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Ngo Small Grants Program: Application Form

This document contains an application form for NGOs to apply for small grants from the US Embassy in Slovenia. It requests information such as the project name and dates, organization details, funding amount requested, and a description of the proposed activities and how they will be sustained. It provides guidelines that expenses must be in USD, realistic, and justified through a line-item budget with estimates. Overall funding will support local community projects.

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Nzugu Hoffman
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66 views9 pages

Ngo Small Grants Program: Application Form

This document contains an application form for NGOs to apply for small grants from the US Embassy in Slovenia. It requests information such as the project name and dates, organization details, funding amount requested, and a description of the proposed activities and how they will be sustained. It provides guidelines that expenses must be in USD, realistic, and justified through a line-item budget with estimates. Overall funding will support local community projects.

Uploaded by

Nzugu Hoffman
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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NGO SMALL GRANTS PROGRAM

Public Affairs Section


U.S. Embassy (Ljubljana, Slovenia)

APPLICATION FORM

The Application Must Be Submitted in English


Please print

________________________________________________________________________
Name of the project:

________________________________________________________________________
Name of the organization (in English):

________________________________________________________________________
Name of the organization (in original language):

________________________________________________________________________
Address:

________________________________________________________________________
Phone and fax numbers; e-mail address:

______________________________________________________________________
Represented by (name, title):

Organizational DUNS Number:______________________________

Name and contact information of person to be contacted on matters involving this


application:
______________________________________________________________________

______________________________________________________________________

______________________________________________________________________
_____________________________________________________________________
Background of the representatives (please state the representatives’ title and background
and attach 1 page CVs of the people who will be engaged in the project):

________________________________________________________________________
Background on the organization (When was the organization founded, what are its
principle activities, significant achievements, etc.? Please attach a copy of the registration
papers):
_______________________________________________________________________
Any previous U.S. Government funding:
(Please provide us with any and all types and amounts of funding your organization have
received for projects or grants).

________________________________________________________________________
Project dates:
(When will the project be carried out, if it is funded? Be realistic about dates. Remember
that, even if approved, funds may not be available for as long as two or three months
from the time the application is submitted. (For example, if the applicant submits the
proposal in September, but states that the project must begin in September, the Embassy
may reject the proposal as unrealistic on this basis alone).

________________________________________________________________________
Amount requested (in US$):

_______________________________________________________________________
Project description:
(What does the applicant propose to do? The proposal should contain sufficient
information that anyone not familiar with it would understand exactly what the applicant
wants to do and why. The more specific, detailed, and clear the program description, the
better).
________________________________________________________________________
Project purpose (what goals will be achieved and how the results will be
determined/measured):

________________________________________________________________________
Project Justification:
(Please describe the need or problems the project will solve and the target groups:
This is a very important aspect of the proposal and applicants should pay particular
attention to it. What is the importance of the project? Why should it be funded? Who will
be affected by this project? What difference does it make for your country? Applicants
may also attach letters of endorsement attesting to the seriousness of the proposal).

________________________________________________________________________
Project Sustainability:
(Describe the expected long-term effects of the project. If the project is intended to
continue after the funding from the Embassy ends, the proposal must also contain a very
thorough explanation how the organization will fund the activity in the future. If a
convincing explanation is not included, this will disqualify the project from consideration
for a support).
________________________________________________________________________
Detailed description of the project activities:
________________________________________________________________________
Detailed budget (use extra sheets if necessary):
(In order to be sure that the Commission understands why there is a need for funding, the
applicant should prepare a line-by-line list of expenses that will be generated by this
project. The budget should be prepared in a logical manner and offer enough detail that a
reviewer will be able to understand exactly what the figures mean and how that figure
was determined.
ALL PROJECT EXPENSES MUST BE CALCULATED IN USD. ALL PROJECT
EXPENSES SHOULD BE CALCULATED IN ADVANCE AND BE REALISTIC. THE
EMBASSY WILL NOT AUTHORIZE ANY FUNDS IF THERE IS ANY QUESTION
ABOUT THE BUDGET.
The budget narrative should follow the actual budget presentation itself and describe in
some detail the costs presented in the budget. In other words, the narrative explains, line
by line, what the numbers mean and how they were determined. (For example, “Travel:
$3,000." Explanation: Two-day conference in (location) for 30 participants with a 2X$50
travel allowance to each participant for room, board and transportation costs.)
If the proposal seeks funding to purchase a service or equipment, the application must
include three pro-forma estimates from the service or equipment vendor. Simply listing
“Computer and printer: $4,000" is not sufficient. The Embassy will want to know what
kind of computer, what kind of printer and how much three different vendors will charge
for this equipment).
We will provide use of premises, computer equipment, office supplies and meal and
travel where applicable.
________________________________________________________________________
Other sources of support for this project:
(Please describe the in-kind contribution of your organization - it can be voluntary work,
use of premises, vehicles, classroom supplies, equipment or payment of a program event
from your own funds (e.g. rental of a hall, printing of announcements, meals, travel, etc.).
Please state which other organizations you have applied to for funding with the same
project, and the status of those applications).

No other application for this project


________________________________________________________________________
Other organizations you applied to with the same project and status of your application:
(Please describe the possibilities for co-funding of the project by other organizations:
please state which other organizations you have applied to for funding with the same
project, and the status of those applications)

Ljubljana, 14 Aug 2020


___________ __________________
City, date Signature of Applicant
BUDGET GUIDELINES
Program expenses should cover all costs for the project activities. They may include all
honoraria to specialists or associates; travel/per diem/lodging expenses for trips; and all
expenses for seminars or conferences (speaker’s fee, preparation of materials and room
rental).
Salaries should be paid only to the people who will spend a majority of their time on the
project and have signed contracts. The salary should be calculated on the total number of
hours worked for the duration of the project. Salary levels should be reasonable and no
higher than other local salaries, and should include all local taxes.
Equipment means computer, copying machine, printer or other technical devices
necessary for the fulfillment of the project (for example, the purchase of a computer for
organizing a conference is not a justified expense). Remember that renting equipment for
a specific project activity is often preferable to the Commission than outright purchase.
Administrative expenses include communication expenses (phone, fax, e-mail, postage);
bank taxes; copying and print services; office materials (paper, toner, envelopes, etc.
Bank charges should be pre-calculated and included in the budget. Please note that any
interest earned on the grant sum must be returned to the U.S. Government.
The use of “miscellaneous expenses” as a budget item is unacceptable.
Cocktail parties and meals not integral to a program event are not acceptable grant
expenses. An effort should be made to secure funding from other sources for food costs.
Entertainment costs (amusement, diversion, social activities, ceremonials, alcoholic
beverages, cocktail parties) are not allowable expenses.
PLEASE NOTE THAT THE BUDGET ITEMS CANNOT BE CHANGED DURING
THE FULFILLMENT OF THE PROJECT.

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