UNIVERSITY OF BAGUIO

COLLEGE OF CRIMINAL JUSTICE EDUCATION

Baguio City

TECHNICAL REPORT WRITING

1. The specifications related to the problem, most often, the details are shown in the subordinating
paragraphs after the problem is defined refers to:
a. rationale b. problem c. action d. enclosures
Ans. a

2. The following are the contents of a basic report, EXCEPT:

a. The heading of the letterhead of the organization.
b. The date of the preparation or submission.
c. The person or office to whom it is addressed or submitted.
d. The headlines in the newspaper.
Ans. d

3. Which among the following is not the use of a report?

a. Used as legal documents in the prosecution of criminals.
b. Serves as records for police administration in planning, directing and organizing the unit’s duties.
c. Used as reference by related agencies in the service.
d. Serves as reading materials for human consumption.
Ans. d

4. The exact narration of facts which were discovered during the course of a crime investigation which
serves as permanent record for future reference.
a. police report c. spot report
b. initial report d. progress report
Ans. a

5. The usage of reports wherein law enforcers exchange information among them as the crime investigated
can be useful from each other.
a. Used as reference by related agencies in the service.
b. Useful to local media which usually have access on public documents for accurate statistics.
c. Used as legal documents in the prosecution of criminals.
d. Basis for research among students in Criminology, law enforcement, police administration and
other related areas.
Ans. a

6. The following are the characteristics of a paragraph, EXCEPT:

a. Write short sentences. c. At least 10-15 paragraphs is needed
b. Give your readers a rest. d. Recapture the reader’s attention.
Ans. c

7. The act of forming the words by letters.

a. paragraph b. spelling c. words d. diction
Ans. b

8. The component of a sentence wherein you must name what you are talking about.
a. subject b. sentence c. predicate d. paragraph
Ans. a

9. The first paragraph in an investigative report writing which readily points out to the reader the statement
of objective of the report or the subject of the report, or what the case is all about.
a. introductory paragraph c. topic sentence
b. police sentence d. spelling
Ans. a
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10. One of the essentials in the narrative which involves the people in the crime, such as the victim, the
suspect and the witness is known as:
a. character b. setting c. action d. supporting
Ans. a

11. The report written and submitted whenever the case is solved and classified as closed.
a. initial report b. progress report c. final report d. spot report
Ans. c

12. The report is considered routinely and is submitted daily by any duty inspector.
a. beat inspection report c. situational report
b. after patrol report d. investigative report
Ans. a

13. The kind of report wherein the commander or the chief has to know the actual situation of a particular
incident/s which can be of public interests.
a. beat inspection report c. situational report
b. after patrol report d. investigation report
Ans. c

14. The means of editing and proof reading what you have written before it can be considered a finish
product for submission to higher officials.
a. gathering of facts c. write the report
b. evaluate the report d. organize the facts
Ans. b

15. The quality of good report writing that means brevity and briefness.
a. The report should be brief. c. The report should be factual.
b. The report should be objective. d. The report should be relevant.
Ans. a

16. The quality of good report writing which gauges the efficiency of a detective when he submits his
investigative reports on time or according to schedule.
a. The report should be up-to-date. c. The report should be factual.
b. The report should be brief. d. The report should be objective.
Ans. a

17. The quality of good report writing which avoids formulating preconceived theories in the investigation
which will cause twisting, warping the facts and affecting the report.
a. The report should be up-to-date. c. The report should be factual.
b. The report should be brief. d. The report should be fair.
Ans. d

18. Which among the following options fits to be the answer when we say, “A witnessing officer is not at
all apprehensive in answering questions by examining lawyers because he has a ground technical report
as a piece of evidence during a trial,”?
a. Reports serve as records for police administration in planning. . . .
b. Reports can be used as legal documents in the prosecution of criminals.
c. Reports can be used as reference by related agencies in the service.
d. Reports can be basis for research.
Ans. b

19. When we divide words, the punctuation we usually used is known as:
a. period b. hyphen c. question mark d. parenthesis
Ans. b

20. Some writers have the tendency to over capitalize especially when the objective is to emphasize. This
refers to:
a. spelling b. division of words c. capitalization d. punctuation
Ans. c
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21. A part of the investigation report which presents the real truth respecting the matters investigated.
Clear and complete descriptions should be applied.
a. authority b. facts of the case c. discussion d. conclusion
Ans. b

22. The section of the investigation report that indicates the presumption and inference from all the
circumstances in the case to give the directing authority the clearest possible picture.
a. facts of the case b. authority c. discussion d. conclusion
Ans. c

23. The section that represents a concise summary of the results of the investigation directly consequent
from and supported by the facts.
a. conclusion b. recommendation c. discussion d. facts of the case
Ans. a

24. The part of the civilian letter wherein the addressee’s name should be written fully and should be
preceded by a courtesy title and a few others.
a. dateline b. attention line c. inside address d. heading
Ans. c

25. To speed up the handling of letter, this portion is used when the letter is addressed to a company or to a
particular department of a company aside from the addressee:
a. dateline b. attention line c. inside address d. heading
Ans. b

26. This is the gist of the message and helps a very busy businessman find out in a split of seconds what
the letter is all about.
a. subject line b. body c. complimentary close d. postscripts
Ans. a

27. If a writer has forgotten something in the message, he adds this portion. Sometimes he makes it
intentional to attract attention and this refers to:
a. subject line b. body c. complimentary close d. postscripts
Ans. d

28. In business correspondence, this maybe shown immediately above the writer’s signature on the theory
that the company, not the writer, is the legal entity.
a. subject line b. body c. complimentary close d. company signature
Ans. d

29. The part of the IR wherein supplementary documents consists of the photographs and sketches of
crime scenes, identification photographs are attached.
a. enclosures b. undeveloped leads c. synopsis d. status
Ans. a

30. The paragraph content of a special report which seeks to answer the question, “What is the report all
about and why it is written in the first place.”
a. rationale b. problem c. action d. enclosure
Ans. b

31. Brevity is one of the principles in good report writing so that in some instances, in order to conserve
energies and space, the use of some are allowed:
a. punctuation b. abbreviations c. spelling d. capitalization
Ans. b

32. The person who institutes action, calls the police, makes complaint or the first person contacted by the
police is called:
a. victim b. suspect c. complainant d. witness
Ans. c
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33. The entry which reflects on the case as pending or closed refers to:
a. closed b. pending c. status d. auxiliary completion
Ans. c

34. This section of the report has for its objective a narrative account of the investigation and should be
arranged logically with an eye to reader’s comprehension.
a. undeveloped leads c. details of the report
b. enclosures d. conclusion and recommendation
Ans. c

35. The investigator’s opinions, conclusion and recommendations as to the status of the case and the
disposition of physical evidence, should be expressed under this heading.
a. undeveloped leads c. details of the report
b. enclosures d. conclusion and recommendation
Ans. d

36. The essential of the narrative which answers the questions why and how.
a. setting b. action c. character d. problem
Ans. b

37. The person involved in major degree and wanted for questioning or in some cases, apprehended refers
to:
a. victim b. suspect c. complainant d. witness
Ans. b

38. The person who has seen or knows something about the case being investigated.
a. victim b. suspect c. complainant d. witness
Ans. d

39. Printed stationary is normally used for the first page. If not available, a typed _____ may be
substituted:
a. file reference c. identifying initials
b. letterhead d. date
Ans. b

40. The term used to call as Office Symbol and is placed at the left margin usually two spaces below the
letterhead and is in lien with the date.
a. letterhead c. file reference
b. identifying initials d. subject
Ans. c

41. The person who is injured or killed as by acts of another person or by misfortune or calamity.
a. victim b. complainant c. witness d. suspect
Ans. a

42. The line which contains words not exceeding ten and is located two spaces below the file reference.
a. channels b. subject line c. dateline d. attention line
Ans. b

43. Correspondence can be routed “THRU” ______, or through a lower chief or superior expected to
exercise control, take action or to be concerned:
a. channels b. subject line c. dateline d. attention line
Ans. a

44. It contains the name of the officer, usually first name, middle name and the last name, and signed in
ink, black or blue-black.
a. authority line c. complimentary ending
b. signature d. enclosure
Ans. b
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45. The process where the outgoing letter and relevant papers will be arranged from top to bottom and
fastened with paper clips.
a. special mail handling c. records of intermediate recipient
b. assembling d. copies furnished other offices
Ans. b

46. The essential of the narrative which answers the questions when, where and what.
a. setting b. character c. action d. rationale
Ans. a

47. The part of the civilian letter which is usually followed by a comma and comes immediately after the
last line of the message.
a. complimentary close c. enclosure notation
b. reference initial d. postscript
Ans. a

48. If a writer has forgotten something in the message, he adds this notation with the intention to attract the
reader’s attention.
a. postscript c. reference initials
b. enclosure notation d. complimentary ending
Ans. a

49. If the subject died, the investigation is completed or further investigation is considered to be
unwarranted for some reasons such as the failure to establish the corpus delicti. The status of the case
would be:
a. pending b. auxiliary completion c. closed d. final
Ans. c

50. Which among the following is not included in the group?

a. spot report c. alarm report
b. advance information report d. progress report
Ans. d

51. The part of the civilian letter that greets the reader and the greeting maybe formal, informal, cordial or
personal.
a. salutation b. subject line c. body of the letter d. dateline
Ans. a

52. Writing the month, day and year or in that order refers to:
a. inside address b. heading c. dateline d. attention line
Ans. c

53. The section contains the practical suggestions as to the appropriate actions to be taken to make suitable
disposition of all cases.:
a. conclusion b. discussion c. recommendation d. matters investigated
Ans. c

54. The section which represents the mission of the investigation or investigating officer or in short “What
is the investigation all about.”
a. matters investigated c. facts of the case
b. authority d. recommendation
Ans. a

55. The quality of good report writing wherein the subject or objective, or purpose of the report should
clearly be stated so that the reader can readily have an idea about the case is known as:
a. The report should be relevant. c. The report should be brief.
b. The report should be clear. d. The report should be objective.
Ans. b
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56. In investigative report writing, it is known as the introductory paragraph. What is the other term for
this?
a. setting b. character c. action d. police sentence
Ans. a

57. The report writer should not be opinionated, but instead, he must be impartial in presenting the facts so
that the report shall reflect the quality of reliability and objectivity. This quality of good report writing
is known as:
a. The report should be relevant. c. The report should be brief.
b. The report should be clear. d. The report should be objective.
Ans. d

58. The report that is written and submitted whenever the case is solved and classified as closed.
a. final report b. progress report c. initial report d. police report
Ans. a

59. The report should relate exclusively to the stated objective, or function, or subject with which it is
concerned. This quality of report writing is called:
a. The report should be relevant. c. The report should be brief.
b. The report should be clear. d. The report should be objective.
Ans. a

60. It is the step of immediately and accurately, record in your clipboard, not in your memory, the facts
gathered.
a. gathering of facts c. recording of facts
b. organizing of facts d. writing the report
Ans. c

61. An investigative report, aside from being classified as formal, is also exhaustive. In order to be
exhaustive, it must contain all the facts. This quality of good report writing is called:
a. The report should be factual. c. The report should be complete.
b. The report should be clear. d. The report should be objective.
Ans. c

62. An advance information on a new or fresh case assigned to an investigator is called:

a. initial report c. final report
b. progress report d. good report writing
Ans. a

63. A quality of good report writing wherein a police investigator writes in his report all the facts
discovered during the course of his investigation refers to:
a. The report should be factual. c. The report should be complete.
b. The report should be clear. d. The report should be objective.
Ans. a

64. The gathering and arranging of information in a logical sequence, thus, outlining the report refers to:
a. background preparation c. nature of the report
b. sequence of the report d. good report writing
Ans. a

65. The section which contains a brief statement of when, where and by whom the investigation was made,
citing the authority for making it.
a. matters investigated c. facts of the case
b. authority d. discussion
Ans. b

66. The materials found below the last paragraph of the body.
a. authority line c. complimentary ending
b. enclosures d. signature
Ans. c
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67. The part of the complimentary ending which will be shown when the correspondence is signed for the
chief or head of an office by an individual authorized to do so.
a. attention line c. signature
b. authority line d. enclosures
Ans. b

68. The part of the subject-to letter which contains the message itself or the substance of the typed letter as
distinct from the formal beginning and ending.
a. complimentary ending c. body of the letter
b. heading d. attention line
Ans. c

69. All the materials found above the first line of the body.
a. letterhead b. salutation c. heading d. address
Ans. c

70. The letter which is most applicable to police report writing.

a. civilian letter c. subject-to letter
b. commendation letter d. letter of excuse
Ans. c

71. The un-contacted but possible source of information which appears necessary in bringing the
investigation to a logical conclusion.
a. conclusion and recommendation c. undeveloped leads
b. details of the report d. enclosures
Ans. c

72. The following are types of report writers, EXCEPT:

a. Those who write without thinking. c. Those who think first and write afterwards.
b. Those who write and think at the same time d. Those who copy from the report of others.
Ans. d

73. A brief description of the actions of the perpetrators as established by the body of the report and the
summary of the major investigative steps thus far accomplished.
a. narration b. thesis c. synopsis d. outline
Ans. c

74. The part of the administrative data where the disposition of the original and all copies of the report
should be clearly stated.
a. carbon copy b. synopsis c. distribution d. classification
Ans. c

75. The process of arranging the sequence of happenings in an outline form and is one of the basic steps in
investigative report writing.
a. gathering of facts c. organizing of facts
b. recording of facts d. writing the report
Ans. c

76. The office, squad, or precinct in which the complaint was received or which has jurisdiction over the
area where the offense requiring investigation took place is considered:
a. complaint c. office of origin
b. reporting investigator d. status
Ans. c

77. The status of the case which indicates that the investigation is continuing or the case is not yet closed.
a. auxiliary completion c. pending
b. closed d. synopsis
Ans. c
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78. In administrative data, the ________ in which the investor’s dictation or draft of the report was given
to the typist will be the date of the report.
a. file number b. date c. subject d. classification
Ans. b

79. Another step in investigative report writing where a well-written report must radiate qualities such as
factuality, clarity, relevance, brevity, completeness, accuracy, objectivity, fairness, and be up-to-date.
a. gathering of facts c. organizing of facts
b. recording of facts d. writing the report
Ans. d

80. This refers to the notary’s statement that the affiant appeared before him on a certain day, took the oath
and signed the statement, also known as the “Subscribed and sworn to” clause.
a. venue b. jurat c. body of the affidavit d. signature
Ans. b

81. A report done after an important incident took place in a certain area at a given time, could be verbal or
written and must be done or acted upon within 24 hours.
a. basic police report c. investigative police report
b. special report d. spot report
Ans. d

82. The report which deals with the ordinary miscellaneous, usual day to day memorandum, letter or form
accomplished by any member of a unit in a department in accordance with the prescribed regulation.
a. basic police report c. investigative police report
b. special report d. spot report
Ans. a

83. A part of the affidavit which refers to the place where the notary is performing the notarial act.
a. signature of the affiant c. venue
b. body of the affidavit d. jurat
Ans. c

84. The basic step in investigative report writing wherein interview of witnesses and interrogation of
suspects are conducted.
a. gathering of facts c. organizing of facts
b. recording of facts d. writing the report
Ans. a

85. The act defining certain rights of the person arrested, detained or under custodial investigation as well
as the duties of the arresting, detaining, and investigating officers, and providing penalties for violations
thereof.
a. RA 4387 b. RA 7348 c. RA 7438 d. RA 7843
Ans. c

86. A chronological, step by step and factual account of the incident that took place in a given event.
a. report b. information c. thesis d. complaint
Ans. a

Any public officer or employee or anyone acting under his order or in his place who arrests, detains or
investigates any person for the commission of an offense shall inform the latter, in a language known to and
understood by him, of his rights to (87) REMAIN silent and to have a (88) COMPETENT AND
INDEPENDENT counsel, preferably of his (89) OWN choice, who shall at all times be allowed to (90)
CONFER privately with the person arrested, detained or under custodial investigation. If such person
cannot afford the services of his own counsel, he must be (91) PROVIDED with a competent and
independent counsel by the investigating officer.

92. The customary little marks that determine whether a sentence is clear or has a doubtful meaning.
a. punctuation b. hyphen c. spelling d. grammar
Ans. a
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93. If the crime committed happened in several rooms of the house, the best type of sketch that can be used
is
a. cross projection type c. exploded sketch
b. outdoor plan type of sketch d. floor plan type of sketch
Ans. d

94. The method of recording the vital points, information, facts and physical evidences found during
investigation.
a. photography c. notes taking
b. sketching d. background preparation
Ans. c

95. This refers to the geographical representation of the scene of the crime:
a. photographs c. notes
b. sketch d. maps
Ans. b

96. This refers to the third method of recording scene of the crime as it was left behind by the criminal;
physical evidences as they were discovered and the work done by technicians, criminalists, pathologists
and other experts:
a. photography c. notes taking
b. sketching d. background preparation
Ans. a

97. The type of sketch used naturally depends upon the location of the crime. In outdoor areas, what is the
best type of sketch to be used?
a. cross projection type c. exploded sketch
b. outdoor plan type of sketch d. floor plan type of sketch
Ans. b

98. A grammatically structured narration of facts, with the usual subject, predicate and verb and basically,
its vocabulary and diction conform with police functions and objective.
a. topic sentence c. police sentence
b. declarative sentence d. interrogative sentence
Ans. c

99. This is also known as the exploded sketch by the Federal Bureau of Investigation of the United States.
a. cross projection type c. exploded sketch
b. outdoor plan type of sketch d. floor plan type of sketch
Ans. a

100. The style of notes taking which is often used in taking notes from a suspect or person whose time must
be accounted for. It is also used in taking notes on occurrences covering a period of time.
a. narrative style c. question and answer style
b. chronological style d. comparative style
Ans. b