Annexure -III

(MBA)

(A) Format and Guideline for Internship

Internship is a scheme of arrangements, requiring a student to work in an organization for a specific
period of time (four to eight weeks) after/during completing requisite courses. The student of BBA
and MBA programs of the Faculty of Management, Purbanchal University has to go for internship as
the partial requirement of the program(s).
Internship has certain specific objectives such as to:
 Training in genuine understanding
 Apply management knowledge to practice
 Improve personal skills i.e. organizational analysis, financial analysis, marketing analysis etc.
 Improve report writing skills,
 Help develop concrete plans, including long and short-term action plans, along with financial
details
Working in an organization as an internee
An internee will spend 8 weeks in an organization. The organization provides its support to a student
free of cost. An Internee should acknowledge the fact that the staff of an organization helps a student
as a courtesy besides doing their routine work. For an internee, it will be an exercise to know he/she
can utilize this opportunity.
In the best way this will be a test of an internee to get maximum support from the staff through
his/her human relation skills. It is better not to interface in the regular work of staff of the
organization or to find faults with them. An internee is there to observe and not to offend society.
He/she can get some background material such as reports pertaining to that organization by
following the proper procedure of permission from the concerned persons. People in an organization
generally get offended when an outsider tries to get hold of some documents without permission. An
internee can sometimes help staff in their work but not as a regular feature. He/he must be very
diplomatic in handing situation, if asked to work for the staff in the organization. The internee should
be well organized while working in an organization.
Work must be focused and well directed to the subject he/she has selected. One will be expected to
give more emphasis on analysis and recommendations. Therefore, an internee should select a section
or unit of a big organization only, in case of a large organization one can select only a section on
certain department for work. An internee should do extensive work on this section and prepare
concrete recommendations for its improvement. One is expected to give concrete and implementable
recommendations. In short internship report must give all necessary information to a person who is
interested to implement recommendations of the report. In case of a small sized organization, it
should be reviewed as a while. Focus of work should be on a small unit with more emphasis on
analysis and recommendations.
An internee may develop work plan to pursue while doing internship so as to complete within given
time frame.
Format for writing Internship Report
The report should follow the following order:
1. Cover Page ( The cover page should be written as shown in sky blue background)
2. Inside Title Page( as of cover page, but in white paper)
3. Certificate of internship training organization
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4. Acknowledgements
5. List of Contents
6. List of Tables, Figures & Illustrations
7. Executive Summary
8. Introduction
a. Overview of the Organization
b. Brief History
c. Nature of the organization
d. Business Volume
e. Nature and number of the employees
f. Product and Services
g. Organizational Structure
i. Overall and Concerned Department
9. Objective
a. Studying the chosen Organization
b. Specific Objective (if any)
10. Methodology (if specific objective)
11. Observations
a. Functions of the concerned departments
b. Detail of assigned work responsibilities
c. Problem encountered during fulfilling work responsibilities
d. Data Collection for specific objective (if any)
12. Analysis and Review
a. Analysis of data collected on any specific issues (if Specific Objective)
b. Critical Analysis of the theoretical concepts relating to practical experiences in the
departments
c. Knowledge Gain from the work assigned
13. Conclusion and Recommendations
a. Contribution of internship in knowledge gain
b. General Comments and suggestions for the company
14. References (APA format)
15. Annexure (if any)

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 Sample cover page of an internship report

[TITLE]*
[Name and address of the organization]

By
[Name of Student]*
PU Registration No:
Campus name:

An internship report submitted to the

Purbanchal University, Faculty of Management
in partial fulfillment for the Degree of
Master of Business Administration (MBA)

Month, Year

Place
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Internship Report Production Guidelines
 Page: Page should be of A4 size. Paper weight should not be less than of 75 gram.
 Font: Times New Roman
 Justification: The whole document must be fully (left + right) justified.
 Spacing: The body of the report should have 1.5 line spacing.
 Margin: 2.5cm all round (in banding).
 Paragraphs and Sections: Extra blank line before and after every section and subsection,
Paragraphs must be separated by blank line. Paragraphs must be justified.
 Headings & Subheadings: All headings and their subheadings should be properly formatted
using heading rules.
 Punctuations: Space after each punctuation mark (such as ; . , etc)
 Page Numbering: The page numbers should start with 1 from the first page of the chapter 1 of
the report. All page numbers should be centered inside the bottom margin, 2cm from the
bottom edge of the paper. All the pages before the first chapter should be given Roman
numbers (i, ii, iii, etc.)
 Spelling & Grammar Check: spelling and grammar should be correct and it should be
checked by apply Spelling & Grammar check feature of MS Word on whole document of the
report.
 Size of the report: The size of the report may vary with the size of the organization and the
area of study.
Page dimension and binding specifications
The dimension of the intern project report should be in A4 size. Font size should be 12 and line
spacing should be 1.5. The project report should be bound using appropriate material, but not spiral
banding.

Submission Date & Format

Four hardcopies of the thesis (ring-bound; both single-sided and double-sided printings are
acceptable) as well as a two softcopies (in PDF format) of the report must be submitted by the
stipulated deadline. The student can also provide a hard copy to the concerned Internee Organization
on its request

Evaluation of Internship
Evaluation of the Internship is based on an assessment of:
(i) The Internee's organization head
(ii) The student's performance by his/ her college supervisor and
Weightage of marks for evaluation
The internship work of the student is evaluated in 100 full marks. Following are the distribution of
marks:

Area of distribution Marks

(i) Internee organization’s evaluation 20
(ii) Evaluation of written report of Internship 40
(iii) Evaluation through Viva –Voice examination 40
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Total marks: 100
(i) Internee Organization’s Evaluation
The responsibilities of the Internee Organization’s Supervisor are to:
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  Provide guidance to the student regarding understanding the organization, the analysis of the
management problem and other related matters,
 Evaluate the student's progress during the Internship, and
 Evaluate the final copy of the Internship Report and submit a report about internee as
prescribed in the form below

Organization’s supervisor evaluation form

(This evaluation will be of 20 percent weightage of Total evaluation). The evaluation form should
cover the following information:
A. Candidate and College Information
Name of the Candidate:
University Registration Number:
Name of the College:
Internship Commencement date:
Internship Completion date:
B. Organization and Organization Supervisors Information
Name of the Organization:
Mailing Address
Name of the Organization Supervisor:
Position/ Organization Title:
Department:
C. Internee Evaluation:
In evaluation, please chose only one option for each characteristic listed below of Internee on the
basis of his/her time spent during internship at your organization (out of 20 marks).

Very Poor
Very Good Good Average Poor
Characteristics (40%) Total
(100%) (80%) (60%) (50%)

Punctuality (2.5):
Management Skills (2.5)
Analytical Skills (2.5)
Communication Skills 2.5)
Interpersonal Skills (2.5)
Sincerity (2.5)
Confidentiality (2.5)
Cooperativeness(2.5)
Grand Total (20)

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(ii) Evaluation of written report of Internship
University will evaluate the written on 40 percentage weightage of Total evaluation on the basis of following
point:

Format of the report 10%

Content of the report 40%
Writing of the report 20 %
Analytical part of the report 30%
(iii) Evaluation through Viva –Voice examination
This evaluation will have 40 percentage weightage of Total evaluation. The viva of the internee will
be taken by the College including following members-
1. Institutional Supervisor
2. Institutional Head ( campus)
3. External (Faculty of Management’s approval )

The viva-voce evaluation will be on the basis of following points

1. Presentation skills 25%
2. Understanding of the organizations and assigned task 25%
3. Communication skills 25%
4. Queries reply 25%

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 Annexure -III
(MBA)
(B) FORMAT AND GUIDELINES ON THESIS WRITING
The objective of this format and guidelines on writing thesis is to bring uniformity and
standardization in the preparation of thesis as the partial fulfillment for the Degree of Master of
Business Administration (MBA) offered by the Faculty of Management, Purbanchal University.
Presentation of thesis
The thesis should be organized and presented in the following order:
1. Cover Page
2. Inside Title Page
3. Declaration of Student
4. Certificate of the Supervisor
5. Viva-voce and Approval sheet
6. Acknowledgements
7. Table of Contents
8. List of Tables
9. List of Figures/ Charts
10. Abbreviations (if any)
11. Abstract
12. Text of the Thesis
(i) Chapter I : Introduction
(ii) Chapter II : Literature Review
(iii) Chapter III: Research Methodology
(iv)Chapter IV: Observation and Analysis
(v) Chapter VI: Result and Discussion
(vi)Chapter VII: Findings, Conclusion and Recommendations
13. References
14. Appendices (if any)

1. Cover Page
The title of the thesis; name, PU registration number and campus of the student; month and year and
place of submission of thesis should be included in the specified places of cover page with specified
font size and location on the cover page as shown in the sample cover page. The rules for
formulating a good title are few. The title should identity the specific nature of the research and also
some broader area within which the work occurred. The length of the title should be kept to a
minimum, preferably approximately a dozen or so words. A good start is to avoid non-essential
words or phrases, such as “Studies on the...”, “Some aspects of ….” and “Investigations into the.…..”
The cover page of the thesis should be written with golden/white letter on the black
background of the cover. The sample of the cover page is in the next page:

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 Sample cover page of a thesis

[TITLE]*

By
[Name of Student]*
PU Registration No:
Campus name:

A thesis submitted to the

Purbanchal University, Faculty of Management
in partial fulfillment for the Degree of
Master of Business Administration (MBA)

Month, Year
Place

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2. Inside title page
All items appeared in the cover page should also be appeared on the same size and location of the cover
page. However, the page will be normal white paper and the letter will be black.
3. Declaration of student
The student has to declare that the thesis is his/her original work and citations are refereed with
acknowledgement in the specified places of citation without concealing the truth. He/she should also
declare that the thesis is not submitted to other university or institution for any purpose.
Example:
I……….. declare that this thesis entitled [Title of the Thesis] submitted in partial fulfillment of the
MBA Degree of the Faculty of Management, Purbanchal University is my original work carried
out under the supervision of [Name(s) of the Supervisor], and has not been submitted anywhere for the
award of any other degree or commercial purpose. In keeping with the ethical practice in reporting
scientific information, due acknowledgements have been made wherever the findings of others have
been cited.

[Signature]
[Name of the candidate]
PU Reg. No:
Date:

4. Certificate of the Supervisor

The concerned supervisor has to certify the originality of the research work of the student in
instructional letter head specifying that the research has been conducted under his/her supervision and
has not been submitted to any other university and institute for any purpose.
Example:
This is to certify that the thesis entitled [Title of the Thesis] submitted by [Name of the candidate], PU
Reg. No. ] to the Faculty of Management, Purbanchal University, in partial fulfillment for the award of
the degree of MBA is a original research work carried out by him/her under my supervision. As far my
knowledge, the contents of this thesis, in full or in parts, have not been submitted to any other Institution
or University for the award of any degree or for any commercial purpose.

[Signature]
[Name of the supervisor]
Date:

5. Viva-voce and Approval sheet

The team of the viva-voce examination has to certify that they have undertaken the viva-voce
examination and approve the thesis. The marks obtained by the students should be forwarded to the
Dean, Faculty of Management for further actions.
6. Acknowledgements
This section usually consists of a single paragraph of thanks to the supervisor and other academic or
technical staff, colleges and institutions for ideas, advice, criticisms, facilities, services, etc. Contrary to
common practice, this is not a place to ‘let your hair down’: you are not allowed to acknowledge your
pets, religious leaders, and so on; and avoid expression of excessive gratitude to your supervisor, or
anyone else.

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7. Table of Contents
This section considers the contents of each section of the thesis and lists all the major headings and sub-
heading and the page numbers on which each starts.
8. List of Tables
The information shown in the table should appear at the relevant places in the text. Tables should be
numbered chapter-wise (e.g. 4.1 for the first table of chapter 4). All the tables should be referred to by
their numbers in the text, not by placement (e.g. see Table below/above). The titles of the tables should
be brief and to the point. Tables should mention the source which should be placed at the bottom of the
respective tables.
9. List of Figures/ Charts
The information shown in the figure/charts should appear at the relevant places in the text. Figures/
chapters should be numbered chapter-wise (e.g. 5.3 for the third figure/chart of chapter 5). All the
figure/charts should be referred to by their numbers in the text, not by placement (e.g. see figure/charts
below/above). The titles of the figure/charts should be brief and to the point. Figure/charts should
mention the source which should be placed at the bottom of the respective figure/charts.
10. Abbreviations
The abbreviations used in the thesis should be listed in the abbreviation section of the thesis in
alphabetical orders.
11. Abstract
The Abstract should not exceed one page. The first few sentences identify the topic, the next few the
research design, then the basic observations and/or results, and the last one or two, the theoretical
implications of the observations and/or results. It should not contain references to figures, tables or
literature.
Being an overview of the thesis, the Abstract should be written last. Avoid jargon (i.e., “the language,
especially the vocabulary, peculiar to a particular trade, profession, or group”).

12. Text of the Thesis

It is the core part of the thesis which covers entire work of the students. This section highlights real
performance of the student in the research work divided in chapters. This section is divided into
following chapters:
(i) Chapter I : Introduction
(ii) Chapter II : Literature Review
(iii) Chapter III: Research Methodology
(iv) Chapter IV: Observation and Aanalysis
(v) Chapter V: Result and Discussion
(vi) Chapter VI: Findings, Conclusion and Recommendations

(i) Introduction
The Introduction should preferably not exceed 10% of the whole thesis. It must form a bridge from past
to the present work in a stimulating manner within a few paragraphs. The “bridge”, moreover, should
have the shape of an inverted pyramid: In other words, a good introduction starts with a broad base and
ends with a specific point. It first considers the importance of the major area being investigated,
primarily to provide the reader with a frame of reference from which to consider your work. Then,
within the chosen area, it identifies a gap in our knowledge, or a precise question, or a particular
controversy. Finally, it pinpoints the intended value of the present research. New approaches and
assumptions on which the work is based should also be identified at this point.
(ii) Literature Review

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Literature Review will explore the relevant research in the focus area explaining the recent work. It
explains what kind of research is done in the area chosen. Literature review pinpoints different
methodology used and major findings of the research relevant to the chosen area.
(iii) Research Methodology
This describes the research design in detail with specific focus on Data type and collection and analysis
methods.
(iv) Observation and Analyses
The data collection, presentation and analysis are the core of the research. Any kinds of observation
done are to be presented in a systematic format which will be the base for analysis. The observation can
be in the form of qualitative or in quantitative form depending upon the research design. Analyses are
what the researcher sees in the collected data or observations. Analysis could be qualitative or
quantitative depending upon the research design.
(v) Results and Discussion
The results are the findings of the researcher on the basis of observations and analysis. The results are to
be discussed along with the relevant management and subject theories.
(vi) Findings, Conclusion and Recommendation
This section contains the findings of the research, a conclusion on the research and recommendation to
research community on the basis of the research undertaken. Also this section ends with future research
ideas.
(vii) References
This list all the references sited in the text and presentation should follow APA style.
(viii) Appendices
Appendices are reserved for materials that are not strictly necessary for the presentation and
interpretation of the data but may be useful to other researchers in duplicating the study, reanalyzing the
data, avoiding time-consuming errors when conducting similar studies, etc. Examples of the type of
material that can be included are data pro forma, computer programs, preliminary experiments and
supplementary statistical data. Raw data should not be included.

Thesis Production Guidelines

Thesis Size
Generally a thesis should contain 80-250 pages.
Size and quality of paper
Use A4 size (210 mm wide and 297 mm long) white bond paper weighing 80 g/m2 or more. The same
quality of paper should be used throughout the thesis.
Typing Font and Margin
The entire thesis must be typed with double spacing, using Times New Roman font and font size of 12
points for text and with 3.5 cm left margin, and 2.5 cm margins on all other sides. The font size may
quite large for chapter headings (Capital 18 point), section heading (17 points) and second level section
heading (14 points) and third level section heading (12 points bold). Though it is not recommended,
fourth-level section heading may be included without numbering in 12 point italicized font. Running
text should be set in fully justified font of 12-point size.
All section headings should be left aligned with number but the Chapter heading should be centrally
aligned. The contents in the References section of thesis may be typed with single spacing by following
APA format. However, separate entries of references should be separated by double spacing.
Pagination
All sections before the Introduction (except the Title Page) should be numbered in Roman numerals (i,
ii, iii, iv, etc.) at the bottom centre of the page. All other pages of the body of the thesis should be
numbered with Arabic numbers (1, 2, 3, 4, etc.). Appendices will not be paginated.
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Submission Date & Format
Four hardcopies of the thesis (book-bound; both single-sided and double-sided printings are
acceptable) as well as a two softcopies (in PDF format) of the thesis must be submitted by the
stipulated deadline.
Numeral and Unit Abbreviations
Numbers under ten should be spelt out (e.g., nine for 9 but not figure 9) unless accompanied by an
abbreviation: e.g. two centimeters or 2 cm. Do not start a sentence with an Arabic or Roman number.
Citations and Reference List
APA style will be followed for reference and citation in the text. Only literature cited in the thesis text
should be included here.

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