11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

SAP Salesforce  Programming  Tools  Informatica

⊖ SAP FICO Training


✦ SAP FICO Tutorials

Automatic Payment Program
⊖ SAP FICO -
Introduction
in SAP – Customize

✦ SAP Financial
Payment Program
Accounting
In this SAP FICO tutorial you will learn how to
✦ What is SAP FICO
configure automatic payment program in SAP
✦ What is client in using tcode FBZP and how to run payment
SAP
program for clearing open items.

⊖ SAP FICO -
Enterprise Structure Automatic Payment Program
✦ Define Company in Run in SAP FICO :
SAP
Automatic Payment Program (APP) Run in
✦ Define Company
Code in SAP SAP FICO is one of the important

✦ Assign company functionalities of SAP systems that used to

code to company in issue checks automatically and receive
SAP incoming payments.
✦ Define business
area and Ads by
consolidation
Stop seeing this ad
business area in SAP

✦ Assign business Why this ad?

area to consolidated
business area in SAP

✦ Define credit control

area in SAP

✦ Assign company
code to credit control
area in SAP

✦ Define functional
area in SAP In SAP, Automatic payment program (APP)
involves the following configuration steps

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

✦ Maintain Financial 1. Setup all company codes for payment

Management Area in transactions
SAP 2. Setup all paying company codes
✦ Assign financial for payment transactions
management area to
3. Setup payment methods per country
company code in
for payment transactions
SAP
4. Setup payment methods per company code
✦ How to create
segments in SAP for payment transactions
5. Setup bank determination for payment
⊖ SAP FICO - Global transactions
Parameters 6. Setup house banks.

✦ What is Chart of
accounts and how to
create COA in SAP?

✦ Assign company
code to chart of
accounts

✦ What is Fiscal year

in SAP?

✦ How to maintain
fiscal year variant

✦ Assign company
code to fiscal year
variant

✦ Define account
group in SAP

✦ Define retained
earnings account Navigation path
✦ Define posting Related Topics
period variant (PPV)
1. Paym 3. Check 5. Autom
✦ Assign variants to
2. Disabi 4. IRS 6. Best
company code in
SAP

✦ Open and closing SAP R/3 Automatic Payment

posting period Role Menu Program Run
variants
Transaction FBZP
✦ Define field status
code
variant and field
status groups in FICO
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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

✦ Assign company IMG menu SPRO > IMG > Financial

code to field status path Accounting (New) >
variant Accounts receivable (A/R) &
✦ Define Tolerance Accounts payable (A/P)>
group for G/L Business transactions >
accounts
Outgoing payments >
✦ Define Tolerance Automatic outgoing
group for employees
payments > Payment
✦ Check company methods/bank selection >
code global
setup payment program
parameters

⊖ SAP FICO -
Foreign Currency
Transactions

✦ Check exchange
rate types

✦ Define translation
ratios for currency
translation

✦ How to maintain
exchange rates in
SAP
Enter SAP T-code “FBZP” in command field
and execute.
✦ Define accounts for
exchange rate
differences

✦ Define foreign
currency valuation
methods
Step 1 : – Setup all company codes
✦ Define accounting
principles and assign
On customizing: maintain payment program
to ledger group
screen, click on “All company codes” to setup
✦ Define valuation
all company codes for payment transactions.
areas and assign to
accounting principles

⊖ SAP FICO - New

G/L Accounting

✦ How to activate new

G/L accounting?

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

✦ Define ledgers for

general ledger
accounting

✦ Define currencies
for leading currency

✦ Define & Activate

Non-Leading Ledgers

✦ Define Zero-balance
clearing account

✦ Define interest
calculation types

✦ Define interest
indicator

⊖ SAP FICO -
Accounts Receivable
On change view company codes overview
✦ Define account
screen, click on new entries button to set up all
group for customers
company code for automatic payment
✦ Maintain number
ranges for customer transactions.
account groups

✦ Assign number
ranges to customer
account groups

✦ Define risk
categories

✦ Define tolerance
group for Customers On new entries screen update the following
details.
✦ Create sundry
debtors accounts
1. Company Code : – Update the company
✦ Define Customer
code: TK01
Master Record
2. Sending company code : – Update the
⊖ SAP FICO - sending company code, this is optional field.
Accounts Payable This is the company code which is known to
the vendor as sending the payments to
✦ What is Accounts
Payable in SAP? them.
3. Paying company code : – Update the
✦ Define vendor
account groups paying company code: TK01. This is the

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

✦ Maintain number company code which is known to the vendor

range intervals for as paying company to them.
vendor accounts
4. Choose separate payment per business
✦ Assign number area check box if you want to run payment
ranges to vendor
separately for each business area.
account groups
5. Update the tolerance days for payable by
✦ Create payment
which cash discount period for the due date
terms
for net payment.
✦ Define accounts for
6. If you want process maximum cash discount
cash discount taken
irrespective to payment terms, choose this
✦ Define Vendor
option.
reconciliation account
7. If you want to make payments for special
✦ Create vendor code
G/L transactions like down payment,
⊖ SAP FICO - Tax on advance to vendors, update the special G/L
Sales and Purchases indicator from the given list.

✦ What is Sales tax

and Purchase tax in
SAP?

✦ Define tax
calculation
procedures

✦ Assign country to
calculation procedure

✦ Assign tax codes for

non taxable
transactions

✦ Maintain tax codes

for sales and
purchases

✦ Define tax accounts

in SAP

⊖ SAP FICO - Bank

Click on save button and save the configured
Accounting company codes payment transactions details.

✦ What is Bank
Step 2 : – Set up all paying company
Accounting in SAP?
codes
✦ Define bank key

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

✦ Define house bank Go back to main Automatic payment program

in SAP
configuration screen i.e. customizing: maintain
✦ Create check lots
payment program, click on paying company
Automatic payment codes.
program

⊖ SAP FICO - Asset

Accounting

✦ What is Asset
Accounting in SAP?

✦ Define Chart of
Depreciation

✦ Assign chart of
depreciation to
company code

✦ Specify Account
Determination

✦ Number range
intervals for Assets

✦ Maintain Asset
Classes On change view paying company codes
✦ Define tax accounts overview screen, click on new entries button.
in SAP

⊖ SAP Controlling
Training

✦ SAP CO Tutorials

⊖ SAP TCodes On new entries screen, update the following

✦ SAP TCodes details.

✦ SAP FI TCodes
1. Paying co.code : – Update the payment
company code: TK01
2. Minimum amount for incoming payment:
– Update the accepted minimum incoming
payment: 1000
3. Minimum amount for outgoing payment:
– Update the minimum outgoing payment:
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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

1000
4. No exchange rate difference: – If you don’t
want to consider the exchange rate
difference while making payment, choose
this option.
5. Separate payment for each ref : – Check
this option if you want to pay separately as
per invoice wise.
6. Bill/exch paymt : – Select this option if the
payment is made through bills of exchange.
7. Form for the payment advice : – Choose
the payment advice form the list, press F4
and choose form as per your requirements.
8. Sender details : – Update the details of
sender that prints on form i.e. Text Id, Letter
header, footer, etc.

Click on save button and save the configured

paying company codes details.

Step 3 : – Set up payment methods

in country

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

Go back to main automatic payment program

run screen, click on payment methods in
country.

On change view payment methods/overview

screen, click on position button and update
country key IN and press enter. Now the list of
defined payment methods for country IN
displays on top of the screen. To define new
payment method for country as per the
requirements of project, click on new entries
button.

set up payment method for country SAP

On new entries screen, update the following

details.

1. Country : – Update the country key that you

like to configure payment method.
2. Pymt method : – Update the key that
identifies as payment method for country in
SAP.
3. Description : – Update the descriptive text
of payment method.
4. Payment Method : – Choose the payment
type i.e. Outgoing payments or incoming
payments.
5. Payment Method classification : – Choose
the type of payment method i.e. bank
transfer.
6. Choose the option allowed for personal
payments if the company wants this
payment method for paying personal
payments.
7. Posting details : – Specify the document
type for payment and clearing document
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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

type.

Update all the details as per the requirements

of project and click on save button and save
the configured payment method in country
details.

Step 4 : – Set up payment methods

in company code

On customizing: Maintain payment program

screen, click on payment methods in company
code.

On change view maintenance of company

code data for a payment method overview
screen, click on new entries button for
maintaining the payment method for company
codes.

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

On new new entries payment method for

company code screen, update the following
details.

1. Paying co. code : – Update the paying

company code: TK01
2. Pymt Method : – Update the payment
method : I (IMPS)
3. Amount Limits : – Update the minimum and
maximum amount for payment transactions.
4. Payment per due day : – Choose this
option if the company wanted to make
payment as per due date.
5. Foreign Payment/ foreign currency
payments : – Choose the option as per
requirements if the organization wants to
allow all types of foreign currencies, foreign
banks, etc.

Automatic Payment Program - payment

methods per company code

After maintaining all the required details of

payment methods for company code, click on
save button to save the configured details.

Step 5 : – Set up Bank

Determination

From the main configuration automatic

payment program screen, click on bank
determination option. Bank determination
involves the following configuration steps

a. Ranking Order
b. Bank Accounts

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

c. Available Amounts
d. Value Date
e. Expenses/Charges

a. Ranking Order

On display view bank selection screen, choose

position button and update your company
code in the given field. So your paying
company code displays on top of the screen.

Now choose paying company code “TK01”

and double click on ranking order.

On change view ranking order overview

screen, click on new entries.

On new entries rank order screen, update the

following details.

PM : – Update the paying method of the

company as I

Currency : – Update the currency as INR

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

Rank Order : – Update the ranking order for

making the payments bank wise: 1

House bank : – Update the house bank key:

AXISB.

Click on save button and save bank rank order

details.

b. Bank Accounts

Double click on bank accounts column and

click on new entries button.

On new entries bank accounts screen, update

the following details.

House bank : – Enter house bank key :

AXISB
Pay.Method : Update payment method as: I
Currency : – Update currency key as INR.
Account ID : – Update account ID as AXIS
Bank subaccount: – Update the G/L
account of bank (we have created 200108

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

for axis bank current A/C).

After maintaining all the required details, click

on save button and save configured bank
accounts in SAP.

Double click on available amounts and click on

new entries button for maintaining the
amounts details.

c. Available Amounts

Double click on available amounts column and

click on new entries button.

Bank determination available amounts SAP

On new entries available amounts screen,

update the following details.

House bank – Update the house bank:

AXISB
Account id: – Update the account id: AXIS
Days: – This is an optional configuration.
Update available for outgoing payment for
the account and scheduled incoming
payments. This is used for only evaluation.

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

Click on save button and save the configured

details.

Step 6 : – House Banks

Here you can create house bank as per

requirements of project. It provides the
detailed information of bank for incoming and
outgoing payments. Click on new entries
button and create new house banks as per
client requirements. Refer how to create house
banks in SAP.

We have successfully configured automatic

payment program in SAP. To run automatic
payment program you must have open items
in the vendor account with due and the system
considers to run automatic payment program
in SAP.

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11/5/2020 Automatic Payment Program Run in SAP FI -Customize Payment Program

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