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questions

Sales document types:

Item division:

If you mark this field, the system proposes the division from the material master record of the item. If you
leave the field blank, the division in the document header also counts for all items.

A Sales Document Type Of A Sales Order Can Be Changed After Getting Saved.
How Do You Do This?
Answer :
One way is through the configuration of document type in transaction code VOV8 (O
Another way is in the "Transaction Flow" section. You can also perform “Alt sales
doc type 1” and “Alt sales doc type 2.”

Can you create a Sales Order without having a Sales Group defined in
the Org Structure?
NO. We cannot create a sales order without having sales group.

How to block materials flagged for deletion to enter in

Sales Order in SAP SD ?
Sales Status field in the sales organization view of the material master may be used
to block any transaction for the material.
What is use of customer Account group in SAP ?
Customer Account group control the master data of customer
It help to determine customer number assignment
It help to determine which field should be optional and which field should be
mandatory and hide
It control transaction of a customer master.
We can define our own exchange rate types and use them
instead of the defaulted types, 'M', 'B' and 'G'. How can we
overwrite default types in SD?
Exchange rate gets copied from the customer master record. Exchange rate types are to be
maintained for the customer in the sales screen of the customer master record.

Classified as Business
Can ship to party is sold to party?

I Do Not Know Why The Tax Field In The Customer Master And Material Master Is
Hidden. This Field Is Not Suppressed In Customer Master. How Do I Make This
Field Appear?
Answer :
Make sure you have a tax category defined for your countries in OVK1. Then check if
the tax classes are defined in OVK3 and OVK4.
How Plant determines in the Sales order?
Ans :Customer material info/customer master- ship to/ Material master

How you will find whether the sales order is MTO or Make to Stock (Make to
order or Make to Stock) ?  
Material master – MRP view 3 – Strategy group

-
Where you will activate the POD check ?
Ans: Customer master

I want to make Shipping condition as mandatory field in the customer master,

where you will do ?
Ans :Account group – OBD2

END USER GOT A PROBLEM WHEN CREATING A SALES ORDER FOR MAKE TO ORDER
QUANTITY ENTERED IN SALES ORDER IS NOT PICKED AUTOMATICALLY AND IS ALSO
NOT PICKED WHEN ENTERED MANUALLY
SOLN:- SOLVED BY GOING TO MM02 SALES/GENERAL PLANT VIEW
CHANGE AVAILABILITY CHECK TO INDIVIDUAL REQUIREMENT (02) FROM DAILY
REQUIREMENT (01) IN MATERIAL MASTER

What is the difference between incomplete order and

backorder processing in SAP?
In the case of creating sales order, when mandatory fields are missing, it is called
incomplete order and it is decided by incomplete procedure. Backorder processing
when material quantity is not confirmed or delivery confirmation date cannot be kept.
There are two types of back order processing

1. Manual back order processing

2. Automatic via rescheduling

Classified as Business
What is an integration point between SD AND MM in SAP ?
When order is created availability check and transfer of requirement is happened,
that is one SD and MM integration point.In the case of delivery picking is happened
and after that PGI is happened that is another integration point of SD and MM.

Item category :

Item category determination :

From Where this item category group is getting determined? –material master
What is the use of Default item category?
Wat is special stock ?
Third party item category ?

Item category : Is there any possibility system will allow to have item data
different from header data?

Itemcategory configuration we have a field “ Business place” if it is checked

then the system will allow to change te item values

outbound delivery quantity is more than that of the sales order quantity and this message
appears as warning "Delivery quantity is greater than target quantity & &" I want it make
as error message

Go to delivery Item Category and choose TAN, from there

select quantity and select option as B which means Dismiss
situation with error message in create/change mode. You
will get a error message moment you change delivery
quantity more than ordered quantity.

A customer wants to buy two materials / one is 3rd party material (Item category: TAS) /
another one is normal material (Item category: TAN). His requirement is he wants a single
invoice for both items without splitting? How can we do this?

Name At Least Five Features That You Can Control For The Item Category?
Answer :
Pricing, Relevance for delivery, Relevance for billing, Incompletion log, Partner, Tax.

I don’t want to Pack for particular type of deliveries, where you will
activate/deactivate the packing ?
Ans: Item category of the delivery document – Packing control.

Classified as Business
Delivery :

How do you delay billing to the next month in a delivery

note?
ou can postpone the invoice date in the sales order that belongs to that particular
delivery under the billing tab. Otherwise by default, the invoice will pick up the GI
date of the delivery. If it is acceptable to put the GI on hold until the day of invoicing
you could also suggest this as a procedure.

What is the movement type for PGI? 601

What is the reversal movement type for customer delivery? 602

Which Delivery Document Type Can Be Created Without The Reference Of The
Sales Order Document?
Answer :
The delivery document type LO can be created without the reference of the Sales
order document.
Question 728. What Is The Most Important Concern That Needs To Be Taken Care
Of While Creating Delivery Notes In Different Languages?
Answer :
While creating delivery notes, the language of the notes are decided by the
destination country for which the delivery notes are created. Therefore, the most
important concern to be taken care of is to ensure that the country is identified
accordingly in the program and the respective form is being used to create the
delivery note.

How Batch will determined automatically in the delivery document ? where you
will do the settings ?

V/CL – Item category level. Activate in the Material master level at Sales/ Plant overview
screen

 I Would Like To List The Partner Functions In A Delivery. In Which Table Can I Find
That Information?
Answer :
This information is located in table VBPA.

Where do you assign Movement Type?

We assign movement type in schedule line category

Classified as Business
How Can You Link The Automatic Packing Procedure With Delivery Type Or Item
Category?
Answer :
The Automatic Packing Procedure is assigned in the OVHU2 transaction code;
therefore, you need to assign the procedure to 0002 Outbound Delivery there. This
would help control packing in the delivery item category to some extent. However, to
have a better control, you can design the access sequence with the available fields.

Mention what are the techniques available in delivery Scheduling?

The techniques available in delivery Scheduling are

 Backward Scdg: The system calculates requested delivery date

 Forward Scheduling: The system calculates the earliest possible date based
on the material available date

Describe Consignment flow ?

Movement types involved in the consignment flow..Std document type ?

When Is The Rush Order Process Used?

Answer :
The Rush Order process is used when a customer places an order and picks the
items immediately. Once you save the Sales order, the System creates a delivery;
however, the invoice is generated later & sent to customer.

Output Determination:
Requirements not to trigger the output for a particular destination country other than
key combination? how can you achieve this ? Through Output Routine (VOFM).

What are the Standard output types in SAP SD ?

BA00 for order, LD00 for delivery, RD00 for billing and RD03 for Cash sales.

LSMW:

Can LSMW Be Used For Handling Multiple Recordings?

Generally Multiple Recordings are done for transactions which has multiple access sequences like
VK11, TK11, etc. Batch Input Method is capable of handling multiple recording and Batch Input
recording is one of the import methods available in LSMW. So yes, LSMW can be used for handling
multiple recordings.

Classified as Business
What Are The Main Functions Of LSMW?

The 3 main functions of the LSMW are:

 Reading the legacy data from one or several files (e.g. spreadsheet tables, sequential
files).
 Converting data from its original (legacy system) format to the target (SAP) format
 Importing the data using standard interfaces (Batch Input, Direct Input, BAPI,
IDoc) into the database of the R/3 application.

Can You Carry Out Validations Or Say Can You Write Your Custom Code In LSMW?

Yes, Validations can be carried out in LSMW. Similarly custom code can also be added in
LSMW. Validations can be handled in 5th step (Maintain field mapping and conversion rules) of
LSMW.

Is It Possible To Assign A Transaction Code To a LSMW Object?

Yes, transaction codes can be created from SHD0 for LSMW Objects.

What Kind Of Data Can Be Migrated Using The LSMW? Is It Certain That The Imported Data Will Be
Consistent?

Wide range of Master Data (e.g. G/L accounts, customer master, vendor master, material master,
bills of material) and Transaction Data (e.g. financial documents, sales orders) can be migrated using
LSMW.

Yes, the imported data will be consistent because the data is loaded via standard interfaces of
the applications which will include all checks that are run for online transactions.

 How Many Steps Needs To Be Followed While Using LSMW For Data Migartion. Also Mention The
Steps Sequentially. 

No. of steps varies for different import methods. Initially there will be 20 steps but after processing
step 1 it will reduced to 14 for session method.

IDOCS:

What are the idoc types in sap ?

Message Type IDOC Type

ORDCHG ORDERS01, ORDERS02, ORDERS03, ORDERS04, ORDERS05

ORDERS ORDERS01, ORDERS02, ORDERS03, ORDERS04, ORDERS05

ORDRSP ORDERS01, ORDERS02, ORDERS03, ORDERS04, ORDERS05

Classified as Business
 PEXR2001, PEXR2002
PAYEXT

Can we re-process the successful IDOCS?

If you have a iDoc in status 53 (successfully processed), standard iDoc processing

programs such as BD87 won't allow reprocessing. You can use technical tools such as
WE19 to process iDocs in status 53 but it will create a new iDoc and relationship to the
application document might be los

What is IDOCS status 64?

Explanations: If an IDocs remains in status 64, it means that the processing within

the IDoc engines did not reach its end, where the new status could be set. There are two
principal reasons: In the matching partner profile the processing is not set to “Trigger
immediately”Jun 22, 2007

How can we change the IDOC?

EDIT IDOC Go to transaction WE19. Enter the idoc number you want to test. Double click
on each segments and u can edit the values. Then click start inbound WE02, WE05
(DISPLAY IDOC FOR STATUS CHECK) Basically WE02 and WE05 are same in terms of
Functionality.

Can we delete a IDOC in sap?

There are two options to delete an IDoc. The first option is to change the IDoc status, e.g.

reset it to status 31 (error, no more processing) or to status 38 (IDoc archived). The IDoc is
not physically deleted, but the status is reset, so that the IDoc does not stay in a defective
status in transaction BD87.

BP
What is Hana BP?
SAP Business Partner Screening for SAP S/4 HANA is used to centrally manage master
data for business partners, customers, and vendors. ... In Financial Supply Chain
Management, BP Transaction is not new and is used to manage credit management,
collections, and other functions.

What is BP grouping and BP role category?

BP Role Category stands for Business Partner in SAP S4HANA. This role classifies
a business partner from the perspective of the business. The basis in which the role of
a business partner is defined is the business transaction

How are we handling credit management in Hana?

Classified as Business
FSCM.

SD pricing related changes in hana?

There are some changes in data model in pricing and condition techniques like existing table
KONV replaced by new table PRCD_ELEMENTS with extended fields etc. Refer note 2267308
for more details.

MRP in HANA
MRP in ECC is run through batch jobs and during off peak hours. However, there is no need of
batch job in S4H and MRP can now be run in real time with HANA.

Output management
ECC message determination through table NAST is replaced by Business rule framework plus
(BRF +) and target architecture is based on Adobe document server and Adobe forms only.
Refer OSS note 2228611 for more details.

What is a field catalog in SAP SD ?

A field catalog is a list of newly added field. If you want to create table, you have to create
field that is added to field catalogue. After that you can create table.

MRP :
What is the required Master data for MRP in SAP ?
The following elements are required for MRP:

 Material master
 Bills of material
 Work centre ( in-house production)
 Routings ( in-house production)
 Demand management
 Sales and distribution (optional)

What are the different types of MRP Procedures in SAP ?

Below are the types of MRP procedures in SAP Sales and Distribution

 Material requirements planning

 Master production scheduling
 Consumption based planning


Classified as Business
What is difference between the item proposal and dynamic
proposal?
In item proposal,when you enter details in sales document and click the propose items to get
item list of the customer regularly purchases, On the other hand,once you specify the sold-
to-party and press enter,system automatically gives the list of materials for the customer
regularly in a faster way than item proposal.

Account determination:

What are the five imp fields to be maintained in account

determination in SAP SD ?
Account Determination: Sales View, Sales Organization, Distribution Chanel, Chart
of Accounts, Account Assignment Group for Customer and Material and Account
Keys.

What are the five imp fields to be maintained in account

determination in SAP SD ?

What is Invoice correction?

Ans. It is a sales document type(RK). This documented process a new
way of processing complaints and issuing credit and debit memos. The
document allows us to correct the quantity and the price for one or more
faulty items on an invoice. Each invoice correction request is made in
reference to a (mandatory) invoice. We cannot create one in reference to
an order or quotation. Each invoice correction request contains two items
for each item on the invoice. The first item is the value and quantity
copied from the invoices; this appears as the credit item. The second item
is the debit item, which represents the correct quantity and or value.
Should you change this second debit item due to new pricing etc, the
difference between the two would then be automatically passed on to
billing as either a credit or debit memo.

Third party process:

 How will a PR or a PO get created automatically? What are the settings required?

Classified as Business
Is it necessary to make a Goods Receipt before creating the Invoice Receipt? What are the
setting involved?

When does a customer invoice get created?

What should be the schedule line category for 3rd party ?

The schedule line cateogry for this type should be CS.

can we invoice the customer without MIRO in 3rd party

sales?

No ! Because in 3rd party item category TAS billing relevance is F, which means order related
billing status according to invoice quantity. so 1st need to verify invoice then only system will
allow to generate invoice.

What is 3rd party item category and billing revelance?

TAS n F

If I set the Biiling revelance as F in the 3rd party item category then what does that mean?

which means order related billing status according to invoice quantity. so 1st need to verify
invoice then only system will allow to generate invoice.
Hello, In 3rd party process after creating PO if i change quantity in sales order ,will
it update in OP or not
after creating PO if we change quantity in sales order system will not allow to change
If you want to allow to change the we've to go TAS item category and check Create PO
automatic,

How you will find whether the third party order or normal order ?

by item category

how PO purchasing document creates automatically once the third party order
created in our system? Where is the settings ?

Schedule line category – Order type/item category/Acc. Assgt.cat

Describe Consignment flow ?

Movement types involved in the consignment flow..

Classified as Business
Free of charge:

Item category not activated for pricing

Copy control:

Why do we use Copy Control?

 Define Pricing in SAP SD. What are the different Pricing elements?

Pricing :
Explain what is condition types? What is the path to define condition type in
SAP for pricing?

The representation of certain aspects related to your daily pricing activities is

referred as condition types.

Define Tax Determination Rules

You specify the valid tax types in transaction OVK1.  More than one tax type can be defined for a
country by defining the sequence.  
The SAP System determines the taxes automatically within pricing.
-
Condition technique:
Ans : Anything which is process through condition records – Below setting to be done – 7
Steps
Create field CatLog

Create condition Table

Create Access sequence

Maintain condition type

Maintain Procedure pricing/ output

Determination

Create condition record

What is the function of counter in pricing procedure ? Please

explain with an example ?

Classified as Business
Answer: Counter is used to show a second mini-step within
an actual step. For example, you may have all your freight
charges assigned to step 100, however there may be three
condition

types, each representing a different freight charge. Thus you

can assign a freight condition type to step 100 counter 1,
another to step 100 counter 2; another to step 100 counter 3;
and so on

Q.What is the use of VPRS, EK01 and Ek02? For material cost
we are using VPRS why we need EK01 and EK02 ?
Answer: VPRS is the internal price condition which is copies
from material master and can not be manual procss.It is
mainly used to calculate revenue sv from particular material.
EK01 is for actual costing EK02 is for calculates costing for
costing purpose.

The path for condition type for pricing is.

SAP IMG path: SPRO > SAP Reference IMG > Sales and Distribution > Basic
Functions > Pricing > Pricing Control > Define Condition Types.

What are schedule line categories?

Classified as Business
Ans: All the items are divided into schedule lines in a sales document. These
scheduled lines are assigned to multiple control elements. These schedule lines
contain all the details like delivery dates, quantity, availability in inventory etc. on the
item with scheduled lines are copied to SAP System. 

Route determination :

Route can be redetermined in delivery document, and can

controlled for each delivery document type taking into
account the weight group.
 if rout is determined in the sales order that applicable one item only.
2. if it determined in the delivery it applicable all the (each delivery doc.)items, based on the
weight. by taking the factors

How is credit management done in SAP SD?

Ans: SAP SD has to have the record of the goods sold and the money collected.
This is the next step after the sales have been made.The key features of credit
management are:
 Simple credit check.

 Automatic credit check.

What is difference between SD account key and FI account

key?
As far as account key concern both are the same to find the right G/L Account
through condition technique.SD account key will be from pricing procedure. On the
other hand, FI account key will be from tax procedure.

In Case Of Third Party Sales What Would Trigger For The Automatic Creation Of Pr
Or Po?
Answer :
It has to be set an item category as “automatic PO” so that PO and PR will
automatically generate after saving the order.
In Access Sequence What Is The Importance Of Requirement Field?
Answer :

Classified as Business
In access sequence, the system will not go to access condition type system will reply
through formula.
What Happens When The Exclusive Field Was Ticked In The Access Sequence?
Answer :
When the exclusive field of all access sequences is ticked, it will try to get available
data from the first. Only in case, data is not available, will it move on to the next one.
 When I Create A Sales Order Using Va01, A Pop Up Appears Saying, "for This
Customer There Are Open Quotations". I Would Like To Disable That Pop Up. How
Would I Do That?
Answer :
You can change this by checking order header configuration (VOV8), and field
quotation message
Min order qty – 0vah
Min delivery qty – 0vlp(DELIVERY ITEM CATEGORY)

Vtfl – lf delivery to billing (copying req ) – 10

Based on item category – copy

Automatic shipment start , end , complete

RV56ABST

SO – PAYER FUNCTON MATHANUM

1- PAYER 1
2- PAYER 2
RFDKLI20---PGM RUN

PARTNER FUNCTION
SP – VBAK
SHTP ,SOLD TO – LIKP
VBRK – PAYER , SOLD

SALES ORDER – NEW FIELD CUSTOMIZATION

MATERIAL DETERMINATION
ENTRY
WARNING
SUBSTITUTION

Classified as Business
 How do you assign more than one credit control area for a same customer
ORE CUSTMER KU DIFF CREDIT CONTROL AREA ---OB38
ANS: PANNA MUDIYUM---CAN BE OVERWRITTEN CLICK
BP LA CHANGE PARTNER FUNCTION – CREDIT CONTROL AREA
CHANGE PANNANUM

MRP – BACK ORDER PROCESSING

WIN
LOOSE
RE DISTRIBUTE

HANA KUM ECC KUM DIFFERENCE

MRP – IN HANA ---- TCODE
TYPES OF MRP IN HANA
1) MRP LIVE – TCODE- MD01N
2) PLANT – CLASSIC MATERIALS N MRP LIVE KU BOTH R RUNNING IN
SAME TRANSACTION – MD_MRP_FORCE_CLASSIC

ATP :
What is Availability Check in SAP
2). How is the dates determined for Availability Check
3). What is Backward & Forward Scheduling.

what is checking rule in ATP?

how Av Chk and TOR r connected, as they both seems same..

What is the difference between the Availability check 01 (Daily

requirement) and 02 (Individual Requirement) in material master?
01 and 02 are the checking group. Availability check is carried out with the help
of these checking group and checking rule. Checking group 01 and 02 are
maintained on the material master.

01 - Individual requirement -For this system generates transfers the

requirement for each order to the MRP .So that MM can either produce or
procure.

02- Collective requirement.-In this all the requirements in a day or in a week are

Classified as Business
 processed at a time. System stores all request and passes on to the MRP in MRP
run. In this system performance is high however you can not do the backorder
processing whereas in other you can do.

What are the five imp fields to be maintained in account determination

Account Determination: Sales View, Sales Organization, Distribution Chanel,
Chart of Accounts, Account Assignment Group for Customer and Material and
Account Keys.

xplain how shipping point is determined?

Shipping point is determined by,

Shipping Conditions + Loading Group + Delivery Plant = Shipping Point.

Is it possible to do delivery without shipping point?

No. Shipping point is the destination of the goods, how we can ship the
goods. It is like mailing letter without TO address.

What is the use of pricing date in condition type?

It shows date of calculation of pricing procedure for that particular document.
So that in future you can see the date on which pricing calculated for that
particular document.

What does A/C group control customer?

Account Group is like a control parameter for the customer master. Most of
the fields in the customer master are controlled using field selection, which is
internal function of Account Group.
It is possible to maintain two different pricing procedures for 2 materials
in one sales order?
No, you cannot maintain 2 separate pricing procedure for same Material in
single order. But you can change the price Manually by selecting the material
and then the conditions tab. You can also see the changed status as manually
later.

Classified as Business
 Tell me account key and accruals?
A/c keys determine a correct G/L account to be posted the data
corresponding G/L a/c. All customer Rebate accounts are posted in accruals.

What are the five important fields to be maintained in account

determination?
Sales org., A/c keys, condition type, a/c group for the customer, a/c group for
the material
What happens if we check „exclusive“ indication in access sequence,
and what happens if we don’t check?
Basically access sequence finds the exact condition record in cond.table by
search statuary with the help of exclusive indication.

How to and where to maintain copy controls

Check for yourself in IMG (Sales Document types and Delivery Document Types)

" ACCOUNT DETERMINATION " process in intercompany sales , both in ordering

comapny and delvering plant .

Intercompany business process

Inter Company Sales , Inter Company Stock Transfer

Output Determination:
What are the five imp fields to be maintained in account determination
Account Determination: Sales View, Sales Organization, Distribution Chanel,
Chart of Accounts, Account Assignment Group for Customer and Material and
Account Keys.

What are the three levels that copy controls are set up? And what are the
transaction codes through which it could be done?

I find a problem in creating inquiry The basic price PR00 is missing and it shows as an
error 1) I have maintained in Item category 2) The document pricing procedure is
maintained for inquiry doc type 3) Condition record is also maintained. What is that I have
missed that is causing the error.

Classified as Business
Ans: Price validity was not correct. Very Simple but we tend to
forget this part to answer....

Quotation has been created for product-D, 10 quantities, sales order is created with
reference to the quotation, system copies 10 quantities in sales order. How do you restrict
in sales order end user should not change quantities, system should not allow for
changes by en user?

in copy control qt to or VTAA at item level select complete

reference activate copy
complete quantity tcode- vtaa

I have a sales order with several lines. None of the lines

has been delivered yet.
I would like to cancel some of the lines (items) without
deleting them. I mean these lines still have to be in the
sales order but they have to be inactive. I tried to use
rejection reason but confirmed quantity remained on the
line which does not make any sense to me.
The other question is if I have a line item with partially
delivered quantity and would like to cancel the rest of the
quantity that has not been delivered yet. How can I do this?
Pls go to these selected schedule lines which you do not want to deliver and put a delivery block
at schedule line level. This will solve the issue and you will be able to deliver only those schedule
lines which you have not blocked.

Can you make texts mandatory for a customer master or a sales document?

What is SD FI Integration points while creating sales order?

Define whether the Material can be used at which Sales and Distribution process
Here you define how the system responds when entering a sales and distribution document with
this material in the different Sales and Distribution Process Flow..
You can set three types of response for each Sales and Distribution process :-
1. no dialog
2. warning when entering the document
3. error message (that is, the sales and distribution document cannot be entered on
the basis of the material status)

Classified as Business
Set the material status parameters in transaction SM30, Table Views V_TVMS.
Click Maintain and double click into the Materials Status code.
I have a customer who is being offered two discounts ie k007 and k005, now I want to exclude
k007 for the next 2 orders or so? I have set the exclusion indicator for the condition type, but
still the condition is being accepted when I create a sales order. Am I missing something, how do
I do it?
Need to change the validity of the condition record for the condition type K007 defining it not valid
for that particular 2 months. And also the settings of the Requirements as it is correct that it overrules
the exclusion. Accumulate the amount of condition types in accounting document
Q: We get a report screen: “Goods issue: Problem Log” during the delivery process when
activating Post Goods Issue button. We want to include our own error message to this list if the
selected batch is not on a customer defined table. What is the best way?
A: Try User exit – USEREXIT_SAVE_DOCUMENT_PREPARE Difference between Condition
Type
Please explain the difference between Ek01 ( Actual Cost) and EK02 Calculated Cost.
How can we make the Customer Group 1 (or 2, 3, 4, 5) a mandatory field?
A: Logistic General-> Logistics Basic Data: Business Partners -> Customers -> Control -> Define
account groups and field selection for customer
Choose Customer Acct. GR. (double-click). -> Field Status: Sales data (double click) -> sales (double
click) .Check the radio button against Customer Gr as REQ. ENTRY. Save the settings to make
customer GR entry mandatory .
We generated a new condition table. Assigned the condition to access sequence. Created a
condition record. Access sequence is assigned to the output type. But when we create a billing
document, output screen comes up blank for the output type. When we look up Determination
Analysis, we get an error “Note 524 Access not made (Initialized Field)”. What else is required
to be done?
Assign output determination procedure to the header of the document and the output type.
We want to explode Bill of Material automatically at time of Order entry and explode an
Equipment BOM in the sales order. What are the setting required?
A: Use an item category that is configured for bills of material for having a sales BOM to explode
automatically.
Q: Some materials have been blocked for procurement and production. Even though deletion
flag is set for a material/plant level, the order can be still entered ( with a warning message). Is
there a way to block such transactions for a material flagged for deletion?
A: Sales Status field in the sales organization view of the material master may be used to block any
transaction for the material.
 We can define our own exchange rate types and use them instead of the defaulted types, ‘M’,
‘B’ and ‘G’. How can we overwrite default types in SD?
A: Exchange rate gets copied from the customer master record. Exchange rate types are to be
maintained for the customer in the sales screen of the customer master record. Shipping

The PL00 condition is fine in delivery. But when we try to print to either the screen or printer,
an error V1032 occurs. Why?
A: In order to use the Packing list PL00 (packing slip in delivery) you must do ‘Packing’ in the
delivery note (edit->packing)

Classified as Business
What is the use of pricing date in condition type?

What is the difference between condition type EK01 and EK02?

 Is it possible to substitute one product for another? If so, how it can be achieved?

End user is not able to

1. Create Sales order for a customer from a new plant, since shipping point
determination is not happened. (Without shipping point the document becomes
INCOMPLETE and he will not be able to proceed further like DELIVERY,
BILLING).

can you check availability during Standard SAP Quotation Process?

Yes, we can check for availability during std. quotation process.

Account group controls

a) Fields selection
b) Partner functions
c) screen sequence
d) Number range assignment

What are the fields that can be changed before saving a billing
document?
A. We can change the 1) billing date 2) pricing 3) account determination of
billing before an accounting document is created

1. What is the main difference of revenue key for e.g.:- ERL and accrual
key e.g.:- ERU
A. ERL – Sales Revenues and ERU - Accrual.

4. I have to send 20 qty to Customer but vendor sends only 18 qty so I have to bill only 18
qtyies ….How does the billing knows how many items in the total quantity have

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been delivered by the third party
A1. In the item category billing relevance 'f'
A2. I think it’s through MIRO transaction where we will be entering the
invoice sent by the vendor (CHECK)

I have a requirement like this; i have one sales document type say ZOR, one material

say M1 and two sales organizations say S1 and S2.
now the client want that for sales organization S1 after sales order directly billing is to be
created, delivery is to be avoided .
and for S2 normal cycle is to be followed, i am facing difficulty in setting this scenario.

A simple way to acheive this would be to set up 2 item categories- one modeled on standard item
Cat TAN ( relevant for Delivery based Billing) and another on L2N( relevant for Order based
billing). Now in item cat assignment keep the item cat related to most likely scenario ( may be
Delivery based billing) as the default item cat and the other one as manual alternative. So when
Sales Org S1 users create orders, thy can manually change the item cat.
However if you want to automate item cat selection based on Sales Org, then you can set up a
different Item cat group in the Sales Org 2 view of the material master for S1 and S2 and thus
drive the system to determine different Item cats as needed.
You may also resort to user exits for item cat determination based on sales org, but it may be
overkill for this.
Hope this helps.

When we do billing what are all the additional documents will get generated

 What is EDI invoices, how it reflects in SAP R3 system

Ans: Quite generally, you create an invoice by a normal way, but after this you generate an
output (print document) in the form of an IDOC. This IDOC can be sent to the customer. The
process is similar to the standard print output of the invoice. The Idoc should be of a message
type INVOIC. The function module is IDOC_OUTPUT_INVOIC.

What is the usage of configuration nprofile in variant configuration

Ans: configuaration profile is a place where we will configure configurable material (mmk1) with
class type 300 and class which u have defined. Here the values of variant characteristics will be
stored

 What is conditional supplement?

1 Answer

Condition supplement is the concept of adding one condition record to the another. If the main
condition record determines then only the supplement condition record will be determined into
pricing procedure

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 What Would Make The Immediate Delivery In Cash Sales?
Answer :
When immediate delivery in cash sales is made the Order type delivery switch on
immediately.
What Are The Steps Included For The Sales Person As A Partner Function In The
Partner Determination?
Answer :
The steps that are included for the sales person as a partner function in the partner
determination, that a partner function sales representative or person responsible for
these two we can add through partner function in partner procedure

What Is Cumulative Condition Record?

Answer :
Cumulative Condition Record is a field that Condition Update during configuration for
a condition type that has anything to do with the cumulative condition records.
1. What Happens When A Value Is Not Entered For A Manual And Mandatory
Condition Type And Does A Header Condition Type Have An Access Sequence?
Answer :
When a value is not entered for a manual and mandatory condition type the
pricing procedure will reject the conditions in the sales order. There would be no
header condition type to have an access sequence.

SAP HR Interview Questions

 How Can I Transfer The Payment Method From Customer Master To Sales Order
Automatically?
Answer :
Use the user exit “userexit_move_field_to_vbkd” in report MV45AFZZ with this
coding:

I Need A Modification To Make The System Issue An Error Message When The User
Enters Two Sales Orders With The Same Reference To The Customer's Purchase
Order. What Should I Do?
Answer :
In the transaction VOV8 (sales document type definition) under general control put
an "A" in the check PO number field. In the transaction OVAH (change system
messages) change the message category of V4 -115 to "E" from "W".

I Want To Issue Goods Where The Storage Location Has A Negative Quantity. The
System Is Not Allowing Me To Make A Goods Issue. How Do I Configure This?

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Answer :
Follow these steps:
1. OMJ1-Allow negative stocks-at plant level and at storage location level.
2. MM02-Plant data/stor.2-check negative stock in plant.

When We Create A Bom Through Cs01, What Effect Does Bom Usage Field Have On
Subsequent Configuration? For Example, If We Take It As 1=production Or 5=sales
What Effect Will It Have On Subsequent Processes?
Answer :
A sales usage means that production will not see it, and a production usage means
that sales will not see it. The components each may or may not be saleable, but as a
sales BOM is intended to explode onto a sales order, a non-saleable item on a sales
BOM would generally not be recommended.
The usage is precisely what it sounds like; which function will use the particular
BOM.

I Have A Requirement To Send The Invoice Copy To The Customer Or Agent That
Will Be Specified At The Time Of Sending The Invoice (it Should Not Be Configured
Before). How Do I Configure This And Where Do I Set The Indicators?
Answer :
Use transaction code NACE. Define the output type here. In application V3, define the
correct transmission medium. If you want to send it at your convenience select the
dispatch time as 3 (Send with applications own transaction). Attach the output type
to the correct output determination procedure defined for the document type. Use T
Code VF31 to send the message. You will need basis while configuring the email
addresses because SCOT and SOST will be used by it.

Are There Any User Exits Or Any Other Way To Include New Fields In The Sales
Order Va01?
Answer :
There are two ways to approach this. You can go to transaction code SE93 and give
the Transaction as VA01. It will lead to a screen where you can click on a program
that will take you to mod.pool. In this program click Find Icon and key in customer

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there. It will show you the user exits in that particular program. Another way is using
SPRO.
Follow path : IMG->SD->System Modifications->User Exits. There you can click on the
help document and it will show all the user exits with program name. Select the
suitable one.

For Sto When The Invoice Receipt (mm) And Invoice Issue (sd) Is Completed, How
Do We Perform A Price Adjustment If We Find The Price Is Incorrect? If We Do A
Subsequent Credit/debit In Mm, How Do We Create Subsequent Credit/debit In Sd?
Answer :
First cancel your invoices (SD and MM). Change the price in the STO PO. Then create
new invoices SD and MM. The new values will be picked up if properly configured.
The difference in the material value will be automatically posted to the appropriate
stock account when you create the invoice in MIRO.

I Am Making An Inquiry In Which I Have A Configurable Material. When I Create A

Quotation With Reference To The Inquiry, The System Is Not Allowing Me To
Change The Configuration In The Quotation. I Checked The Copy Control And
Found That At The Item Level Copy Control Between Inquiry And Quotation, We
Have An Option For Configuration. I Have Tried These, Yet I Am Still Unable To
Change The Configuration. What Should I Do?
Answer :
The document may already exist. Once fixed you cannot “unfix” the configuration by
changing the customizing. You must create a new quote/order. Use setting “A.”

Is It Possible To Have To Have Two Delivery Notes In Two Different Languages?

Answer :
The destination country will decide which language the output should be printed.
Make sure that you are identifying that in the program attached to the output and
accordingly open the desired form.

When A User Releases An Invoice To Accounting It Creates An Accounting

Document. The Status Of The Accounting Document Is Cleared If The User Cancels
This Invoice. Is It Necessary To Delete The Previously Created Accounting
Document?
Answer :
No, but you will have a credit note in your customer account.

Is There A Way To Print An Invoice Five Times? (one Original And Four Copies)
Answer :

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 Use transaction code VF02. Once inside the document, click on Go to-> Header
->Output. Select the output type (normally RD00). Click on Communication method
and in the field "Number of messages", enter the number of copies you want to print.

 I Have Created A New Material In Sap, And Now Wish To Add Stock For That
Material Into A Particular Plant. What Is The Best Transaction Code As Well As
Movement Type To Use?
Answer :
Use transaction code MB1C and movement type 561.

What Does The Account Group Of The Customer Control?

Answer :
Number assignment, Screen Layout.

What Is A Product Hierarchy And For What Can It Be Used?

Answer :
i. Alphanumeric character string for grouping materials by combining
various characteristics. The product hierarchy is used for evaluation and
pricing purposes.
ii. In Product Cost Controlling (CO-PC) : Structure consisting of the plant,
product group, product, and order. Used for the interactive analysis of the
product costs for each level of the hierarchy.

1.  Can You Split Deliveries Into Several Invoices? When Would You Do That?
Answer :
Yes . If the data from the related reference documents differs in the header fields
of the billing document. The system will automatically split the invoice.

How the pick/Pack time determined in Delivery ?

Shipping point + route+Weight group

Can we maintain Customer material info record directly in delivery ?

Duering CMIR creation in vd51 if you maintain sold- to as partner then it will update
sales order if you maintain ship-to as partner then it will directly update in the
delivery.

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Pricing : Some fields is not available in field catalogue how will you approach this?

Here we have to create a ZFIELD …these will take care via pricing communication
structure (KOMG)…here KOMK – Header KOMP – Item

What documents generated after saving billing document?

Accounting document
Special purpose ledger
Profit center document
Cost accounting document

How the shipping condition gets picked in sales order ? from customer master or
Sales doc type? Incase if its maintained in both which will be given a first priority?
Ans :Incase if it is maintained in both then sales doc type will be given a first priority.

In R/3 How Can You Make Sure That Invoices For A Customer Are Always Created
At A Specific Date?
Answer :
Billing Schedule.

What is the most common EDI cycle?

 Customer transmits EDI 850 (purchase order)

 Supplier transmits EDI 997 (functional acknowledgement)

 Supplier transmits EDI 856 (advance ship notice)

 Customer transmits EDI 997 (functional acknowledgement)

 Supplier transmits EDI 810 (electronic invoice)

 Customer transmits EDI 997 (functional acknowledgement)

 Customer transmits EFT (Electronic Funds Transfer) Payment

Explain how can you create production order without routing and BOM?

Without BOM and routing you can create a production order by changing the
config in OPL8 ( order type dependent parameters) as routing optional. When we
try to create an order using C001 it may ask for a sales order.

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Mention what is the use of t-code CS20 in BOM?

With t-code CS20 you can do Mass changes to BOM like

 Change the item data

 Creating new material
 Replacing it with another material

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