SOUTH AFRICA REGION REFERENCE REVISION PAGE
SERVICES H&S 071 6 1 OF 12
HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
OCCUPATIONAL HEALTH AND SAFETY POLICY
DESIGNATION PRINT NAME SIGNATURE DATE
COMPILED BY H&S OFFICER S THERON Original Signed 13/06/2012
REVIEWED BY H&S OFFICER JSD CRONJÉ Original Signed 13/06/2012
AUTHORISED BY H&S MANAGER J SODEN Original Signed 13/06/2012
TABLE OF CONTENTS PAGE ADDENDA PAGE
1. PURPOSE 2 ANNEXURE 1 – POLICY REVIEW PROCESS FLOW 4
2. SCOPE 2 ANNEXURE 2 – SA REGION SERVICES H&S POLICY 5
3. DEFINITIONS AND
2 ANNEXURE “X” – DEFINITIONS AND ABBREVIATIONS 6 – 10
ABBREVIATIONS
4. REFERENCES 2 ANNEXURE “XX” - REFERENCES 11
5. RESPONSIBILITY /
2 RECORD OF AMENDMENTS 12
ACCOUNTABILITY
6. MANAGING DOCUMENTATION 3
7. RECORDS APPLICABLE TO
3
THIS PROCEDURE
8. REVIEW 3
9. APPENDICIES 4
REVISION DESCRIPTION OF REVISION DATE
6 OCCUPATIONAL HEALTH AMENDMENTS 13 JUNE 2012
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1. PURPOSE
To comply with requirements of applicable Legislation.
To establish an overall sense of direction and to set the principles of action for SA Region Services.
To demonstrate the formal commitment from the management teams in managing identified
Occupational Health and Safety risks, which include airborne pollutants, noise, illumination, vibration,
ergonomics, radiation, as well as thermal stress and to reduce such risks to an acceptable level.
To define the roles and responsibilities relating to the review, revision, update and implementation of
the policy.
2. SCOPE
The procedure will apply to SA Region Services and will demonstrate commitment to address the
following Occupational Health and Safety risks, but not limited to:
HR Department: Placement of employees
EMD: Closure liabilities
Different Risk associated with the following areas which will be addressed in their specific policies.
ATDS, Engineering Services Workshops, Mine Services WW & VR, Commercial Services,
High Density, Properties & Security.
SA Region Services is a support service provider to all AGA mines as well as to Metallurgy situated in
the North West Region and Gauteng Province.
3. DEFINITIONS AND ABBREVIATIONS
Refer to Annexure “X”
4. REFERENCES
Refer to Annexure “XX”
5. RESPONSIBILITY / ACCOUNTABILITIES
DESIGNATION ACCOUNTABLE AND RESPONSIBLE FOR
Head of discipline • Provide resources for developing and approving the Occupational Health
(4(1) / 3(1)(a) Safety Policy for SA Region Services.
appointee) • Approve and sign drafted Occupational Health and Safety Policy
Health and Safety • Development, implementation and maintenance of the Occupational
Manager Health & Safety Policy.
• To produce a quarterly brief in support of the policy
Management • Ensure availability of resources to implement the OH&S programme
Representative • Ensure that analysis is made of information pertinent to OH&S
• Compare information with objectives, evaluate effectiveness of controls
and where targets are not met change controls to achieve desired results
• Ensure information is distributed and communicated to employees
relevant to the work they perform
• Ensure that personnel are aware of applicable legal and other
requirements
• Ensure H&S Officer (Systems) keep and maintain records
Manager / • Implementing each revision of the H&S Policy.
Engineering
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Training Department • Ensure training regarding the Occupational Health & Safety Policy and
importance of conformance thereto as well as to include in the relevant
lesson plans.
Middle Managers / • Implement and promote the Occupational Health & Safety Policy during
Supervisors meetings and other communication mediums.
• Question employees at random to ensure they understand the contents
of the policy.
Health and Safety • Test employees knowledge and understanding of the Occupational
Officers Health & Safety Policy during legal inspections
Employees • Understand the Occupational Health & Safety Policy to know what is
expected of them in order to achieve the organization’s occupational
health and safety objectives and targets.
• Implement and adhere to the Occupational Health & Safety Policy at all
times.
H&S Officer • Remove / discard outdated uncontrolled copies of the Occupational
(Systems) Health & Safety Policy
6. MANDATORY REQUIREMENTS
6.1 The Management of SA Region Services will draft and authorize an Occupational Health &
Safety Policy that must be read in conjunction with the AngloGold Ashanti SA Region
Occupational Health and Safety policy.
6.2 The policy shall:
a) be signed by the Head of each discipline (2(a)2 / 4(1) appointees). SVP’s & VP’s
b) be discussed at the Wellness in the workplace Committee meeting before implementation.
c) be reviewed by the Wellness in the workplace committee when a high potential event
takes place
d) be included in selected books and relevant training material.
e) be communicated, engaged and made available to employees in the following manner:
• Induction and refresher training.
• Posted on Bulletin Boards
• Included in Wellness in the workplace Committee/Group Safety meetings.
• Promoted during Occupational Health and Safety tours.
Redundant copies will be destroyed as specified in the Document Control Procedure.
7. RECORDS APPLICABLE TO THIS PROCEDURE
RETENSION TIME (YRS)
RECORDS LOCATION
LIFE PERIOD ARCHIVING
Electronic copy of SA Region Intranet Until next Refer to
Services Occupational Health and revision Procedure
Safety Policy H&S 019
Hard copy of SA Region Services Health and Safety Until next Refer to
Occupational Health and Safety Department revision Procedure
Policy. H&S 019
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8. REVIEW
The Occupational Health & Safety Policy will be reviewed as and when significant changes occur
within SA Region Services. Once Top management (2(a)2 / 4(1) appointees) have agreed on the
content of the Policy, it will be submitted to the Wellness in the workplace Committee prior to
distribution (and published on the SA Region Services Website).
Review criteria:
Applicable Legislative requirements
Health and Safety Performance indicators i.e. Dressings, Lost Time Injury or Reportable Rates
International Best Practise
Internal Audit results
Risk Assessments
9. APPENDIECES
Annexure 1 Policy review process flow
Annexure 2 (a) SA Region Services Occupational Health and Safety Policy
Annexure 1 Policy review process flow
Policy Revision Committee:
• Health & Safety
Manager
• 2(a)2 / 4(1)
Appointees
Review relevant data
Revise if required
Annually / If and when Review Occupational
required H&S Policy
Brief WITWP Committee
Communicate to all Meeting Members
employees
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Occupational Health and Safety Policy
AngloGold Ashanti, SA Region Services is based in both Vaal River
and West Wits Regions. The SA Region Services is fully
committed to the Occupational Health and Safety Policy of AngloGold Ashanti
and will continuously provide a professional service to all our clients.
In addition;
• The management team of SA Region Services declares that Occupational Health
and Safety is our First Value.
• We commit ourselves to the prevention of injury and ill health and maintain a Safe,
Healthy and Productive working environment by reducing the known significant
risks and to proactively explore the possibility of unidentified risks.
• Should major risks be identified, controls will be implemented to eliminate or reduce
such risks
• SA Region Services will comply to applicable legislation related to Occupational
Health and Safety hazards, which include airborne pollutants, noise, illumination,
vibration, ergonomics, radiation, as well as thermal stress.
• Objectives will be set and reviewed by management with quantifiable and
measurable targets to demonstrate continual improvement.
• Meet and comply with applicable legal and other requirements
• The management teams of SA Region Services will continue creating awareness
through communicating the Occupational Health and Safety Policy to its
employees, contractors and interested parties.
• We will provide coaching, training and education to all employees including
contractors, in order to allow them to perform their functions within the
Management system requirements.
• SA Region Services recognizes that it is OK to stop an unsafe work place and
therefore will not discriminate against any such employee that exercises this right.
This policy will be reviewed periodically or as and when significant changes occur,
the effectiveness thereof assessed, and communicated to all relevant employees.
The Policy will be available to members of the public and interested parties.
................................... …………………………
Snr. Vice President Snr. Vice President
Human Resources Metallurgical, Mine Services and EMD
……………………….. …………………………
Vice President Vice President
Finance & Commercial Services Geoscience
……………………….
Vice President
Safety & Occupational Environment
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Annexure X
DEFINITIONS AND ABBREVIATIONS
DEFINITIONS:
DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)
RECORD
Document stating results achieved or providing evidence of activities performed
CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a
distribution list. These documents will be signed off after evaluation has been done to determine that they
are adequate for purpose. The document will be signed off by the relevant members as depicted on the
distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.
OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has
been cancelled from the system. These documents will be identified either by crossing them out and writing
obsolete or rubber stamp obsolete document.
UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document”)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other Interested
and Affected Parties
It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of
the person holding the documentation to ensure that (s) he has the latest version.
INJURY
Physical harm or damage
OCCUPATIONAL HEALTH AND SAFETY
Conditions and factors that affect, or could affect the health and safety of employees or other workers
(including temporary workers and contractor personnel), visitors, or any other person in the workplace.
Occupational Health and Safety consist of airborne pollutants, noise, illumination, vibration, ergonomics,
radiation, as well as thermal stress.
OH&S MANAGEMENT SYSTEM
Part of an organization’s management system used to develop and implement its OH&S policy and manage
its OH&S risks
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SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed
qualitatively or quantitatively may range from positive to negative (Speculative).
FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).
EXPOSURE
How often and for how long employees are exposed to a hazard/s.
LIKELIHOOD
Means the chance of an event occurring.
DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide
competent supervision.
INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.
RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively
and then using them to obtain a risk ranking.
HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized
ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)
NON ROUTINE
An activity performed on an adhoc basis
ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.
RESPONSIBLE
Liable to be called to respond to a person for issues to be done.
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ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or
work-related situation.
INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SARSSS performance.
NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.
SARSSS OBJECTIVES
SARSSS goals, in terms of OHS performance, that SA Region Services sets itself to achieve. Objectives are
quantified wherever practical.
SARSSS PERFORMANCE
Measurable results of SA Region Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.
OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.
RECORD
Document stating results achieved or providing evidence of activities performed
HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)
RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable
PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.
CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation
CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards
PROCEDURE
Specified way to carry out an activity or a process.
RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing
controls, and deciding whether or not the risk is acceptable.
WORKPLACE
Any physical location in which work related activities are performed under the control of SA Region
Services.
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AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to
determine the extent to which “audit criteria” are fulfilled.
SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.
EFFORT BASED OBJECTIVES
Objectives set to improve program related issues
EFFECT BASED OBJECTIVES
Objectives set to improve severity or injury rates
MANCOM
Management Committee
EXCO
Executive Committee
SUPERVISOR
Within SA Region Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of
works, Training Officer, Residence Manager, Security Officer etc.
EMPLOYEE
Person working under the control of the organisation and includes contractors.
MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented
and maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.
VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the
mine
CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.
ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own
HEALTH AND SAFETY COMMITTEE
A committee as required by law M H & S Act Section 25(2)
VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service,
or system meets the regulatory, standard, or specification requirements.
VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.
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ABBREVIATIONS:
M H & S Act - Mine Health & Safety Act
MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SARS - South Africa Region Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
AGAH - AngloGold Ashanti Health
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SARSSS - South Africa Region Services Safety System
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Annexure XX
REFERENCES
• Roles and responsibilities are depicted in each system procedure and updated as and when
required in table format
• OHSAS 18001:2007 (Occupational Health and Assessment Series)
• The Mine Health and Safety Act 29 of 1996
• The Minerals Act 50 of 1991
• Occupational Health and Safety Act (Act 86 of 1993)
• COIDA
• AGA Strategic Objectives
• Implex Legal Register
• ATDS Training Matrix
• AGA RCAT
• Corporate Procedure Directive
• Health and Safety Agreement
• SAR/OESH/P/A/001.01 – AGA Incident reporting
• H&S 004 – Incident investigation
• H&S 006 – Emergency preparedness and response
• H&S 014 – Issue based risk assessment
• H&S 018 – Baseline risk assessment H&S 019 – Control of records
• H&S 023 – Control of documents
• H&S 027 – Competence, training and awareness
• H&S 028 – Continuous risk assessment
• H&S 029 – Communication, participation and consultation
• H&S 030 – Management review
• H&S 031 – Internal audit
• H&S 037 – Management of change
• H&S 055 – SA Region Services Scope
• H&S 058 – Legal and other requirements
• H&S 059 – Performance measurement and monitoring
• H&S 060 – Evaluation of compliance
• H&S 061 – Nonconformity, corrective and preventative action
• H&S 065 – Objectives and programme(s)
• H&S 067 – Resources, roles, responsibility, accountability and authority
• H&S 069 – Operational control
• H&S 070 – Documentation
• H&S 071 – H&S Policy
• BS ESH 022 – Emergency Procedure
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RECORDS OF AMENDMENTS
PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL
Policy content
Definitions, abbreviations and references
H&S 071 – Revision 1 3 October 2009
Added main risks (P2 point 2)
Quarterly brief in H&S Manager R&A
Different Risk associated with the following
areas which will be addressed in their
specific policies.
ATDS, Engineering Services
H&S 071 – Revision 2 25 February 2010
Workshops, Commercial Services, High
Density & Properties – Added p2 under
scope
“Occupational” added to Health and
Safety
H&S 071 – Revision 3 SADS replaced with SARS 6 July 2010
H&S 071 – Revision 4 Changes made to signatories designations 7 January 2011
H&S 071 – Revision 5 Changes made to signatories designations 31 January 2012
Included airborne pollutants, noise,
illumination, vibration, ergonomics, radiation,
H&S 071 – Revision 6 as well as thermal stress 13 June 2012
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