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Minutes: I. Statutory Meeting

The document outlines the minutes from multiple meetings, including a statutory meeting on September 4th, a routine board meeting on November 11th, an annual general meeting on November 8th, and a first board meeting on December 16th, with details on directors and members present and absent at each meeting. A managing committee meeting was also held on November 8th prior to an annual general meeting. Key discussions and approvals are summarized for each meeting.

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Aldrich Fernandes
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184 views6 pages

Minutes: I. Statutory Meeting

The document outlines the minutes from multiple meetings, including a statutory meeting on September 4th, a routine board meeting on November 11th, an annual general meeting on November 8th, and a first board meeting on December 16th, with details on directors and members present and absent at each meeting. A managing committee meeting was also held on November 8th prior to an annual general meeting. Key discussions and approvals are summarized for each meeting.

Uploaded by

Aldrich Fernandes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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MINUTES

I. STATUTORY MEETING

MINUTES OF THE STATUTORY MEETING OF THE MEMBERS OF L&T HELD AT


THE REGISTERED OFFICE OF THE COMPANY AT MALAD ON MONDAY, 4TH OF
SEPTEMBER 2019 AT 11.00 AM.

Directors present:

1. Mr. Tanmay Gaya- Chairman

2. Mr. Tarun Mane- Director

3. Mr. Harmeet Singh- Director

4. Mr. Karan Sinha- Director

5. Mr. Lawrence Philip - company secretary

6. Mr. Jay Prateek - L&T partners

Directors Absent

1. Mr. Dharmesh Patil- General Manager (finance)

II. ROUTINE MEETING OF BOARD OF DIRECTORS

MINUTES OF THE 22nd MEETING OF THE BOARD OF DIRECTORS OF APOLLO


LIMITED HELD ON MONDAY, 11TH NOVEMBER 2019 AT 11AM, AT BKC OFFICE.

Director Present

1. Mr. Shyam Ganesh-Chairman

2. Mr. Sanam Puri

3. Mr. Palash Nayak

4. Mrs. Niyati Niyam

Invitees present:

1. Miss Pragati Shivam

2. Mr. Joseph Kuriakose


III. ANNUAL GENERAL MEETING

MINUTES OF THE ANNUAL GENERAL MEETING OF THE MEMBERS OF XYZ LTD.


HELD AT THE REGISTERED OFFICE OF THE COMPANY AT SION ON MONDAY,
8TH OF NOVEMBER 2019 AT 11.00 AM.

Directors present:

1. Mr. Shivam Paras- Chairman

2. Mr. Tanay Prateek- Director

3. Mr. Antonio Topez - Director

4. Mr. Samuel Dean- Director

5. Miss. Dina Singh- Company Secretary

6. Mr .Prayank Jay– General Manger

Directors Absent

1. Mr. Finn Perth- Partner

IV. FIRST BOARD MEETING

MINUTES OF THE FIRST BOARD MEETING OF THE DIRECTORS OF NAINA LTD.


HELD AT THE REGISTERED OFFICE OF THE COMPANY AT VILE PARLE ON
MONDAY, 16TH OF DECEMBER 2019 AT 10.00 AM.

Directors present:

1. Mr. Rohit Nambiar- Chairman

2. Mrs. Deepa Francis- Director

3. Mr. Abhijit Garve- Director

4. Mr. Jay Advani- Director

5. Mr. Daya Mayank– Special Invitee

Directors Absent:

No absentee
V. MANAGING COMMITTEE MEETING HELD PRIOR TO AGM

MINUTES OF THE MANAGING COMMMITEE MEETING OF THE MEMBERS OF


SANTACRUZ GYMKHANA HELD AT SANTACRUZ ON MONDAY, 8TH OF
NOVEMBER 2019 AT 10.00 AM.

MINUTES PRIOR TO THE ANNUAL GENERAL MEETING TO BE HELD ON 17TH


NOVEMBER 2019.

Members present:

1. Mr. Rajeev Shah- Chairman

2. Mr. Ajit Kumar- Member

3. Mr. Govind Nair- Member

4. Mr. Gopal Shetty- Member

5. Miss. Kinjal Patil- Member

Directors Absent

1. Miss. Tasneem Sheikh- Member


Q3.
I. FIRST BOARD MEETING

1. Chairman of the Meeting

Mr. Sanjay Verma, was elected the Chairman of the Meeting and welcomed the invitees to the
meeting.

2. To Grant Leave of absence

Leave of absence from attending the meeting was granted to Mrs. Aditi Shah and Mr. Kaushal
Prajapati.

3. To note the first directors of the company

After a couple of points of discussion, the Chairman declared that in accordance with the Article
12.2 of Articles of Association of the company: Mr. Charles Gonsalves, Mrs. Preeti Singh and
Lalit Jadav are appointed as the first directors of the company and the same was taken on
record.

The chairman with the consent of the members conveyed the notice and agenda calling Board
Meeting and the same was taken on read.

II. ANNUAL GENREAL MEETING

1. Chairman of the Meeting:

Mr. Naveen Pillai proposed the name of Mrs. Janvi Shankar as the Chairman which was
seconded by Miss. Preeti Shenoy. Mrs. Janvi Shankar took the Chair.

2. Quorum:

The Chairman extended a warm welcome to the Members attending the ninth Annual General
Meeting (AGM) of the Company. As the requisite quorum was present, he called the meeting to
order.

3. Welcome Address:

The Chairman welcomed the members. He informed the members that the Register of Directors
and Key Managerial Personnel and their shareholding, Register of Contracts with related party
and contracts etc. in which directors are interested and Register of Proxy, Auditors’ Reports on
standalone and consolidated financial statements and the Secretarial Audit Report and the
members could inspect the same anytime during the meeting.

4. Proxies:

The Chairman informed the members that the Company has received 25 valid proxies
representing 6,52,350 equity shares. The Chairman stated that these were available for
inspection by the members present.

5. Notice:

With the consent of the members present, the Notice convening the meeting was taken as read.

III. ROUTINE MEETING

1. Chairman of the Meeting:

Mr. Kunal Sutari, Chairman of Oasis Bank welcomed the board members and the invitees to the
meeting.

2. To Grant Leave of absence:

Leave of absence from attending the meeting was granted to Mr. Praveen Shah and Mr.
Uddesh Mishra.

3. Confirmation of Quorum:

After ascertaining that the requisite directors were present to form quorum, Chairman declared
that the meeting is open. Chairman welcomed all the directors and invitees the chairman with
the consent of the members conveyed the notice and agenda calling the Board Meeting and the
same was taken on read.

4. Declaration of conflict of interest:


The chairman requested that conflict of interest declarations be made.
There were no declarations further to those minutes in previous meetings.

5. Confirmation of minutes of previous meeting:


Tabled: Minutes of board meeting – 25th November 2019.
The president advised that the minutes had been circulated. The minutes were approved.
Q5.
12. Approval & Notice of Next Board Meeting:

The Board may authorize calling and holding the forthcoming Annual General Meeting on
Tuesday the 11th of December at 9 am at Mumbai. The Board may also approve of the draft
notice as circulated to the Board containing the business statements considered at the Annual
General Meeting and the special business along with explanatory statement and authorize the
Company Secretary to forward the same to the members along with other documents.
Necessary actions will be taken in connection with the Annual General Meeting and matters
relating thereto.

13. Vote of Thanks

There being no other business, the Meeting ended by 4.00 pm with vote of thanks to the
Chairman.

By Order of the Board

Tarun Roy

Chairman

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