kept in such
room, cabinet or enclosure.: Provided that partially consumed stock may be stored in a properly marked
fireproof wall cabinet inside the work place;
(c) all drums, cans, canisters or similar containers holding flammable liquids to be kept tightly closed when
not in actual use and, after their contents have been used up, to be removed from the workplace and
safely disposed of daily; and
(d) every
such room, cabinet or enclosure to be kept clean and all fans, ducts, trunks and enclosures of
the ventilation system contemplated in subregulation (3) to be kept clean and in good working order:
Provided that any cleaning, scraping or scouring shall be done with implements that cannot cause
sparking if the concentration of the vapour exceeds 25 per cent of the lower explosive limit of that
vapour.

(10) An employer shall cause every flammable liquid store to be -

(a) separated
with a fire resisting material with a fire resistance of two hours from any room, cabinet or
enclosure contemplated in subregulation (2);
(b) constructed
of fire resisting material with a fire resistance of two hours;
(c) constructed
in such a way that, in case of spillage, a volume of the flammable liquid in question equal
to the quantity of flammable liquid ordinarily kept in store plus 10 per cent of that quantity, can be
contained;
(d) ventilated
to the open air in such a manner that vapour cannot accumulate inside the store; and
(e) clearly marked with a sign indicating that it is such a store and also indicating the amount of flammable
liquid which may be stored therein.
(11) Taking
into account the construction and location of the premises in question and the quantity and types of
flammable liquids involved, an employer shall install an adequate amount of efficient fire fighting equipment
in suitable locations in and around every building in which such substances are used, handled or stored, or as
may be recommended by the fire chief of the local authority concerned.
(12) The
provisions of this regulation shall not be construed as applying to the use of flammable liquids in the
course of or in connection with building work: Provided that every employer engaged in building work shall
ensure that, where flammable liquids are used or applied at the workplace concerned, this is done in such a
manner that no fire or explosion hazard is created, and that the workplace is efficiently ventilated: Provided
that where the workplace cannot be ventilted effectively the employer shall provide every employee involved
with a respirator, mask or breathing apparatus of a type approved by the chief inspector, and shall take steps
to ensure that every such employee, while using or applying flammable liquid, uses the apparatus supplied to
him.
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 25 of the Construction Regulations, 2014

♦ USE AND TEMPORARY STORAGE OF FLAMMABLE LIQUIDS ON

CONSTRUCTION SITES
25. A contactor must, in addition to compliance with the provisions for the use and storage of flammable liquids in the
General Safety Regulations, 2003, ensure that-
(a) where
flammable liquids are being used, applied or stored at the workplace concerned, it is done in a manner
that does not cause a fire or explosion hazard, and that the workplace is effectively ventilated;
(b) no person smokes in any place in which flammable liquid is used or stored, and the contractor must affix a
suitable and conspicuous notice at all entrances to any such areas prohibiting such smoking;
(c) an adequate amount of efficient fire-fighting equipment is installed in suitable locations around the flammable
liquids store with the recognized symbolic signs;
(d) only the quantity of flammable liquid needed for work on one day is taken out of the store for use;
(e) all containers holding flammable liquids are kept tightly closed when not in actual use and, after their contents
have been used up, are removed from the construction site and safely disposed of;
(f) where flammable liquids are decanted, the metal containers are bonded and earthed; and
(g) no flammable material, including cotton waste, paper, cleaning rags or similar material is stored together with
flammable liquids.
Flammables Stores for Contractors’ Yards
Demolition
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 14 of the Construction Regulations, 2014

♦ DEMOLITION WORK

14. (1) A contractor must appoint a competent person, in writing, to supervise and control all demolition work on
site.
(2) A contractor must ensure that before any demolition work is carried out, and in order to ascertain the method
of demolition to be used, a detailed structural engineering survey of the structure to be demolished is carried
out by a competent person and that a method statement on the procedure to be followed in demolishing the
structure is developed by that person.
(3) During a demolition, the competent person contemplated in subregulation (1) must check the structural
integrity of the structure at intervals determined in the method statement contemplated in subregulation (2),
in order to avoid any premature collapses.
(4) A contractor who performs demolition work must-
(a) with
regard to a structure being demolished, take steps to ensure that-
(i) no floor, roof or other part of the structure is overloaded with debris or material in a manner
which would render it unsafe;
(ii) all reasonably practicable precautions are taken to avoid the danger of the structure collapsing
when any part of the framing of a framed or partly framed building is removed, or when reinforced
concrete is cut; and
(iii) precautions are taken in the form of adequate shoring or other means that may be necessary to
prevent the accidental collapse of any part of the structure or adjoining structure;
(b) ensure that no person works under overhanging material or a structure which has not been adequately
supported, shored or braced;
(c) ensure that any support, shoring or bracing contemplated in paragraph (b), is designed and constructed
so that it is strong enough to support the overhanging material;
(d) w here the stability of an adjoining building, structure or road is likely to be affected by demolition work
on a structure, take steps to ensure the stability of such structure or road and the safety of persons;
(e) ascertain
as far as is reasonably practicable the location and nature of electricity, water, gas or other
similar services which may in any way be affected by the work to be performed, and must before the
commencement of demolition work that may affect any such service, take the steps that are necessary
to render circumstances safe for all persons involved;
(f) cause
every stairwell used and every floor where work is being performed in a building being
demolished, to be adequately illuminated by either natural or artificial means;
(g) cause
convenient and safe means of access to be provided to every part of the demolition site in which
persons are required to work; and
(h) erect a catch platform or net above an entrance or passageway or above a place where persons work or
pass under, or fence off the danger area if work is being performed above such entrance, passageway,
or place so as to ensure that all persons are kept safe where there is a danger or possibility of persons
being struck by falling objects.

(5) A contractor must ensure that no material is dropped to any point, which falls outside the exterior walls of
the structure, unless the area is effectively protected.
(6) No person may dispose of waste and debris from a high place by a chute unless the chute-
(a) is adequately constructed and rigidly fastened;
(b) if inclined at an angle of more than 45 degrees to the horizontal, is enclosed on its four sides;
(c) if of the open type, is inclined at an angle of less than 45 degrees to the horizontal;
(d) where
necessary, is fitted with a gate at the bottom end to control the flow of material; and
(e) discharges
into a container or an enclosed area surrounded by barriers.

(7) A contractor must ensure that every chute used to dispose of rubble is designed in such a manner that rubble
does not free-fall and that the chute is strong enough to withstand the force of the debris travelling along the
chute.
(8) A contractor must ensure that no equipment is used on floors or working surfaces, unless such floors or
surfaces are of sufficient strength to support the imposed loads.
(9) Where a risk assessment indicates the presence of asbestos, a contractor must ensure that all asbestos related
work is conducted in accordance with the Asbestos Regulations, 2001, promulgated by Government Notice
No. R. 155 of 10 February 2002.
(10) Where a risk assessment indicates the presence of lead, a contractor must ensure that all lead related work is
conducted in accordance with the Lead Regulations, 2001, promulgated by Government Notice No. R.236 of
28 February 2002.
(11) Where the demolition work involves the use of explosives, a method statement must be developed in
accordance with the applicable explosives legislation, by an appointed person who is competent in the use of
explosives for demolition work and all persons involved in the demolition works must adhere to demolition
procedures issued by the appointed person.
(12) A contractor must ensure that all waste and debris are as soon as reasonably practicable removed and
disposed of from the site in accordance with the applicable legislation.

♦ RELATED DOCUMENTS
• Demolition Supervisor Appointment
• Blasting Supervisor Appointment
• Demolition Work Checklist
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 14 of the General Safety Regulations

APPOINTMENT OF A DEMOLITION SUPERVISOR

14. (1) A contractor shall appoint a competent person in writing to supervise and control all demolition work on
site.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of demolition supervisor)
being a full-time employee of the company, with the duty of supervising all demolition work for the project/contract
at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. You are reminded that you are required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of demolition supervisor)
hereby accept this appointment as Demolition Supervisor and confirm that I have the necessary competence required
and that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulations 13 and 14 of the General Safety Regulations

APPOINTMENT OF A BLASTING SUPERVISOR

13. (2) A contractor who performs excavation work-

(k) must,
where the excavation work involves the use of explosives, appoint a competent person in the
use of explosives for excavation, and must ensure that a method statement is developed by that
person in accordance with the applicable explosives legislation;

14. (11) Where the demolition work involves the use of explosives, a method statement must be developed in
accordance with the applicable explosives legislation, by an appointed person who is competent in the
use of explosives for demolition work and all persons involved in the demolition works must adhere to
demolition procedures issued by the appointed person

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of blasting supervisor)
being a full-time employee of the company, with the duty of supervising all demolition work for the project/contract
at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. You are reminded that you are required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of blasting supervisor)
hereby accept this appointment as Welding Supervisor and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Demolition Work Checklist
Question Explanation Comment
1. Has
the Building been If the building or plant contains asbestos, get an
checked for asbestos? approved asbestos removal contractor to remove
and properly dispose of all asbestos-containing
material. Where possible, have all asbestos removal
work completed before starting the rest of the
demolition.
2.
Have all services been Make sure you have located all electric power lines
identified? and cables, gas lines, telecommunication lines
and water and sewerage lines. Look for septic
tanks and underground storage tanks and check
their condition. Don’t simply rely on the original
site plans and drawings. Get expert help from the
supply and distribution authorities.
3. Has gas and power been Confirm that power and gas has been properly
disconnected? disconnected by the distribution authorities. After
this, test outlets to double check that all power and
gas has been stopped.
Safely flush gas out of is connected lines and
storages.
4. Are fire services Keep existing lines and hoses in place for as long as
available? possible. Provide adequate temporary fire services
where necessary. Get advice from your local fire
brigade.
5.
Has the demolition The sequence in which a building is demolished
sequence been planned? can be critical to the safety of the workers and
the general public. Whenever you are in doubt, or
whenever you are dealing with unusual structures
or structures incorporating pre-stressed concrete
reinforced members, get expert advice from an
experienced structural engineer.
6. demolition tools and Check that compressors, jackhammers and other
Are
equipment being used pneumatic tools are properly maintained and fully
safely” serviceable. Make sure all air-hose connections
are secured with safety pins to prevent dangerous
blowouts. Do not use petrol or diesel driven
compressors or equipment in cellars or any badly
ventilated areas. Check that concrete cutting
equipment is the right sort for the tasks. Check
that oxy cutting equipment is in good condition,
properly secured and close to fire extinguishers.
Make sure workers are using the right personal
protective equipment for the tools, such as ear
muffs, breathing masks, protective glasses, head
shields, gloves, or rawhide boilermaker’s jackets to
prevent burns.
7. Are workers protected Properly cover or securely barricade all floor
from falls? or roof penetrations, lift shaft entrances and
doorways where staircases are to be removed.
Provide properly constructed heavy duty
scaffolds. Never allow demolition workers to work
unprotected at heights. Where safety harnesses are
necessary, make sure they are serviceable, properly
worn and securely fixed to anchorages with a safe
load capacity of at least 1,5 ton. Make sure inertia
reel lines cannot be servered on sharp edges.
8. Is the public properly Buildings adjacent or close to public space should
protected? have a full-height heavy duty perimeter scaffold
to safely contain any debris. It may need to be
sheeted in chain mesh, or shade cloth, or both.
Never use hessian because it easily catches fire.
Where demolition work is being carried outfrom
the scaffold, fix ply sheets from the working
platform to the guardrail. Laying old carpet over
the platforms and guardrails will help to contain
debris on the platform. Where necessary, provide
properly designed and constructed overhead
protective gantries or covered ways over footpaths
and laneways. Make sure you comply with all
requirements of the local municipal Council.
9. Are suspended floors Get a structural engineer to determine the loading
safe for the loads? capacity of floors before placing earthmoving
equipment, heavy plant or building rubble on them.
Floor capacity may need to be increased by back-
propping the floors with shoring frames
or rigidly connected systems of adjustable building
props.
Regularly monitor floor loads and rubble build-up
tosafeguard from overloading.
Name of appointed person Signature Date
Excavations
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 13 of the Construction Regulations, 2014

♦ EXCAVATION
13. (1) A contractor must-
(a) ensure that all excavation work is carried out under the supervision of a competent person who has
been appointed in writing for that purpose; and
(b) evaluate,
as far as is reasonably practicable, the stability of the ground before excavation work begins.

(2) A
contractor who performs excavation work-
(a) must take reasonable and sufficient steps in order to prevent, as far as is reasonably practicable, any
person from being buried or trapped by a fall or dislodgement of material in an excavation;
(b) may not require or permit any person to work in an excavation which has not been adequately shored
or braced: Provided that shoring and bracing may not be necessary where-
(i) the sides of the excavation are sloped to at least the maximum angle of repose measured relative to
the horizontal plane; or
(ii) such an excavation is in stable material: Provided that-

(aa) permission has been given in writing by the appointed competent person contemplated in
subregulation (1) upon evaluation by him or her of the site conditions; and
(bb) where any uncertainty pertaining to the stability of the soil still exists, the decision from a
professional engineer or a professional technologist competent in excavations is decisive
and such a decision must be noted in writing and signed by both the competent person
contemplated in subregulation (1) and the professional engineer or technologist, as the case
may be;
(c) must take steps to ensure that the shoring or bracing contemplated in paragraph (b) is designed and
constructed in a manner that renders it strong enough to support the sides of the excavation in question;
(d) must
ensure that no load, material, plant or equipment is placed or moved near the edge of any
excavation where it may cause its collapse and consequently endangers the safety of any person, unless
precautions such as the provision of sufficient and suitable shoring or bracing are taken to prevent the
sides from collapsing;
(e) must ensure that where the stability of an adjoining building, structure or road is likely to be affected by
the making of an excavation, steps are taken to ensure the stability of such building, structure or road
and the safety of persons;
(f) m ust cause convenient and safe means of access to be provided to every excavation in which persons are
required to work, and such access may not be further than six meters from the point where any worker
within the excavation is working;
(g) must
ascertain, as far as is reasonably practicable, the location and nature of electricity, water, gas
or other similar services which may in any way be affected by the work to be performed, and must
before the commencement of excavation work that may affect any such service, take the steps that are
necessary to render the circumstances safe for all persons involved;
(h) must
ensure that every excavation, including all bracing and shoring, is inspected-
(i) daily, prior to the commencement of each shift;
(ii) after every blasting operation;
(iii) after an unexpected fall of ground;
(iv) after damage to supports; and
(v) after rain,
by the competent person contemplated in subregulation (1), in order to ensure the safety of the
excavation and of persons, and those results must be recorded in a register kept on site and made
available on request to an inspector, the client, the client’s agent, any other contractor or any
employee;
(i) must
cause every excavation which is accessible to the public or which is adjacent to public roads or
thoroughfares, or whereby the safety of persons may be endangered, to be-
(i) adequately protected by a barrier or fence of at least one metre in height and as close to the
excavation as is practicable; and
(ii) provided with warning illuminants or any other clearly visible boundary indicators at night or
when visibility is poor, or have resort to any other suitable and sufficient precautionary measure
where subparagraphs (i) and (ii) are not practicable;
(j) must
ensure that all precautionary measures stipulated for confined spaces as determined in the
General Safety Regulations, 2003, are complied with by any person entering any excavation;
(k) must,
where the excavation work involves the use of explosives, appoint a competent person in the use
of explosives for excavation, and must ensure that a method statement is developed by that person in
accordance with the applicable explosives legislation; and
(l)
must cause warning signs to be positioned next to an excavation within which or where persons are
working or carrying out inspections or tests.

♦ RELATED DOCUMENTS
• Excavation Supervisor App. CR 13(1)(a)
• Excavation Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 13 of the Construction Regulations, 2014

♦ APPOINTMENT OF AN EXCAVATION SUPERVISOR

13. (1) A contractor must-

(a) ensure that all excavation work is carried out under the supervision of a competent person who has
been appointed in writing for that purpose; and
(b) evaluate, as far as is reasonably practicable, the stability of the ground before excavation work
begins.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of excavation supervisor)
as the excavation supervisor, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company. The appointee is reminded that he/she is required to be conversant with all relevant statutory provisions and
regulations of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointed excavation supervisor)
hereby accept this appointment as Excavation Supervisor and confirm that I have the necessary competence required
and that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Excavation
Register
Excavation Register
DANGER
Location of excavations:_________________________________________________________________________________________
Site address:______________________________________________________________________________________________________ OPEN HOLES

Do not tick? Write “OK”, if faulty, mark with “X” Date of inspection
No. Items to be inspected
1. Are all working faces secure?
2. Is all timbering secure?
3. Wedges tight?
4. No damage from skips, etc?
5. Timber condition; signs of rot.
6. Soil seeping through sheeting?
7. Signs of peeling on unsheeted face?
8. All examinations properly recorded?
9. Ladders sufficient and secure?
10. Are men working too close together, injury from pick
swings?
11. Are spoil heaps far enough back, and are they being
worked on whilst men are in the excavation below?
12. Are pipes, bricks, stones or tools so near the edge that
they might fall in?
Are these or anything else causing extra stress on the
timbering?
13. Is the work fenced off and warning signs posted during
day time? Are there warning lights at night?
14. Is the work properly guarded and lit at night?
15. Are gangways with guardrails and toeboards provided
where necessary?
16. Are proper sumps installed? Is pumping drawing soil
from behind timber?
17. Is regular testing for harmful gas being carried out?
18. Are stops provided for dumpers when tipping?
19. Is passing traffic being kept far enough back?
20. Are existing structures sufficiently protected?
21. Is protective clothing and equipment in use?
22. Do employees know what to do if evacuation is
necessary?
23. Is the proposed method of withdrawing timber prior to
and during back-fill a safe one?
24. Is the site tidy? (Excavations are the most difficult of all
operations to keep tidy.
Tidiness is essential for safety.)

Signature__________________________________________________________________________________________________________________

Date of check:
Date Faults found Date corrected Signature (Person carrying out
inspection)
♦ METHOD OF EXCAVATION
It is impossible to discuss, in detail, actual methods of excavation since these must be influenced by prevailing local
conditions and the plant available. It is, however, worth noting that, in general terms, the scope of mechanical excavation
can become quickly restricted by essential support-work and operations will then be confined either to small machinery
that can function between struts without dislodging them, or, to manual work only.

It is also worth noting that the establishment of method, like the determination of support-work type and de-watering
procedures, are the province of specialist engineers or, if conventional methods are to used, at least of the excavation
expert who has worked in that particular type of soil for very many years.

♦ SOIL CONSIDERATIONS TO ESTABLISH METHODS OF SUPPORT

Adequate support depends on the type of excavation, nature of the soil and ground water conditions. It is easy to become
misled.

Stiff clays are cohesive and may stand vertically unsupported for a while. Wet sand will require substantial timbering or
sheeting. Hence, the safety aspect is covered by the necessities of construction.

Cohesive soils, however, can be deceptive and it is probable that more accidents occur in these “better” grounds through
lack of adequate support-work than in all other types put together.

Where trenches up to 6 m deep are concerned, a general survey of the soil, prior to excavation, by trained personnel of
sufficient experience, will normally provide enough information for the selection of the most suitable of the customary
support systems.

Where larger excavations are concerned, or where customary support methods are not entirely suitable, earth pressures
should be computed, and support-work designed by an engineer with specialist soils experience.

Excavated sides in soft to firm clay will only remain unsupported at shallow depth. Close sheeting or timbering is
therefore normally required.

Support-Work Considerations

The purpose of all support-work is to prevent collapse and to permit work to proceed without interruption. The actual
type of support-work varies widely in design, method of placing and in the material to be used for it. The following
considerations apply:
1. Size
and depth of excavation.
2. Type
of ground – nature, thickness and levels of soil strata, variations, e.g. pockets of sand, fissures or results of
previous soil disturbances.
3. Amount
of ground water, if any.
4. Surface drainage conditions.
5. Weather
and moisture conditions – soil strength can break down through heavy rain or frost; clay can shrink in
drying out.
6. Routes
and depths of existing underground services (close liaison with gas, electricity, water and telephone
undertakings will be necessary and with Local Authority engineers, but note: drawings supplied are not always
accurate).
7. Effect
of proximity of other structures or superloads (e.g. heavily laden lorries driving by).
8. Effect of vibration from the operation of nearby vehicles or plant.
9. Possibility of undermining foundations of adjacent structures.
10. Disposal of soil or effect of its weight if dumped near the edge of the excavation.
11. Possibility of earth and rock being dislodged as the result of blasting.
12. Possibility of boils or blows (upsurge of water through bottom of excavation) or of flooding through inrush of water
from sewers, culverts, etc.
13. Possibility of material being drawn through support-work as a result of prolonged pumping.
14. Duration of the work.
15. Method
of excavation and its relationship to the support problem. If mechanical methods are to be employed for
mucking out between shores, then shore spacing must be wide enough to permit operation of the machine.
16. Need
to withdraw or re-position timbering as work proceeds, e.g. when pipe-laying, concreting or back-filling.

Battered Sides
Almost all soils can be excavated to a safe batter. Provided that sufficient space is available (i.e. clear of trees or structures
above or below ground) and a safe angle of repose is known and adhered to, this is probably the safest method and
accidents resulting from the collapse of properly designed and executed battered excavations are rare. In water-logged
ground some system of de-watering will be necessary to improve stability; tests are usually needed to show whether or
not the ground is capable of being de watered.

♦ OTHER SAFETY ASPECTS

Means of Access
Safe means of getting into, and out of, any excavation must be provided for operatives and plant.

Ladders must be of sound construction, of adequate length and strength, of correct type and be placed in the timbered
portion of the trench. They must be effectively secured near the top to prevent slipping sideways by lashing either to
adjacent timbering or to stakes driven firmly into the ground. There must be at least a 1‑000 mm handhold at the upper
level.

Sufficient ladders to permit quick and easy escape in an emergency should be provided. One ladder every 6 m is a
reasonable average, though the actual number will depend on the numbers of men present.

Where excavations are extensive, temporary access roads with clearly defined edges should be made.

Gangways are often required for access purposes across excavations. Regulations require that all gangways, positioned
where anyone might fall more than 2,0 m, be fitted with toe-boards and guardrails.

On larger sites, “bridging units” may be necessary for lorries or the movement of plant. These must be properly designed,
both to carry the loads and to ensure stability of the excavation.

Inspection
By Regulation, the working face including shoring and bracing must be inspected by a person who is competent to
pronounce on the safety thereof at the beginning of every shift, and, before commencement of work after rain to ensure
the safety of persons.

Barriers
Barriers, or stop blocks are also necessary to stop cranes, dumpers, lorries, tipping vehicles, etc., from manoeuvring
too close to the edge of an excavation and endangering its stability. Timber baulks are effective against small-wheeled
machines, but taller barriers are needed for larger-wheeled dumpers and tracked plant.
Spoil

Spoil should be piled sufficiently far enough away from the edge of the excavation not to affect the stability of the sides.

On sloping ground spoil must be piled on the down side of the excavation.

Maintenance

All excavation work requires careful watching, especially so when trenches are first opened and sides are unsupported.
Even later, when support-work has been installed, constant vigilance is essential.

Progressive weakening of the ground increases the pressure on the support-work and hence movement (deflection) of
those support-works. It is essential that all support-work is regularly inspected to ensure that wedges, props, etc., are
tight and no undue deflection or distortion is taking place.

Movements can be detected from slight distortion in timbering, bowing of poling boards and walings or signs of local
crushing. Regular precise surveys with “marks” and a theodolite can also be used especially in battered excavations
where no timbering is used.

Regulations require that edges of all excavations are to be protected by barriers or fences at least 1 m high and as close
to the excavation as possible.

All timber must be regularly checked. It is not unusual for timber to be exposed to a wide range of weather conditions,
e.g. on a job which is started in Spring and continues through Winter. Where timber remains in position for any length
of time, if may dry out, shrink or rot.

The only positive method of checking the state of timber is to drill small holes with an auger.

Ground, too, may dry out and shrink which loosens the timbering. Alternatively, it may absorb additional moisture, swell
and displace the timbering. Soil may even leak into the excavation from behind the timbering and thereby loosen it.

Support-work members must always be kept tight against each other and against the soil face; therefore, wedges or
struts holding them must always be kept tight.

Wherever raking, or angle, struts are employed it is essential that they are supported by a pad or beam to distribute their
load over the supporting ground. They should all be regularly examined for signs of having been dislodged.

When loads are being moved into, or out of, the excavation by skip or bucket, care should be taken to avoid damage to
struts or walings. To afford protection, vertical boards, commonly known as rubbing boards, are often provided for the
purpose.

During bad weather spoil heaps need careful watching; they tend to slump and loose boulders or masonry may fall into
the excavation.

Heavy vehicles should not be allowed near the edge of excavations unless the support-work has been specially designed
to permit it.

It is wise to insist on the regular use of safety helmets, not only during the actual excavation of hard material like rock,
but also whenever men are working in positions where lumps of earth and other material can slide down or fall on them.
Ventilation

Excavations must be kept free from toxic or explosive gases. It must be remembered that excavations, being below
ground are a natural receptacle for all gases heavier than air. Gas of various kinds, from quite unknown sources, can seep
through the ground particularly where other work is taking place in the vicinity.

These gases may be natural, like methane and sulphur dioxide, or they may arise from nearby internal combustion
engines (carbon monoxide), leakage from liquefied petroleum gas equipment, leakage from underground storage or
nearby oil piping, or from sewer gases.

Tests ;must always be carried out in advance of work starting and as a continuing exercise throughout the period of the
work.

Striking of Support-Work

The operation of striking support-work should be as carefully planned as that of setting it in the first instance,
particularly where adjacent structures might be affected. In some circumstances, it may be safer and more expedient to
leave the support-work in place.

Striking support-work consists essentially of removing material in reverse order to its setting, i.e. struts, walings and
finally sheeting.

It is of special importance during these operations that operatives involved remain within the protection of still-
supported areas – sudden falls of earth at this stage are not uncommon.

♦ ADDITIONAL INFORMATION
For additional information it is recommended that the following be studied:
1. SABS Standard 1‑200 for earth works.
2. Occupational Health and Safety Act (85 of 1993).

♦ SAFETY CHECK LIST

Before Work Starts

1. Site security – particularly stop children getting in.

2. Consultation with safety officer.
3. Appointment of “competent person”.
4. Adequate supply of sufficiently strong support materials.
5. Location of all public services: water, gas electricity, telephones, sewers, etc. Expose and mark.
6. Establish type of plant to be used: excavators, cranes, pups, etc.
7. Provision of adequate manoeuvring space.
8. Material for barriers and authorised traffic notices.
9. Provision of adequate lighting.
10. Position of spoil heap preferably not less than 600 mm to 1‑200 mm from the edge.
11. Provision of protective clothing and equipment.
12. Provision of sufficient ladders of suitable length, strength and type.
13. Query necessity for bridges and gangways.
Tunnelling
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 15 of the Construction Regulations, 2014

15. Tunneling –
No person may enter a tunnel, which has a height dimension of less than 800 millimetres.

MINERALS ACT
MINES HEALTH AND SAFETY ACT

♦ TUNNELLING
13. (1) Any contractor performing tunneling activities or works, shall comply with such requirements as published
under the Mine Health and Safety Act, 1996 (Act No.29 of 1996), as amended.

(2) Notwithstanding
the provisions of subregulation (1), no person shall enter a tunnel, which has a height
dimension less than 800mm.

♦ RELATED DOCUMENTS
• Appointment of a Excavation Supervisor
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 13 of the Construction Regulations, 2014

♦ APPOINTMENT OF AN EXCAVATION SUPERVISOR

14. (1) A contractor must-

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of excavation supervisor)
as the excavation supervisor, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company. The appointee is reminded that he/she is required to be conversant with all relevant statutory provisions and
regulations of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointed excavation supervisor)
hereby accept this appointment as Excavation Supervisor and confirm that I have the necessary competence required
and that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Confined Space Entry
SAFE WORKING PROCEDURE FOR CONFINED SPACE/VESSEL ENTRY
1. OBJECTIVE OF THE PROCEDURE
The objective of the procedure is to define what a confined space is and to classify the different types of confined spaces
in order to make the implementation of the necessary control measures practical for the situation as well as to improve
the health safety of persons working in a confined space.

2. DEFINITIONS
Confined space
A confined space can be defined as a space with limited entries/exits, not intended for continuous occupancy, which
because of its construction, location, contents or due to any work activity which may be carried out therein, a hazardous
substance may accumulate or an oxygen deficient atmosphere may occur. This includes any chamber, tunnel, pipe, pit,
sewer, container, valve, sump, vessel or similar construction equipment, machinery, or object in which a dangerous
liquid or dangerous concentration of gas, vapour, dust or fumes may be present.

Entry into confined space

A confined space is entered when the head of a person passes the outer limits of the confined space.

Standby Emergency Watch

A person trained according to the requirements of General Safety Regulation 5 (c) of the Occupational Health and Safety
Act. To be used for Class A Confined spaces.

Standby Person
A person trained according to the requirements of General Safety Regulation 5 (c) of the Occupational Health and Safety
Act. To be used for Class B confined spaces.

Class B Confined space

A confined space in which the air has been tested, by a competent person (Laboratory Supervisor) and the results
recorded and the contents of the confined space has been evaluated, resulting in the space being declared safe and
declared as remaining safe while any person is in the confined space, taking into account the nature and duration of
the work to be performed and that persons are to be adequately protected by the positive isolation of the equipment
concerned.

Class A Confined Space

A confined space where there is presence of hazardous gas, dust, vapour, fumes or substances or where positive isolation
cannot be obtained or where there is a high risk of an oxygen deficiency arising. Furthermore, where there is a risk of a
person being injured to the extent that he/she cannot get out of the confined space unassisted.

3. OPERATIONALISATION OF PRINCIPLES
The 16(2) Management Assignee or head of the Department shall:
1. Ensure
that a list of all the Class B and Class A confined spaces has been devised and maintained.
2. The
list is to contain the location description and potentially hazardous substances that may be present in the
confined space.
3. A risk assessment must be conducted for each such confined space which must be available and must be reviewed
prior to any work permit being made out for entry into such confined space.
4. Ensure that his/her Foremen are aware of the contents of this procedure and any specific Safe Work Procedure that
may be in place as determined by section 4.1.of this procedure.
4. RISK ASSESSMENT REQUIREMENTS

4.1 Prior to issuing a permit to work (Clearance Certificate) the Shift Foreman shall ensure that a risk assessment has
been conducted involving the production personnel, who will be entering the confined space and a member of the
Fire department personnel and, through visual inspection, that the confined space or vessel has been drained and
positively isolated.
4.2 The following should be assessed:
– Which gases, fumes, dust, vapours or other hazardous substances could be encountered.
– The location and condition of all access and escape routes and the emergency procedures.
– Evaluating the risks pertaining to the safe preparation of the confined space.
– What actions need to be taken in the case of an emergency.
– The means of communication with the people that will be inside the vessel will be tested.

4.3 A copy of the risk assessment to be attached to work permit

4.4 The Supervisor in charge of the workforce shall ensure that all persons entering the confined space are aware and
understand the contents of the risk assessment and of the work permit.
4.5 If the conditions in the confined space change due to the nature of the work being conducted in the confined space,
for example, welding, gas cutting, etc., the Shift Foreman shall cause another risk assessment to be conducted and
where necessary re-testing of the atmosphere shall be done.

5. TRAINING

The 16 (2) Management Assignee shall ensure that all persons entering a confined space Class A and B, shall have
undergone the prescribed Confined space entry course as determined by the Head of Safety as well as the Shift Foreman
who is responsible to issue the work permit (only applicable to Class A confined spaces).

6. PLANNING

6.1 The Area Operator shall ensure that each valve leading into the confined space is closed and locked by means of a
padlock and chain.
6.2 Any person who has to work in the confined space has the right to inspect such valves.
6.3 All inlets in to the confined spaces shall be slip plated or physically blanked off.
6.4 The Area Operator is to visually confirm this prior to giving permission to the Shift Foreman to issue the permit and
also to sign on the permit that the blanking is in place.
6.5 The Shift Foreman shall, prior to issuing the permit, ensure by inspection that the tank is drained.
6.6 The radios shall be tested by both the Fire Watch and the supervisor of the person entering into the confined space.
6.7 The artisan who installs the blank must ensure that the blank is effective and must sign on the permit.

NB – Instrumentation valves shall not be used as isolation valves

7. MINIMUM PREPARATION REQUIREMENTS FOR A CLASS A CONFINED SPACE

Over and above all of the aforementioned requirements that shall be fulfilled the following additional measures and
precautions shall be taken for Class A confined spaces:
7.1 No person shall enter a class A confined space alone, there will always be an emergency watcher.
7.2 The Mondi representative who requests the work to be done shall ensure:
(a) That
all isolation valves/systems shall be isolated, physically locked out and blanked off.
(b) Electrical,
pneumatic and hydraulic drive mechanisms that have been installed on systems are also to be
positively isolated and locked out.
7.3 Relevant gas tests shall have been carried out as per the procedure for testing of confined spaces.
7.4 Emergency preparation requirements for Class A confined spaces
7.4.1 A standby Emergency Watcher, supplied by the mill fire department shall at all times be on standby at
the entrance to the confined space and shall be in constant communication either verbally or by radio
for the duration of the work to be performed in the confined space.
7.4.2 During the preparation phase, the chief fire officer shall ensure that the Standby Emergency Watch is in
possession of a breathing apparatus, a device for effective breathing and resuscitation and a means of
communication.
7.4.3 The fire department is in possession of “Rescue Plan” Which will need to be discussed with the Standby
Emergency Watch and with the persons entering the confined space.

8. COMMUNICATION SYSTEMS AND REQUIREMENTS

Any person entering a confined space (class A or class B) shall at all times be in the position to communicate with any
person positioned at the entrance to the confined space.

The shift foreman shall:

– Ensure
that where unassisted verbal communication is not possible, radios are used.
– Intrinsically
safe radios are to be used in areas where there is a high potential for the presence of a flammable gas.
Each section and the fire department is to be in possession of at least one such radio.
– cellular telephones are allowed to be taken into or used in any confined space.
No
– communication apparatus shall be tested and be in good working order prior to entering any confined space
All
requiring such communication apparatus.
–
The loss of any communication, verbal or assisted between any person inside the confined space and the standby
person shall result in the person or persons immediately attempting to re-establish communication failing which,
shall result in the person or persons exiting the confined space.
– entry into a class A confined space either a Carbon Monoxide, Carbon Dioxide and an Oxygen continuous
For
monitor is to be worn by at least one of the persons entering the confined space. It is the responsibility of the shift
foreman to issue and collect such continuous monitors and to explain the usage thereof to each person/s.
– one person enters a confined space a motion detector will be worn.
If

9. BUFFERS AGAINST UNAUTHORISED ENTRY INTO CONFINED SPACES

Red barrier tape is to be spanned across the entrance and a no entry sign is to placed up at all potential entrances to
the confined space.

When not in use all entrances shall be positively barricaded to prevent accidental entry. This will be the responsibility
of the supervisor doing the work in the confined space.

10. CONTROL SYSTEM FOR ENTRY INTO A CONFINED SPACE

10.1 The work permit (clearance certificate) that is issued is used to legally authorise a person to enter a confined space.
The work permit to have the following in place:
10.1.1 The conditions in the confined space
10.1.2 An indication of the protective and life supporting equipment required for the task.
10.1.3 Record of tests for measurement of toxic or inflammable substances and oxygen concentrations.
10.1.4 Record of positive isolation.
10.1.5 Signatures of authorisation to the permit and acceptance of the task as specified on the permit, including
the fire standby personnel.
10.1.6 The work permit number must be entered onto any annexures to the work permit. The work permit
should indicate whether there are any annexures.
10.2 For Class A confined spaces a checklist for checking the isolation facilities, which includes a sketch of the isolation
facilities should be indicated on a sketch. This should form an integrated part of the work permit system.
10.3 The standby person keeps the confined space entry clearance certificate for personnel who enter the confined
space.

11. MINIMUM RESPONSIBILITIES OF PERSONNEL WHO ENTER A CONFINED SPACE

The person who enters a confined space is responsible for the following:
11.1 To fully understand the conditions for entering the confined space and follow the prescribed issues as spelt out in
the work permit and the risk assessment.
11.2 Report any detrimental changes he/she becomes aware of in a confined space to the person on standby immediately.
In turn the standby person should inform the Shift Foreman immediately.
11.3 Should report any deviation from normal behaviour by persons in the confined space to the standby person
immediately. The standby person shall also inform the Shift Foreman immediately.
11.4 It is the right of any person in a confined space to ascertain the following:
11.4.1 That the correct life support equipment has been issued to him/her and that the equipment in
possession of the Fire and Rescue team is suitable and in the right condition.
11.4.2 That all isolation and other safety measures set out in the work permit have been taken.
11.4.3 To insist that the necessary gas tests for the specific confined space, as prescribed in the work permit,
be carried out in his her presence.
11.4.4 The person shall be trained and be found competent to use the respiratory protective equipment that is
required to be used.

12. GENERAL SAFETY PRECAUTIONS FOR CONFINED SPACE ENTRY

12.1 The Shift Foreman shall ensure that an appropriate continuous monitor is to be worn by at least one member of the
team. Only prescribed for Class A confined space.
12.2 In order to fully comply with Regulation 10 of the Environmental regulations as contained in the Occupational
Health and Safety Act, sets of suitable lights are to be made up for use in confined spaces.
12.3 Contractor employees are to be trained in this procedure during plant specific training – Responsibility Plant
Trainers or by the Mondi representative in the case of confined spaces situated outside of plant battery lines.
12.4 The Standby personnel shall ensure that if any fans providing ventilation to the confined space are stopped or
go off for any reason, then work is to be stopped in the confined space, the Foreman is to be notified and people
withdrawn until a gas test is done.
12.5 The Foreman shall ensure that the area is barricaded off, the fans fixed and the atmosphere is re-tested prior to
re-entry.

13. RADIATION

13.1 All radiation sources must be isolated.

13.2 The radiation officer must be present.

14. CONTINUOUS GAS MONITORS

Procedure for Testing of Atmosphere in Confined Spaces for Entry
and for Hotwork
OBJECTIVE
The objective of this procedure is to spell out the procedure for the testing of the atmosphere in confined spaces when
entry or hot work is required to be done in order to ensure that all potential gasses, dust, vapours or fumes are identified
and measured.

DEFEINTIONS
Confined space means an enclosed, restricted or limited area in which, because of its construction, location or contents,
or any work activity carried out therein, a hazardous substance may accumulate or an oxygen deficient atmosphere
may occur and includes any chamber, tunnel, pipe, pit, sewer, container, vessel, or similar construction, equipment,
machinery or object in which a dangerous liquid or a dangerous concentration of gas, vapour, dust, or fumes may be
present.

SCOPE OF THE PROCEDURE

This procedure covers the steps that need to be taken and the relevant documentation that needs to be submitted when
testing for any hazardous substances in a confined space.

OPERATIONALISATION OF PRINCIPLES
The Production Foreman shall

– Ensure that a gas and oxygen content test is performed prior to issuing any permit to work to any Person
– Permit
shall not be issued if the Oxygen content within the confined space is less than 18% or more than 23%.
– nsure that the “atmosphere test form” is comprehensively completed and that the correct hazardous substances
E
have been identified and stipulated on the form
– E
nsure that when continuous work is being done in a confined space, gas testing shall be done at the commencement
of each shift as per this procedure.
– Ensure
that a reference document in the form of an MSDS is available in the office for referral when interpreting
the results of the test
– Ensure
that written results are presented to him/her on the appropriate form and that the form is signed by the
tester and the Operator prior to issuing the permit.
– Staple
a copy of the test result sheet onto the relevant permit in the permit book and issue the other copy to the
tester.

The Plant Operator (in the case of areas outside of plant battery limits) shall

– Accompany the tester to the confined space where the test is being performed and indicate were all the areas are
that need to be tested. Where practical the highest and lowest part of each confined space should be tested.
– Counter
sign the Gas/atmosphere test form
– Notify
the Production Foreman if there is any conditions in the confined space that may change
Head Analytical Services shall

– Ensure that all Laboratory Analysts undergo basic plant area process training in the plants in which they will be
required to perform confined space air sampling
– That all Lab Analysts are aware of this procedure
– That annual Planned Task Observations are carried out on each Lab Analyst and results recorded and kept on file
for a period of at least 3 years
– Ensure that all Lab Analysts undergo training in the properties of all the gases, dusts, fumes or vapours that they
may be required to test for and that the corresponding Material Safety Data Sheets (MSDS) are readily available for
reference
– That all Lab Analysts are trained in the correct use and limitations of the specific measuring instrumentation

Laboratory Analyst shall:

– Ensure he/she is accompanied at all times by the production official when conducting the air sampling
– Ensure that all required training is undergone
– Accurately complete the Gas/atmosphere test from
– Ensure that a probe is used (where necessitated) to obtain an accurate measurement of the concentration
– At all times measure the Oxygen content in the confined space
– Where possible, the highest and lowest part of any confined space must be tested
– Ensure that sampling is done from a safe position (not to enter the confined space being tested unless adequate
respiratory protection has been provided for)

The 16(2) Management Assignee or Head of Department shall;

– Production Officials and responsible Officials working with or in connection with confined spaces are trained in
the properties, dangers and precautions (including all Lower Explosive and Legal Limits) connected to all the
hazardous substances they may encounter
– Make Basic Area Process training available for Laboratory Analysts

General requirements/stipulations

– Any person required to work in a confined space has the right to request that the necessary gas test for the specific
confined space be carried out in his/her presence
Confined Space Entry Flow Chart
REQUEST FOR WORK TO BE DONE IN A CONFINED SPACE

Work can be done Work cannot be done

without entry without entry

Withdraw from service Refer to supervisor in

charge of permits-to-
Authorise work prohibit entry work

Work to be done without Work to be done without

breathing apparatus breathing apparatus

Check that the wearing Withdraw from service

of breathing apparatus is
practicable inside the plant and Isolate plant or section concerned
during access and egress
Check no source of
Withdraw from service ingress of gas/fumes etc.

Remove sludge and/or

Isolate plant or section
deposits if present
concerned
Clean inside surfaces by
Check no source of ingress of appropriate method ventilate
dangerous material (e.g. steam) thoroughly

Test atmosphere inside

Not safe for entry without Safe for entry without breathing
breathing apparatus apparatus

Refer back for further cleaning/ Approve entry with specified

purging as necessary breathing apparatus, life line, etc.

Specify: Protective clothing if needed

Second man outside
Rescue equipment
Reviving apparatus

Work finished inside time limit Work not finished inside time limit

Warn personnel return permit for Refer back to supervisor for

cancellataion renewal or new permit

Return to service
Confined Space Hazard Assessment
Space___________________________________________________________Date Assessment last modified____________________________________

CONFINED SPACE – must meet all the below criteria PERMIT REQUIRED Confined Space must be a
confined space and meet any one of the below criteria

Is large enough or so configured that an Contains or has a potential to contain a hazardous

employee can bodily enter and perform atmosphere . . . OR
work . . . AND

Has limited or restricted means for entry or Contains a material that has the potential for
exit AND engulfing and entrant . . . OR

Is not designed for continuous employee Has an internal configuration such that an entrant could be
occupancy trapped or asphyxiated by inwardly covering walls or by a
floor that slopes downward and tapers to a smaller cross-
section . . . OR

Authorised Entry Points

Top Side Bottom

Hazards Source/Type Quantity and Quality Severity Hazard

(1) (Rate 1 to 5) Abatement
Method

Explosive Atmosphere _ LEL (2)

Combustible Material
Electrical Circuits
Toxic Gases _ PEL
Toxic Material
Thermal Hazards _oF
Machinery
Slip/Fall Hazards
Engulfment Hazards
Entrapment Hazards
Confined Space Personal Protective Equipment Required
Check Type Check Type Check Type

Gloves Hearing Protection

Coveralls Safety Glasses

Air Supplied Respirator Acid Org DMF N R P

Air Purifying Respirator (3)
SCBA Line Fed

Ventilation Requirements

Space volume in cubic feet

Natural circulation – no atmospheric hazards in the space – additional ventilation may be required for
worker comfort, hot work, grinding or other operatins that would produce airborne fumes, mist or dust.
Entry Supervisor must assess additional ventilation requirements based on tasks to be performed in the
space prior to time of entry

Mechanical ventilation required for venting hazardous atmospheric contaminants

Supply Exhaust Local (4)

Volume _ CU/FT pere Min Volume _ CU/FT pere Min Volume _ CU/FT pere Min

Point(5) Point Point

Ventilation Formulas and Requirements

20 Air Changes Per Hour Adequate Blower Initial Purge Time

(ACH) required for Capacity (ABC) 7,5 x Space volume
duration of entry ABC = Space Volume x 20 ACH Effective Blower Capacity
20 ACH = Space volume x 20 60 Minutes

Required Rescue and Safety Equipment (check if required)

Life Line Man Winch

Body Harness Fall Arrest Unit

Floor level opening barrier Emergency Retrieval Line

Tripod Blower

Class I, Division I, Group D Vent Saddle

Electrical Equipment (6)

Powered Communication Vent Trunks

Portable Lighting Ladder

Atmospheric Monitor Emergency Escape Respirators

Make and Model

Acceptable Entry Conditions

Confined Space Entry permit posted Lockout electrical components in space

Oxygen 19,5 – 23,5% Lockout mechanical components in space

Lower Explosive Level 10% Lockout all pipes to and from space

Toxic fumes/vapors less than PEL Forced Mechanical Ventilation Established and Main-
tained

No engulfing material in space No hazardous chemicals or material

Continuous Air Monitoring Rescue Team Available (7)

Space Drained – Flushed Pre-entry brief commpleted

Max Internal temperature – °F Minimum Internal Temperature _°F

Training verified for supervisor, entrants and Training verified current for all Rescue Team
attendants Members

Communication Procedures – between attendant and entrants

- Wireless Radio - Line Radios - Verbal from Access

Rescue Procedures
- Self Rescue - Nonh-entry Rescue - Rescue Team Entry
Notes

Foot Notes
1. Quantity
and Quality – List volume or amount of material. For gases/dust/fumes. List the concentrations. For electrical
hazards, list voltage
2. LEL – Lower Explosion Level – lowest % of concentration in which an explosion could occur.
3. Air Purifying Respirator – select type of filter or cartridge required – Acid Gas, Organic Vapor, (N) Not Oil Resistant, (R) Oil
Resistant, (P) Oil Proof, (DMF) Dust-Mist-Fume
4. Local Ventilation – provide for worker comfort or for drawing away fumes or airborne particles caused by expected work in
the space
5. Point – list location for entry of supply, local or exhaust ventilation
6. Class I, Division I, Group D – refers to hazardous locations that require explosion proof electrical equipment
7. Rescue team – required to be at access point for entries into spaces with IDLH (immediately dangerous to life and health)
atmospheric condition. For all other entries, rescue team must be readily available
Confined Space Entry Permit
Valid for one shift only
Permit No.:___________________________________________________________________________________________________________________________
Date:__________________________________________________________________________________ Time:_________________________________________
Location:______________________________________________________________________________________________________________________________
Job Assignment:______________________________________________________________________________________________________________________

Item Y/N
1.0 Conditions (From work Permit)
1.1 Are the dangers present during normal operation conditions clearly specified?
1.2 Are airline masks specified?
1.3 Are safety harnesses specified?
1.4 Is a standby person specified?
1.5 Have the necessary 02 – explosive/gas test been done?
2.0 Health and safety Equipment/Procedures
2.1 Are airline masks available? (if applicable)
2.2 Have “Do not close” notices have been attached to airline mask inlet valves?
2.3 Are safety harnesses available? (if applicable)
2.4 Is the oxygen resuscitation apparatus available? (if applicable)
2.5 Have the “Do not enter” notices been placed at entrance?
2.6 Have the “Chicago” couplings been tied with wire?
2.7 Is the “Chicago” couplings crack free?
3.0 Standby person
3.1 Has he signed the permit?
3.2 Is he familiar with the contents of the permit?
3.3 Should an emergency occur, does he know how to make alarm?
3.4 Does he know what to do should workers not comply with permit conditions?
3.5 Does he have communication methods to his disposal to communicate to workers
inside confined space?
3.6 Does he realise that if workers are endangered assistance may only be rendered after
supporting help had arrived?
3.7 Does he know the location of the nearest emergency equipment?
3.8 Has he an air mask or B.A. set at hand, or know the nearest location
3.9 Is he familiar with the use O an air mask/B.A. set?
3.10 Can he apply mouth to moouth to resuscitation?
3.11 Does the standby person’s name appear on the list of authority?
3.12 Is an O 2-monitoring list available?
3.13 Does the standby know how to use the O2 meter?
3.14 Is all applicable lock out systems in place?
4.0 Emergency Plan
4.1 Is an updated emergency plan available?

Signed (Supervisor):

Signed (Standby Person):

Monitoring List for Confined Spaces
Date:__________________________________________________________________________________________________________________________________
Instrument no.:_______________________________________________________________________________________________________________________
Name of Monitoring Person:________________________________________________________________________________________________________
Signature:_____________________________________________________________________________________________________________________________

Time O2

15 min Intervals 15% to 20,9%

Environmental Health and Safety
Confined Space Entry Permit

Permit Number: Date:

Location and Description of Confined Space Purpose Of Entry

Scheduled A.M. Scheduled A.M.

Start P.M. Finish P.M.
Day/Date/Time Day/Date/Time

Employee(s) in charge of entry:

Entrants Attendants

Pre-Entry Authorisation:
(check those items below which are applicable to your confined space permit.)

TYPES OF HAZARDS

– Oxygen-Deficient Atmosphere – Engulfment – Energised Electrical Equipment

– Oxygen-Enriched Atmosphere – Toxic Atmosphere – Entrapment

– Welding/Cutting – Flammable Atmosphere – Hazardous Chemical

TYPES OF HAZARDS

– Oxygen-Deficient Atmosphere – Engulfment – Energised Electrical Equipment

– Oxygen-Enriched Atmosphere – Toxic Atmosphere – Entrapment

– Welding/Cutting – Flammable Atmosphere – Hazardous Chemical

SAFETY PRECAUTIONS

– Self-Contained Breathing – Protective Gloves – Barricade Job Area

– Apparatus – Lifelines – Signs Posted

– Air-Line Respirator – Respirators – Clearances Secured

– Fire-Retardant Clothing – Lockout/Tagout – Lighting

– Ventilation – Fire Extinguishers – Ground Fault Interrupter

Environmental Health and Safety Confined Space Entry Permit (continued)

ENVIRONMENTAL CONDITIONS

Tests to be taken Date/Time Re-testing Date/Time

Oxygen: % a/p Oxygen: % a/p

Lower Explosive Limit: % a/p Lower Explosive Limit: % a/p

Toxic Atmosphere: Toxic Atmosphere:

Instruments used: Instruments used:

Employee conducting safety checks (signature):

Remarks on overall condition of the confined space:

Entry Authorisation Entry Authorisation

All actions and/or conditions for safe entry have been All actions and/or conditions for safe entry have been
performed. performed.

Person in charge of entry Person in charge of entry

Explosive Actuated Fastening Devices
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 21 of the Construction Regulations, 2014

♦ EXPLOSIVE ACTUATED FASTENING DEVICE

21. (1) No contractor may use or permit any person to use an explosive actuated fastening device, unless-
(a) the
user is provided with and uses suitable protective equipment;
(b) the user is trained in the operation, maintenance and use of such a device;
(c) the
explosive actuated fastening device is provided with a protective guard around the muzzle end,
which effectively confines any flying fragments or particles; and
(d) t he firing mechanism is so designed that the explosive actuated fastening device, will not function unless
it is held against the surface with a force of at least twice its weight; and the angle of inclination of the
barrel to the work surface is not more than 15 degrees from a right angle.

(2) A
contractor must ensure that-
(a) o nly cartridges suited for the relevant explosive actuated fastening device, and the work to be performed,
are used;
(b) an explosive actuated fastening device is cleaned and examined daily before use and as often as may be
necessary for its safe operation by a competent person who has been appointed for that purpose;
(c) the safety devices of an explosive actuated fastening device are in good working order prior to use;
(d) when
not in use, an explosive actuated fastening device and its cartridges are locked up in a safe
place, which is inaccessible to unauthorized persons;
(e) an explosive actuated fastening device is not stored in a loaded condition;
(f) a warning notice is displayed in a conspicuous manner in the immediate vicinity wherever an explosive
actuated fastening device is used; and
(g) the issuing and collection of cartridges and nails or studs of an explosive actuated fastening device are-
(i) controlled
and done in writing by a person having been appointed in writing for that purpose; and
(ii) recorded
in a register by a competent person and that the recipient has accordingly signed for the
receipt thereof as well as the returning of any spent and unspent cartridges.

♦ RELATED DOCUMENTS
• Explosive actuated fastening device Controller C.R. 21(2)(g)(i)
• Explosive actuated fastening device Register C.R. 21(2)(g)(ii)
• Explosive actuated fastening device Operator C.R. 19(3)(b)
• Power Tool Inspection and Maintenance Register
• Proforma signage
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 21 of the Construction Regulations, 2014

APPOINTMENT OF AN EXPLOSIVE ACTUATED FASTENING DEVICE

CONTROLLER

21. (2) (g) the issuing and collection of cartridges and nails or studs of an explosive actuated fastening device
are-
(i) controlled
and done in writing by a person having been appointed in writing for that purpose;
and
(ii) recorded
in a register by a competent person and that the recipient has accordingly signed for
the receipt thereof as well as the returning of any spent and unspent cartridges.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of appointee)
with the duty of controlling the Explosive Actuated Fastening Devices Equipment at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company

The appointee is reminded that you are required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

________________

Signature Designation Date
Explosive Actuated
Fastening Devices
Issue, Safety, Inspection and
Maintenance Register
Explosive Actuated Fastening Device Register
This register is based on the following requirements of the Occupational Health and Safety Act, 1993, as amended:

Summary

♦ EXPLOSIVE ACTUATED FASTENING DEVICES:

• The operator must be instructed in the use of the equipment and authorised.
• The operator must take precautions for the safety of persons in the immediate vicinity.
• Adequate eye and ear protection must be used.
• Correct and suitable cartridges must be used.
• Maintain properly, inspect weekly and enter in a register.
• Store unloaded in a safe place.
• Display the necessary notice for high speed explosive powered tools.
• Provide a strong guard at muzzle end of tool.
• Provide with a safety device which ensures against accidental firing.
• Provide a correct safety device for removal of misfired cartridges.
• Provide a guard around muzzle to confine flying particles or fragments.

♦ SOME SAFETY RULES

1. On being issued with the tool inspect it and ensure it is in good repair, DO NOT use a suspect tool.
2. DO NOT load a cartridge before you need it and DO NOT use force to load the cartridge. DO NOT leave a loaded

tool lying around and only load the cartridge after the nail or stud has been fitted.
3. Ensure
that you know how to clear the tool in the event of a misfire, i.e. hold the tool against the work surface for
30 slow counts and pull the trigger. If the cartridge misfires again, wait another 30 slow counts, eject the cartridge
and dispose of it.
DO NOT point the tool at another person.
4.
5. Ensure
that the tool is at right angles to the work surface before firing it.
DO NOT fix less than 12 mm from the edge of a steel surface and DO NOT fire into a spalled surface, an existing
6.
hole or where a previous fixing has failed.
7. Ensure
the tool is unloaded before doing any repairs or maintenance.
8. DO NOT use other manufacturers’ nails, studs or cartridges.
9. Replace all worn parts timeously.
10. DO NOT allow other persons to use/handle the tool or cartridges. DO NOT leave live cartridges lying around.
11. Wear the protective eyewear provided.
12. Clean and lubricate the tool after use and before storing it away. Store the tool and cartridges under lock and key.
Explosive Actuated Fastening Devices – Issue and Return Register
Make _________________________________________________________________________________ Serial/Plant no ______________________________

NAME Co. No. Date ISSUE ISSUE ISSUE RETURN RETURN RETURN REMARKS
Device Cartridges Fixings/ Device Cartridges/ Fixings/Nail
Conditions Nails Condition Empty
Casings
Explosive Actuated Fastening Devices – Safety Inspection of the
Device
Daily by the Operator, weekly by the designated person and Quarterly by maintenance staff (Initial for ‘in order’, place
a cross for ‘requires attention’)

Date of inspection
Authorisation to use
Operator trained/qualified?
Written authorisation to use?
Storage box/case
In good order/Not cracked?
Only related items stored/
Kept inside?
Tool/Gun
Casing not cracked?
No worn parts?
Tool clean including inside
barrel?
Oiled?
Mmuzze guard fitted?
Firing interlock operational?
Cartridges
Correct strength/type?
Secured against theft?
Spent casings retained and
handed back to storeman?
Nails/Studs/Fixings
Correct type?
Correct size?
Personal protective
equipment
Eye protection available/
used?
Hearing protection available/
used?
Hand protection where
necessary?
Prescribed warning signs
placed?
Explosive Actuated Fastening Device Register
Site/Contract Name And Details ___________________________________________________________________________________________________

Ser no. Tool serial no./ Name Issue/ Tool, nails, Date Date Date Date Date Date Date Date Date Date Date Date Items to be inspected
of user/ Operator Return cartridges
Tool 1. Authorisation
to use
Issue Nail Qty 1.1 Is the operator trained?
1.2 Has he written authorisation to
Cartridge Qty use?
Tool 2. Storage box case
Return Nail Qty 2.1 Is it in good order, cracked or
damaged?
Cartridge Qty
2.2 Only related items stored in the
Tool container?
Issue Nail Qty 3. Tool/Gun
Cartridge Qty 3.1 Casing not cracked?
3.2 No worn parts?
Tool
3.3 Tool clean including inside barrel?
Return Nail Qty 3.4 Oiled?
Cartridge Qty 3.5 Muzzle guard fitted?
Tool 3.6 Firing interlock operational?
4. Cartridges
Issue Nail Qty 4.1 Correct strength and type?
Cartridge Qty 4.2 Secured against theft?
Tool 4.3 Spent casings retained and handed
Return Nail Qty to store?
5. Nails/Studs/Fixings
Cartridge Qty 5.1 Correct type?
Tool 5.2 Correct size?
Issue Nail Qty 6. Personal protective equipment?
6.1 Eye protection available used?
Cartridge Qty
6.2 Hearing protection available and
Tool used?
Return Nail Qty 6.3 Hand protection where necessary?
Cartridge Qty 6.4 Prescribed warning signs placed?
Inspector (initial)
Consultant/Auditor (initial)
Responisble person (initial)
Occupational Health and Safety Act , 1993 & Construction Regulation 21. Inspect Daily by Operator, quarterly by maintenance staff. Note: Do not ‘tick’. Write OK or use the
applicable code.
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE.
Explosive Actuated Fastening Device Inspection Deviations
Date of Location and type of Done
inspec-tion explosive actuated fastening Serious deviations noted and action plan to Action by Target date Signed
device rectify deviation Yes No
Proforma signage
THLOKOMELA
QHAPHELA
CAUTION

EXPLOSIVE ACTUATED FASTENING

DEVICES IN USE
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Hand Tools
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Section 8

♦ HAND TOOLS INSPECTOR

In terms of Section 8
2. Without
derogating from the generality of an employer’s duties under subsection (1), the matters to which those
duties refer include in particular –

(b) ensuring that work is performed and that plant or machinery is used under the general supervision of a person
trained to understand the hazard associated with it and who has the authority to ensure that precautionary
measures taken by the employer are implemented;

♦ RELATED DOCUMENTS
• Appointment of a Hand Tools Inspector
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Section 8

APPOINTMENT OF HAND TOOLS INSPECTOR

Section 8
2. Without derogating from the generality of an employer’s duties under subsection (1), the matters to which those
duties refer include in particular –
(i) ensuring that work is performed and that plant or machinery is used under the general supervision of
a person trained to understand the hazard associated with it and who has the authority to ensure that
precautionary measures taken by the employer are implemented;

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(hand tools inspector’s name)
to ensure all hand tools being used are inspected, marked, recorded and defects reported at intervals specified, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(hand tools inspector’s name)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
Section 892)(i) and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety
Act, 1993.

________________

Signature Designation Date
Hand Tool Inspection Register
SITE/CONTRACT NAME AND DETAILS______________________________________________________________________________________________________Date______________________________________

ID No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Checklist

1. Blunting?
2. Mushrooming/Split heads?
3. Handles? (No makeshift)
4. Right tool/Right job?
5. PPE?
6. Wear and tear?

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Note:
Responisble person (initial) Do not ‘tick’. Write OK or use the
I certify that the above have been inspected in accordance with Section 8 of the OHS Act 85, of 1993 and those indicating defects have been applicable code.
withdrawn from service for repair or replacement.
Responsible personsignature: Date:
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE.
Hand Tool Register (Record of Deviations)
Month Serious deviations noted and action plan to rectify deviation Action by Target date Done

Yes No

January

February

March

April

May

June

July
Material Hoists and Cranes
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 22 of the Construction Regulations, 2014

The class of machinery known as “Lifting Machinery” is, together with its ancillary equipment, one of the essential
ingredients on a construction site. Lifting machinery and equipment does, however require expertise in the use and
operation thereof and can lead to disastrous accidents in the hands of inexperienced persons.

The following items are normally included in this class of equipment:

– Tower Cranes – Man Hoists
– Mobile Cranes – Material Hoists
– Ropes, Slings and Chains – Jacks and Winches
– TelePorters – Fork Lift Trucks

It is essential that drivers/operators of this equipment receive adequate formal training and is licensed/authorised to
drive or operate the specific items of equipment for which they have received training.

DMR 18(11) requires that Operators of Fork Lift trucks and Jib cranes (including Tower cranes) be in the possession of
a valid certificate of training issued by a trainer accredited by the Department of Labour.

It is further essential that this equipment is kept in the best condition by frequent (daily) inspections and adequate
maintenance and replacement programmes.

♦ RELATED DOCUMENTS
• Lifting Gear/Tackle Inspector – Appointment
• Lifting Machine Inspector – Appointment
• Lifting Machine Operator – Appointment
• Crane Operator – Appointment
• Material Hoist Inspector – Appointment
• Material Hoist Operator – Appointment
• Tower Crane Log Book
• Mobile Crane Register
• Lifting Equipment Register
• Material Hoist Register
• Checklist for Auxillary Lifting Equipment e.g. Tirfors, Jacks, Winches etc.
• Checklist for Articulated and Telescopic Boom Lifts
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 18 of the Driven Machinery Regulations

♦ LIFTING MACHINES AND LIFTING TACKLE

18 (1) No user shall use or permit the use of a lifting machine unless:
(a) it has been designed and constructed in accordance with a generally accepted technical standard;
(b) it is conspicuously marked with the maximum mass load which it is designed to carry with safety:
Provided that when this mass load varies with the conditions of use a table showing the maximum mass
load with respect to every variable condition shall be posted up by the user in a conspicuous place easily
visible to the operator; and
(c) it has at all times at least three turns of rope on the drum of each winch which forms part of such a
machine when such a winch has been run to its lowest limit.

(2) The user shall, where practicable, provide every power-driven lifting machine with:
(a) a brake or other device capable of holding the maximum mass load should the power supply fail, or
which is such that it will automatically prevent the uncontrolled downward movement of the load when
the raising effort is interrupted; and
(b) a limiting device which will automatically arrest the driving effort when:
(i) the hook or load attachment point of the power-driven lifting machine reaches its highest safe
position; and
(ii) in the case of a winch-operated lifting machine with a lifting capacity of 5000 kg or more, the load
is greater than the rated mass load of such machine.

(3) The
user shall cause every chain or rope which forms an integral part of a lifting machine to have a factor of
safety as prescribed by the standard of which such a machine was manufactured: Provided that in the absence
of such prescribed factor of safety, chains, steel-wire ropes and fibre ropes shall have a factor of safety of at
least four, five and ten, respectively, with respect to the rated carrying capacity of the lifting machine.
(4) The
user shall cause every hook or any other load-attaching device which forms an integral part of a lifting
machine to be so designed or proportioned that accidental disconnection of the load under working conditions
cannot take place.
(5) The
user shall cause the whole installation and all working parts of every lifting machine to be thoroughly
examined and subjected to a performance test, as prescribed by the standard to which the lifting machine was
manufactured, by a person who has knowledge and experience of the erection and maintenance of the type
of lifting machine involved or similar machinery and who shall determine the serviceability of the structures,
ropes, machinery and safety devices, before they are put into use following every time they are erected and
thereafter at intervals not exceeding 12 months: Provided that in the absence of such prescribed performance
test the whole installation of the lifting machine shall be tested with 110% of the rated mass load, applied over
the complete lifting range of such machine and in such a manner that every part of the installation is stressed
accordingly.
(6) Notwithstanding
the provisions of subregulation (5), the user shall cause all ropes, chains, hooks or other
attaching devices, sheaves, brakes and safety devices forming an integral part of the lifting machine to be
thoroughly examined by a person contemplated in subregulation (5) at intervals not exceeding six months.
(7) Every
user of a lifting machine shall at all times keep on his premises a register in which he shall record or
cause to be recorded full particulars of any performance test and examination prescribed by subregulations
(5) and (6) and any modification or repair to the lifting machine, and shall ensure that the register is available
on request for inspection by an inspector.
(8) No
user of machinery shall require or permit any person to be moved or supported by means of a lifting
machine, unless such machine is fitted with a cradle approved for that purpose by an inspector.
(9) No user shall use or permit any person to use a jib crane with a lifting capacity of 5000 kg or more at minimum
jib radius unless it is provided with:
(a) a load indicator that will indicate to the operator of the jib crane the mass of the load being lifted:
Provided that such a device shall not require manual adjustment, from application of a load to the jib
crane until the release of that load, using any motion or combination of motions permitted by the crane
manufacturer to ensure safe lifting; or
(b) a limiting device which will automatically arrest the driving effort whenever the load being lifted
is greater than the rated mass load of the jib crane, at that particular radius, using any motion or
combination of motions permitted by the crane manufacturer to ensure safe lifting: Provided that such
a device shall not arrest the driving effort when the jib crane is being operated into a safer condition.

(11) The
user shall ensure that every lifting machine is operated by an operator specifically trained for a particular
type of lifting machine: Provided that in the case of lift trucks with a lifting capacity of 750 kg or more and jib
cranes with a lifting capacity of 5000 kg or more at minimum jib radius, the user shall not require or permit
any person to operate such a lifting machine unless the operator is in possession of a certificate of training,
issued by a person or organisation approved for this purpose by the Chief Inspector.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 22 of the Construction Regulations, 2014

♦ CRANES
22. A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that where tower
cranes are used-
(a) they
are designed and erected under the supervision of a competent person;
(b) a relevant risk assessment and method statement are developed and applied;
(c) the effects of wind forces on the crane are taken into consideration and that a wind speed device is fitted
that provides the operator with an audible warning when the wind speed exceeds the design engineer’s
specification;
(d) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and secured;
(e) the
tower crane operators are competent to carry out the work safely; and
(f) the tower crane operators have a medical certificate of fitness to work in such an environment, issued by an
occupational health practitioner in the form of Annexure 3.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 18 of the Driven Machinery Regulations

APPOINTMENT OF LIFTING TACKLE INSPECTOR

18 (5) The user shall cause the whole installation and all working parts of every lifting machine to be thoroughly
examined and subjected to a performance test, as prescribed by the standard to which the lifting machine
was manufactured, by a person who has knowledge and experience of the erection and maintenance of
the type of lifting machine involved or similar machinery and who shall determine the serviceability of
the structures, ropes, machinery and safety devices, before they are put into use following every time
they are erected and thereafter at intervals not exceeding 12 months: Provided that in the absence of such
prescribed performance test the whole installation of the lifting machine shall be tested with 110% of the
rated mass load, applied over the complete lifting range of such machine and in such a manner that every
part of the installation is stressed accordingly.

(10) No
user shall use or allow the use of any lifting tackle unless the following conditions are complied with,
namely that –
(e) Such lifting tackle is examined at intervals not exceeding three (3) months by a person contemplated
in sub-regulation (5) who shall enter and sign the result of such inspection in a book kept for this
purpose;

I,_______________________________________________________________________________________________________________________________________
(employer/user)
hereby appoint_______________________________________________________________________________________________________________________
(company)
To ensure all lifting tackle being used is inspected, marked, recorded and defects reported in terms of DMR 18 at
intervals specified, at
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
Period:________________________________________________________________________________________________________________________________

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointee)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
DMR 18(10)(e), and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety
Act, 1993 with regard to lifting tackle.

________________

Signature Designation Date
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 18 of the Driven Machinery Regulations

APPOINTMENT OF LIFTING MACHINES INSPECTOR

18. (5) The user shall cause the whole installation and all working parts of every lifting machine to be thoroughly
examined and subjected to a performance test, as prescribed by the standard to which the lifting machine
was manufactured, by a person who has knowledge and experience of the erection and maintenance of
the type of lifting machine involved or similar machinery and who shall determine the serviceability of
the structures, ropes, machinery and safety devices, before they are put into use following every time
they are erected and thereafter at intervals not exceeding 12 months: Provided that in the absence of such
prescribed performance test the whole installation of the lifting machine shall be tested with 110% of the
rated mass load, applied over the complete lifting range of such machine and in such a manner that every
part of the installation is stressed accordingly.
(6) Notwithstanding the provisions of subregulation (5), the user shall cause all ropes, chains, hooks or other
attaching devices, sheaves, brakes and safety devices forming an integral part of the lifting machine to be
thoroughly examined by a person contemplated in subregulation (5) at intervals not exceeding six months.
(7) Every user of a lifting machine shall at all times keep on his premises a register in which he shall record or
cause to be recorded full particulars of any performance test and examination prescribed by subregulations
(5) and (6) and any modification or repair to the lifting machine, and shall ensure that the register is
available on request for inspection by an inspector.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointee)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
DMR 18(10)(e), and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety
Act, 1993 with regard to lifting tackle.

________________

Signature Designation Date
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 22 of the Construction Regulations, 2014

APPOINTMENT OF LIFTING MACHINE OPERATOR

22. A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that where
tower cranes are used-
(a) they are designed and erected under the supervision of a competent person;
(b) a relevant risk assessment and method statement are developed and applied;
(c) the effects of wind forces on the crane are taken into consideration and that a wind speed device is fitted
that provides the operator with an audible warning when the wind speed exceeds the design engineer’s
specification;
(d) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and secured;
(e) the
tower crane operators are competent to carry out the work safely; and
(f) the tower crane operators have a medical certificate of fitness to work in such an environment, issued by
an occupational health practitioner in the form of Annexure 3.

I,_______________________________________________________________________________________________________________________________________
(employer/user)
hereby appoint/authorise___________________________________________________________________________________________________________
(employee)
As the lifting machine operator, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
Period:________________________________________________________________________________________________________________________________
Special instructions/information:__________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________

________________

Signature Designation Date

________________

Signature Designation Date

Special training certificate(s)_______________________________________________________________________________________________________

OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 22 of the Construction Regulations, 2014
Regulation 18 of the Driven Machinery Regulations

APPOINTMENT OF CRANE OPERATOR

22. A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that where
tower cranes are used—
(e) the tower crane operators are competent to carry out the work safely;

Definition: ‘lifting machine’ means a power – driven machine which is designed and constructed for the

purpose of raising or lowering a load or moving it in suspension, and includes a block and tackle, hoist crane,
lift truck or jib-crane, but does not include elevator, escalator, goods hoist or builders hoist

________________

Signature Designation Date

________________

Signature Designation Date

Special training certificate(s) no(s).________________________________________________________________________________________________

Medical certificate of fitness (Annexure C)________________________________________________________________________________________
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 19 of the Construction Regulations, 2014

APPOINTMENT OF MATERIAL HOIST INSPECTOR

19. (8) A contractor must ensure that every material hoist-

(a) is inspected on daily basis by a competent person appointed in writing by the contractor and such
competent person must have the experience pertaining to the erection and maintenance of material
hoists or similar machinery;
(b) inspection
contemplated in paragraph (a), includes the determination of the serviceability of the
entire material hoist, including guides, ropes and their connections, drums, sheaves or pulleys and
all safety devices;
(c) inspection results are entered and signed in a record book by a competent person, which book must
be kept on the premises for that purpose;
(d) is properly maintained and the maintenance records in this regard are kept on site.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(material hoist inspector’s name)
as the material hoist inspector with the duty inspecting the material hoist equipment, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

________________

Signature Designation Date

Special training certificate(s)_______________________________________________________________________________________________________

OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 19 of the Construction Regulations, 2014

APPOINTMENT OF MATERIAL HOIST OPERATOR

19. (6) A contractor of a material hoist may not require or permit any person to operate a hoist, unless the person
is competent in the operation of that hoist.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(material hoist operator’s name)
as the material hoist operator at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until he/she is relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

________________

Signature Designation Date

Special training certificate(s)_______________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Lifting Machines
Tower Crane Log Book
Lifting Machines – Tower Crane Log Book
MAKE _____________________________________________________________________________________
MODEL ___________________________________________________________________________________
SERIAL NUMBER ________________________________________________________________________
DATE OF MANUFACTURE ______________________________________________________________
WORKS NUMBER ________________________________________________________________________
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 18 of the Driven Machinery Regulations

♦ LIFTING MACHINES AND LIFTING TACKLE

(1) No user shall use or permit the use of a lifting machine unless:
(a) it has been designed and constructed in accordance with a generally accepted technical standard;
(b) it is conspicuously marked with the maximum mass load which it is designed to carry with safety: Provided
that when this mass load varies with the conditions of use a table showing the maximum mass load with
respect to every variable condition shall be posted up by the user in a conspicuous place easily visible to the
operator; and
(c) it has at all times at least three turns of rope on the drum of each winch which forms part of such a machine
when such a winch has been run to its lowest limit.
(2) The user shall, where practicable, provide every power-driven lifting machine with:
(a) a brake or other device capable of holding the maximum mass load should the power supply ail, or which is
such that it will automatically prevent the uncontrolled downward movement of the load when the raising
effort is interrupted; and
(b) a limiting device which will automatically arrest the driving effort when:
(i) the hook or load attachment point of the power-driven lifting machine reaches its highest safe position; and
(ii) in the case of a winch-operated lifting machine with a lifting capacity of 5000 kg or more, the load is greater
than the rated mass load of such machine.

(3) The
user shall cause every chain or rope which forms an integral part of a lifting machine to have a factor of safety
as prescribed by the standard to which such a machine was manufactured: Provided that in the absence of such
prescribed factor of safety, chains, steel-wire ropes and fibre ropes shall have a factor of safety of at least four, five
and ten, respectively, with respect to the rated carrying capacity of the lifting machine.
(4) The user shall cause every hook or any other load-attaching device which forms an integral part of a lifting machine
to be so designed or proportioned that accidental disconnection of the load under working conditions cannot take
place.
(5) The user shall cause the whole installation and all working parts of every lifting machine to be thoroughly examined
and subjected to a performance test, as prescribed by the standard to which the lifting machine was manufactured,
by a person who has knowledge and experience of the erection and maintenance of the type of lifting machine
involved or similar machinery and who shall determine the serviceability of the structures, ropes, machinery and
safety devices, before they are put into use following every time they are dismantled and re-erected and thereafter
at intervals not exceeding 12 months: Provided that in the absence of such prescribed performance test, the whole
installation of the lifting machine shall be tested with 110% of the rated mass load, applied over the complete lifting
range of such machine and in such a manner that every part of the installation is stressed accordingly.
(6) Notwithstanding the provisions of subregulation (5), the user shall cause all ropes, chains, hooks or other attaching
devices, sheaves, brakes and safety devices forming an integral part of the lifting machine to be thoroughly
examined by a person contemplated in subregulation (5) at intervals not exceeding six months.
(7) Every
user of a lifting machine shall at all times keep on his premises a register in which he shall record or cause
to be recorded full particulars of any performance test and examination prescribed by subregulations (5) and (6)
and any modification or repair to the lifting machine, and shall ensure that the register is available on request for
inspection by an inspector.
(8) No
user of machinery shall require or permit any person to be moved or supported by means of a lifting machine,
unless such machine is fitted with a cradle approved for that purpose by an inspector.
(9) No user shall use or permit any person to use a jib crane with a lifting capacity of 5000 kg or more at minimum jib
radius unless it is provided with:
(a) a load indicator that will indicate to the operator of the jib crane the mass of the load being lifted: Provided
that such a device shall not require manual adjustment, from application of a load to the jib crane until the
release of that load, using any motion or combination of motions permitted by the crane manufacturer to
ensure safe lifting; or
(b) a limiting device which will automatically arrest the driving effort whenever the load being lifted is greater
than the rated mass load of the jib crane, at that particular radius, using any motion or combination of
motions permitted by the crane manufacturer to ensure safe lifting: Provided that such a device shall not
arrest the driving effort when the jib crane is being operated into a safer condition.

(11) The user shall ensure that every lifting machine is operated by an operator specifically trained for a particular type
of lifting machine: Provided that in the case of lift trucks with a lifting capacity of 750 kg or more and jib cranes
with a lifting capacity of 5000 kg or more at minimum jib radius, the user shall not require or permit any person
to operate such a lifting machine unless the operator is in possession of a certificate of training, issued by a person
or organisation approved for this purpose by the Chief Inspector.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 22 of the Construction Regulations, 2014

♦ REQUIREMENTS FOR CRANE OPERATOR

CRANE OPERATOR
• Must be more than eighteen ears of age and be in possession of a valid certificate of training as required by DMR
18(11)
• Must
be medically fit and have a medical certificate for the following:
• Vision,
co-ordination, reaction time, height and depth perception, epilepsy, diabetes, back and neck problems.
• He
must have no fear of heights.
• He
must be mentally and physically capable of operating the controls efficiently without undue fatigue.
• He
must have an aptitude for judging distances, height, speed and perspective.
• H
e must have been sufficiently trained in the mechanical appreciation of his machine to be able to carry out routine
maintenance and recognise faults.
• He
must be capable of filling in the Daily Inspection sheets.
• He
must be proficient in hand signals and radio or any other effective system, e.g. bells.
• He
must only accept signals from an authorised Banksman.

BANKSMAN
Must be more than eighteen years of age and comply with the following:
• Be
medically fit, with particular emphasis on eyesight, hearing and reflexes.
• Be
agile and strong enough to handle lifting gear under difficult conditions.
• Be
trained in the general principles of rigging.
• Be
capable of selecting lifting gear suitable for the loads to be lifted and thus avoid damage to equipment of items
to be lifted.
• Have
a good understanding of the safe working loads and the effects of loads at the various working radii of the
crane.
• Be
capable of directing the safe movement of the crane and its load to ensure the safety of all personnel.
• e thoroughly trained in the hand signalling system and be capable of giving clear and distinct instructions over the
B
radio or by any other signal system in operation.
• clearly identifiable from other personnel, as only the Banksman shall be permitted to give signals to the crane
Be
operator.
Limit Switches – not to be used as stopping devices. They are only safety devices.
(1) Moment Cut-Out:
This prevents the lifting of a load, or the trolleying-out of a load, beyond its permitted radius.
(2) *Maximum Safe Working Load:
This prevents the lifting, at any radius, of a load which exceeds the *MSWL of the crane.
(3) Trolleying Limit Switch:
This
system controls the movement of the trolley when it reaches either end of the jib. It is a double action device:
first slowing down, then stopping the trolley.
(4) Travel Limit Switch:
This is fitted on the base and stops the crane when it reaches either end of the track.
(5) Hook Limit Switch:
This prevents the hook being raised or lowered beyond two levels:
• The highest position will prevent the hook being wound into the jib.
• The
lowest position will prevent the hook touching the ground and thus winding slack rope off the drum. This
device must be reset each time the height of the crane is altered.

♦ GUIDANCE NOTES: TOWER CRANES

When filling in this Log Book a Description of the task performed and a declaration as to its condition regarding use is to
be made e.g. inspected – fit for further use – checked – complies with manufacturers’ specifications – adjusted – setting
correct – examined – unfit for further use. In this manner the safe working condition of the crane will be established.

These terms must be entered by the competent person carrying out the inspection in the person’s own handwriting for
each item.

The use of the following symbols, abbreviations or similar are not acceptable:

X “ OK N/A DITTO

♦ CONDITIONS OF LOAD TESTING

1. Crane to be examined by a competent person and the function of the hoist brake tested prior to commencing the
load test.
2. All
load tests must be fully suspended.
3. Test weights to be either:
(a) Calibrated
(b) Weighed on site by an instrument with a valid test certificate as to its accuracy.
4. (a) MSWL and moment overload cut-out to be performed with 110% of the rated load with the crane stationery
(b) The operation of the moment overload cut-out to be checked in two positions:
(i) At the end of the jib (maximum radius)
(ii) At the intersection of the constant load path and the load curve.
(c) The radius at which the moment overload cuts out in 4(b)(ii) is to be recorded and checked against
manufacturers specifications.
5. Dynamic tests, 360° slew to be carried out with 100% of rated load.
6. Hoist brake creep:
(a) Load to be lifted to± 1 metre above ground level and the measurement confirmed.
(b) Crane to be slewed 360° and the dimension checked and any variation recorded.
7. Structural Inspection:
During
the above test the structure is to be checked for any deformation, cracks, bulges, flaking of paint etc. to
ascertain the structural integrity of the crane.
8. Horizontal
deflection of the jib to be measured by a process of comparing values at minimum and maximum radius
with the purpose of establishing any permanent deflection. All measurements to be taken in the vertical plane.
9. All
functions of the crane must be timed in a loaded and unloaded condition and the times recorded.
10. If
the crane is rigged for two fall and four fall, then these tests shall be performed in both conditions and the
respective times recorded.
11. Electrical Information:

(a) The incoming voltage to be recorded. Each phase to be recorded.
(b) The voltage of each function to be measured for each function in no load and 100% rated load conditions.
12. Major Repairs or Overhauls:

In the event of such work being carried out the following documentation is required for the ‘loose data’ file:
(a) A detailed description of the work done.
(b) Copies of time sheets for the persons who carried out the work.
(c) Copies of NDT certificates, material certificates where applicable.
(d) An   entry in the repairs and modification section of the Log Book, by a representative of the company who
carried out the repairs/overhaul, making reference to the documents.
13. Loose Data:
loose data such as:
All

Daily inspection, electrical data, rope certificates, hook certificate, NDT certificates, etc. to be kept in a loose file
with the Log Book.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
General Machinery Regulations

Extract from Government Gazette No. R. 1521, 5 August 1988

The Minister of Manpower has, under section 35 of the Machinery and Occupational Safety Act, 1983 (Act 6 of 1983),
made the regulations in the Schedule.

SCHEDULE

♦ DEFINITIONS
1. In these Regulations any word or expression to which a meaning has been assigned in the Act, shall have the
meaning so assigned and, unless the context otherwise indicates:

“certificated engineer” means any person to whom a certificate of competency referred to in regulation E1 (1)
of the Regulations, published under Government Notice R 929 of 28 June 1963, has been granted and includes any
person who is the holder of a certificate of competency in mechanical or electrotechnical engineering issued before
1 January 1966 under the Mines and Works Act, 1956 (Act 27 of 1956);

“competent person” in relation to machinery, means any person who:

(a) has
served an apprenticeship in an engineering trade which included the operation and maintenance of
machinery, or has had at least five years’ practical experience in the operation and maintenance of machinery,
and who during or subsequent to such apprenticeship or period of practical experience, as the case may be,
has had not less than one year’s experience in the operation and maintenance appropriate to the class of
machinery he is required to supervise;
(b) has
obtained an engineering diploma in either the mechanical or electrotechnical (heavy current) fields with
an academic qualification of at least T3 or N5, or of an equivalent level, and who subsequent to achieving
such qualification has had not less than two years’ practical experience in the operation and maintenance
appropriate to the class of machinery he is required to supervise;
(c) is a graduate engineer and has had not less than two years’ postgraduate practical experience in the operation
and maintenance appropriate to the class of machinery he is required to supervise and who has passed the
examination on the Act and the regulations made hereunder, held by the Commission of Examiners in terms
of regulation E5 (2) of the regulations published under Government Notice R. 929 of 28 June 1963; or
(d) is
a certified engineer;

“divisional inspector” means the divisional inspector referred to in regulation 1 of the General Administrative
Regulations, published under Government Notice R. 2206 of 5 October 1984;

“electrical installation” means any electrical installation as defined in regulation 1 of the Electrical Installation
Regulations, published under Government Notice R. 2270 of 11 October 1985;

“elevator” means any lift, hoist or other appliance used for the conveyance of persons and goods by means of a
car, cage, cradle or other receptacle in a hatchway on fixed guides, but does not include a builder’s hoist or a hoist
worked by hand power;

“goods elevator” means any elevator used solely for the conveyance of goods and such attendants and operators
as are necessary and authorised to travel therein, but does not include a hoist worked by hand power;
“graduate engineer” means any person who has obtained a degree in mechanical or electrotechnical engineering
at a South African university, or a degree recognised by the Department of National Education as equivalent to any
such degree;

“live”
or “alive” means electrically charged.
Tower Crane Log Book
♦ DETAILS OF CRANE/USER
Name of owner_______________________________________________________________________ Name of user_________________________________
Site Responsible person____________________________________________________________
Make of crane________________________________________________________________________
Model _____________________________________________________________________________ Serial no._____________________________________

Tower Crane HAND OVER inspection and ANNUAL inspection. (This section must be filled in each time the crane is
erected and thereafter every 12 months in accordance with DMR 18 (5).

1. RAIL TRACK
(a) Installation designed by _______________________________________________________ Qualification_________________________________
(b) Geotechnical survey by ________________________________________________________ Qualification_________________________________
(c) Length of track_________________________________________________________________________________________________________________
(d) Track Gauge_____________________________________________________________________________________________________________________
(e) Rail alignment (1) Parallel _______ (2) Level – Longitudinally ___________ Horizontally____________________________________
(f) Rail stops fitted ___________________ Designed by ___________________________ Limit switch ramps fitted_____________________
(g) Fish plating – electrical continuity ________________________________________ Earthing________________________________________

2. STATIONARY CRANE
(a) Base designed by_______________________________________________________________ Qualification_________________________________
(b) Geotechnical survey by ________________________________________________________ Qualification_________________________________
(c) Base cast in accordance with design ______________ Name ________________________________ Position________________________

3. INTERNAL CLIMBING CRANE

(a) Installation designed by_______________________________________________________ Qualification ________________________________

4. CRANE TIED BACK TO STRUCTURE

Ties designed by________________________________________________________________ Qualification_________________________________
Attachment points______________________________________________________________________________________________________________
No. of ties ______________________________ First tie at _________________________________ Second tie at____________________________
Third tie at ____________________________ Fourth tie at _______________________________ Height above____________________________

5. CRANE UNDERCARRIAGE AND TRAVELLING GEAR: Central Ballast

Attachments (mountings etc.) __________________________________ Motors + connections ____________________________________
Brakes ____________________________________________________________ Drive Gears _______________________________________________
Couplings _________________________________________________________ Limit Switches ____________________________________________
6. SLEWING GEAR
Attachment points ________________________________________________ Output pinion ____________________________________________
Slewing ring bolts ________________________________________________ Slew brakes_______________________________________________
Free slew device __________________________________________________ Motors + connections____________________________________
Pinion guards _____________________________________________________ Vertical clearance________________________________________

7. HOISTING GEAR
Attachment points _____________________________________________ Motors + connections ______________________________________
Switching + interlock operation ______________________________ Hoist brake _________________________________________________
Min 3 turns of rope at lowest position _______________________________________________________________________________________
Hook up limit switch __________________________________________ Operation of retaining brake ______________________________

8. TROLLEY GEAR
Attachment points _____________________________________________ Motor + connections _______________________________________
Trolley rope/tension __________________________________________ Trolley safety device _______________________________________
Inner + outer limits ____________________________________________ Trolley brakes ______________________________________________
Slow down limited _____________________________________________ Spooling and attachments _________________________________

9. BRAKES
LININGS Hoist __________________________________________________ Adjustments: Hoist _________________________________________
Slew ____________________________________________________________ Slew _________________________________________________________
Trolley _________________________________________________________ Trolley _______________________________________________________
L/travel ________________________________________________________ L/travel _____________________________________________________

10. LOAD HOOK

Magnetic particle test _________________________________________________________________________________________________________
Test carried out by _____________________________________________________________________________________________________________
Rotation of hook _______________________________________________________________________________________________________________
Hook nut keeper/locking device _____________________________________________________________________________________________
Bolts, check plates _____________________________________________________________________________________________________________
Safety catch ____________________________________________________________________________________________________________________
Sheave wear/condition _______________________________________________________________________________________________________
Sheave bearing _________________________________________________________________________________________________________________

11. ROPES
Hoist rope ______________________________________________________________________________________________________________________
Trolley rope ____________________________________________________________________ Rope tension ________________________________
Hand rail rope __________________________________________________________________________________________________________________
Erection rope (self erect) _____________________________________________________________________________________________________
Derrick rope (self erect) ______________________________________________________________________________________________________
Retaining rope tie (self erect) ________________________________________________________________________________________________
12. ELECTRICAL SYSTEM
(a) Cable connections to: Cable reeling drum, current collector, switchgear cabinets, all assemblies, switches and safety
devices __________________________________________________________________________________________________________________________
(b) Individual
connections to neutral connector ________________________________________________________________________________
(c) Tension
relief device on supply cables _______________________________________________________________________________________
(d) Supply
cable from site junction box, length _________________________________________________________________________________
Mm2 _________________________________________________________________________________
(e) Correct operation of all mechanisms according to design operating principles.
Hoist ____________________________________________________________________________________________________________________________
Slew _____________________________________________________________________________________________________________________________
Trolley __________________________________________________________________________________________________________________________
Long travel _____________________________________________________________________________________________________________________

13. MAIN JIB

All Connections ________________________________________________________________________________________________________________
Firm Seating, Keepers/Locknuts _____________________________________________________________________________________________
Luffing/Holding Equipment __________________________________________________________________________________________________
Trolley Path ____________________________________________________________________________________________________________________
Structural Damage _____________________________________________________________________________________________________________

14. COUNTER JIB

15. ROPE PULLEYS/SHEAVES

Bearings Free Running ________________________________________________________________________________________________________
Mountings ______________________________________________________________________________________________________________________
Grooves: Arc of Support 120° – 150° ________________________________________________________________________________________
Rope Guards and Stirrups ____________________________________________________________________________________________________

16. PROTECTIVE COVERS

Safety Guards, Covers, on all __________________________________________________________________________________________________
All fixing bolts/screws fitted _________________________________________________________________________________________________
Brakes and Electrical Equipment _____________________________________________________________________________________________

17. ACCESS, ENTRIES, WINDOWS

Stairs/Ladder __________________________________________________________________________________________________________________
Walkways, Platforms, Handrails ______________________________________________________________________________________________
Doors, Windows, Flaps ________________________________________________________________________________________________________
Safety or Retaining Catches ___________________________________________________________________________________________________

18. SIGNS AND PLATES

(a) Type Plate ______________________________________________________________________________________________________________________
(b) Performance Data Plate _______________________________________________________________________________________________________
(c) Unauthorised Access __________________________________________________________________________________________________________

19. CAB
Slewing Brake Actuating Mechanism ________________________________________________________________________________________
Jib Radius/Load Weighing Device ____________________________________________________________________________________________
Windshield Wiper/Sun Visor _________________________________________________________________________________________________
Heating and Ventilation _______________________________________________________________________________________________________

DECLARATION to be made by COMPETENT PERSON performing inspection. State in own words whether or not lifting
machine may be used.
________________________________________________________________________________________________________________________________________

State in own words whether or not responsible person has been notified:
________________________________________________________________________________________________________________________________________

Name of competent person ________ Signature_

Name of responsible person _______ Signature_

Date
Tower Crane Log Book
DATA TO BE RECORDED for Hand Over Certificate/Annual Inspection

NOTE: DO NOT FILL IN THIS COPY, MAKE PHOTOSTAT AND KEEP WITH ROPE CERTIFICATE, HOOK CERTIFICATE
AND OPERATIONS DAILY INSPECTION.

NAME OF OWNER: __ NAME OF USER:

SITE: _______________________________________________________________ RESPONSIBLE PERSON: ______________________________________
MAKE OF CRANE: _______________________________ MODEL: _________________________________ SERIAL NO.:_________________________
DATE OF TEST: _________________________________________ TEST PERFORMED BY __________________________________________________
WITNESS BY _________________________________________________________________________________________________________________________
INCOMING VOLTAGE ____________________________ PHASES __________________________________ CORES _______________________________

♦ DETAILS OF TEST LOAD

Test Load Maximum Capacity 110% Maximum Capacity
MSWL ___________________________ KG ________________________________ KG
Moment Overload ___________________________ KG ________________________________ KG

♦ HORIZONTAL DEFLECTION oF JIB (Measured Vertically)

1. With the mass of the hoist, Min Radius _________________ mm Max radius _______________ mm
2. With the mass of the hoist,
Plus test load for mom, O/load (110%) Min radius _________________ mm Max radius _______________ mm

Permanent set

♦ CURRENT READINGS IN AMPERES WITH MSWL

HOIST

R W B
Fast/Slow Fast/Slow Fast/Slow
Hoisting _____________ _____________ _____________
/ / /
Lowering _____________ _____________ _____________
TRAVELLING

Phase
R W B
Fast/Slow Fast/Slow Fast/Slow
Direction ______________ ______________ ______________
/ / /
Direction ______________ ______________ ______________

♦ DATA TO BE RECORDED
SLEWING

Phase
R W B
Fast/Slow Fast/Slow Fast/Slow
Direction ______________ ______________ ______________
/ / /
Direction ______________ ______________ ______________

TROLLEYING

Phase
R W B
Fast/Slow Fast/Slow Fast/Slow
Direction ______________ ______________ ______________
/ / /
Direction ______________ ______________ ______________

♦ LIMIT SWITCH SETTINGS

Maximum safe working load____________ _KG @ Radius____ metres

Moment overload________________________________ _________________KG @ Radius ____________ metres
Maximum weight at intersection ______________ _________________KG @ radius_____________ metres
of constant load path and load curve
Hook __________________________________________________________________________________________________________________________________
Hook Lower Limit Switch Set At __________________________________________________________________________________________

GEAR LIMIT SWITCHES

1st Gear _____________________________________________________________________________ KG
2nd Gear _____________________________________________________________________________ KG
3rd Gear _____________________________________________________________________________ KG
4th Gear _____________________________________________________________________________ KG
DECLARATION to be made by COMPETENT PERSON performing inspection. State in own words whether or not lifting
machine may be used.
________________________________________________________________________________________________________________________________________

Name of competent person _____________________ Signature

Name of responsible person ___________________ Signature

Date _________________________________________
Tower Crane Log Book
♦ DETAILS OF OWNER/USER

NAME OF OWNER NAME OF USER

SITE RESPONSIBLE PERSON
MAKE OF CRANE
MODEL SERIAL NO.

♦ SIX-MONTHLY INSPECTION
This section must be filled in six months from hand over or annual inspection accordance with DMR 18 (6)

1. ROPES

Hoist Rope
Trolley Ropes: Inner
Other
Tension
Erection Rope (self erect)
Derrick Rope (self erect)
Retaining Rope (self erect)

2. LOAD HOOK

Rotation Hook
Hook Nut Keeper or Locking Device
Throat Opening
Twist
Saddle Wear
Safety Catch
Sheave Wear/Condition
Sheave Bearings

3. SHEAVES

Bearings
Mounting
Grooves (arc of support 120° – 150°
Flanges
Stirrups
4. BRAKES

Hoist
Linings
Drum/Disc
Linkage
Adjustment
Operation

5. SLEW

Linings
Drum/Disc
Linkage
Adjustment
Free Slew Device
Operation

6. TROLLEY

Linings
Drum/Disc
Linkage
Adjustment
Operation

7. L/TRAVEL

Linings
Drum/Disc
Linkage
Adjustment
Operation
8. SAFETY DEVICES

Max Weight Switch

Moment Overload
High Speed Cut-Out
Hoist Slow Down Cut-Out
Trolley Limit Switch
Trolley Slow Down Limit Switch
Condition of Trolley Buffers

Operation of Trolley Safety Catch

Long Travel Limit Switch
Hoist Rope: 3 Turns on Drum at Lower Limit
Hoist Rope Swivel

Name of competent person ____________________ Signature _

Name of responsible person ___________________ Signature_

Date _____________________________________________________________
Tower Crane Log Book
♦ DETAILS OF OWNER/USER

NAME OF OWNER NAME OF USER

SITE RESPONSIBLE PERSON
MAKE OF CRANE
MODEL SERIAL NO.

Check lists for periodic/service inspection – At each inspection declare whether or not each item is fit for further
service.

RAIL TRACK (Visual Inspection) BRAKES

Level Hoist Brake

Alignment Slewing Brake

Stops Trolley Brake

Earthing/Continuity L/Travel

Travel Limit Switch Ramps Erection Ropes

Obstacles between Rails Hoist

Trolley
Erection
FOUNDATION BLOCK
Cracks Safety

Earthing
LIMIT SWITCHES
MSWL
TRAVEL BASE
Reeling Drum Moment Overload

Drives High Speed Cut-Out

Pins/Bolts Hoist Up and Down

Rail Clamps Hoist Slow Down

Trolley In and Out
Trolley Slow Down
STRUCTURE
Clean/Defects Slew Limited

Mast Bolt/Pins Long Travel

Jib Bolts/Pins
C/J Bolts/Pins ELECTRICAL
Slew Ring Teeth Incoming Voltage

Slew Ring Bolts Earth

Fleeting Pulley and Shaft

Brushes on Current Collector
GEARBOXES
Long Travel Brushes on Slip rings

Hoist Hoist Motor

Slew Slew Motor

Trolley Trolley Motor

Erection Motor
Long Travel Motors
GENERAL
Access All Contractors

Platforms All Timers

Handrails Cables

Guards Remote Control Cable

Notices Remote Control Stand

Signalling Devices
LUBRICATION
As per Schedule
STATUTORY REQUIREMENTS
Min 3 Turns on Hoist Drum when:
Lower Limit trips
Aircraft Warning Light

Name of competent person ____________________ Signature _

Name of responsible person ___________________ Signature_

Date _____________________________________________________________
Tower Crane Log Book
Name of owner ____________________________________________________ Name of user __________________________________________________
Site _________________________________________________________________ Responsible person ___________________________________________
Make of crane ____________________________________ Model ____________________________________ Serial no. ____________________________
Date of inspection _________________________________________________ Inspected by __________________________________________________

♦ REPAIRS AND MODIFICATIONS

Description Competent Person Signature Date

Operator Daily Check List – Inspection
NOTE: SAMPLE ONLY. DO NOT USE THIS PAGE. MAKE PHOTOSTAT COPIES AND KEEP WITH OTHER LOOSE DATA.

TRACKS SLEWING SECTIONS

End Stops Secure Bolts Secure/Missing/worn

Joints Secure Teeth Condition/Lube
Rails Alignment/Obstruction Pinion Condition/Lube
Sleepers Secure Guards Secure/Missing
Limit Strikers Secure Slew Motors Secure Covers
Slew Gearboxes Secure/Leaks
FIXED BASE Slew Brakes Secure/Leaks/Adjust
Free Slew Device Secure/Condition
Foundation Anchors Secure
Anchor Bolts Secure CABIN
Electrical D/Board Secure
Cable Damage Seat Secure/Condition
Cable Winder Secure/spooling Windows Secure/Condition
Cable Anchor Secure Controls Secure/Condition

TRAVEL BASE COUNTER JIB

Rail Clamps Free/Condition Ties Secure/Cracks

L/T Motors Secure/Cables Pins Secure
L/T G/Boxes and Couplings Secure/Leaks Ballast Secure
L/T Limit Switches Secure/Condition Secure/Condition
Ballast Secure/Operations
Bogies Secure/Condition WINCH UNIT
Beams Secure/Lube
Oblique Legs Cracks/Secure Motor Secure/Covers
Access Safe Coupling Secure/Wear
Brakes Secure/Condition
MAST SECTIONS Brake Cylinder Secure/Condition
Hoist Rope
Bolts Secure Secure/Condition/Spooling
Braces Secure/Cracks
JIB
TROLLEY GROUP
Ties Secure/Condition
Wheels Secure/Condition Structural Condition/Cracks
Safety Catch Secure Pins Secure
Ropes Tension/Condition Rope Anchor Secure/Damage
Winch Secure/Condition Swivel Secure/Free
Gearbox Secure/Condition
Winch Secure/Condition
Limit Switch Secure/Condition
Shelves Secure/Condition
Tower Crane Log Book
♦ OPERATORS DAILY CHECK LIST – OPERATIONAL

NOTE: SAMPLE ONLY, DO NOT USE THIS PAGE.MAKE PHOTOSTAT COPIES AND KEEP WITH OTHER LOOSE DATA

OK Defect

Check Operation of Controls

Switch On

Warning Hooter

Work Area Safe

Hoist: Lower

Hoist: Lower Limit

Hoist: Raise

Hoist: Slow down Unit

Hoist: Upper Limit Switch

Hook Condition

Trolley Out

Trolley Slow Down Limit

Trolley Out Switch

Trolley In

Trolley Slow Down Limit

Trolley In Limit

Slew Left

Slew Right

Slew Brake

Free Slew

Long Travel Left

Long Travel Left Limit

Long Travel Right

Long Travel Right Limit

Lifting Machines
Mobile Crane
Log Book
Lifting Machines
♦ MOBILE CRANE LOG BOOK

Make
Model
Serial Number
Date Of Manufacture
Works Number
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 18 of the Driven Machinery Regulations

♦ LIFTING MACHINES AND LIFTING TACKLE

(2) The user shall, where practicable, provide every power-driven lifting machine with:
(a) a brake or other device capable of holding the maximum mass load should the power supply fail, or which
is such that it will automatically prevent the uncontrolled downward movement of the load when the raising
effort is interrupted; and
(b) a limiting device which will automatically arrest the driving effort when:
(i) the
hook or load attachment point of the power-driven lifting machine reaches its highest safe position;
and
(ii) in the case of a winch-operated lifting machine with a lifting capacity of 5000 kg or more, the load is
greater than the rated mass load of such machine.

(3) The
user shall cause every chain or rope which forms an integral part of a lifting machine to have a factor of safety
as prescribed by the standard to which such a machine was manufactured: Provided that in the absence of such
prescribed factor of safety, chains, steel-wire ropes and fibre ropes shall have a factor of safety of at least four, five
and ten, respectively, with respect to the rated carrying capacity of the lifting machine.
(4) The
user shall cause every hook or any other load-attaching device which forms an integral part of a lifting
machine to be so designed or proportioned that accidental disconnection of the load under working conditions
cannot take place.
(5) The
user shall cause the whole installation and all working parts of every lifting machine to be thoroughly
examined and subjected to a performance test, as prescribed by the standard to which the lifting machine was
manufactured, by a person who has knowledge and experience of the erection and maintenance of the type of
lifting machine involved or similar machinery and who shall determine the serviceability of the structures, ropes,
machinery and safety devices, before they are put into use following every time they are dismantled and re-erected
and thereafter at intervals not exceeding 12 months: Provided that in the absence of such prescribed performance
test, the whole installation of the lifting machine shall be tested with 110% of the rated mass load, applied over
the complete lifting range of such machine and in such a manner that every part of the installation is stressed
accordingly.
(6) Notwithstanding the provisions of subregulation (5), the user shall cause all ropes, chains, hooks or other attaching
devices, sheaves, brakes and safety devices forming an integral part of the lifting machine to be thoroughly
examined by a person contemplated in subregulation (5) at intervals not exceeding six months.
(7) Every
user of a lifting machine shall at all times keep on his premises a register in which he shall record or cause
to be recorded full particulars of any performance test and examination prescribed by subregulations (5) and (6)
and any modification or repair to the lifting machine, and shall ensure that the register is available on request for
inspection by an inspector.
(8) No
user of machinery shall require or permit any person to be moved or supported by means of a lifting machine,
unless such machine is fitted with a cradle approved for that purpose by an inspector.
(9) No
user shall use or permit any person to use a jib crane with a lifting capacity of 5000 kg or more at minimum jib
radius unless it is provided with:
(a) a load indicator that will indicate to the operator of the jib crane the mass of the load being lifted: Provided
that such a device shall not require manual adjustment, from application of a load to the jib crane until the
release of that load, using any motion or combination of motions permitted by the crane manufacturer to
ensure safe lifting; or
(b) a limiting device which will automatically arrest the driving effort whenever the load being lifted is greater
than the rated mass load of the jib crane, at that particular radius, using any motion or combination of motions
permitted by the crane manufacturer to ensure safe lifting: Provided that such a device shall not arrest the
driving effort when the jib crane is being operated into a safer condition.

(11) The user shall ensure that every lifting machine is operated by an operator specifically trained for a particular type
of lifting machine: Provided that in the case of lift trucks with a lifting capacity of 750 kg or more and jib cranes
with a lifting capacity of 5000 kg or more at minimum jib radius, the user shall not require or permit any person
to operate such a lifting machine unless the operator is in possession of a certificate of training, issued by a person
or organisation approved for this purpose by the Chief Inspector.
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
General Machinery Regulations

Extract from Government Gazette No. R. 1521, 5 August 1988

The Minister of Manpower has, under section 35 of the Machinery and Occupational Safety Act, 1983 (Act 6 of 1983),
made the regulations in the Schedule.

SCHEDULE

♦ DEFINITIONS
1. In these Regulations any word or expression to which a meaning has been assigned in the Act, shall have the
meaning so assigned and, unless the context otherwise indicates:

“competent person” in relation to machinery, means any person who:

“divisional inspector” means the divisional inspector referred to in regulation 1 of the General Administrative
Regulations, published under Government Notice R. 2206 of 5 October 1984;

“electrical installation” means any electrical installation as defined in regulation 1 of the Electrical Installation
Regulations, published under Government Notice R. 2270 of 11 October 1985;

“live”
or “alive” means electrically charged.

♦ REQUIREMENTS FOR
CRANE OPERATOR

1. Must be more than eighteen ears of age and be in possession of a valid certificate of training as required by DMR
18(11)
2. Must
be medically fit and have a medical certificate for the following:
Vision,
co-ordination, reaction time, height and depth perception, epilepsy, diabetes, back and neck problems.
3. He
must be mentally and physically capable of operating the controls efficiently without undue fatigue.
4. He
must have an aptitude for judging distances, height, speed and perspective.
5. He must have been sufficiently trained in the mechanical appreciation of his machine to be able to carry out routine
maintenance and recognise faults.
6. He must be capable of filling in the Daily Inspection sheets.
7. He must be proficient in hand signals and radio or any other effective system, e.g. bells.
8. He must only accept signals from an authorised Banksman.

BANKSMAN

Must be more than eighteen years of age and comply with the following:
• Be medically fit, with particular emphasis on eyesight, hearing and reflexes.
• Be agile and strong enough to handle lifting gear under difficult conditions.
• Be trained in the general principles of rigging.
• Be
capable of selecting lifting gear suitable for the loads to be lifted and thus avoid damage to equipment of items
to be lifted.
• Have
a good understanding of the safe working loads and the effects of loads at the various working radii of the
crane.
• Be
capable of directing the safe movement of the crane and its load to ensure the safety of all personnel.
• B
e thoroughly trained in the hand signalling system and be capable of giving clear and distinct instructions over the
radio or by any other signal system in operation.
• Be
clearly identifiable from other personnel, as only the Banksman shall be permitted to give signals to the crane
operator.

Limit Switches – not to be used as stopping devices. They are only safety devices.

GUIDANCE NOTES: MOBILE CRANES

These terms must be entered by the Competent Person carrying out the inspection in the person’s own handwriting for
each item.

The use of the following symbols, abbreviations or similar are not acceptable:

3 “ OK N/A DITTO
LOAD TESTING

It is impractical to attempt a maximum load test at minimum radius in a field test situation, therefore it is recommended
that annual load tests should be limited to testing the full length boom at minimum radius (structural) and maximum
radius (stability).

As continued overloading of components is contrary to safeworking practice, it is recommended that the rated capacities
of the machine being tested are adhered to. However, in the event of machines where proof of structural competence
is required (e.g. damage of any nature whatsoever, to a structural component or corrosion or pitting of any structural
component) then the configurations according to those described by the Manufacturer’s Specification for field testing
must be complied with or in lieu of these 110% of the mass load as required by DMR 18 (5).

Such tests to be carried out through 360° where applicable or over the side and over the rear.

CONDITIONS FOR LOAD TESTING

1. Crane to be examined by a Competent Person, prior to the load test, who will enter the results of such examination
in the Log Book.
2. The function of the hoist brake must be tested prior to the load test.
3. All load tests must be fully suspended.
4. Crane to be set up on outriggers with the wheels free of the ground.
5. Ground
conditions to be suitable to accept the loads imposed by the outrigger pads, or suitable blocking be
provided to spread the load to ensure that the load bearing capabilities of the ground are not exceeded.

TESTS REQUIRED

1. Full length boom maximum load at minimum and maximum radius, 360° slew where applicable or in the case of
part slew (‘over the side’ or ‘over the rear’), the maximum angle through which slewing is permissible.
2. Boom
50% extended:
± 50% of maximum rated load at minimum practical radius (load and radius to be recorded). Note: In the case of
cranes with mechanical locking of telescopic sections which do not telescope under load, it is only necessary to test
that section which is able to telescope under part load.
3. Fly Jibs:
(i) 0° offset – maximum load at minimum radius
(ii) 0° offset – maximum load at maximum radius
(iii) 30° offset – maximum load at minimum radius
(iv) 30° offset – maximum load at maximum radius

Notes:
(i) In
the case of cranes where boom length affects the capacity of the fly jib, tests must be carried out with the
boom length which allows maximum load on the fly jib.
Luffing Jib:
(i) Maximum load at minimum radius
(ii) Maximum load at maximum radius.
Condition for Load Test:
Actual configuration of boom/luffing jib for the individual application.
Line Pull:
The line pull of each hoisting winch to be tested with maximum load.

Brakes:
(i) The braking system on each hoisting winch must be tested under maximum load on single line.
(ii) The braking system must be capable of arresting the load under normal operating speeds and conditions.
(iii) Tests must be carried out for positive and negative braking systems where fitted.
(iv) A suspended load must be held in each case for a minimum of 10 minutes and the suspended height checked
before and after to ensure that there is no brake creep.
Test Weights:

Test weights must be either:

(i) Calibrated weights with a valid calibration certificate.
(ii) Weighed on site with an instrument which has a valid calibration certificate.

Inspection:
At the completion of the tests the crane must be inspected for visible signs of cracks, permanent deformation, paint
flaking or damage of any kind which may affect the function or safety of the crane or damage or loosening of any
connection or anchorage.

Cycle Times:
The cycle time of each function should be checked and recorded.

Major Breakdowns/Overhauls:
In the event of such work being carried out the following documentation is required for the “loose Data File”:
(i) A detailed description of the work done.
(ii) Copies of time sheets for the person(s) who carried out the work.
(iii) Copies of NDT certificates and material certificates where applicable.
(iv) An entry in the repairs and modifications section of the ‘Log Book’ by a representative of the company who
carried out the repairs/overhaul/modification, making reference to the documents e.g. repairs as per attached
documents/quote etc.

Loose Data:
All loose data such as:
aily inspection sheets, Rope certificates, Hook certificate, Non destructive test certificates, etc. to be kept in a loose
D
file with the Log Book.
Mobile Crane Log Book
Name of Owner
Name of User
Site
Responsible Person
Make of Crane
Model
Serial No.
Date of Inspection
Inspected by

Mobile Crane Annual Inspection (this section must be completed every 12 months in accordance with DMR 18 (5).

Carrier Comments

Engine

Check oil level

Check coolant level
Service according to schedule

Chassis Cab

Check operation of instruments

Check operation of indicators and warning
lamps
Test operation of exhaust brake
Test operation of retarder

Steering

Steering and track rod ends

Power steering mechanical end stop
Hydraulic pressure* P.S.I./Bar
Power steering oil levels
Oil leaks
Lubrication
Brakes

Condition of linings
Adjustment
Operation
Fluid levels
Make of Crane
Model
Serial No.
Make of Crane
Model
Serial No.

Carrier Comments

Tyres and Wheels

Wheel nuts and bolts

Check tread depth
Check tyre condition
Condition of components
Deformed bolt holes
Cracks in the wheel dish
Lock rings
Flanges

Manual Transmission

Lubrication
Mounting bolts
Mounting rubbers
Linkages

Clutch

Check and adjust clutch play

Check and adjust clutch brake
Check fluid level
Lubricate release bearing

Automatic Transmission

Check oil pressure*

Mounting bolts
Mounting rubbers
Check operation
Lubrication service
Oil cooler
Propeller Shafts and Bearing Brackets

Lubrication
Check flange bolts
Bearing play
Make of Crane
Model
Serial No.

Driven Axles

Lubrication service
Check mountings
Make of Crane
Model
Serial No.

Carrier Comments

Non Driven Axles

Check and adjust wheel bearings

Check axle mountings
Lubrication service

Compressed Air System

Replace cartridge in drier

Check service brake pressure
Check cut out pressure* P.S.I./Bar
Check operation of drain valves

Axle Suspension

Check locking system

Check mechanical suspension
Lubricate

Hydraulic Axle Suspension

Check oil level/leaks

Test operation of locking cylinders
Test hydraulic oil pressure* P.S.I./Bar
Test accumulator preload pressure* P.S.I/Bar

Hydraulic Outriggers

Test hydraulic operating pressure* P.S.I./Bar

Test system for leaks
Check free movement of beams
Check/adjust level indicators
Check condition of cylinders/rods
Check floats for damage
Lubrication
Make of Crane
Model
Serial No.

Upper Comments

Auxiliary Hydraulic Equipment

Test operating pressure*P.S.I./Bar P.S.I./Bar

Check condition

Engine

Check oil level

Check coolant level
Service according to schedule

Boom Hoist

Condition of drive gears

Condition of drive chains
Condition of clutch
Condition of sprag clutch

Boom

Check/adjust wear on sliding pads

Check boom pivot pins
Check boom structure for cracks/bulges/
flaking paint
Check/adjust rope mechanism in tele-scopic
boom
Sheaves: Check grooves for condition/wear:
Arc of support 120° – 150°
Check flanges for dents/cracks/chips/tangent
to the Arc
Rope guards adjustment
Check/adjust boom hoist system* P.S.I./Bar
Check cylinder rod for damage/leaks
Check cycle time*
Check/adjust telescope system* P.S.I./Bar
Check cycle time*
Check cylinder rod for leaks or damage
Winch 1

Check mounting bolts

Check condition of drum
Check rope anchor
Check system pressure* P.S.I./Bar
Check oil level/leaks
Make of Crane
Model
Serial No.

Upper Comments

Winch 2

Check mounting bolts

Check condition of drum
Check rope anchor
Check system pressure* P.S.I./Bar
Check oil level/leaks

Power Box

Condition of transmission chains

Condition of gear teeth

Hydraulic Accumulator

Check preload pressure* P.S.I./Bar

Slewing System

Measure vertical play on slewing ring*

Torque slew reducer mounting bolts
Check operations of mechanical slewing lock/
brake
Check slew gearbox oil level
Lubricate slewing ring

Hook Block

Check condition/operation of safety catch

Check condition of swivel
Check hook for cracks
(magnetic particle test)
Check hook for deformation
Check sheave grooves for wear
(arc of support 120° – 150°)
Hook Block

Check flanges for dents/cracks chips/tangent

to the arc/rope guards/keepers
Check adjustment of swivel bearings
Check lock nut system
Marking of SWL
Make of Crane
Model
Serial No.

Upper Comments

Ball Hook

Check condition/operation of safety catch

Check hook for cracks by (magnetic particle
test)
Check hook for saddle wear
Check rope anchorage
Check hook for deformation
Check condition of swivel
Marking of SWL

Cab

Check operation of controls

Check operation of anti two block device
Check operation of LMI
Check all instruments and indicator lamps

Ropes

Hoist rope
Kinks, wear, damage, broken wires
Auxiliary hoist rope
Kinks, wear, damage, broken wires

Statutory Requirements

3 full turns of rope on drum (hoist)

3 full turns of rope on drum (aux)
3 full turns of rope on drum (boom hoist)
Structure free from defects
Access safe
Marking of SWL on crane
SWL marking on hooks
Load chart in cab
Braking system on load (hoist)
Braking system on load (aux)
Braking system on load (boom hoist)
*Readings to be recorded for all times and pressures.
Declaration to be made by Competent Person performing inspection. State in own words whether or not lifting machine
may be used.

Name of Competent Person_ Signature_____________

Name of Responsible Person Signature_____________

Date _____________________________________________________________
MOBILE CRANE
Annual Load Test Certificate

TESTED AT:__________________________________ DATE_

1. Manufacturer’s Name________________________________________________________________________________________________________
Description____________________________________________________________________________________________________________________
Serial Number_________________________________________________________________________________________________________________
2. Method of support provided and used in the tests:_____________________________________________________________________
________________________________________________________________________________________________________________________________________
3. Attachments___________________________________________________________________________________________________________________
4. Load Test (over the rear/over the side/360° operation)_______________________________________________________________
Mark which is applicable
(a) Line Pull
Main Hoist
Auxiliary Hoist
(b) Structural Tests
Tests were carried out as follows:
Configuration Tested Load* Radius
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
*Includes the mass of any Hooks, Attachments, Slings, etc.
Following the Load Tests the crane was examined structurally and no visible defects were found.
4. (c) Stability Tests
Stability Tests were carried out as follows:
Configuration Tested Load* Radius
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
*Includes the mass of any Hook Attachments, Slings, etc.
Name__________________________________________________________________________________________________________________________________
Signature_____________________________________________________________________________________________________________________________
Qualification__________________________________________________________________________________________________________________________
Company______________________________________________________________________________________________________________________________
Address_______________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
Telephone No.________________________________________________________________________________________________________________________
Mobile Crane Log Book
Name of Owner
Name of User
Site
Responsible Person
Make of Crane
Model
Serial No.
Date of Inspection
Inspected by

Mobile Crane 6 monthly Inspection/Service (This section must be completed every 6 months in accordance with
DMR 18 (6).

Carrier Comments

Engine

Check oil level

Check coolant level
Service according to schedule

Chassis Cab

Check operation of instruments

Check operation of indicators and warning lamps
Test operation of exhaust brake
Test operation of retarder

Transfer Box

Oil level
Check mounting bolts (Torque)
Speedo drive connection

Steering

Lubricate
Check wheel and column for play/backlash
Check linkages and rod ends
Wheel alignment
Clutch

Lubricate release bearing

Check/adjust operating clearance

Manual Shift Gearbox

Check oil level

Check mounting bolts
Check/lubricate shift linkages
Make of Crane
Model
Serial No.

Carrier Comments

Auto Transmission/Power Shift Gearbox

Check operation
Check mounting bolts
Change oil
Change oil filter

Propeller Shafts and Bearing Brackets

Lubricate
Check/tighten flange bolts
Bearing play

Driven Axles

Check oil levels

Axle casings
Differentials
Wheel hubs
Lubricate axle suspension points
Lubricate front wheel drive shafts and steering
knuckles
Check axle mountings

NON DRIVEN AXLES

Lubricate axle suspension points

Lubricate kingpins
Check axle mountings

Tyres and Wheels

Check wheel nuts

Check tread depth
Check tyre condition
Deformed bolt holes
Cracks in wheel dish
Lock rings_
Flanges
Brakes

Check pad or lining thickness

Adjust brakes
Check operation hand brake
Check operation service brake
Check operation maxi brakes

Compressed Air System

Check cut-out pressure (record)* P.S.I./Bar

Check operation of automatic drain valves
Drain air tanks
Check pipes, hoses and fittings
Make of Crane
Model
Serial No.

Carrier Comments

Axle Suspension (Locking Cylinders)

Lubricate
Inspect mechanical suspension
Check operation of axle locks

Hydraulic Axle Suspension

Lubricate hydraulic cylinder

Check operation of locking cylinders
Change oil filter
Check, adjust, record, operating pressure in hydraulic P.S.I./Bar
circuit*

Hydraulic Outriggers

Check free movement of sliding outrigger arms/

beams/
flyer chains
Lubricate arms/beams
Change Hydraulic filter
Change sample oil
Check Hydraulic Operating Pressure* P.S.I./Bar

Auxiliary Hydraulic Equipment

Check/adjust operating pressures P.S.I./Bar

Engine

Check oil level

Check coolant level
Service according to schedule

Controls and Indicators

Check function of controls

Check operation of lamps and switches
Check operation of warning devices
Slewing Ring

Lubricate
Torque mounting bolts
Slew reducer
Check oil level
Torque mounting bolts
Mechanical lock/slew brake
Check operation

Boom

Check condition of sheaves/guards

Check condition/adjust boom telescoping ropes and anchorage
Check telescope cylinder for leaks/operation
Check boom hoist cylinder for leaks/operation
Check hydraulic hoses/pipes for leaks/condition
Make of Crane
Model
Serial No.

Carrier Comments

Boom

Check for structural defects (cracks/bulges, etc.)

Lubricate mounting pins
Check operation of hydraulic lock
Check operation of boom section
Locking devices

Winch 1

Check oil level

Check mounting bolts
Check braking system
3 full turns of rope at lowest level
Drum wear
Rope spooling

Winch 2

Check oil level

Check mounting bolts
Check braking system
3 full turns of rope at lowest level
Drum wear
Rope spooling

Hydraulics

Check/adjust pressures and record

Hoist winch I* P.S.I./Bar
Hoist winch II* P.S.I./Bar
Slew* P.S.I./Bar
Boom hoist* P.S.I./Bar
Telescope* P.S.I./Bar
Main relief valve* P.S.I./Bar Record cycle times
Slew* P.S.I./Bar
Boom hoist* P.S.I./Bar
Telescope* P.S.I./Bar
Safety Devices

Anti two block system

Boom
Fly jib
LMI:
Check operation and confirm functions
Boom angle
Boom length
Load radius

Ball Hook

Safety catch
Make of Crane
Model
Serial No.

Carrier Comments

Hook Block

Safety catch
Sheaves
Swivel
Marking of SWL
Wear
Throat opening

Sheaves

Swivel
Marking of SWL
Wear
Throat opening

Hoist Ropes

Main (wear/damage/kinks/lubrication)
Auxiliary (wear/damage/kinks, lubrication)
Boom Hoist (wear/damage/kinks/lubrication)

General

Access safe
Load charts in cab
Marking of SWL
Test certificates

Other:

*Readings to be recorded for all times and pressures.

Declaration to be made by Competent Person performing inspection. State in own words whether or not lifting machine
may be used.

State in own words whether or not Responsible Person has been notified.

Name of Competent Person_____________________ Signature_

Name of Responsible Person____________________ Signature_

Date _____________________________________________________________________________
Mobile Crane Log Book
Name of Competent Person
Name of Owner
Name of User
Site
Responsible Person
Make of Crane
Model
Serial No

REPAIRS AND MODIFICATIONS

Description Competent Person Signature Date

Responsible for Repair
Mobile Crane Log Book
DAILY START UP CHECKS
(Separate register available)
Note: Do not use this page – sample only – photocopy and keep in ‘Loose data’ file.

Yes No Yes No
ENGINE AIR SYSTEMS
Oil level/leaks Drain air tanks of condensation
Battery condition/level
Radiator water level WINCH
Radiator cap Secure
Water pump Oil level/leaks
Fan belts
Fan blades HOOK BLOCK
Drive belts/pulley Safety catch
Water leaks Condition of sheaves
Condition of swivel
HYDRAULICS Throat opening
Oil level/leaks Saddle wear
Condition pipes/hoses Rope guards
Condition of cylinder and rods
BOOM
TRANSMISSIONS Anti two block system
Oil level/leaks Structural cracks and bulges
U joints Main chord damage
Mountings Lacing damage

TYRES AND WHEELS SUSPENSION

Tyre condition Rod ends
Tyre size and fly Springs and shackles
Tyre pressure U bolts
Lock ring secure Steering cylinders
Wheel nuts secure Suspension cylinders

MACHINE CHECKS OUTRIGGERS

Condition of ropes Condition of floats
Condition of sheaves Condition of beams
Rope ends Level indicators
Rope spooling
Operator______________________________________________________________________________ Date___________________________________________
Mobile Crane Log Book
OPERATIONAL CHECKS
(Separate register available)
Note: Do not use this page – sample only – photocopy and keep in ‘Loose data’ file.

CARRIER OK DEFECT
Instruments
Gauges
Horn
Lights
Indicators
Beacons
Hand brake
Foot brake
Outriggers

UPPER
Instruments
Gauges
Horn
Lights
Beacons
Main hoist
Auxiliary hoist
Slew
Telescope In/Out
LMI Check and confirm
Boom length
Boom angle
Load radius
Anti two block device

Note: Tick or cross as applicable. If cross record fault below.

Checklist for Articulated and Telescopic Boom Lifts
Fleet No.:______________________________________________________________________________ Unit:__________________________________________

Item Checked Correct Remarks

1. Platform Assembly Yes/No
No loose or missing parts, no visible damage. Lockbolts in place.
Footswitch in good working order, not modified, disabled or blocked.
2. Platform Control Console Yes/No
Switches and levers return to neutral and are properly secured, no loose
or missing parts, no visible damage, decals/placards secure and legible,
control marking legible.
3. Slave Cylinder Yes/No
No visible damage: pivot pins secure; hydraulic hoses undamaged, no
leaking
4. Boom Sections/Uprights/Lift Cylinders and Master Cylinder Yes/No
No visible damage; pivot pins secure; hydraulic hoses undamaged, not
leaking. Uprights in vertical position.
5. Horizontal Limit Switches Yes/No
Switches operable; no visible damage.
6. Drive Motor, Brake and Hub Yes/No
No visible damage; no evidence of leakage.
7. Wheel/Tire Assembly, Left Rear Yes/No
Properly secured, no loose or missing lug nuts, no visible damage
8. Hydraulic Filter Yes/No
Housing secure; no visible damage; no evidence of leakage.
9. Hood, Left Side Yes/No
Properly secured; no loose or missing parts
10. Control Valve Yes/No
No loose or missing parts, evidence of leakage, unsupported wires  or
hoses, damaged or broken wires
11. Fuel Supply Yes/No
Filler cap secure, no visible damage to the tank or evidence of leaks.
12. Ground Controls Yes/No
Switches operable; no visible damage; decals secure and legible.
13. Hydraulic Oil Supply Yes/No
Recommended oil level sight gauge. (Check level with sold oil, systems
shut down, machine in stowed position). Cap in Place and secure.

14. Wheel/Tyre, Assembly, Left Front Yes/No

Properly secured; no loose or missing lug nuts; no visible damage.
15. Oscillating Axle Yes/No
No loose or missing hardware; no visible damage
16. Steer Cylinder Yes/No
Properly secured; no visible damage or signs or leakage; evidence of
proper lubrication.
17. The Rod Ends and Steering Spindles Yes/No
No loose or missing parts; no visible damage.
18. Wheel/Tyre Assembly, Right Front Yes/No
Properly secured, no loose or missing lug nuts, no visible damage
19. Battery Yes/No
Proper electrolyte levels; cables tight, no visible damage or corrosion
Item Checked Correct Remarks
20. Engine Air Filter Yes/No
No loose or missing parts; no visible damage; element clean.
21. Hood, Right Side Yes/No
Properly secured; no loose or missing parts
22. Engine Oil Supply Yes/No
Full Mark on dipstick; filler cap secure.
23. Wheel/Tyre Assembly, Right Rear Yes/No
Properly secured, no loose or missing lug nuts, no visible damage
24. Other

Operator Signature:________________________ Date_

Operator:_____________________________________________________________________________ Date___________________________________________
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Lifting
Equipment
Register
Lifting Equipment Register
This Register is based on the Requirements of the Occupational Health and Safety Act (85 of 1993). Quoted below are
relevant extracts from the Driven Machinery Regulations 18 promulgated under the above-mentioned Act dealing with
Lifting Tackle:

(10) No
user shall use or allow the use of any lifting tackle unless the following conditions are complied with, namely
that:
(a) every item of lifting tackle is well constructed of sound material, is strong enough and is free from patent
defect and is in general constructed in accordance with a generally accepted technical standard.
(b) every lifting assembly consisting of different items of lifting tackle is conspicuously and clearly marked with
identification particulars and the maximum mass load which it is designed to lift with safety;
(c) ropes or chains have a factor of safety with respect to the maximum mass load they are designed to lift with
safety of:
(i) ten for natural-fibre ropes;
(ii) six for man-made fibre ropes or woven webbing;
(iii) six for steel-wire ropes except for double part spliced endless sling legs and double part endless
grommet sling legs made from steel-wire rope, in which case the factor of safety shall be at least eight;
(iv) five for steel chains; and
(v) four for high-tensile or alloy steel chains;
  Provided that when the load is equally shared by two or more ropes or chains the factor of safety may be
calculated in accordance with the sum of the breaking strengths taking into consideration the angle of
loading.
(d) Steel-wire ropes are discarded and not used again for lifting purposes if the rope shows signs of excessive
wear, too many broken wires, corrosion or other defects that may have made its use in any way dangerous;
(e) Such lifting tackle is examined at intervals not exceeding three months by a person contemplated in
subregulation (5) who shall enter and sign the result of each inspection in a book kept for this purpose; and
(f) Such lifting tackle is stored or protected so as to prevent damage or deterioration when not in use.
(11) The user shall ensure that every lifting machine is operated by an operator specifically trained for a particular type
of lifting machine: Provided that in the case of lift trucks with a lifting capacity of 750 kg or more and jib cranes
with a lifting capacity of 5000 kg or more at minimum jib radius, the user shall not require or permit any person
to operate such a lifting machine unless the operator is in possession of a certificate of training, issued by a person
or organisation approved for this purpose by the Chief Inspector.
Lifting Tackle Inspection Reports
Name of Person Inspecting____________________________________________________ Designation________________________________________
Name of Site____________________________________________________________________ Date of Inspection_________________________________

STEEL WIRE ROPE Type/No. Type/No. Type/No. Type/No. Type/No. Type/No.

Wear
Nil
Slight
Medium
Severe – Discard
Corrosion
Nil
Slight
Significant
Severe: Discard
Broken wires
Nil
Less than 5 strands
Clusters of
(Insert no. in one lay/length)
Numerous – Discard
Mechanical damage
Nil
Damaged: Discard
Kinked
Slight
Severe: Discard
Crushed/Compressed
Slight
Severe: Discard
Birdcaging
Slight
Severe: Discard
Lubrication
Satisfactory
Needs Lubrication
Splicing
Satisfactory
Slight deterioration
Resplice or Discard
CHAIN
Interlink wear
Nil
Slight
Medium
Severe – Discard
Side barrel wear
Nil
Slight
Medium
Severe – Discard
Links
Twisted Links – Discard
Bent Links – Discard
Stretched Links – Discard
Corrosion
Nil
Slight
Medium
Severe – Discard
Nicks and gouges
Nil
Slight
Medium
Severe – Discard

ANCILLARY FITTINGS
Hooks
Safety Latch: Fitted operating
Spring loading – Yes/No
Throat spread
Opening exceeds 15% of design
opening (measured between
shank and narrowest point) –
Discard
Saddle wear
Nil
Slight
Severe – Discard
Side bending
Nil
Slight
Severe – Discard
Nicks and gouges
Nil
Slight
Severe – Discard
Wear in eye/clevis
Nil
Slight
Severe – Discard
Hammerlocks
Nil
Slight
Medium
Severe – Discard
Pin movement
Free
Tight – Lubricate
Distorted – Discard
Nicks or gouges
Nil
Slight
Severe – Discard

1. Chains, ropes, slings hooks etc. used with/fitted to lifting equipment such as chain blocks, Steel cable winches,
Lever hoists, Electrical hoists etc. must be included in all inspections.

2. Other lifting equipment such as bottle and trolley jacks, garage lifts etc. should also be inspected at least quarterly.

Signature of Inspector ______________________________________________________________

General Lifting Equipment
Auditor________________________________________________________________________________ Co. No.________________________________________
Department___________________________________________________________________________________________________________________________

Item Checked Equip Equip Equip Comment/

(Y: Yes/N: No) No. No. No. Action

Chain blocks/Steel cable winches/Lever Hoists

Numbered/S.W.L. displayed?

Moving parts oiled/Greased/No extreme wear?

Chain: No stretching/Worn links?

Steel cable: No broken strands/Extreme wear/Corrosion?

Pins and attachments in good condition?

Reverse mechanism operation?

Hook pop marked/Not stretched/Worn?

Hook safety latch working?/Spring loading OK?

Rope pulleys
Sheaves in good condition/No extreme wear/Shaft bearings:
No play?
Rope in good condition/No extreme fraying/No knots/Splices
in good condition/No unravelling?
Electrical Hoists

Numbered/S.W.L. displayed:

Emergency stop operational?

Operating controls identified and clearly marked?

Brake/s operating efficiently?

Stress cable in good condition/No fraying/No corrosion?

Electrical/Pneumatic parts in good condition?
Date last inspected by a qualified electrician
Date
Hook pop marked/Not stretched/Safety latch OK?

Trolley and bottle jacks

Numbered/Maximum load indicated

Good general condition/clean?

Mechanical parts: No extreme wear/structurally sound/

No twisted/Bent parts/Corrosion?

No oil leak/Oil level sufficient?

Item Checked Equip Equip Equip Comment/
(Y: Yes/N: No) No. No. No. Action

Hydraulic ram not pitted/Corroded?

Lifting head sound?

Base/Wheels/Castors in good condition?

Jacking handle/Lever in good condition?

Lowering valve/Mechanism operating property

Signature_____________________________________________________________________________ Date___________________________________________

Safety Co-ordinator__________________________________________________________________
Material Hoist
Register
Material Hoist Register (Weekly inspection)
Site____________________________________________________________________________________________________________________________________

DATE OF INSPECTION (Inspection conducted weekly)

Hoist Location MML/ Type of Items to be inspected
ID no. Rated hoist (Write “OK” if correct, mark “X”
if faulty, do not tick!)
capacity (Electric/ 1. Tower
Diesel) 1.1 Clean and free of defects?
1.2 Plumb and properly secured?
1.3 Base plates?
1.4 Screw jacks?
1.5 Over travel switch working?
1.6 Guide rails OK?
1.7 Fences?
1.8 Gates at every level?
2. Suspension rope
2.1 Rope in good condition?
2.2 Securely attached to drum?
2.3 Drum flanges?
2.4 Sheaves and pulleys?
2.5 Clamps?
3. Winch and drive
3.1 Brake?
3.2 Operating lever?
3.3 Winch anchored?
3.4 Signal device working?
3.5 Guarding?
4. Hoist platform
4.1 Stop cleats?
4.2 Platforms?
4.3 Sides closed?
4.4 Hopper bucket?
4.5 Loading platforms?
Date inspected by 5. General
5.1 Moving parts properly guarded?
Person inspecting 5.2 Electrically in good condition?
(initial) 5.3 Petrol/diesel motor in good
condition?
Consultant/Auditor 5.4 Warning signs/Notices?
(initial) 5.5 Registers up to date?
5.6 Extinguisher available.
Responisble person 5.7 Operator trained/Base area
(initial) barricaded?
5.8 PPE being worn?
In terms with Driven Machinery Regulation 19 and Construction Regulation 19
NB!! ALL DEVIATIONS ARE TO BE RECORDED ON THE REVERSE SIDE.
Material Hoist Deviations
Date of
Serious deviations noted and action plan to rectify deviation Action by Target date Done Signed
inspection

Yes No
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Construction Vehicles and Mobile Plant
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Extract from Government Gazette No. R. 1521, 5 August 1988

Construction site transport is another class of machinery without which the industry could not function. This equipment
must also be used with great circumspection as any accident normally has severe consequences.

It is essential that drivers/operators of this equipment receive adequate formal training and is licensed/authorized to
drive or operate the specific items of equipment for which they have received training.

It is further essential that this equipment be kept in the best condition by frequent (daily) inspections and adequate
maintenance and replacement programmes.

The following items are normally included in this class of equipment:

– Trucks – Tractors – Graders
– Dumpers – Trailers – Diggers
– Front End Loaders

As indicated above, it is essential that drivers/operators of this equipment receive adequate formal training and is
licensed/authorized to drive or operate the specific items of equipment for which they have received training.

It is recommended that training includes a daily inspection of the item of equipment operated or driven and that each
driver is required to complete a daily inspection register

It is recommended that any new driver or operator being employed undergoes a practical test despite any licence/s in
his/her possession.

It is further essential that this equipment be kept in the best condition by frequent (daily) inspections and adequate
maintenance and replacement programmes.

Regulation 23 of the Construction Regulations

♦ CONSTRUCTION VEHICLES AND MOBILE PLANT

23. (1) A contractor must ensure that all construction vehicles and mobile plant –
(a) are of an acceptable design and construction;
(b) are maintained in a good working order;
(c) are used in accordance with their design and the intention for which they were designed, having due
regard to safety and health;
(d) are operated by a person who-
(i) has received appropriate training, is certified competent and in possession of proof of competency
and is authorised in writing to operate those construction vehicles and mobile plant;
(ii) has a medical certificate of fitness to operate those construction vehicles and mobile plant, issued
by an occupational health practitioner in the form of Annexure 3.;

(e) have safe and suitable means of access and egress;
(f) are properly organized and controlled in any work situation by providing adequate signalling or other
control arrangements to guard against the dangers relating to the movement of vehicles and plant, in
order to ensure their continued safe operation;
(g) prevented from falling into excavations, water or any other area lower than the working surface by
are
installing adequate edge protection, which may include guardrails and crash barriers;
(h) are
fitted with structures designed to protect the operator from falling material or from being crushed
should the vehicle or mobile plant overturn;
(i) are
equipped with an acoustic warning device which can be activated by the operator;
(j) are equipped with an automatic acoustic reversing alarm; and
(k) are inspected by the authorised operator or driver on a daily basis using a relevant checklist prior to
use and that the findings of such inspection are recorded in a register kept in the construction vehicle
or mobile plant.

(2) A
contractor must ensure that-
(a) no person rides or is required or permitted to ride on a construction vehicle or mobile plant otherwise
than in a safe place provided thereon for that purpose;
(b) every
construction site is organized in such a way that, as far as is reasonably practicable, pedestrians
and vehicles can move safely and without risks to health;
(c) the traffic routes are suitable for the persons, construction vehicles or mobile plant using them, are
sufficient in number, in suitable positions and of sufficient size;
(d) every
traffic route is, where necessary, indicated by suitable signs;
(e) all construction vehicles and mobile plant left unattended at night, adjacent to a public road in normal
use or adjacent to construction areas where work is in progress, have appropriate lights or reflectors, or
barricades equipped with appropriate lights or reflectors, in order to identify the location of the vehicles
or plant;
(f) all construction vehicles or mobile plant when not in use, have buckets, booms or similar appendages,
fully lowered or blocked, controls in a neutral position, motors stopped, wheels chocked, brakes set and
ignition secured;

(g) whenever visibility conditions warrant additional lighting, all mobile plant are equipped with at least
two headlights and two taillights when in operation;

(h) tools, material and equipment are secured and separated by means of a physical barrier in order to
prevent movement when transported in the same compartment with employees;
(i)
vehicles used to transport employees have seats firmly secured and adequate for the number of
employees to be carried; and
(j) all construction vehicles or mobile plant traveling, working or operating on public roads comply with
the requirements of the National Road Traffic Act, 1996.

♦ RELATED DOCUMENTS
• Appointment for Operator
• Appointment for Inspector
• Daily Inspection Registers
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 23 of the Construction Regulations, 2014

♦ APPOINTMENT OF A CONSTRUCTION VEHICLES AND MOBILE PLANT

OPERATOR

23. (1) A contractor must ensure that all construction vehicles and mobile plant-
(a) are of an acceptable design and construction;
(b) are maintained in a good working order;
(c) are
used in accordance with their design and the intention for which they were designed, having due
regard to safety and health;
(d) are operated by a person who-
(i)
has received appropriate training, is certified competent and in possession of proof of
competency and is authorised in writing to operate those construction vehicles and mobile
plant;
(ii) has a medical certificate of fitness to operate those construction vehicles and mobile plant,
issued by an occupational health practitioner in the form of Annexure 3.;

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company/employer)
appoint you___________________________________________________________________________________________________________________________
(name of appointee)
with the duty of Operating the following Construction Vehicle(s) and Mobile
Plant: _________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
for the project/contract at:__________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

The appointee is reminded that he/she is required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act (85 of 1993) in the regard to carrying out of construction work.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointee)
hereby accept this appointment Construction Vehicle and Mobile Plant Operator as indicated above and confirm that
he/she has the necessary competence required and that he/she is conversant with all the relevant statutory provisions
of the Occupational Health and Safety Act, 1993.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date
Special training certificate(s)/licence no.__________________________________________________________________________________________
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 23 of the Construction Regulations, 2014

♦ APPOINTMENT CONSTRUCTION VEHICLES AND MOBILE PLANT

INSPECTOR

23. (1) A contractor must ensure that all construction vehicles and mobile plants-
(a) are of an acceptable design and construction;
(b) are maintained in a good working order;
(c) are
used in accordance with their design and the intention for which they were designed, having due
regard to safety and health;
(d) are operated by a person who-
(i)
has received appropriate training, is certified competent and in possession of proof of
competency and is authorised in writing to operate those construction vehicles and mobile
plant;
(ii) has a medical certificate of fitness to operate those construction vehicles and mobile plant,
issued by an occupational health practitioner in the form of Annexure 3.;

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company/employer)
appoint you___________________________________________________________________________________________________________________________
(employee/name of appointee)
being a full-time employee, with the duty of Inspecting the following Construction Vehicle(s) and Mobile
Plant: _________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
for the project/contract at:__________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

You are reminded that you are required to be conversant with all relevant statutory provisions and regulations of the
Occupational Health and Safety Act (85 of 1993) in the regard to carrying out of construction work.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of appointee)
hereby accept this appointment Construction Vehicle and Mobile Plant Inspector as indicated above and confirm that
I have the necessary competence required and that I am conversant with all the relevant statutory provisions of the
Occupational Health and Safety Act, 1993.
________________________________________________ ________________________________________________ ________________________________
Signature Designation Date
Daily Motor Vehicle Inspection
Drivers name Vehicle no.
Employee no. Site
Weekending kms (start of week) kms (end of week)

ITEM Mon Tue Wed Thu Fri Sat Sun

EXTERIOR VISUAL CHECK
Vehicle clean/body/paintwork undamaged
Windows/mirrors clean/in good order
Tyres: Tread/pressures/rims/wheelnuts/sparewheel
Service lines and couplings/brake hoses
Tow hitch/trailer electrical connection
Reflectors: Sides and rear/chevrons/reflective tape
Registration plates
ENGINE COMPARTMENT
Clean
Radiator full
Oil level correct
Battery: water level correct/terminals clean
Brake fluid level correct
No oil/water leaks
Fan and other drive belts tensioned correctly
Tilt cab securing mechanism operating correctly
LIGHTS/SIGNALS
Headlights: Main beam/dipped beam/park lights
Indicators: Front/rear/hazard lights
Tail lights/brake lights/reverse lights
INTERIOR
Door locks/seat/steering/rear view mirror
Gear lever/handbrake/brake and clutch pedals
Instrument panel: switches/gauges/warning lights
Hooter and windscreen wipers
Emergency triangles and fire extinguisher
Driver’s and vehicle licences/permits
Sufficient fuel
OPERATIONAL
Steering correctly
Brakes working efficiently
Gears/clutch operating properly
Exhaust: No leaks

General comments by the driver

Driver’s Signature:_________________________ Date:

Supervisor’s comments:_____________________________________________________________________________________________________________
Signature:_____________________________________________________________________________ Date:__________________________________________
Daily Site Vehicle/Plant Inspection Schedule
♦ DUMPER

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (External evaluation/visual inspection

only)

1. Tyre pressure (Check valves and outer wall damage)

2. Wheel nuts/wheel hubs

3. Grease nipples/Grease on all joints

4. Oil leaks

5. Brakes (Test brakes)

6. Gear selection (Test to see gears can be changed with ease)

7. Bucket (cleaned daily, damage reported)

8. Prop-shaft (Check for excessive play on shaft, check bolts are

secure)

9. Hydraulic pipes (Check for pipe damage, and leaks)

NB ! Only on hydraulic dumper

FLUID LEVELS

10. Diesel level

11. Hydraulic oil level (Only on hydraulic dumper)

12. Engine oil level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

PROBLEMS FOUND ON DUMPER Date Report to Time of Reported by Signed

(All items marked with an “X” indicate Reported whom at Report whom?
problems and must be reported to your to yard yard
foreman immediately)
Daily Site Vehicle/Plant Inspection Schedule
♦ UNI-LOADER

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (External evaluation/visual inspection
only)
1. Tyre pressure (Check valves and outer wall damage)
2. Wheel nuts/wheel hubs
3. Grease nipples/Grease on all joints
4. Oil leaks
5. Headlights/taillights (Test)
6. Bucket (cleaned daily, damage reported)
7. Hooter (Test)
8. Hydraulic pipes (Check for pipe damage, and leaks)
9. Battery terminals (Check for secureness, damage, ensure they are
clean)

10. Safety system test and inspection. (Flashing light, reverse alarm,
brake and hydraulic tests)
11. Orange strobe light working
FLUID LEVELS
12. Diesel level
13. Hydraulic oil level
14. Engine oil level
15. Water level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

PROBLEMS FOUND ON UNI-LOADER Date Report to Time of Reported Signed

(All items marked with an “X” indicate reported whom at Report by whom?
problems and must be reported to your to yard yard
foreman immediately)
Daily Site Vehicle/Plant Inspection Schedule
♦ TLB

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (External evaluation/visual inspection only)
NB! If the item doesn’t apply to your machine, state as N/A
1. Side mirrors (Check for visibility and repair)
2. Windscreen
(Check for cracks, chips and visibility)
3. Windscreen
wipers (Check blades and wiper action is working)
4. Headlights,
taillights (Check for cracks, damage and test)
5.
Indicators (Check for cracks, damage and test)
6. Hooter (Test)
7.
Tyre pressure (Check outer wall damage, valves)
8. Wheel
nuts/wheel hub
9. Grease
nipples and grease on all joints
10. Oil leaks
11. Hydraulic
pipes (Check for damage and leaks)
12. Battery terminals
13. Safety
system and features test and inspection
FLUID LEVELS
13. Diesel level
14. Water level
15. Hydraulic
oil level
16. Transmission
fluid level
17. Brake
fluid level (Failure to check these levels will result in possible
brake failure)
18. Engine
oil level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

PROBLEMS FOUND ON TLB Date Report to Time of Reported Signed

(All items marked with an “X” indicate problems and Reported whom at Report by whom?
must be reported to your to yard yard
foreman immediately)
Daily Site Vehicle/Plant Inspection Schedule
♦ TELESCOPIC HANDLER

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (External evaluation/visual inspection only)

1. Side mirrors (Check for visibility and repair)

2. Windscreen (Check for cracks, chips and visibility)
3. Windscreen wipers (Check blades and wiper action is working)

4. Headlights, taillights (Check for cracks, damage and test)

5. Indicators (Check for cracks, damage and test)
6. Hooter (Test)
7. Tyre pressure (Check outer wall damage, valves)
8. Wheel nuts/wheel hub
9. Grease nipples and grease on all joints
10. Oil leaks
11. Hydraulic pipes (Check for damage and leaks)
12. Battery terminals
13. Boom (Ensure boom is greased and check for visible damage)

14. Brakes (Ensure test is carried out on the brakes before

commencing work or moving the crane)
15. Safety system check inspect and test (system and load
indicator)
FLUID LEVELS
16. Diesel level (Failure to check this level will result in crane stalling and air
entering the fuel system)
17. Water level
18. Hydraulic oil level
19. Transmission fluid level
20. Brake fluid level (Failure to check these levels will result in possible brake
failure)
21. Engine oil level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

PROBLEMS FOUND ON TELESCOPIC HANDLER (All items Date Report to Time of Reported Signed
marked with an “X” indicate problems and must be Reported whom at Report by whom?
reported to your foreman immediately) to yard yard
Daily Site Vehicle/Plant Inspection Schedule
♦ TELESCOPIC HANDLER: MANITOU MT1337SLT

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (visual inspection only)
1. Side mirrors/rearview mirrors
2. Windscreen/wipers/front and rear/window winder
3. Lights/internal and external (head and tail lights, indicators)
4. Warning devices/overload, reverse and hooter warning
5. Tyres/tread, valves, pressure, wheelnuts and hubs
6. Greasing/nipples, joints, boom)
7. Leaks/oil, etc.
8. Hydraulics/pipes, fittings, valve banks for leaks, etc.
9. Battery/charging, terminals
10. Boom/padding, greasing, visible damage
11. Outriggers/checking for operation
12. Tilt/checking for operation
13. Operating levers/gears, booms, buckets
14. Attachments/concrete bucket, mancage, extension
15. Steering
16. Brakes/foot and hand
17. Articulation
FLUID LEVELS
1. Diesel
2. Water
3. Brake fluid
4. Hydraulic oil
5. Transmission fluid
6. Wiper washer fluid
7. Engine

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

Problems found on Telescopic handler Date and time Who reported to Signature of
reported yard person reporting
Daily Site Vehicle/Plant Inspection Schedule
♦ MOBILE CRANE; P AND H R200

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

External inspection (visual inspection only)
1. Side mirrors (Check for visibility and repair)
2. Windscreen (Check for cracks, chips and visibility)
3. Windscreen wipers (Check blades and wiper action is working)
4. Headlights, taillights (Check for cracks, damage and test)
5. Indicators (Check for cracks, damage and test)
6. Hooter (Test)
7. Tyre pressure (Check outer wall damage, valves)
8. Wheel nuts/wheel hub
9. Grease nipples and grease on all joints
10. Oil leaks
11. Hydraulic pipes (Check for damage and leaks)
12. Battery terminals
13. Boom (Ensure boom is greased and check for visible damage)
14. Cable (Check that cable is greased and do visual inspection on cable
for wear)
15. Brakes (Ensure test is carried out on the brakes before commencing
work or moving the crane)
16. Safety system check inspect and test (system and load indicator)
FLUID LEVELS
17. Diesel level (Failure to check this level will result in crane stalling
and air entering the fuel system)
18. Water level
19. Hydraulic oil level
20. Transmission fluid level
21. Brake fluid level (Failure to check these levels will result in possible
brake failure)
22. Engine oil level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

Problems found on Crane (All items marked with an Date Report to Time of Reported Signed
“X” indicate problems and must be reported to your Reported whom at Report by whom?
foreman immediately) to yard yard
Daily Site Vehicle/Plant Inspection Schedule
♦ COMPACTION EQUIPMENT

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (visual inspection only)
1. Leaks
on fuel tanks?
2. Diesel
tank cap?
3. Starter
rope/mechanism/handle working
4. Oil leaks
5.
Foot plate/roller wear
6.
Remove air filter and clean (weekly)
7. All
boots secure
8.
Control handles, throttle functionality
9.
Water tanks (only on Roller)
10. Machine
access controlled?
FLUID LEVELS
11. Diesel/petrol
(NB! Has the petrol jumping jack got 2-stroke oil in mix)
12. Hydraulic
oil level (Only on hydraulic equipment)
13. Engine
oil level
14. Greasing

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

Problems found on Compaction (All items marked with Date Report to Time of Reported Signed
an “X” indicate problems and must be reported to your Reported whom at Report by whom?
foreman immediately) to yard yard
Daily Site Vehicle/Plant Inspection Schedule
♦ COMPRESSOR

Drivers name Vehicle no.

Employee no. Site
Week ending

INSPECTION Mon Tue Wed Thu Fri Sat Sun

EXTERNAL INSPECTION (visual inspection only)
1. Tyre pressure (Check valves and outer wall damage)
2. Wheel nuts/wheel hubs
3. Grease nipples (Check for grease on all joints as well)
4. Oil leaks
5. Doors/covers working, no damage
6. Gauges working/Red line mark in place?
7. Ignition working/starter
8. Air couplings working, hoses couplings working
9. Damage to hoses, breakers, etc.
10. Battery terminal clean
FLUID LEVELS
11. Diesel level
12. Transmission fluid level
13. Engine oil level
14. Breaker oil bottle level
15. Battery water level

Driver’s Signature__________________________ Date_

Site Foreman Signature____________________ Date_

Problems found on Compressor (All items marked with Date Report to Time of Reported Signed
an “X” indicate problems and must be reported to your Reported whom at Report by whom?
foreman immediately) to yard yard
Diesel/Petrol Generator Check List
Company Date

In order
Company Inspector Signature Date
Yes No

• Guards (NIP points)

• Earth leakage

• Earth spike

• Fuel: No leaks

• Controls identified

• Operators trained

• General condition

• Fuel stored

• Fuel cap

• Monthly inspected by:

Additional items:
• Earth
leakage to be checked prior to use.
• Location
of machine (Not to interfere with nearby workers).

Initial inspection of equipment by:

Signature Date
(Competent authorised inspector)
Brick Cutting Machine
In order
Equipment and No. Inspector Signature Date
Yes No

1. Conspicuously numbered

2. Effective guarding

3. Elect supply cable (No joints)

4. Electric plug condition

5. Polarity and earth

6. Earth leakage tested

7. Water supply and control

8. P.P.E. correct type

9. Structure (sound – secure)

10. Monthly inspected by:

Initial inspection of equipment by:

Signature Date
(Competent authorised inspector)
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Supervision of Machinery
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulations 2, 3, 4 of the General Machinery Regulations and
Regulations 2, 3 and 8 of the Driven Machinery Regulations

Regulation 2 of the General Machinery Regulations requires the following:

• The
appointment of a competent person in writing to supervise any machinery on the premises (GMR 2(1)
• The
above-mentioned appointee may only supervise machinery in the area for which he/she has been designated
(GMR 8)
• A
copy of the letter or form designating the above-mentioned competent person must be submitted to the Divisional
Inspector, Department of Labour. (GMR 9) (See Section 2 for the Department of Labour contact details)
________________________________________________________________________________________________________________________________________

Regulation 2 of the General Machinery Regulations

♦ SUPERVISION OF MACHINERY
2. (1) In order to ensure that the provisions of the Act and these Regulations in relation to machinery are complied
with, an employer or user of machinery shall subject to this regulation, in writing designate a person in full-
time capacity in respect of every premises on or in which machinery is being used.
(2) The chief inspector may, subject to such conditions as he may impose, permit an employer or user of
machinery to designate more than one person in terms of subregulation (1)
(3) Subject to the provisions of this regulation, an employee designated in the terms of subregulation (1) shall be
a competent person

(4) (a) If:

(i) the sum of the power generated by machinery on or in the premises in question and the power
derived from other sources, including the generation of steam for process purposes, exceeds 1‑200
kW, but is less than 3‑000 kW, the person designated in terms of subregulation (1) shall be a person
as referred to in paragraph (b), (c) or (d) of the definition of “competent person”,
(ii) any
such sum is 3‑000 kW or more, the person so designated shall be a person as referred to in
paragraph (c) or (d) of the said definition.
(b) For the purpose of paragraph (a), the power derived from the generation of steam by any particular
boiler shall be calculated in kW by dividing the manufacturer’s rated evaporative capacity (in kg of
water per hour at 100 degrees C) by 21 or, in the absence of any such rated evaporative capacity, by
multiplying the heating surface of that boiler (in m2) by 0,8.

(5) If, in the case where machinery on or in the premises in question is used solely for the distribution of
electricity:
(a) the maximum demand over any continuous period of 30 minutes is 3‑000 kVA or less, the person
designated in terms of subregulation (1) shall be a person as referred to in paragraph (a) of the
definition of “competent person” and registered as an installation electrician in terms of regulation
11(1) of Electrical Installation Regulations, promulgated under Government Notice R.2270 of 11
October 1985;
(b) any such demand exceeds 3‑000 kVA, but is less than 10‑000 kVA, the employees so designated shall be
a person as referred to in paragraph (b), (c) or (d) of the said definition;
(c) any such demand is 10‑000 kVA or m, the employee so designated shall be a person as referred to in
paragraph (c) or (d) of the said definition.
(6)
Notwithstanding the provisions of subregulations (3), (4) and (5) the chief inspector may, subject to such
conditions as he may impose, permit an employer or user of machinery to designate a person who holds any
qualification other than that of a competent person in terms of subregulation (1).
(7) (a) An employer or user of machinery may designate one or more competent persons to assist a person
designated in terms of subregulation (1).
(b) the chief inspector may by written notice direct any employer or user of machinery to designate within
the period specified in the notice the number of persons so specified holding the qualification so
specified to assist a person designated in terms of subregulation (1).
(8) Except with the approval of an inspector, no person designated in terms of subregulation (1) or (7) shall
supervise machinery on or in any premises other than the premises in respect of which he had been
designated.
(9) When an employer or user of machinery designates a person referred to in subregulations (4)(a), (5)(b) or
(c), he shall forthwith forward to the divisional inspector a copy of the letter of appointment of that person.
(10) (a) Notwithstanding the provisions of subregulation (1), no employer or user of machinery needs to
designate a person in terms of that subregulation in respect of any elevator, goods elevator, escalator or
electrical installation in any shop or‑office or on, or in, any domestic premises, any domestic appliance
used as such, any machinery used in connection with building work, any vehicle or earthmoving plant
or any refrigeration, cooling, air-conditioning or freezing plant inspected and maintained by a duly
qualified person in pursuance of an agreement entered into by any such employer or user of machinery.
(b) The chief inspector may by written notice direct an employer or user of machinery referred to in
paragraph (a) to designate within the period specified in the notice a person holding the qualifications
so specified in terms of subregulation (1).

(11) Any employer or user of machinery who applies for exemption from the provisions of this regulation under
section 32 of the Act shall furnish the Minister with following particulars namely:
(a) the grounds for the application;
(b) the number of employees employed on or in the premises in question;
(c) the nature of the work performed on or in the premises in question;
(d) the number and type of incidents reported in terms of section 17(1) of the Act during the preceding
three years;
(e) the safety management system in force in respect of the premises in question; and
(f) such other particulars as the chief inspector may require.

(12) Notwithstanding
the provisions of this regulation, machinery required to be supervised by a person referred
to in paragraph (b), (c) or (d) of the definition of “competent person” may be used in the absence of any
such person for a period not exceeding one month in any continuous period of six months, if it is due to
circumstances beyond the control of the employer or user of machinery concerned or in the opinion of an
inspector, impracticable to comply with the provisions of this regulation: Provided that a person referred to
in paragraph (a) of the said definition shall in writing be designated to supervise the machinery in question
during such absence.

Regulation 3 of the General Machinery Regulations

♦ SAFEGUARDING OF MACHINERY
3. (1) Every employer or user of machinery shall:
(a) ensure that all machinery used by him, is suitable for the purpose for which it is used, and that it is
installed, operated and maintained in such a manner as to prevent the exposure of persons to hazardous
or potentially hazardous conditions or circumstances;
(b) in
particular cause every exposed and dangerous part of machinery which is within the normal reach
of a person to be effectively safeguarded by means of insulation, fencing, screening or guarding, except
where an inspector has granted written permission for the omission of such safeguarding;
(c) ensure
that all safety equipment is kept in a good working condition and is properly used; and
(d) ensure
that the quality of material used in, and the construction, of the machinery or safety equipment
is suitable for the purpose for which it was intended.

(2) Where
machinery constitutes a danger to persons, the employer or user of machinery concerned shall cause
the pre-mises in question to be enclosed and where such premises are unattended the designated entrances
to such pre-mises shall be kept closed and locked.
(3) Unless he has been authorised thereto by the employer or user of machinery, no person shall remove any
safety equip-ment which relates to the machinery in question.

Regulation 4 of the General Machinery Regulations

♦ OPERATION OF MACHINERY
4. (1) An employer or user of machinery shall ensure that every person authorised to operate machinery is fully
aware of the dangers attached thereto and conversant with the precautionary measures to be taken or
observed to obviate such dangers.
(2) If
a person operates any machinery which requires constant attention in order to avoid accidents, he shall
under no circumstances leave his post while such machinery is in operation, unless he is relieved by a person
who is authorised and competent to operate such machinery.

Regulation 2 of the Driven Machinery Regulations

♦ REVOLVING MACHINERY
2. Unless moving or revolving components of machinery are in such a position or of such construction that they are
as safe as they would be if they were securely fenced or guarded, the user shall cause:
(a) every
shaft, pulley, wheel, gear, sprocket, coupling, collar, clutch, friction drum or similar object to be securely
fenced or guarded;
(b) every
set screw, key or bolt on revolving shafts, couplings, collars, friction drums, clutches, wheels, pulleys,
gears and the like to be counter sunk, enclosed or otherwise guarded;
(c) every square projecting shaft or spindle end and every other shaft or spindle end which projects for more than
a quarter of its diameter to be guarded by a cap or shroud;
(d) every driving belt, rope or chain to be guarded; and
(e) the
underside of every overhead driving belt, rope or chain above passages or workplaces to be so guarded as
to prevent a broken belt, rope or chain from falling and so injuring persons: Provided that the provisions of
this paragraph shall not apply where in the opinion of an inspector no danger exists in the case of light bells
due to the nature thereof and the speed of operation.
Regulation 3 of the Driven Machinery Regulations

♦ CIRCULAR SAWS
3. (1) No user shall require or permit any person to operate a power-driven circular saw:
(a) at a speed in excess of the manufacturer’s rated maximum speed for the saw blade; or
(b) the
saw blade of which is in any way damaged or which is dull or not regular or not correctly sharpened
and set.
(2) The user of a power-driven bench saw shall cause:
(a) the
saw blade to be effectively guarded below the table; and
(b) the
part of the saw blade above the table to be covered by a substantial guard which shall cover the saw
at all times to at least the depth of the teeth and which shall automatically adjust itself to the thickness of
and remain in contact with the material being cut: Provide that where such a guard is impracticable, the
top of the saw shall be covered by a strong manually adjustable guard which shall be adjusted to extend
downwards to a point as near as practicable to the cutting point of the saw: Provided further that in the
case of a breakdown saw, the guard shall effectively cover the top of the saw blade.

Regulation 8 of the Driven Machinery Regulations

♦ GRINDING MACHINES
8. (1) The user of a power-driven grinding machine shall cause such machine to be marked in a conspicuous place
with the manufacturer’s rated speed or speeds of the spindle in revolutions per minutes.
(2) No
user shall require or permit a grinding wheel of a power-driven grinding machine to be operated at a
speed exceeding that of the manufacturer of such wheel: Provided that a grinding wheel larger than 100 mm
in diameter shall only be used if the recommended operating speed therefore is distinctly marked on it.
(3) The
user shall cause every grinding wheel of a power-driven grinding machine to be mounted concentrically
on the spindle by means of robust metal flanges with annular peripheral bearing surfaces of adequate breadth
which shall bear upon the wheel, and a layer of suitable compressible material shall be fitted between the
flangers and the wheel: Provided that grinding wheels for specialised application which cannot be fixed by
flanges shall be so secured that displacement or rupture of the wheel in motion is eliminated as far as possible.
(4) Having
regard to the nature of the work which is performed, the user shall cause every power-driven grinding
machine to be provided with a substantial guard which shall enclose the grinding wheel as far as practicable
and which shall be of sufficient strength to withstand the force of impact of a rupturing wheel.
(5) Having
regard to the nature of the work which is performed, the user shall cause a power-driven grinding
machine where the workpiece is applied to the wheel by hand, to be provided with a substantial adjustable work
rest which shall be securely fixed in position and adjusted to within 3 mm from the grinding face of the wheel.
(6) The
user shall cause every power-driven grinding machine to be provided with a strong transparent shield
which shall be kept adjusted so as to protect the operator’s eyes: Provided that such shield may be omitted if
every operator of the machine is personally issued with suitable eye protection and is obliged to wear it.
(7) The user shall cause a notice to be posted in a conspicuous place at every power-driven grinding machine,
prohibiting persons from carrying out, inspecting or observing grinding work without using suitable eye
protection.

♦ RELATED DOCUMENTS
• Competent Person Appointment Form
• Grinding Machines Inspection Checklist
• Lock-out System Inspection Checklist
• Switches and Valves Inspection Checklist
• Circular Saw Register
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 2 of the General Machinery Regulations

DESIGNATION OF COMPETENT PERSON APP. GMR 2(1)

Regulation 2(1). In order to ensure that the provisions of the Act and these Regulations in relation to Machinery are
complied with, an employer or user of machinery shall, subject to this Regulation, in writing designate a person in
full-time capacity in respect of every premises on or in which machinery is being used.

Regulation 2 (10)(a). Notwithstanding the provisions of subregulation (1), no employer or user of machinery needs to
designate a person in terms of that subregulation in respect of any machinery used in connection with building work.

(NB: This designation therefore does not apply to building sites, but does apply to all builders’ yards which are not
on site.)
Name of company using the machinery:___________________________________________________________________________________________
Physical address of premises where machinery is situated:_____________________________________________________________________
Postal address:_______________________________________________________________________________________________________________________

♦ REQUIREMENTS FOR APPOINTMENT (Mark appropriate block with an ‘X’)

o Up to 1‑200 kW 1. (a) Apprenticeship in Engineering Trade plus not less than one year’s applicable
experience; or
(b) Five years’ Practical experience in the operation and maintenance of machinery
with not less than one year applicable experience.
o Up to 3‑000 kW 2. Engineering Diploma (Either Mechanical/Electro-Technical to at least T3/N5 (or
equivalent) plus two years applicable experience.
o Unlimited 3. Graduate Engineer, plus two years’ applicable experience, plus pass in the examination
in terms of the Act and Regulations [as per E5 (2)].
o Unlimited 4. Certificated Engineer

Electrical Certificate No.___________________________________________________________________________________________________________

Mechanical Certificate No.________________________________________________________________________________________________________
Particulars of engineering experience:_________________________________________________________________________________________

♦ DESIGNATION BY EMPLOYER/USER
In terms of the above regulation, I designate______________________________________________________________________________________
on a full-time basis, at the above premises only, to ensure that the provisions of the Act and Regulations in relation to
Machinery are complied with.
Signature – Employer/User of Machinery:________________________________________________________________________________________

♦ ACCEPTANCE BY COMPETENT PERSON

I hereby accept the above designation and confirm that the requirements for designation listed above are correct.

________________________________________________ ________________________________________________
Signature Date
Pedestal Grinders
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Auditor:
Department: Company No.
Grinder No. Wheel size (mm) Speed (rpm)

Item checked Yes No Comments

Hoods
Strong construction
Securely fastened
Correctly aligned
Frame
Securely mounted on workbench/pedestal/wall
bracket
Pedestal securely bolted to floor
Wheels
Mounted securely with ½ wheel diameter flanges
Dressed evenly
No vibration
Not clogged by soft metal
Tool Rests
Sturdy construction
Securely fixed
Correct Gap: 3 mm maximum
Eye/Face Protection
Goggles/Face shield available
Fixed shield fitted
Fixed shield clear
Required sign displayed
Electrical
Motor speed displayed
Electrical feed cable/plug in good condition
Motor ventilation openings clear/unobstructed
Control switch lockable
General
Floor area demarcated
Surrounding area kept free of tripping hazards/
unobstructed
Area well lighted

Signature_____________________________________________________________________________ Date___________________________________________

Safety Co-ordinator________________________ Date_

Lock-Out System
OCCUPATIONAL HEALTH & SAFETY ACT, 1993

Auditor: Co. No.

Department
Machine/Equipment No. Type

Item checked Yes No Comments/Action

Lock-out provided on:
Machine itself or
At control panel or
At remote distribution board

Lock-out Electrical or
Mechanical
Both electrical and mechanical

Lock-out achieved by:

Key switch
Padlock
Tongs/callipers and Padlock
Custom installed mechanical lock
Pulling fuses
Tagging only
Tagging and locking
Other means (detail)

Permit system signed by maintenance and production

System as detailed above operational on date of this
inspection

Signature_____________________________________________________________________________ Date___________________________________________

Safety Co-ordinator________________________ Date_

Switches/Valves
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Auditor: Co. No. Department

Item checked Yes/No Comments/Action

Are all switches/valves/isolators:
– marked/identified using standardised system?
– placed so that they are within easy reach?
– colour coded to standard?
– marked with directional arrows and “off”/“on” or
“open”/“shut” as applicable?
Are all warning/control lamps marked/identified/ working?
Are all emergency controls:
– marked/highlighted in such a way that they are clearly
identifiable?
– placed so that they are within reach of the operator
under any emergency condition?
Are all electrical plugs/wall outlets/distribution boards
labelled as to where they are fed from/feeding to?

Signature_____________________________________________________________________________ Date___________________________________________

Safety Co-ordinator________________________ Date_

Circular Saw Register

Site/Contract Name and Details ___________________________________________________ Date ________________________________________

ID No. Description (Make/type) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Date inspected by
Person inspecting (initial)
Consultant/Auditor (initial)
Responsible person (initial)
I certify that the above circular saws have been inspected in accordance with DMR 3 and those indicating defects have been
withdrawn from service for repair or replacement.
NB! ALL DEVIATIONS ARE TO BE RECORDED.
Note: Do not “tick”. Write OK! If faulty mark with an “X” and record deviation below.
Checklist 3.  Switch
in good order 6.  Clean
9.  Hand
grip
1.  Plugs in order 4.  Loose connections 7.  Polarity correct 10. Riving knife within 12mm of
2.  Cable
in good order 5. Guards
in places 8.  Continuous earthing blade
11. Blade
sharp
Bulk Mixing Plant
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 20 of the Construction Regulations, 2014

♦ BULK MIXING PLANT

20. (1) A contractor must ensure that the operation of a bulk mixing plant is supervised by a competent person who
has been appointed in writing and is-
(a) aware of all the dangers involved in the operation thereof; and
(b) conversant with the precautionary measures to be taken in the interest of health and safety.
(2) No
person supervising or operating a bulk mixing plant may authorize any other person to operate the plant,
unless that person is competent to operate a bulk mixing plant.
(3) A contractor must ensure that the placement and erection of a bulk mixing plant complies with the
requirements set out by the manufacturer and that such plant is erected as designed.
(4) A contractor must ensure that all devices to start and stop a bulk mixing plant are provided and that those
devices are-
(a) placed in an easily accessible position; and
(b) constructed in a manner to prevent accidental starting.
(5) A contractor must ensure that the machinery and plant selected is suitable for the mixing task and that all
dangerous moving parts of a mixer are placed beyond the reach of persons by means of doors, covers or other
similar means.
(6) No
person may remove or modify any guard or safety equipment relating to a bulk mixing plant, unless
authorized to do so by the appointed person contemplated in subregulation (1).
(7) A contractor must ensure that all precautionary measures stipulated for confined spaces as determined in the
General Safety Regulations, 2003, are complied with when entering any silo.
(8) A contractor must ensure that a record is kept of all repairs or maintenance to a bulk mixing plant and that the
record is available on site to an inspector, the client, the client’s agent or any employee.

♦ RELATED DOCUMENTS
• Bulk Mixing Plant Supervisor Appointment
• Bulk Mixing Plant Operator and Inspector Appointment
• Daily Bulk Mixing Plant Inspection Register
• Concrete Mixer Operator and Inspector Appointment
• Daily Bulk Mixing Plant Inspection Schedule
• Concrete Mixer Inspection Checklist
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 20 of the Construction Regulations, 2014

♦ APPOINTMENT OF BULK MIXING PLANT SUPERVISOR

20. (1) A contractor must ensure that the operation of a bulk mixing plant is supervised by a competent person
who has been appointed in writing and is-
(c) aware of all the dangers involved in the operation thereof; and
(d) conversant with the precautionary measures to be taken in the interest of health and safety.
(2) No person supervising or operating a bulk mixing plant may authorize any other person to operate the
plant, unless that person is competent to operate a bulk mixing plant.

for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(bulk mixing plant supervisor’s name)
hereby accept this appointment as contemplated above and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Concrete Mixer
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 4(1) of the General Machinery Regulations

♦ APPOINTMENT OF CONCRETE MIXER OPERATOR AND INSPECTOR

4. (1) An employer/user of machinery shall ensure that every person authorised to operate machinery is fully
aware of the dangers attached thereto and is conversant with the precautionary measures to be taken or
observed to obviate such dangers.
No
person supervising machinery and no person operating machinery shall, without permission of his superior,
authorise any other person to do his work.

GENERAL DUTIES OF EMPLOYERS TO THEIR EMPLOYEES

8. (2) (i) Ensure that work is performed and that plant or machinery is used under the general supervision of
a person trained to understand the hazards associated with it, and who has the authority to ensure
that precautionary measures taken; by the employer are implemented.

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor/contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
as the concrete mixer operator/inspector at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(concrete mixer operator/inspector’s name)
hereby accept this appointment and confirm that I have the necessary training and experience required as specified in
GMR 4(1) and that I am conversant with the relevant statutory provisions of the Occupational Health and Safety Act,
1993.

________________

Signature Designation Date
Bulk Mixing Plant Inspection Register
Site/Project:
Bulk Mixing Plant ID:
Inspector:

Comment Date Date Date Date Date

Bulk Mixing Plant Supervisor appointed?
Competent Operators appointed?
Correct Personal Protective equipment used by operators?
Start and Stop devices:
Easily accessible?
Prevent accidental starting?
All moving parts are adequately guarded?
Confined space entry: (silos)
As per General Safety Regulations?
Lifting Machines and Tackle:
Inspected and tested in terms of the Driven
Machinery Regulations?
Electrical Equipment:
Installed and inspected in terms of the Electrical
Installation Regulations?
Pressure Vessels:
Inspected and tested in terms of the Vessels
Under Pressure Regulations?
Bulk Mixing Plant placement as per manufacturer’s requirements?
Regular maintenance?
Maintenance record kept on site?

(Inspector to sign each inspection block)

Deviation Action By Date Completed

Concrete Mixer Inspection Checklist
CONCRETE MIXER

Operators name: Plant no.:

Employee no.: Site:
Week ending:

Inspection Mon Tues Wed Thu Fri Sat Sun

External inspection (External evaluation/visual inspection only)
1. Leaks on tanks?
2. Diesel tank cap?
3. Grease nipples (Check for grease on all joints as well)
4. Oil leaks
5. Drum leaks, wear? (Internal Blades wear)
6. Hopper damage?
7. Discharge chute?
8. Hoist ropes wear/cable wear?
9. Water tap and gauge functionality?
10. Machine access controlled?
Fluid levels
10. Diesel level
11. Hydraulic oil level (only on hydraulic equipment)
12. Engine oil level
13. Greasing
Operators signature

Date

Site foreman signature

Date

Problems found on mixer (all items marked Date Report to Time of Who Signed
with an “X” indicate problems and must be reported to whom at report reported to
reported to your foreman immediately) yard yard yard

CLEAN MACHINE DAILY OF EXCESS CONCRETE!

OPERATE SAFELY AT ALL TIMES
Daily Plant Inspection Schedule
CONCRETE BULK MIXING PLANT
Operators name: Plant no.:
Employee no.: Site:
Week ending:

Inspection Mon Tues Wed Thu Fri Sat Sun

(External evaluation/visual inspection only)
Mixer
1. Leaks on tanks?
2. Grease nipples? (Check for grease on all joints)
3. Drum leaks, wear? (Internal Blades wear)
4. Hopper damage?
5. Guards in place?
6. Discharge chute?
7. Hoist ropes wear/cable wear?
8. Water tap and gauge functionality?
9. Machine access controlled?
10. Greasing
11. Aggregate scale?
12. Cement scale?
13. Additive mechanism?
14. Control panel ok? (mixer, discharge, hoist etc)
15. Cement butterfly control handle?
16. Aggregate control handles?
17. Chute vibrators?
Bins and scraper
1. Scraper Boom?
2. Scraper wire ropes? (no cuts, nicks, visible damage)
3. Scraper bucket?
4. Scraper motor?
5. Scraper controls? (in, out, up, down, on, off)
6. Scraper break pedals? (in, out, up, down)
7. Scraper steering?
8. Bins properly braced? (vertical not tilting over)
9. Bins? (no excess material overflow)
Silo and extensions
1. Fixed ladder? (properly supported, ladder cage OK)
2. Top of silo free of cement dust?
3. Balustrade at top of silo?
4. Screw feed working properly?
Operators signature
Date
Site foreman signature
Date

Problems found on mixer (all items marked with Date Report to Time of Who Signed
an “X” indicate problems and must be reported reported to whom at report reported to
to your foreman immediately) yard yard yard

CLEAN MACHINE DAILY OF EXCESS CONCRETE!

OPERATE SAFELY AT ALL TIMES
Welding and Flame Cutting
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 9 of the General Safety Regulations

♦ THE REGULATION REQUIRES THE FOLLOWING

• The welder must be trained regarding the safe use/operation of the equipment.
• The welder and his assistant must be provided with effective personal protective equipment/clothing.
• Cables and electrode holders must be effectively insulated.
• The workplace must be effectively screened off to prevent bystanders from being affected by the welding rays or
they must be provided with protective equipment.
• Special precautions must be taken where welding is undertaken in confined spaces e.g. ventilation must be
provided.
• In wet or damp conditions the welding equipment and the welder must be properly insulated and someone must
be on standby to assist in the event of any emergency.
• A qualified person must certify in writing that it is safe to enter and work in a specific confined space before
welding or flame cutting is undertaken in vessels, pipes, tanks, etc., which may contain dangerous or poisonous
substances or flammable vapours which can ignite or explode.
• Where pressure vessels/welding cylinders containing oxygen or acetylene are transported or used, the proper
precautionary measures must be taken against bumping, falling, rolling, etc.
• Gas welding hoses may only be joined with approved connectors and clamps.
• No oil or grease may be applied to oxygen valves and fittings.
• It is a sound practice to store pressure vessels/welding cylinders vertically and to secure them by means of a chain.
• Acetylene cylinders may never be inclined in excess of 45º.
• Proper/adequate fire prevention measures must be instituted and maintained for as long as the welding continues.
• Where explosive and/or flammable vapours are present welding must be done under “hot work” permits.

♦ RELATED DOCUMENTS
• Appointment of a Welding Superviser
• Welding Equipment Checklist
• Welding Machine Checklist
• Inspection Guide Poster
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 9 of the General Safety Regulations

♦ WELDING, FLAME CUTTING, SOLDERING AND SIMILAR OPERATIONS

9. (1) No employer or user of machinery shall require or permit welding or flamecutting operations to be undertaken,
unless:
(a) the
person operating the equipment has been fully instructed in the safe operation and use of such
equipment and in the hazards which may arise from its use;
(b) effective
protection is provided and used for the eyes and respiratory system and, where necessary, for
the face, hands, feet, legs, body, and clothing of persons performing such operations, as well as against
heat, incandescent or flying particles or dangerous radiation;
(c) leads
and electrode holders are effectively insulated; and
(d) the workplace is effectively partitioned off where practicable and where not practicable all other
persons exposed to the hazards contemplated in paragraph (b) are warned and provided with suitable
protective equipment.

(2) No employer or user of machinery shall require or permit welding or flamecutting operations to be undertaken
in a confined space unless:
(a) effective
ventilation is provided and maintained; or
(b) mask
or hoods maintaining a supply of safe air for breathing are provided and used by the persons
performing such operations.

(3) No
employer or user of machinery shall require or permit electric welding to be undertaken in wet or damp
places, inside metal vessels or in contact with large masses of metal, unless:
(a) the insulation of the electrical lead is in a sound condition;
(b) the electrode holder is completely insulated to prevent accidental contact with current-carrying parts;
(c) the welder is completely insulated by means of boots, gloves or rubber mats; and
(d) at least one other person who has been properly instructed to assist the welder in case of an emergency
is and remains in attendance during operations:
  provided that the provisions of the subregulation shall not apply to a welding process where the maximum
voltage to earth does not exceed 50 volts.

(4) No employer or user of machinery shall require or permit welding, flamecutting, grinding, soldering or similar
work to be undertaken in respect of any tube, tank, drum, vessel or similar object or container where such
object or container:
(a) is completely closed, unless a rise in internal pressure cannot render it dangerous; or
(b) contains any substance which, under the action of heat, may:
(i) ignite or explode; or
(ii) react to form dangerous or poisonous substances, unless a person who is competent to pronounce
on the safety thereof has, after examination, certified in writing that any such danger has been
removed by opening, ventilating or purging with water or steam, or by any other effective means.

(5) Where
work involving welding, cutting, brazing or soldering operations is carried out at places, other than
workplaces which have been specifically designated and equipped for such work, the employer shall take steps
to ensure that proper and adequate fire precautions are taken.
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Regulation 9 of the General Safety Regulations

APPOINTMENT OF WELDING SUPERVISOR

I,_______________________________________________________________________________________________________________________________________
(representing the principal contractor)
of______________________________________________________________________________________________________________________________________
(name of company)
hereby appoint_______________________________________________________________________________________________________________________
(name of welding supervisor)
being a full-time employee of the company, as the welding supervisor, at:
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)
for the duration of the project/contract or until you are relocated to another site/project or leave the employ of the
company. You are reminded that you are required to be conversant with all relevant statutory provisions and regulations
of the Occupational Health and Safety Act, 1993 in the regard to carrying out of construction work.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,_______________________________________________________________________________________________________________________________________
(name of welding supervisor)
hereby accept this appointment as Welding Supervisor and confirm that I have the necessary competence required and
that I am conversant with all the relevant statutory provisions of the Occupational Health and Safety Act, 1993 with
regard to carrying out construction work.

________________

Signature Designation Date
Oxygen/Acetylene Welding and Flame Cutting
Auditor: Co. no.
Department: Welding set no.:

Item checked YES NO

CYLINDERS
Properly secured and identifiable?
Valve guards fitted? Valves undamaged?
Valves free of oil/grease?
Spindle key/valve wheel on cylinder?
Valves closed when not in use?
REGULATORS
Free of oil/grease?
Correct range and capacity for work in hand?
Bullnose stem straight? Nut and seat undamaged? Outlet connection
undamaged?
Outlet pressure steady: no creep or pressure build-up on closing
down?
Pressure adjustment screw turns freely?
Gauges undamaged? No zero error?
FLASHBACK ARRESTORS
Fitted at both cylinder and torch ends
Body and connecting nuts undamaged?
Reset lever in good condition? (where applicable)
HOSES
To SABS spec./Correct colours?
Free from oil/grease/surface defects/cuts/burns/cracks?
Connection nuts undamaged?
Hoses secured with approved type hose clamps? No wire clamping?
Hose joins made with non-copper type joiners and hose clamps?
TORCHES/NOZZLES/FLAME/LIGHTERS
Free of superficial damage?
Free of oil/grease?
Valves turn easily and close off without excessive force?
Valve spindles straight/knobs intact and well secured?
Cutting oxygen valve closes completely? Lever firmly hinged?
Nozzle nut in good condition?
All threads and connections in good condition/undamaged?
Nozzle clean/seats and orifices in good condition/no leaks?
Nozzle correct size and type for application and gas used?
Friction type lighters used?
GOGGLES
Approved type?
Frame and headband in good condition/clean? Cover lenses fitted?
Each operator has own set of welding goggles?

Signature: Date:
Safety Co-ordinator: Date:
Welding Machine Monthly Checklist

Company: Date:

Equipment No. Inspector In order Date

Yes No
• General condition
• Welding cables
• Connection – machine
• Welding rod holder
• Earth clamp holder
• Electrical supply cable
• Electrical plug
• Earthing arrangement
• Polarity
• Gloves (Long sleeve)
• Spats (Foot protection)
• Helmet (Shade 10)

Initial inspection of equipment by:

Signature: Date:
(Competent authorised inspector)
Construction Employees’ Facilities
OCCUPATIONAL HEALTH AND SAFETY, 1993
Regulation 30 of the Construction Regulations

The provision of toilets, change rooms and eating facilities are one of the more difficult aspects in the Construction
industry due to the impermanent nature and often remote location of the workplace. It is mostly not possible to provide
the same standard of facilities as is provided in factories and other permanent work places.

And yet, the abovementioned is no excuse for not providing anything or the skimpiest of facilities as is often seen and
experienced. The following are general remarks:

Toilets

The provision of Toilets is required in terms of the National Building Regulations and construction sites already have
some exemption in that chemical toilets are allowed instead of the water borne sewerage type.

Showers

Construction work is by nature “dirty” work and, showers facilities, after consultation with the employees or employee
representatives, the contractor must provide at least one shower facility for every 15 persons.

Change Rooms

For the same reasons that showers are required some form of screened off changing facility must be provided

Eating Facility

The suggested minimum facility is some form of shelter from the sun, wind and rain.

CONSTRUCTION EMPLOYEES’ FACILITIES

30. (1) A contractor must, in addition to the construction site provisions in the Facilities Regulations, 2004,
promulgated by Government Notice No. R. 924 of 3 August 2004, provide at or within reasonable access of
every construction site, the following clean, hygienic and maintained facilities:
(a) Shower
facilities after consultation with the employees or employees representatives, or at least one
shower facility for every 15 persons;
(b) at least one sanitary facility for each sex and for every 30 workers;
(c) changing
facilities for each sex; and
(d) sheltered eating areas.

(2) A contractor must provide reasonable and suitable living accommodation for the workers at construction sites
who are far removed from their homes and where adequate transportation between the site and their homes,
or other suitable living accommodation, is not available.

♦ RELATED DOCUMENTS
• Appointment of Environmental Officer
• Workplace Environment Checklist
• Facilities/Hygiene Checklist
OCCUPATIONAL HEALTH & SAFETY ACT, 1993
Section 8

APPOINTMENT ENVIRONMENTAL OFFICER

8 (1) Every employer shall provide and maintain, as far as is reasonably practicable, a working environment that
is safe and without risk to the health of his employees.

I,_______________________________________________________________________________________________________________________________________
(employer’s name)
as the duly assigned person in terms of the Act Section 16(2), for:
________________________________________________________________________________________________________________________________________
(company’s name)
hereby appoint ______________________________________________________________________________________________________________________
(employees name)
as the Environmental Officer in terms of the Act Section 8 on the premises at::
________________________________________________________________________________________________________________________________________
(exact physical address of the construction site or site office)

Duties:
1. Conduct or have conducted a hazard analysis and take the necessary corrective action.
2. Where
it is not possible to remove any remaining hazard/s you are to inform employees thereof and what pre-
cautionary action is to be taken.
3. Ensure construction has minimum impact on the environment.
4. Ensure appropriate restoration of areas affected by construction.
5. Ensure measures are implemented to prevent long-term environmental degradation.
6. Identify construction activities, which may have a detrimental impact on the environment.
7. Detail
mitigating measures required to be taken, and the procedures for their implementation to the Project
Manager.
8. Establish the reporting system to be undertaken during construction and ensure effective reporting to management
on the deviations identified and required action to be taken.
9. Ensure
EMP compliance.
10. Ensure
monthly Environmental reports are submitted to the Engineer.

________________

Signature Designation Date

♦ ACCEPTANCE OF APPOINTMENT
I,
understand the implications of the appointment as detailed above and confirm my acceptance.

________________

Signature of CHS Officer Designation Date
Environmental Checklist and Deviations
Site:

Do not “tick”? Write “OK”. Month of inspection

If faulty mark with a “X”
Area/Item checked Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1. Waste and scrap areas
1.1 Demarcated? (Separation)
1.2 Adequate capacity?
1.3 Loose material covered/tied down?
1.4 Areas kept reasonably neat and tidy?
1.5 Cleared regularly?
1.6 Removed to approved dumping site?
2. Eating areas
2.1 Adequate rubbish bins to handle food
waste?
2.2 Securely fitted lids or covers?
2.3 Emptied before overflowing?
2.4 Rubbish accumulation outside the bins?
3. Hazardous substance management
3.1 Area clean?
3.2 Area demarcated screened off
3.3 Area bunded around fuel tanks and bulk oil
storage facilities?
3.4 Diesel and oil spills being attended to
immediately?
3.5 Re-fuelling points being controlled, spillages
controlled?
3.6 Drip trays in use for service areas?
3.7 Disposal of contaminated materials being
managed? (Eg. Batteries)
4. Company vehicles
4.1 Loose materials being carried, are they tied
down?
4.2 Loose material being transported being
covered?
4.3 Company vehicles provided with rubbish
bags?
5. Employee awareness
5.1 Are employees being trained in the correct
waste control?
6. Air
6.1 Is there excessive dust? (Wetting down
being done?)
6.2 Excessive smoke?
6.3 Dust, smoke, powder suspended in building
or outside?
Do not “tick”? Write “OK”. Month of inspection
If faulty mark with a “X”
Area/Item checked Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
7. Ground contamination
7.1 Excess amount of spilled/un-cleared
materials?
7.2 Stagnant water?
7.3 Diesel/oil contamination?
8. Water
8.1 Are any drains polluted?
8.2 Is clean drinking water available?
8.3 Pooling, present, stagnant water?
8.4 Condition being found causing increase in
mosquitoes?
INSPECTOR (INITIAL)
DATE INSPECTED
PROJECT MANAGER
Facilities/Hygiene Inspection List
Company:
Site:
Inspected by:

Area/Item Date Date Date Note: Monthly inspections

1. Toilets Checked Checked Checked Comments/Action
1.1 Enough toilets provided (1 per 30 persons)
1.2 Separate toilets for men and woman
1.3 Chemical toilets/condition/positioned
positioned level/regularly cleaned
1.4 Safely conveniently accessible
1.5 Covered/roofing in order
1.6 Doors clean/in order/can be closed
1.7 Partitioning to ensure privacy
1.8 Seats clean/and in order
1.9 Toilets flushing/cisterns working/not
leaking/disinfected
1.10 Toilet not blocked/overflowing
1.11 Toilet paper available
1.12 Washbasins undamaged/clean/disinfected/
taps not leaking
1.13 Toilet floors, walls, windows clean
1.16 Area outside toilets clean no leaking pipes/
stagnant water
1.17 Container type toilets placed level
2. Change area
2.1 Sufficient change area provided
2.2 Sufficient lighting and ventilation
2.3 Area clean and disinfected
2.4 Sub contractors areas established
2.5 No accumulation of rubbish etc.
2.6 Refuse bins available
2.7 No changing in site store or cement store
3. Shower/washing area
3.1 Area kept clean/hygienic
3.2 Water drainage good
3.3 Demarcated/screened off
3.4 Hot water/showers available
4. Eating areas
4.1 Demarcated/seating
4.2 Dust free and clean
4.3 Refuse bins available
4.4 No accumulation of bones, scraps, plastics
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Work Activities
The protection of the Environment is becoming more and more important as society demands that our activities are
planned to prevent destruction of the world we live in.

The Construction Industry has an important role to play in this as it often builds where before there was no development
and only mother nature.

♦ RELATED DOCUMENTS
• Construction Site Environment Checklist
• Pollution Checklist
Checklist for Workplace Environment
Auditor: Designation:
Site: Date:

CONDITION OF DEMARCATED WASTE AND SCRAP Yes No Remarks

AREAS
Adequate capacity
Materials covered/tied down
Kept reasonably neat and tidy
Cleared regularly
CONDITION OF AREAS USED BY PERSONNEL DURING WORK BREAKS
Adequate rubbish bins to handle food waste
Securely covered
Emptied before overflowing
Rubbish lying around outside bins
CONDITION OF GENERAL AREAS
Adequate containers
Container placed in problem areas
Loose material, waste, rubble and debris cleaned up as
soon as possible
Waste lying around on ground
Kept reasonably neat and tidy
COMPANY VEHICLES
Loose materials carried by company vehicles covered
or secured
Company vehicles supplied with litter bags
GENERAL
Employees regularly reminded to dispose of personal
and building waste in the correct way
Reclamation bins/areas provided for:
Tins
Glass
Paper
Pollution Checklist
Auditor: Co. no.:

Site: Date:

Item Checked Yes/No Comments/Action

Air:
Is there excessive:
Dust
Smoke
Other Pollutants (Specify):
Suspended in the atmosphere:
Inside building/s?
Outside building/s?
Ground:
Are there excessive amounts of spilled/uncleared materials:

e.g Cement
Plastic bags/Cement packets, etc?
Paper/Cardboard?
Stagnant water?
Diesel/oil?
Water:
Are any drains polluted?
Is clean drinking water available?
General:
Are yard areas free of:
Paper/litter?
Weeds?
Off cuts?
Scrap/steel/timber?
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Water Environments
OCCUPATIONAL HEALTH AND SAFETY ACT, 1993
Regulation 26 of the Construction Regulations, 2014

26. (1) A contractor must ensure that where construction work is done over or in close proximity to water, provision
is made for—
(a) preventing persons from falling into water; and
(b) the rescuing of persons in danger of drowning.

(2) A
contractor must ensure that where a person is exposed to the risk of drowning by falling into the water, the
person is provided with and wears a lifejacket.

♦ NOTE
• Where possible life jackets to be provided.
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
List of Health and Safety Publications
Health and Safety Manual for Construction Sites
(Contains all the registers and forms listed below)
Occupational Health and Safety Act (Full Version)

Registers:
Inspection of;
Builder’s Hoist
Excavations
Explosive Powered Tools
Fire Equipment
Health and Safety Representatives
Investigation of Incidents
Ladders
Lifting Machines (Tower Cranes)
Portable Electrical Equipment
Portable Fire Equipment and Hose Reels
Scaffolding

Designation Forms:
Builder’s Hoist Inspector
Construction Works Supervisor
Designation of Managers (Section 16 (2)
Excavator
Fire Equipment Inspector
First Aider
Health and Safety Representatives and
Health and Safety Committee Members
Lifting Equipment Inspector
Person to Supervise Machinery
Portable Electrical Equipment Inspector
Subordinate Construction Work Supervisor
Scaffolding Inspector

Safety Posters
Site Notes

________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________
Occupational Health And Safety Audit System

Site/Contract Audit Date:

System Version:

Client Association Contractor

Categories STARS
C D E F G H I A B1 B2
R10m - R25m – R75m - R150m – R300m R500m Plant & Allied Manu-
<R10m
<R25m <R75m <R150m <R300m -<R500m plus Storage Trades facturers

Safety Officer/Manager: Auditor:

Company: Company:
Manager/Foreman/Sup.: Address:
Address:
Cell phone: Cell phone:
Email Address: Email Address:

ALL SUB-CONTRACTORS PRINCIPAL CONTRACTOR

No. Contractors on site: Start Date: End date:
No. of Contractor employees: Employees on site: Months:
Man-hours all Subcontractors: Man-hours: Total Man-hours:
DI’s: DI’s: Total DI’s:

TOTAL AVAILABLE POINTS: BASIC SCORE DIRF: DIFR Max.:

TOTAL POINTS SCORED: FINAL SCORE %:

No. ITEM P S % No. ITEM P S %

Administration and
1. 11. Emergency Fire Prevention
Legal Requirements
Education, Training and
2. 12. Demolition
Promotion
Public Safety, Security and Emergency
3. 13. Excavation

4. Personal Protective Equipment 14. Tools

5. Housekeeping 15. Cranes
6. Scaffold and Temporary Works 16. Material Hoist
7. Suspended Platform 17. Transport and Material Handling
8. Ladders 18. Site Plant Machinery
9. Fall Protection 19. Plant and Storage Yards
Environment, Health and
10. Electrical Safeguarding 20.
Hygiene [
TOTAL
LEGEND: “P” – points available; “S” – points scored
A. ESSENTIAL REQUIREMENTS FOR REGIONAL AND NATIONAL AUDITS
Items that require 100% compliance before an audit can take place on a site:
YES/NO
Proof of compensation registration and proof of good standing for the principal
1.
contractor
2. Principal Contractor’s Safety Plan

A site specific risk assessment which must include the following: safe work procedures, a
3.
monitoring plan and a review plan

4. Disabling Injury Frequency Rate (DIFR)

B. SCOPE OF WORK/APPLICABLE ITEMS: REGIONAL AND NATIONAL AUDITS

ITEM/DESCRIPTION OPTIAL DATE AUDIT DATE

Senior Contracts Director/

Construction Manager: Date:

Regional Lead Auditor: Date:

1. ADMINISTRATION AND LEGAL REQUIREMENTS
SUBJECT CLAUSE REQUIREMENT P S N
* Denotes items applicable to both Construction Projects and Contractors, Plant and Storage Yards
CONSTRUCTION WORK CR 3(2) An application made to the Department of Labour for a 1
PERMIT construction work permit (1)
CR 3(4) Permit number displayed at the main site entrance (1) 1
CR 3(6) Permit included in the health and safety file (1) 1
NOTIFICATION CR 4(1) Department of Labour notified and Proof of notification (1) 1
LETTER OF GOOD COID Act PC registered and in good standing with the compensation 1
STANDING - SEC 80 fund or licensed compensation insurer valid copy of letter
CR 5(1)(j) of good standing on site (1)
CLIENT SPECIFICATIONS CR 5(1)(a)(b) Did you receive a Client’s specification (If no – proof 2
requesting a copy) (1) and Base Line Risk Assessment (1)
CR 7(1)(c)(i) Specifications relating to Contractors relayed to PC at 1
tender stage (1)
COPY OF THE ACT GAR 4 Updated copy of Act and Regulations readily available to 1
employees on site (1)
PRINCIPAL CR 7(1)(c)(vi) PC OH&S plan available (1) 1
CONTRACTOR OHS PLAN CR 5(1)(l) PC OH&S plan approved by client (1) 1
CR (7)(1)(c)(x) All Contractors OH&S plan available and approved (1) 1
CR 7(1)(c)(vi) PC maintaining monthly audits of contractors/Proof thereof 1
(1)
CR 7(1)(b) OH&S file maintained and available to the client (1) 1
AGREEMENTS WITH SEC 37(2) Written agreement with all Contractors (1) 1
MANDATORIES CR 7(1)(c)(v) All Contractors Appointments in writing (1)/List displayed 2
(1)
CR7(1)(c)(iv) Proof of registration with Compensation Insurer/Letter of 1
good standing (1)
CR 8(7) Construction Work Supervisor designated (1) 1
Written arrangements with regard to:
SEC 37(2) * OH&S Representatives and Committees (1) 1
SEC 37(2) * First Aid (1) 1
HAZARD CR 9(1) (a)-(e) Hazard Identification conducted and results recorded (1) 1
IDENTIFICATION AND CR 9(1) “Competent” Construction Site Risk Assessor appointed in 1
RISK ASSESSMENT writing (1)
CR(7)(1)(c)(iv) Risk Assessment Plan drawn up (1)/Updated (1) 2
CR 9(3) Employees informed/trained (1) 1
GEO-SCIENCE CR 6(1)(c)(ii) Geo-technical report available, issued by client (1) 1
TECHNICAL REPORTS Method statement of sequence of construction (1) 1
ASSIGN DUTIES SEC 16(2) Responsibility of complying with the OH&S Act assigned to 1
(MANAGERS) another person/s by CEO (1)
DUTIES OF CR 8(1) Construction Manager designated (1) 1
CONTRACTORS CR 8(2) Assistant Construction Managers designated (1) 1
CR 8(5),(6) “Competent” person, and register with SACPCMP, appointed 1
in writing as a Safety Officer (1)
CR 8(7) Construction Work Supervisors designated (1) 1
CR 8(8) Subordinate Construction Work Supervisor/s designated 1
an area of responsibility identified in his or her letter of
appointment (1)
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
DESIGNATION OF SEC 17(1) More than 20 employees – one OH&S Representative, one 1
HEALTH AND SAFETY additional OH&S Representative for each 50 employees or
REPRESENTATIVES part thereof (1)
SEC 17(1) Designation in writing (1), period and area of responsibility 2
specified (1)
SEC 18(1)(g) Meaningful OH&S Representative reports (1) 1
Good practice Reports actioned by Management (1) 1
OCCUPATIONAL SEC 19(1) OH&S Committee/s established (1) 1
HEALTH AND SAFETY SEC 19(1) Members appointed in writing (1) 1
COMMITTEES SEC 19(4) Meetings held as per the safety plan (1) 1
SEC 19(3) Minutes kept (1) 1
SEC 20(1)(b) Incidents discussed at meetings (1) 1
Good practice Actioned by Management (1) 1
ERECTION INSPECTION CR 16(1) “Competent” person appointed in writing to Supervise 1
AND SUPERVISION OF Scaffold work (1)
SCAFFOLD SANS 10085-1 “Competent” person appointed in writing as a Scaffold 1
CR 16(1) Team Leader (1)
SANS (10.1.1) “Competent” person appointed as a Scaffold Erector (1) 1
CR 16(1)
SANS 10085-1 “Competent” person appointed as a Scaffold Inspector (1) 1
CR 16(1)
SANS 10085-1 Inspected weekly, after inclement weather and after major 1
alterations (1)
ERECTION, INSPECTION CR 11(1)(c) All drawings pertaining to the design of the relevant 1
AND SUPERVISION OF structure are kept on site and are available on request to an
TEMPORARY WORKS inspector, other contractors, the client and the client’s agent
or employee (1)
CR 12(1) Designer appointed to design, inspect and approve 1
temporary works (1)
CR 12(2) Competent temporary works supervisor appointed in 1
writing (1)
CR 12(3)(c) Detailed specific drawings of temporary works structure 1
kept on site (1)
CR 12(3)(d) Erectors provided with training and instruction to perform 1
work safely (1)
CR 12(3)(e) All equipment used inspected by a competent person before 1
being used (1)
CR 12(3)(f) Inspected by a competent person (1), before (1), during (1) 5
and after (1) the placement of concrete. Register up to date
(1)
CR 12(3)(g) Written authorisation secured before concrete is cast (1) 1
CR 12(3)(n) Drawing include method statements (1) and sequence of 2
construction (1)
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
INSPECTION OF CR 13(1)(a) Excavation supervisor appointed in writing (1) 1
EXCAVATIONS CR 13(2)(b) Written permission issued by supervisor to work in an 1
exca-vation where there no need for shoring and/or bracing
(1)
CR 13(2)(k) “Competent” person appointed in writing for excavations 2
that involve explosives (1), method statement developed (1)
CR 13(2)(i) Inspected before every shift (1), after rain (1), after blasting 4
and ground fall (1), and after any damage (1),
CR 13(2)(h) Register up to date (1) 1
DEMOLITION WORK CR 14(1) “Competent” person appointed in writing to Supervise and 1
Control all demolition work (1)
CR 14(2) Structural engineering survey done (1) Demolition Method 3
Statement developed (1) by a “Competent” person available
(1)
CR 14(3) “Competent” person appointed in writing to check 2
Structural integrity during all demolition work (1).
Structural integrity register up to date (1)
CR 14(10) Demolition risk assessment done (1) 1
CR 14(11) Demolition Work involving Explosives’ Method Statement is 1
available (1)
CR 14(11) “Competent” person appointed in writing to use explosives 1
for demolition work (1)
CR 14(2) Inspections as per the method statement (1) 1
INSPECTION OF Good Practice “Competent” person appointed in writing to inspect ladders 1
LADDERS (1)
Good Practice Ladders inspected at arrival (1) on site and monthly 2
thereafter (1)
Good Practice Register up to date (1) 1
INSPECTION AND CR 24(c) “Competent” person appointed in writing to control all 1
MAINTENANCE OF temporary electrical installations (1)
ELECTRICAL CR 24(d) All temporary electrical installation inspected after 3
INSTALLATIONS AND installation (1), after alterations (1) and weekly (1)
EQUIPMENT register/s up to date. COC
CR 24(e) Inspection conducted by authorised operator/user on a 1
daily basis prior to use and recorded/register up to date (1)
Good Practice Earth leakage unit tested (1) and results recorded (1) 2
INSPECTION OF LIFTING CR 22(a) “Competent” person appointed in writing to inspect Lifting 1
EQUIPMENTS, AND Machines and Equipment (LME/LMI) (1)
MATERIAL HOISTS CR 22(a) Written proof of competence of above appointee available 1
(1)
Good Practice Cranes & Lifting tackle identified/numbered and on the 1
register (1)
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
INSPECTION OF LIFTING DMR 18(10)(e) * Lifting tackle – load tested once, inspected 3 monthly (1) 1
EQUIPMENTS, AND CR 19(6) Competent person appointed to operate a hoist (1) 1
MATERIAL HOISTS CR 19 (8)a) Competent person appointed in writing to inspect material 1
(continued) hoist on a daily basis (1)
CR 19(8)(b)- * Inspection register conducted by a competent person that 1
(d) include entire material hoist, including guides, ropes, etc
and records kept on premises (1)
DMR 18(7) Log Book for each individual Crane/Hoist (1) 1
DMR 18(7) Logbooks/registers up to date and signed off (1) 1
INSPECTION OF TOWER CR 22(a) Tower crane designed and erected under supervision of a 1
CRANES competent person (1)
CR 22(b) Relevant risk assessment and method statement developed 1
and applied (1)
CR 22(e) Tower crane operators are competent to carry out the work 1
safely (1)
CR 22(f) Tower crane operator(s) have a medical a certificate(s) of 1
fitness to work in such an environment, issued by an occu-
pational health practitioner in the form of Annexure 3. (1)
DMR 18(5) * Tower Crane – load test on installation and every 12 1
months (1)
DMR 18(6) * Tower Crane/s – inspected 6 monthly all ropes chains/ 1
brakes etc. (1)

TRAINING OF LIFTING DMR 18(11) Drivers/Operators in possession of valid certificates of 1

MACHINE DRIVERS training (1)
DMR 18(11) All operators trained for particular type of lifting machine 1
operated (1)
Good practice Operators designated in writing (1) 1
SUSPENDED PLATFORMS CR 17(1) “Competent” person appointed in writing to Supervise the 1
use of Suspended Platforms (1)
CR 17(12)(c) Employees involved in the operation trained to access and
1
(i) egress suspended platform safely (1)
CR 17(2)(c)(ii) “Competent” person appointed in writing to Erect 1
Suspended Platforms (1)
CR 17(2)(c)(ii) “Competent” person/s appointed in writing to Operate 1
Suspended Platforms (1)
CR 17(2)(b) Contractor in possession of certificate of system design (1) 2
issued by a professional engineer, certificated engineer or
professional technologist (1)
CR 17(12)(c) Employees involved provided information procedures to
(iv) be followed in case of emergency (2), malfunctioning (2), 6
discovery of defect (2)
CR 17(12)(c) Employees instructed in the proper use of the body 1
(v) harness(1)
CR 17(2)(c) Contractor in possession of operational compliance plan 2
(1) developed by a competent person (1) based on the
certificate of system design
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
SUSPENDED Operational Compliance Plan includes:
PLATFORMS CR 17(2)(c)(i) *Proof of appointment of the competent person (1) 1
CR 17(2)(c)(iv) *Performance Tests (1) 1
CR 17(2)(c)(v) *Sketches indicating the completed systems with opera- 1
tional loading of the platform (1)
CR 17(2)(c)(vi) *Procedures for and record of inspections carried out (1) 1
CR 17(2)(c)(vii) * Procedures for and record of maintenance (1) 1
CR 17(3) Copy of the certificate of system design (1), operational 4
design calculations (1), sketches and test results
(1) submitted to the Provincial Director before the
commencement of the use of the system and intended type
of work (1)
CR 17(6)(a) Parts of the building for which outriggers of a suspended 1
platform are supported checked by means of calculations
(1)
CR 17(8)(a) Entire installation examined by a competent person to 1
manufacturer’s specification (1)
CR 17(8)(b)(c) Entire installation subjected to performance test (1) by a 3
competent person (1) appointed in writing (1)
CR 17(8)(d) Whole installation load tested to manufacture’s standard or 1
at 110% of the rated load (1)
CR 17(9) Every hoisting rope, hook or other attaching device 2
examined (1) by a competent person (1)
CR 17(10) Daily inspections done prior to use (1) 1
BULK MIXING PLANT CR 20(1) “Competent” person appointed in writing to supervise bulk 1
mixing plant operations (1)
CR 20(2) “Competent” person appointed in writing to operate bulk 1
mixing plant (1)
Good practice Person appointed in writing to inspect bulk mixing plant 1
(1)
Good practice Register up to date (1) 1
CR 20(8) Records of repairs and maintenance available (1) 1
CONSTRUCTION CR 23(1)(d)i “Competent” person appointed in writing to Operate 1
VEHICLES Construction Vehicles or Mobile Plant (1)
CR 23(1)(k) “Competent” person appointed in writing to Inspect 1
Construction Vehicles or Mobile Plant (1)
CR 23(1)(k) Register up to date (1) 1
DMR 18(5) All relevant Load Certificates are available (1) 1
CR 23(1)(d)(i) Valid Operator Training Certificate available (1) 1
CR 23(1)(d)(ii) Medical Certificates of Fitness of Operators available (1) 1
(Annexure3)
ROPE ACCESS CR 18(1)(a) Rope access supervisor appointed in writing (1) 1
CR 18(1)(c) Rope access operators competent and licensed (1) 1
CR 18(2)(b) Specific fall protection plan developed (1) by a competent 2
person (1)
CR 18(2)(b) Fall protection plan includes records of maintenance (1) 2
and inspection (1) of all equipments used in the operation.
CR 18(3) A rescue plan developed and in place (1) 1
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
HAND TOOLS Good practice A person appointed in writing to Inspect and control all 1
hand tools (1)
Good practice Register up to date (1) 1
FALL PROTECTION CR 10(1)(a-c) “Competent” person appointed in writing to Develop a FPP 1
and ensure implementation and regular updating (1)
A fall protection plan includes: -
CR 10(2)(a) *A risk assessment for all work at fall risk positions (1) 1
CR 10(2)(b) *The evaluation of employees medical fitness for work at 1
fall risk positions (1)
CR 10(2)(c) *A programme for the training of employees working from 1
fall risk position (1)
CR 10(2)(d) *Procedure for training, inspections, tests and maintenance 1
of equipment (1)
CR 10(2)(e) Recovery plan in place (1) training records available (1) 2
TUNNELLING Good practice Copy of Mines Health and Safety Act Available (1) 1
Good practice Copy of Minerals Act Available (1) 1
WATER CR 26(1)(a) A contractor must ensure that where construction work 1
ENVIRONMENTS is done over or in close proximity to water, provision is
made for preventing persons from falling into water (1)
CR 26(1)(b) Steps taken to facilitate rescuing of workers in danger of 1
drowning (1)
CR 26(2) Suitable and sufficient Life Jackets supplied and worn (1) 1
STACKING AND CR 28(a) Competent person appointed in writing to supervise all 2
STORAGE stacking and storage areas (1), and proof of inspection (1)
EXPLOSIVE ACTUATED CR 21(b) User trained in the operation, maintenance and use of an 1
FASTENING DEVICES explosive actuated fastening device (1)
CR 21(2)(g)(i) “Competent” person appointed in writing to supervise 1
and control the use and safekeeping of Explosive Actuated
Fastening Device (1)
CR 21(2)(b) “Competent” person appointed in writing (1) to clean and 2
examine daily (1) all Explosive Actuated Fastening Device
before use
CR 21(2)(g)(ii) Inspections/maintenance/repairs/issues and returns 1
recorded (including. Cartridges/empty cartridge cases/
nails/fixing, bolts etc.) (1)
CR 21(1)(b) Person certified competent to use tool (1) 1
WELDING AND FLAME GSR 9 Person/s with specific knowledge and experience 1
CUTTING EQUIPMENT designated to Inspect Electric Arc, Gas Welding and Flame
Cutting Equipment (1)
GSR 9 Equipment identified/numbered and Register up to date 1
(1)
GSR 9 Equipment inspected monthly (1) 1
Good practice Register on site and up to date (1) 1
EMERGENCY ER 9 Person/s with specific knowledge and experience 1
COORDINATOR designated to co-ordinate fire prevention, emergency
contingency planning and execution.(1)
1. ADMINISTRATION AND LEGAL REQUIREMENTS (continued)
SUBJECT CLAUSE REQUIREMENT P S N
FIRE PRECAUTIONS CR 29(h) “Competent” person appointed in writing. Inspect all Fire 1
Fighting Equip. (1)
CR 29(h) Inspected in a manner indicated by the manufacturer thereof 1
(1)
SANS 1475 Fire extinguisher type pressure tested as per applicable SANS 1
Part 1 & 2 standard. (1)
CR 29(a) Fire Risks Identified (1) action taken (1) reviewed as 3
conditions alter (1)
CR 29(h) Register/s on site and up to date (1) 1
CR 29(i) Sufficient employees trained in the use of fire fighting 1
appliances (1)
REPORTING OF Good practice Incident Reporting Procedure displayed (1) 1
ACCIDENTS GAR 8(a) All incidents in terms of Sect.24 reported to the Provincial 1
Director, Dept of Labour within 7 days (WCL 1 or 2) (1)
GAR 8 Cases of Occupational Diseases Reported (1) 1
GAR 8 Copies of Reports available on Site (1) 1
INVESTIGATION GAR 9(1) All injuries which resulted in the person receiving medical 1
AND RECORDING OF treatment other than first aid, recorded and investigated by
ACCIDENTS investigator designated in writing (1)
GAR 9(3) Copies of Annexure 1 available on Site (1) 1
SEC 20(1)(b) Remarks by OH&S Committee (1) 1
Good practice Action taken by site Management (1) 1
FIRST AID GSR 3(3)(a) Every workplace provided with sufficient number of First Aid 1
boxes. (Required where 5 persons or more are employed) (1)
GSR 3(1) First Aid freely available (1) 1
GSR Annexure Equipment as per the list in the OH&S Act (1) 1
GSR 3(4) One qualified First Aider appointed where more than 10 1
persons are employed. One additional First Aider for every 50
persons employed (1)
Good practice List of First Aiders and Certificates on record (1) 1
GSR 3(6) Name of person/s in charge of First Aid box/es displayed (1) 1
GSR 3(7) Record of First Aid injuries kept (1) 1
Good practice Signs instructing employees to report all Injuries/illness 1
including first aid/injuries (1)
HAZARDOUS HCSR 3(3) Person/s with specific knowledge and experience designated to 1
CHEMICAL Control the Storage and Use of HCS (1)
SUBSTANCES
Good practice All substances identified and list available e.g. acids, poisons 1
etc. (1)
Good practice Material Safety Data Sheets (MSDS) indicating hazardous 1
properties and emergency procedures in case of incident on file
or readily available (1)
TOTALS SECTION 1 – ADMINISTRATION & LEGAL 216
2. EDUCATION, TRAINING AND PROMOTION
SUBJECT CLAUSE REQUIREMENT P S N
OHS POLICY SEC 7(1) Policy signed by CEO and published and available to all. (1) 1
SEC 7(3) Policy displayed on Employee Notice Boards (1) 1
HIV/AIDS AWARENESS Good practice Is there a HIV/Aids Awareness programme on site 1
PROGRAMME available? (1)
SUBSTANCE ABUSE Good practice Policy signed by CEO and published and available to all. (1) 1
POLICY Good practice Policy displayed on Employee Notice Boards (1) 1
OH&S RULES SEC 13 Rules published (1) 1
SEC 13 Rules displayed on Employees Notice Boards (1) 1
SEC 13 Rules issued and explained to employees: written proof (1) 1
INDUCTION AND TASK CR 7(6) All employees (1) and visitors (1) receive induction 2
SAFETY TRAINING Training
CR 9(3) Training includes Task Safety Instructions and Hazard 1
identification. (1)
Good practice Employees and visitors carry proof of training. (1) 1
SEC 13 Toolbox Talks done on a regular basis: written proof (1) 1
SEC 14 All employees receive basic OH&S training: written proof 1
(1)
SEC 14 Operators of Plant and Equipment receive specialised 1
training (1)
INDUCTION AND TASK SEC 13 Follow-up to ensure employees understand and adhere to 1
SAFETY TRAINING instructions (1)
OCCUPATIONAL Incidents Experience Board indicating e.g.:
HEALTH AND SAFETY Good practice No. of hours worked without a compensation claim to date 1
PROMOTION (1)
Good practice No. of days worked without a compensation claim to date 1
(1)
Good practice Star Grading – Board kept up to date (1) 1
SEC 13 Safety Posters displayed (1) and changed weekly/monthly 2
(1)
Good practice Employee Notice Board for OH&S Notices (1) 1
Good practice Site OH&S Competition (1) 1
Good practice Company OH&S Competition (1) 1
Good practice Participation in Regional OH&S Competition (1) 1
TOTALS: SECTION 2 – EDUCATION, TRAINING AND PROMOTION 25
3. PUBLIC SAFETY, SECURITY MEASURES AND EMERGENCY PREPAREDNESS
SUBJECT CLAUSE REQUIREMENT P S N
NOTICES AND SIGNS GSR 2B Notices and Signs at entrances (1), along perimeters (1) 2
indicating “No Unauthorized Entry”
GSR 2B Notices and Signs at entrances instructing visitors and non 3
employees what to do (1), where to go, where to report on
entering the premises (1) with directional signs (1). e.g.
“Visitors to report to Site Office”
Good practice Notices and signs posted to warn of overhead work (1) and 2
other hazardous activities. e.g. General Warning Signs (1)
SITE SAFEGUARD Good practice Nets, Canopies, Stulls to protect members of the public 2
passing (1) entering the premises (1)
SECURITY MEASURES Good practice Access control – gate (1) visitors register (1) 2
Good practice Security patrols after hours (1) and over the weekends (1) 2
ER 3(6) Sufficient lighting after dark (1) 1
EMERGENCY Good practice Emergency contact numbers strategically positioned near 1
PREPAREDNESS Telephone (1)
CR 29(l) Emergency Evacuation instructions posted up on all notice 2
boards(1) and employees’ notice boards – eating, changing
areas (1)
Good practice Emergency contingency plan available on the premises (1) 2
Visible (1)
CR 29(m) Emergency alarm (1) audible all over (1) Procedure 3
communicated (1)
EMERGENCY DRILL CR 29(l) Emergency Evacuation Plan available (1) displayed on site 5
AND EVACUATION (1) drill practiced (1) emergency routes indicated on site (1)
assembly point indicated (1)
TOTALS: SECTION 3 – PUBLIC SAFETY, SECURITY MEASURES & EMERGENCY 27

4. PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING

SUBJECT CLAUSE REQUIREMENT P S N
PPE NEEDS ANALYSIS Good practice Need for PPE identified (1) prescribed in writing (1) reviewed 3
as necessary (1)
HEAD PROTECTION GSR 2(3) Where prescribed: employees (1) contractors (1) and visitors 3
(1) to wear safety hats.
FOOT PROTECTION GSR 2(3) Persons required to wear suitable foot protection: wet work- 2
gum boots (1) roof work-non-slip (1)
EYE AND FACE GSR 2(3)(a) Eye and face protection-goggles, face shields, welding
PROTECTION helmets etc. as prescribed:
* Jack (1) and or kango hammer (1) 2
* Angle (1) and or bench (1) grinder 2
* Electric drill – Overhead work into bricks (1), cement (1) 3
and or concrete (1)
* Power Actuated Fastening Devices (1) 1
* Concrete vibrators (1) and or pokers (1) 2
* Hammers (1) and Chisels (1) 2
* Brazing work (1) flame cutting (1) gas welding torches (1) 3
* Arc welding (1) 1
* Skill saw (1) bench saw (1) 2
* Spray Painting Equipment, etc. (1) 1
4. PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING (continued)
SUBJECT CLAUSE REQUIREMENT P S N
HEARING GSR 2(3)(e) Hearing Protectors (Muffs, Plugs etc.) used when
PROTECTION operating the following:
* Jack/Kango Hammers (1) 1
* Power Actuated Fastening Devices (1) 1
* Wood/Aluminium Working Machines e.g. saws, planers, 1
routers (1)

* Whilst operating graders, loaders etc., where applicable (1) 1

HAND PROTECTION GSR 2(3)(a) Protective Gloves worn by employees handling/using the
following:
* Cement/Bricks/Steel/Chemicals (1) 1
* Welding Equipment (1) 1
* Hammers and Chisels (1) 1
* Jack/Kango Hammers etc. (1) 1
RESPIRATORY GSR2(3)(e) Suitable/efficient Respirators worn by employees
PROTECTION handling/using/working with:
* Dry cement (1) 1
* Dusty areas (1) 1
* Hazardous chemicals (1) 1
* Angle Grinders (1) 1
* Spray Painters etc. (1) 1
FALL PREVENTION GSR 2(3)(c) Suitable Safety Belts/Fall Arrest Equipment correctly
EQUIPMENT used by persons working on/in unguarded, elevated
positions e.g.:
* Scaffolding (1) 1
* Rigging (1) 1
* Lift Shafts (1) 1
* Edge work (1) 1
* Ring beam edges etc.(1) 1
Other methods of Fall prevention applied e.g. catch nets (1) 1
PROTECTIVE GSR 2(3) All jobs requiring protective clothing (Overalls, Rain-wear, 1
CLOTHING Welding Aprons etc.) identified and clothing worn (1)
PPE ISSUE AND GSR 2(2) Identified Equipment issued free of charge (1) 1
CONTROL
GSR 2(2) All PPE maintained in good condition. (Regular checks) (1) 1
GSR 2(5) Workers instructed on proper use and maintenance of PPE 1
(1)
GSR 2(5) Employee acknowledging receipt of and that they will wear 1
or use the PPE provided. (1)
Good practice Record of PPE issued kept on file (1) 1
TOTALS: SECTION 4 – PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING 52
5. HOUSEKEEPING
SUBJECT CLAUSE REQUIREMENT P S N
SCRAP REMOVAL CR 27(a)(b) All items of Scrap, unsuitable off-cuts, rubble & redundant 2
SYSTEM material placed in designated areas(1) removed at least
daily from the designated areas (1)
CR 27(e) Scrap, waste removal from heights by chute, hoist,/nothing 1
thrown or swept over the sides unless controlled and into
demarcated area. (1)
CR 27(a) Scrap disposed of in designated containers (1) and areas(1) 2
CR 27(d) Removal from site/yard as and when necessary (1) 1
Good practice Scrap policy available (1) 1
STACKING AND Stacking:
STORAGE GSR 8(b) * Stable (1) firm level surface (1) and adequate base (1) 3
GSR 8(3)(b) * Not leaning over (1) or in danger of collapsing (1) 2
GSR 8(4)(a) * Irregular shapes bonded (1) if more than one stack each 2
to support the other (1)
GSR 8(4)(b) * Not exceeding 3x the base (1) 1
GSR 8(3)(c) * Stacks accessible to employees (1) and vehicles (1) 2
GSR 8(2)(a) * Removed from the top not sides (1) 1
Storage:
CR 28(b) * Adequate storage provided (1) adequately demarcated (1) 2
GSR 8(3)(c) * Functional-e.g. Storage areas, racks, bins protected from 2
elements (1) vehicles (1)
CR 28(c) * Special areas identified (1) and demarcated (1) for 2
flammable gas, cement etc.
GSR 8(b) * Stacked in rows (1) not in danger of collapse (1) base 3
adequate to carry weight (1)
(SEE SECTION 1 FOR Good practice * Store (1) and storage areas (1) clear of superfluous
2
DESIGNATION AND material
REGISTER) CR 28(c) * Storage behind buildings or containers on dunnage (1)
2
and controlled (1)
Good practice * Storage areas free from vegetation (1) and refuse, litter
2
(1)
WASTE CONTROL/ CR 27(d) Off-cuts(1),re-useable material removed regularly, kept to a
2
RECLAMATION minimum in the workplace (1)
CR 27(c) Re-useable material stacked and stored in demarcated
2
areas (1).Remove, flatten nails in timber (1)
Good practice Issue (1) returns (1) disposal (1) of hardware controlled 3
CONTRACTORS CR 27(a) Demarcated stacking areas (1) acceptable housekeeping
2
standards maintained (1)
GENERAL CR 27(c) Work areas neat and tidy and kept clean (1) 1
HOUSEKEEPING CR 27(c) Walkways clear of material and waste i.e. easy access to site
1
and work areas (1)
Good practice General appearance of the site, i.e. public image (1) 1
TOTALS: SECTION 5 – HOUSEKEEPING 45
6. SCAFFOLD AND TEMPORARY WORKS
SUBJECT REQUIREMENT P S N
ACCESS SCAFFOLDING Foundation firm (1) stable (1) adequate for load (1) reasonable level (1) 4
Bracing Adequate (1) and sufficient (1) secured (1) as per the design criteria
4
(1)
Platform boards – condition (1) sufficient (1) and secured (1) 3
Adequate handrails (1) correct height (1) toe boards provided (1) secured (1) 4
Adequate access ladders – stairs provided (1) sufficient (1) secured (1) 3
Area directly under (1) surrounding area (1) clear of material (1) and rubble
4
(1)
Appropriate safe/unsafe for use signs(1)strategically positioned (1)
3
sufficient(1)
Outriggers used – tied back into the structure (1) base secured (1) 2
FREE STANDING Foundation firm (1) stable (1) adequate for load (1) reasonable level (1) 2
SCAFFOLD Bracing Adequate (1) and sufficient (1) secured (1) as per design criteria (1) 4
Platform boards – condition (1) sufficient (1) and secured (1) 3
Adequate handrails (1) correct height (1) toe boards provided (1) secured
4
(1)
Adequate access ladders – stairs provided (1) sufficient (1) secured (1) 3
Area directly under (1) surrounding area (1) clear of material (1) and rubble
4
(1)
Appropriate Safe/unsafe for use signs(1) strategically positioned (1)
3
sufficient (1)
MOBILE SCAFFOLD Foundation firm (1) stable (1) adequate for load (1) 3
Adequate (1) and sufficient bracing (1) assembled as prescribed (1) 3
Platform boards in good condition (1) sufficient (1) and secured (1) 3
Handrails adequate (1) correct height (1) and toe boards (1) 3
Adequate (1) suitable access provided (1) and secured (1) 3
Area under (1) surrounding (1) clear of material (1) rubble (1) 4
Appropriate Safe, unsafe for use signs (1) strategically placed (1) sufficient
3
(1)
Wheels or swivels in good condition (1) suitable (1) and all in position (1) 3
Brakes fitted (1) adequate (1) and functional (1) 3
Height to base ratio correct (1) stability (1) reasonably level (1) 3
Outriggers – firm base (1) adequate (1) positioned, spread correctly (1) 3
STRUCTURES Drawings relevant to the design on site and available (1) 1
TEMPORARY WORKS All temporary works structure adequately erected (2), supported (2), and
6
braced (2)
Temporary works structure done according to drawing (2) 2
Deck panels secured against displacement (2) 2
Persons prevented from slipping from release agent (2) 2
Upon casting, temporary structure is left in place until concrete has acquired
2
sufficient strength to support its own weight (2)
Provision is made for the safe access to the temporary structure (2) 2
6. SCAFFOLD AND TEMPORARY WORKS (continued)
SUBJECT REQUIREMENT P S N
SPECIAL SCAFFOLD Such as: Cantilever, Jib and Truss-out – erected as per design (1) design
available (1) material – adequate (1) condition (1) access suitable (1) 7
sufficient (1) substantial (1)
CANTILEVER PLATFORM Design drawings available for loading platforms (1) erected according to
2
design (1)
Maximum load indicated (1) correct barricading in place (1) 2
EDGES AND OPENINGS Edges barricades-adequate(1) substantial (1) visible (1) correctly positioned
4
(1)
Manhole-Barricading (1) placement (1) cover adequate (1) danger sign (1)
5
visible(1)
Floor, landing – adequately barricaded (1) positioning (1) sufficient (1)
4
visible (1)
Access – adequate (1) suitable (1) sufficient (1) handrail (1) 4
Lift shafts barricade -substantial (1) position (1) height (1) visible (1) 4
TOTALS: SECTION 6 – SCAFFOLD AND TEMPORARY WORKS 136

7. SUSPENDED PLATFORMS
SUBJECT REQUIREMENT P S N
OUTRIGGERS Outriggers constructed of a material with adequate strength (2) 2
Suspension points provided with stop devices to prevent displacement (2) 2
Suspension wire rope and safety wire rope separately connected (2) 2
Each person on a suspended platform provided with and wears a body
2
harness (2)
Hand or power driven machinery for lifting and lowering maintained in such
2
a way that uncontrolled movement of the working platform can’t occur (2)
Rope connections to the outriggers are vertically above the connections to the
2
working platform (2)
PLATFORM Suspended platform suspended as near as possible to the structure to which
2
work is being done (2)
Suspended platform is fitted with anchorage points for lanyard attachment
2
(2)
Notice showing the maximum mass load (2), the maximum number of
6
persons (2), the maximum total mass load of persons plus loads (2)
Employees involved in the operation trained to access and egress suspended
2
platform safely (2)
Employees involved in the operation trained to correctly operate the controls
2
(2)
Employees involved in the operation trained on the dangers related to the
2
operation (2).
Suspended platform isolated after use (2) 2
TOTALS: SECTION 7 – SUSPENDED PLATFORMS 30
8. LADDERS
SUBJECT REQUIREMENT P S N
Stepladders – hinges (1) stays (1) braces (1) and stiles in order (1) 4
Stepladders used correctly (1) stable (1) 2
Extension ladders – ropes (1) rungs (1) stiles (1) safety latch in order (1) 4
Extension and Straight ladders secured or tied at the top and/or the bottom 1
(1)
No joined ladders used (1) 1
All ladders stored off the ground (1) and protected from the elements (1) 2
Ladders protrude 900mm above landing platforms, roof (1) 1
Fixed ladders higher than 5m have cages/fall arrest system (1) 1
TOTALS: SECTION 8 – LADDERS 16

9. FALL PROTECTION
SUBJECT REQUIREMENT P S N
Equipment in good order (1) suitable for job (1) of Sufficient strength (1) 3
Equipment securely attached (1) arrests in order (1) 2
Tools secured to line when necessary (1) line secured to work area (1) 2
Openings in Floors, Edges, Slabs, Hatchways and Stairways adequately 1
protected (1)
Harness Used (1) Vertical Life Line used (1) Ladders Secured (1) 3
Barricades (1) Warning Signs (1) 2
Chair securely suspended (1) no defective equipment (1) arrests used/ 3
attached (1)
TOTALS: SECTION 8 – FALL PROTECTION 16

10. ELECTRICAL SAFEGUARDING

SUBJECT REQUIREMENT P S N
ELECTRICAL Correct colour (1) board numbered (1) symbolic sign displayed (1) 3
DISTRIBUTION BOARDS Board accessible (1) area demarcated (1) 2
AND EARTH LEAKAGE
Fitted with inside cover plate (1) unused slots blanked off (1) no access to 4
exposed “live” conductors (1) doors kept closed (1)
Switches – circuit breakers identified (1) functional (1) 2
Earth leakage protection unit fitted (1) connected (1) and functional (1) 3
Access for portable electric tool cables and extension cables when doors are 2
closed (1) door’s fitted (1)
ELECTRICAL Condition of temporary wiring and extension cord insulation (1) adequately 3
INSTALLATIONS AND secured in plug (1) no joints (1)
WIRING Earthing continuity (1) polarity correct (1) “Brown is live, Blue is neutral, 3
Green/Yellow earth” all connections adequate (1)
Cables protected from mechanical damage (1), moisture (1) 2
10. ELECTRICAL SAFEGUARDING (continued)
SUBJECT REQUIREMENT P S N
INSTALLATIONS No over loading of circuits (1) Circuit breakers rating visible (1) 2
(continued) Light fittings and lamps protected from mechanical damage and moisture (1) 1
PHYSICAL CONDITION Electrical equipment – all items plugged into a 15 Amp outlet socket (1) 1
OF ELECTRICAL Insulation and casing in good condition (1) 1
APPLIANCES Earth wire connected and intact where not of double insulated design (1) 1
Double insulation mark where no earth wire (1) 1
Cord in good condition/no bare wires/secured to machine and plug (1) 1
Plug in good condition, connected correctly and correct polarity (1) 1
TOTALS: SECTION 10 – ELECTRICAL SAFEGUARDING 33

11. EMERGENCY/FIRE PREVENTION AND PROTECTION

SUBJECT REQUIREMENT P S N
FIRE EXTINGUISHING Fire Extinguishing Equipment available and accessible:
EQUIPMENT * Offices – suitable (1) sufficient (1) and accessible (1) 3
* General Stores – suitable (1) sufficient (1) and accessible (1) 3
* Flammable Store – suitable (1) sufficient (1) and accessible (1) 3
*Bulk fuel storage tanks-suitable (1) strategically positioned (1) sufficient (1) 3
CHECK DESIGNATION *Gas cutting/welding – suitable (1) strategically positioned (1) accessible (1) 3
AND REGISTER IN * Use and disposal-flammable material. suitable(1) sufficient(1) accessible(1) 3
SECTION 1
MAINTENANCE Fire equipment serviced as prescribed-annually (1) 1
LOCATION AND SIGNS Fire Extinguishing Equipment:
* Clearly visible (1) 1
* Unobstructed (1) 1
*Sign displayed including “No Smoking”(1) “No naked flames” (1) where 2
necessary (Flammable store, gas store, fuel tanks etc.)
STORAGE ISSUE AND Storage Area provided with flame retardant doors(1) adequate ventilation (1), 3
CONTROL OF bund wall or means to contain spillage (1)
FLAMMABLE AND GAS Decanting of flammable liquids and substances carried out in ignition free 3
CYLINDERS area (1) adequately ventilated area (1) and where applicable container
bonding principles applied(1)
Suitably protected (1) and isolated gas cylinder storage area (1) 2
Gas Cylinder stored, used, transported upright and secured (1) in trolley, 2
cradle or structure(1)
Types of gas cylinders identified (1) and stored separately (1) 2
Full cylinders stored separately from empty cylinders (1) 1
HCS storage principles applied: products segregated (1) 1
Provision made for leakage or spillage containment (1) 1
Emergency eye wash and showers strategically positioned (1) 1
Substances stores safely/segregation principles applied (1) 1
HCS controlled by a designated person (1) 1
CHECK DESIGNATION Decanted and issued in containers with relevant information and warning 1
AND REGISTER IN labels (1)
SECTION 1 Disposal of contaminated and old HCS by recognised disposal agent (1) 1
TOTALS: SECTION 11 – EMERGENCY/FIRE PREVENTION AND PROTECTION 43
12. DEMOLITION WORK
SUBJECT REQUIREMENT P S N
DEMOLITION No floor, roof or other part of the structure overloaded (1) 1
Steps taken to prevent uncontrolled collapse (1) 1
No person working under a structure under demolition (1) 1
Steps taken to ensure the stability of adjoining buildings (1) 1
Location of electricity, water, gas or other similar services located (1) 1
Stairwell used illuminated (1) 1
Convenient means of access provided (1), adequately guarded (1), warning 3
notices erected (1)
Catch platform or nets erected above entrances or passageway above (1) 1
A chute is used to avoid material free fall (1). Chute adequately constructed 4
(1), rigidly secured (1), fitted with gate (1)
A chute enclosed 45 degrees on all 4 sides (1), discharge area secured (1) 2
No equipment used on floors unless such floors can withstand such loads (1) 1
All waste and debris removed (1) 1
Asbestos disposed off in terms of Asbestos Regulations (2) 2
Lead disposed off in terms of Lead Regulations (2) 2
TOTALS: SECTION 12 – DEMOLITION WORK 22

13. EXCAVATION
SUBJECT REQUIREMENT P S N
EXCAVATIONS Ground stability evaluated before excavation (1) 1
No one permitted to work in an excavation that is not shored or braced unless 1
such an excavation has been declared safe, upon the written permission by
the appointed competent person (1)
No load or material placed or moved near the edge of the excavation (1) 1
If excavation is near a building, steps taken to ensure stability of such 1
buildings (1)
Convenient means of access provided (1) 1
Location of electricity, water, gas or other similar services located (1) 1
Excavation exposed to the public adequately protected by a barrier or fence 1
of at least 1m (1)
Excavation exposed to the public provided with warning illuminants (1) 1
Warning signs positioned next to an excavation where a person is carrying 1
out inspections or tests (1)
TOTALS: SECTION 13 – EXCAVATION WORK 9
14. TOOLS
SUBJECT REQUIREMENT P S N
HAND TOOLS Shovels, Spades and Picks:
*Handles free of cracks (1) and splinters (1) 2
*Handles correctly fitted (1) secure (1) 2
*Working end sharp (1) and square (1) 2
Hammers:
*Suitable shape for task (1) adequate size (1) and weight (1) 3
Condition of handles (1) no pipe-with rubber cover- or reinforcing steel (1) 2
*Handles free from cracks (1) adequate grip for use (1) 2
Chisels:
*No mushroomed heads (1) head chamfered correct shape (1) 2
*Not hardened (1) not reinforced steel (1) 2
*Cutting edge sharp (1) and square (1) 2
EXPLOSIVE ACTUATED Physical Condition (1) Storage (1) 2
FASTENING DEVICE Power actuated fastening device safety devices in good working order (2) 2
Power actuated tool not stored in a loaded condition (2) 2
When not in use, the power actuated fastening device locked up in safe place 2
inaccessible to unauthorised persons (2)
Prescribed warning signs strategically positioned (1) legible (1) 2
Examined daily (1) by a competent person (1) & results recorded (1) 2
Cleaned daily after use (1) 1
TOTALS: SECTION 14 – TOOLS 32

15. CRANES
SUBJECT REQUIREMENT P S N
TOWER CRANE Operator to do visual inspection whilst ascending and descending the access 3
ladder (1) record his findings (1) report to his supervisor (1)
Structure – record of visible defects available (1) report to supervisor (1) 2
Electrical-cables secured (1) D/B closed (1) protected (1) warning notice (1) 4
Crane hook: Throat pop marked(1) safety latch fitted (1) functional (1) MML 4
displayed (1)
Limit mechanism – over load (1) over wind (1) both operational (1) 3
Access ladder – backrests or platform (1) fall arrest system installed (1) 2
Lifting tackle – condition (1) identified (1) 2
MOBILE CRANE Pre-ignition check done(1)check sheet completed(1), signed by supervisor 3
(1)
Rear view mirrors both fitted (1) condition (1) 2
Windscreen fitted (1) condition (1) 2
Windscreen wipers condition (1) operational (1) 2
Indicators fitted (1) operational (1) 2
Hooter working (1) 1
Lights operational – condition (1) head lights (1) tail lights (1) 3
No oil leaks (1) 1
Correct slinging techniques used (1) slings suitable (1) 2
15. CRANES (continued)
SUBJECT REQUIREMENT P S N
MOBILE CRANE Hydraulic pipes – condition (1) attachment (1) no leaks (1) 3
(continued) Boom condition (1) no visible damage (1) report defects (1) 3
Cable, sheaves greased (1) no visible damage (1) or corrosion (1) report (1) 4
Crane hook: Throat pop marked (1) safety latch fitted (1) MML displayed (1) 3
Deflection chart fitted (1) condition (1) visible to the operator (1) 3
Outrigger base risk assessment done (1) underground services identified (1) 2
Outriggers not in close proximity to excavations (1) 1
Outriggers condition (1) foot plates fitted (1) used when lifting (1) 3
GANTRY CRANE Condition (1) adequate capacity (1) suitably attached (1) 3
Signals: Hand signals given by rigger, slinger (1) observed by the operator (1) 2
Warning notices good condition (1) strategically positioned(1) 2
Logbook kept (1) updated (1) signed by supervisor (1) 3
Prescribed inspection of crane (1) lifting tackle (1) and findings reported (1) 3
“Crane overhead” signage condition (1), strategically placed(1) 2
Crane hook: Throat pop marked (1) safety latch fitted (1) functional (1) 3
MML displayed on support beam (1) 1
MML displayed (1)condition (1) load limiting switches fitted (1) operational (1) 4
TOTALS: SECTION 15 – CRANES 83

16. MATERIAL HOIST

SUBJECT REQUIREMENT P S N
MATERIAL HOIST “Hoist In Operation” – sign displayed (1) and strategically positioned (1) 2
General construction adequate (1) and free from visible latent defects (1) 2
* Adequately braced (1) secured (1) tied in or back (1) 3
*Protrude at least 900mm above top landing i.e. overtravel (1) 1
*Barricaded at least 2100mm high at ground level (1) and each floor (1) 2
*Landings provided with gate at least 2100mm high (1) suitable ramp (1) 2
General requirements:
*Steel wire ropes adequate strength (1) condition (1) means of attachment (1) 3
*No persons to be transported (1) notice displayed (1) 2
*Signal systems suitable (1) being used (1) 2
*Items prevented from moving (1) platform adequate (1) 2
* Effective brake capable of holding max. weight (1) 1
TOTALS: SECTION -16 MATERIAL HOIST 22
17. TRANSPORT AND MATERIAL HANDLING EQUIPMENT
SUBJECT REQUIREMENT P S N
SITE VEHICLES All Site Vehicles, Dumpers, Bobcats, Loaders etc. pre-ignition check by operator 4
(1) documented (1) action taken (1) signed by supervisor (1)
Inventory of vehicles on site (1) log books (1) and service records (1) 3
Inspected per checklist (1) findings recorded (1) record kept on premises (1) 3
Passengers seating provided (1) sufficient (1) and suitable (1) 3
Site speed limit displayed (1) and adhered to (1) 2
CONVEYOR BELT Conveyor belt guarding of nip-points (1), drive (1) and tail pulley (1) 3
Emergency stop accessible (1), head protruding (1) trip wire operational (1) 3
Conveyor frame supported (1),structure protected (1), adequately secured(1) 3
TOTALS: SECTION 17 – TRANSPORT AND MATERIAL HANDLING EQUIPMENT 24

18. SITE PLANT AND MACHINERY

SUBJECT REQUIREMENT P S N
BRICK CUTTING Only authorised persons use the machine (1) 1
MACHINE Emergency stop switch clearly marked and accessible (1) 1
Area around the machine dry and slip/trip free/clear of off cuts (1) 1
All moving drive parts guarded (1)/electrical supply cable protected (1) 2
Operators using correct PPE – eye/face/hearing/foot/hands/body (1) 1
ELECTRIC ARC Only authorised/trained persons use welder (1) 1
WELDER Adequately earthed (1) 1
Electrode holder in good condition/safe (1) 1
Cables, clamps and lugs/connectors tight and in good condition (1) 1
Area in which welding machine is used is dry/protected from wet (1) 1
Fire extinguisher readily available (1) 1
Welder using correct PPE – eye/face/foot/body/respirator (1) 1
Screens & warning signs placed (1) 1
WOODWORKING Only authorized persons use machines (1) 1
MACHINES Provided with guards and guard correctly positioned (1) 1
Anti-kickback device fitted (1) 1
Riving knife fitted (1) 1
Operators using and wearing the correct PPE – eye, face, hearing and feet.(1) 1
COMPRESSORS Relief valves set, locked and sealed (1) 1
All drives adequately guarded (1) 1
Receiver/lines drained daily (1) 1
Hoses in good condition/clamped (1), restrain chains fitted on hose connectors(1) 2
18. SITE PLANT AND MACHINERY (continued)
SUBJECT REQUIREMENT P S N
BULK MIXING PLANT Top platform provided with guard rails (1) 1
Dust abatement methods in use (1) 1
Operators using correct PPE – eyes/hands/ears/respirators (1) 1
All moving drive parts guarded (1) 1
Emergency stops identified/indicated (1) and accessible (1) 2
Area kept clean/dry/and free from trip and slip hazards (1) 1
ELECTRIC TILE CUTTER Emergency stop switch clearly marked (1) and accessible (1) 2
Operators using correct PPE – eye/face/hearing/foot/hands/body (1) 1
All moving drive parts guarded (1), electrical supply cable protected (1) 2
Operators using correct PPE – eye/face/hearing/foot/hands/body (1) 1
PIPE THREADING Only authorized persons use the machine (1) 1
MACHINE Emergency stop switch clearly marked and accessible (1) 1
Area around the machine dry and slip/trip free (1) and clear of off cuts (1) 2
All moving drive parts guarded (1), electrical supply cable protected (1) 2
Operators using correct PPE – eye/face/hearing/foot/hands/body (1) 1
PLASTIC CUTTER Only authorised persons use the machine (1) 1
Emergency stop switch clearly marked (1) and accessible (1) 2
Area around the machine dry and slip/trip free (1) and clear of off cuts (1) 2
All moving drive parts guarded (1)/electrical supply cable protected (1) 2
Operators using correct PPE – eye/face/hearing/foot/hands/body (1) 1
GAS CUTTING OR Torches and gauges in good condition (1) 1
WELDING EQUIPMENT Flashback arrestors fitted at cylinders and gauges (where specified) (1) 1
Hoses in good condition (1)/correct type (1)/all connections with clamps 3
(1)
Cylinders stored, used transported in upright position (1), secured in 2
trolley/cradle to structure (1)
Suitable fire extinguisher in close proximity (1) 1
TOTALS: SECTION 18 – SITE PLANT AND MACHINERY 60

19. PLANT AND STORAGE YARDS OR SITE WORKSHOP SPECIFIC

SUBJECT REQUIREMENT P S N
SUPERVISION AND THE Person/s with specific knowledge and experience designated to supervise the 1
USE OF MACHINERY use and maintenance of machinery (1)
Critical items of machinery identified-numbered-placed on register-inventory 1
(1)
Subordinate competent person (1) 1
Inspections/maintenance schedules for above mentioned (1) 1
Inspections/maintenance carried out to above schedules (1) 1
Results recorded (1) 1
19. PLANT AND STORAGE YARDS OR SITE WORKSHOP SPECIFIC (continued)
SUBJECT REQUIREMENT P S N
SCHEDULE ‘D’ NOTICE Schedule D Notice in Work areas (1) 1
PRESSURE EQUIPMENT Person/s with specific knowledge and experience designated to supervise 1
the use and maintenance of Pressure Equipment (1)

Pressure Equipment identified/numbered/placed on register/ 1

manufactures plate intact (1)
Inspection/maintenance schedule for above mentioned (1) 1
Inspection/maintenance carried out to above schedules (1) 1
Results record/Test certificate available (1) 1
LOCK OUT PROCEDURES Lock-out procedure in operation (1) 1
ERGONOMICS Ergonomics survey conducted – results on record (1) 1
Survey results applied (1) 1
DEMARCATION AND Demarcation principles applied (1) 1
COLOUR CODING All services, pipes, electrical installation, stop-start controls, emergency 1
controls etc. colour coded to own published or SABS standard (1)
Employees trained to identify colour coding (1) 1
COMPRESSOR AND Relief valves set, locked and sealed (1) 1
RECEIVER TANK Maximum Safe Working Pressure (MSWP) indicated on face of pressure 1
gauge (1)
All drives adequately guarded (1) 1
Restraining chains fitted on hose connectors (1) 1
Receiver/lines drained daily (1) 1
Hoses in good condition/clamped (1), restrain chains fitted on hose 2
connectors(1)
PORTABLE AND BENCH Area around grinder clear/trip/slip free (1) 1
GRINDERS Bench grinders mounted securely/grinder generally in good condition/No 1
excessive vibration (1)
On/Off switch/button clearly demarcated (1)/accessible (1) 2
Adequate guards in place and used (1) 1
Tool rest – secure/square/max. 3mm gap (1) 1
Stone/disk – correct type and size/mounted correctly/dresses (1) 1
Use of Eye protection enforced (1) 1
BATTERY STORAGE AND Adequately ventilated, ignition free room/area/no smoking sign/s (1) 1
CHARGING Batteries placed on rubber/wooden surface (1) 1
Emergency shower/eye wash provided (1) 1
No acid storage in area (1) 1
AUXILIARY LIFTING Chain blocks/trifors/jacks/mobile gantries etc. identified/numbered/on 1
EQUIPMENT register (1)
Chains in good condition/links no excessive wear (1) 1
Lifting hook – throat pop marked/safety latch fitted (1) 1
MML marked/displayed (1) 1
PRESSES/SHEARS AND Only operated by trained/authorised persons (1) 1
GUILLOTINES Interlocks/lock-out fitted (1) 1
Controls accessible to operator (1) 1
Clear working space/housekeeping (1) 1
45
20. WORKPLACE, ENVIRONMENT, HEALTH AND HYGIENE
SUBJECT REQUIREMENT P S N
LIGHTING Adequate lighting in places where work is being executed, e.g. stairwells and 1
basements (1)
Light fittings placed/installed causing no irritating/blinding glare (1) 1
VENTILATION Adequate ventilation/extraction/exhaustion in hazardous areas e.g. chemicals/ 1
adhesives/welding/petrol or diesel motors running and in confined spaces/
basements (1)
NOISE Tasks identified where noise exceeds 85 dBa (1) 1
All reasonable steps taken to reduce noise levels at source first (1) 1
Hearing protection used where noise levels could not be reduced to below 85 1
dBa (1)
HEAT STRESS Measures in place to prevent heat exhaustion in heat stress problem areas e.g. 1
steel decks, when the WBGT index reaches 30. (See Environmental Regulation
4) (1)
Cold drinking water readily available when extreme temperatures are 1
experienced (1)
ABLUTIONS Sufficient toilets provided – 1 per 30 employees (1) 1
Toilet paper available (1) 1
Sufficient Showers provided (after consultation) – 1 per 15 employees (1) 1
Facilities for washing hands provided (1) 1
Soap available for washing hands (1) 1
Means of drying hands available (1) 1
Changing facilities/area provided for Males (1) 1
Changing facilities/area provided for Females (1) 1
Ablution facilities hygienic and clean (1) 1
EATING/COOKING Adequate storage facilities provided (1) 1
FACILITIES Weather protected eating area provided, separate from the changing area (1) 1
Refuse bins with lids provided (1) 1
Facilities clean and hygienic (1) 1
POLLUTION OF Measures in place to minimise dust generation (1) 1
ENVIRONMENT Accumulation of empty cement pockets, plastic wrappings, bags, packing 1
material etc. prevented (1)
Spillage/discarding of oil, chemicals and dieseline into storm water and other 1
drains prevented (1)
ENVIRONMENTAL Environmental Policy (1) and Plan (1) available (required by client or 2
municipal by-laws)
TOTALS: SECTION 20 – WORKPLACE, ENVIRONMENT, HEALTH AND
26
HYGIENE

LEGEND: “P” – points available; “S” – points scored; “N” – mark if not applicable
21. DISABLING INJURY FREQUENCY RATE (DIFR)

Calculation of D.I.F.R for projects that are longer than 12 months in

% ACHIEVED DIFR STARS
operation:
90% or 100 1.0% or less 5 Stars Number of Disabling Injuries (past 12 months) x 200 000
80% to 89.9% 2.0% or less 4 Stars Total Man-hours Worked (past 12 months)
Calculation of the D.I.F.R for projects that are less than 12 months
65% to 79.9% 3.0% or less 3 Stars in operation:
Number of Disabling Injuries x (200 000 x No. of months in
51% to 64.9% 4.0% or less 2 Stars operation ÷ 12)
40% to 50.9% 5.0% or less 1 Star Total Man-hours Worked (since the start of the project)

Number of Disabling Injuries: Number of D.I.’s experienced in the past 12 months for projects that are longer than 12 months in
operation or number of D.I.’s experienced over the actual period since the start of the project if the project is less than 12 months in
operation. D.I. as defined in the National OHS Competition Policy, D.I. = an injury that causes a worker to lose one complete shift (or
longer). Example: Normal work shift is from 08:00 to 17:00. A worker is injured at 08:05 and remains off duty for the rest of the shift,
but is back at work the next morning at 08:00 – this is not a disabling injury. However, if he stays away the day after the accident
for a complete work shift (08:00 to 17:00) or longer, it becomes a disabling injury. Disabling injury also includes instances where the
injured worker is sent for medical treatment, returns to work but is not employed in his normal vocation or has modified duties.
200 000: Internationally fixed factor for 12 month progressive calculations or a fraction of it for projects less than 12 months in
operation e.g. if the project is only 7 months in operation then it will be 7/12 of 200 000.
Total Man-hours Worked: The actual number of hours in the past 12 months or the actual hours worked since the start of the
project for projects less than 12 months in operation.

DISABLING INJURY FREQUENCY RATE (DIFR) SLIDING SCALE

DIFR MAX % DIFR MAX % DIFR MAX %

0.0 100.0 1.1 90.0 2.1 74.0
0.1 99.5 1.2 88.0 2.2 72.0
0.2 99.0 1.3 86.0 2.3 70.0
0.3 98.0 1.4 84.0 2.4 69.0
0.4 97.0 1.5 83.0 2.5 68.0
0.5 96.0 1.6 82.0 2.6 67.0
0.6 95.0 1.7 81.0 2.7 66.0
0.7 94.0 1.8 79.0 2.8 65.0
0.8 93.0 1.9 77.0 2.9 63.0
0.9 92.0 2.0 75.0 3.0 61.0
1.0 91.0

DIFR MAX % DIFR MAX %

3.1 60.0 4.1 50.0
3.2 59.0 4.2 49.0
3.3 58.0 4.3 48.0
3.4 57.0 4.4 47.0
3.5 56.0 4.5 46.0
3.6 55.0 4.6 45.0
3.7 54.0 4.7 44.0
3.8 53.0 4.8 43.0
3.9 52.0 4.9 42.0
4.0 51.0 5.0 41.0
Site Notes

________________________________________________________________________________________________________________________________________

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Drysys HSE File PDF

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Occupational Health and Safety Policy

• Build relations based on honesty, openness, mutual trust and involvement

………………………………………………………… ………………………………………… ………………………………………. …../…../……….

Regulation 3 of the Construction Regulations, 2014

This application must be submitted with the following documents:

1. Name and postal address of principal contractor:

2. Details of the Agent

a. Title, Surname and Initials

b. Identity number/Passport Number

c. Registration number with SACPCMP

d. Office Tel. Number and/or Mobile number

4. Name, postal address and telephone numbers of designer of the project:

5. Name, postal address and telephone numbers of the following persons:

b. Construction Health and Safety Manager:

c. Construction Health and Safety Officer:

7. Nature of construction work:

8. Expected commencement date:

9. Expected completion date:

10. Estimated maximum number of persons on the construction site:

11. Planned number of contractors on site accountable to principal contractor:

12. Name(s) of contractors appointed:

13. Signature of Client/Client’s Agent

14. Signature of the Principal Contractor

Authorization LABOUR CENTRE OFFICIAL APPROVAL STAMP

15. Date of application

16. Submitted documents prescribed in Construction Regulation 5(4) (Please Tick )

CR 5(1)(a) CR 5(1)(b) CR 5(1); (C-S)

17. Result of the application (Please Tick ) Approved Declined

18. Reason for declining the application:

19. Signature of Supervisor

20. Signature of revoking Officer/ lnspector

Department of Labour – Labour Centres

NOTIFICATION OF CONSTRUCTION WORK

1. (a) Name and postal address of principal contractor:

5. (1) A client must-

 agent contemplated in subregulations (5) and (6) must-

APPOINTMENT OF PRINCIPAL CONTRACTOR

5. (1) A client must-

APPOINTMENT OF CLIENT’S AGENT

as my Agent for the Construction work to be carried out at:

APPOINTMENT OF CLIENT’S AGENT

as my Agent for the Construction work to be carried out at:

6. (1) The designer of a structure must-

(2) The designer of temporary works must ensure that-

APPOINTMENT: DESIGNER OF TEMPORARY WORKS

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

7 (1) A principal contractor must-

(2) A contractor must prior to performing any construction work-

7. (1) A principal contractor must-

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

Medical Certificate of Fitness

Name of Employee___________________________________________________________________ ID Number_____________________________________________Co. Number______________________________

*Job Specific Requirements *Protective

Declaration by the Medical Examiner:

Occupational Medicine Practitioner/Occupational Health Nursing Practitioner: (Please print name_________________________________________________________________________

Signature ___________________________________________________________________________ Practice Number _____________________________________ Date ___________________________________

Regulation 8 of the Construction Regulations, 2014

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

CONSTRUCTION HEALTH AND SAFETY OFFICER

APPOINTMENT OF CONSTRUCTION HEALTH AND SAFETY OFFICER

________________________________________________ ________________________________________________ ________________________________

________________________________________________ ________________________________________________ ________________________________

A duty of the employer to identify the hazards or threats in the workplace

In summary the Act requires that the Employer:

STEP 1: LOOK FOR HAZARDS

STEP 2: DECIDE WHO MIGHT BE HARMED, AND HOW

STEP 4: RECORD YOUR FINDINGS

STEP 5: REVIEW YOUR ASSESSMENT FROM TIME TO TIME AND REVISE IT IF

APPOINTMENT OF RISK ASSESSOR

________________________________________________ ________________________________________________ ________________________________

agent contemplated in subregulations (5) and (6) must-

________________

________________

________________

________________

Name of Employee_____________________________________________ ID Number_Co. Number________

Job Specific Requirements Protective

Signature _________________________________________________________ Practice Number _ Date _________________

________________

________________

________________

________________

________________

________________

________________

STEP 5: REVIEW YOUR ASSESSMENT FROM TIME TO TIME AND REVISE IT IF

________________

________________

Signature:___________ Print Name:

Signature:___________ Print Name:

Signature:___________ Print Name:

Designation:__ Date:

________________

________________

Employer ____ Employee

42. Earnings of employee at the time of accident: R/Week R/Month

Employer ____ Employee

Signed on this ____________ day of _ 20 → Signature ____________________________________

Employer ____ Employee