ADAMSON UNIVERSITY
900 San Marcelino St., Ermita, Manila
HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT OFFICE
MEMO No. 8
Series of 2020
TO : ALL CO-ACADEMIC PERSONNEL
FROM : The Director, HRMDO
DATE : 16 May 2020
SUBJECT : WORK FROM HOME GUIDELINES
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Following the national guidelines on community quarantine where employees are
restricted from returning to work, save some exceptions, please be guided by the
directives below:
[1] WORK FROM HOME (WFH)
The University will continue to implement work-from-home arrangement until
restrictions are fully lifted by the national government. This arrangement is on a
temporary basis and is implemented as a response by the school to the risks brought
about by the Covid 19 pandemic.
[2] WORK PLAN; DELIVERABLES
<a> All heads of offices1 are mandated to work closely with their staff in
preparing for a work plan covering a week-to-week period. Initial work plans
shall be prepared for the following weeks:
May 20-22, 2020
May 25-29, 2020
June 1-5, 2020
June 8-12, 2020
This may either be shortened or extended subject to later pronouncements by
the government.
Work plans must be submitted to HRMD at
[email protected] using the attached format. Work plans for May 20-22, 2020 should be
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VPs, Academic Heads, Directors, Controller, ULC
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submitted on May 19, 2020 while cut-off dates for submission of succeeding
workplans shall be on Fridays of each week.
<b> Heads are tasked to determine and identify the deliverables of each of their
staff on a weekly basis. To the extent possible, staff should be engaged in
delivering work that assures the continuous operation and delivery of service
of their department.
<c> Heads are advised to make their respective announcements either through the
official website of the University or the school’s social media accounts as to the
kind of available services that they render while under quarantine restrictions.
[3] POSITIONS NOT QUALIFIED FOR WFH
Acknowledging that not all positions qualify for a WFH arrangement, the
immediate superior is required to assign other tasks that are related to its office’s
KRA/OPLAN, ongoing or upcoming office projects/plans and others.
Should the staff cannot be assigned work that can be done at home relating to their
office, the Head must coordinate with the HRMDO immediately. In this case, the
staff will be assigned work to assist other offices who are in need of more staff while
quarantine is still in effect.
[4] REPORTING OF ACCOMPLISHMENTS/WORK OUTPUT
<a> A weekly accomplishment report must be submitted by the staff to the
immediate superior.
<b> The Heads are tasked to monitor the staff output and submit a consolidated
accomplishment report for the office/department to the HRMDO every
Monday of the succeeding week.
[5] STAFF RESPONSIBILITIES
The Staff must:
1. Adhere to all the University’s policies and procedures.
2. Give details of a mobile and/or home phone and to facilitate communication
with the Head/Director as appropriate.
3. Be contactable throughout normal working hours by the head/Director and
other University employees.
4. Deliver the expected work outcomes.
5. Ensures fitness for work requirements are met.
6. Ensure home worksite complies with health and safety requirements at all
times.
7. Report any health and safety and wellbeing hazards or any incidents
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8. Maintain accurate and up to date records of hours worked at home within
the work hours
9. Take reasonable precautions necessary to secure the University’s
equipment/ files / records and etc.
[6] TRANSMITTAL OF COMMUNICATION
1. All official communication will be sent through the employees Adamson
email account.
2. The staff should regularly check his Adamson Email account for any
information and/or announcement from his head.
3. The staff shall use his Adamson email account to communicate with his
immediate superior or he may the social media platforms such as Facebook,
Facebook Messenger, Viber, and the like subject to the mutual agreement of
the employee and his head.
4. The staff should be available within and through the working hours. The
staff must be contactable throughout the working hours by his immediate
superior/ Director, and other University employees and officials.
[7] ATTENDANCE
1. All section heads and their staff should be available from Monday to Friday
from 8:00 AM to 5:00 PM. If either the section head or staff intends to work
from 9:00 AM to 6:00 PM, a letter should be submitted to HRMD for the
change of working hours using the HRMDO portal.
2. Both the section heads and staff should be available and must be
contactable during the working hours.
3. Section heads and staff must record his attendance (Time-In/Time-Out)
through the use of the Attendance System on our Adamson University-
Live HRMD Portal.
4. No overtime work is allowed.
[8] SECURITY OF INFORMATION/ DATA PRIVACY
Employees are responsible for ensuring the security of University property and all
University information, files, documents, data etc. within their possession,
including both paper and electronic material.
Especially for those who have remote access of the University System must adhere
and comply with the Data Privacy Policy. Any deviations will be dealt with
disciplinary actions.
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[9] SKELETAL WORK FORCE
In accordance with the national guidelines, employees from the Registrar’s Office,
Student Recruitment & Admission, Finance, HRMDO and ITC will resume work upon
start of the GCQ to facilitate credentials, payroll, IT learning system and prepare for the
next semester.
Also, all academic heads (Deans and their staff; Chairpersons) will also be required
to return to work as part of the skeletal force to help in the facilitation of students’
requirements and credentials and prepare for the next semester.
Heads of other offices and their staff will be scheduled to resume physical work
within the school premises in specific batches and for specific periods to perform
preventive maintenance works, inspections, updating, and preparations for the next
semester. Schedules and procedures to be observed will be announced by the HRMDO.
Those who will be required to report as part of the skeletal workforce will be limited
only to those between 21 years old to 60 years old. Those who are above 60 years of age,
pregnant, and/or those with existing medical conditions except when indispensable
under prevailing circumstances will not be required to report.
Strictly, no student assistants and volunteers will be allowed in any office and at
any time within the premises of the University while quarantine restrictions are still in
effect.
[10] SHUTTLE BUSES
The school will facilitate provision of shuttle buses designating pick up and drop
off points for those who will report as part of the skeletal workforce.
[ 11] UPDATING OF WFH POLICY
The WFH policy will be subject to constant updating depending on latest
government issuances and advisories and as the institution sees fit under the
circumstances.
As we continue to receive our full regular pay and benefits without interruption
during the whole quarantine period, we urge everyone to be with us in delivering the best
services we could give to our stakeholders while even away from our workplace.
Thank you very much.
(Sgd) GRACE D. RAPSING
Noted:
(Sgd)Dr. Venusmar C. Quevedo
Vice President for Administrative Affairs
