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FOREWORD
This guideline outlines engineers' responsibilities related to the design and construction of
buildings. It replaces the following seven APEGGA guidelines that covered some, but not all, of
the engineering disciplines and phases of the design and construction process:
ƒ Commissioning;
ƒ Consultant Fees for Building Projects;
ƒ Professional Practice in Building Design;
ƒ Professional Practice in Building Projects Using Pre-manufactured Building Components;
ƒ Required Detail Content in Electrical Drawings and Specifications for Constructions or
Tender;
ƒ Responsibility for Structural Design on General Engineering and Building Projects; and
ƒ Review During Construction on Building Projects.
This document differs from the previous guidelines in that it:
ƒ Covers all of the major engineering disciplines involved in buildings;
ƒ Covers all of the different phases of design, construction, and post-construction; and
ƒ Deals with the concepts, which were introduced in the 1997 edition of the Alberta Building
Code, of registered professionals of record, engineers of record and coordinating registered
professionals for building projects.
The previous APEGGA guidelines had dealt primarily with the design-bid process. This
document is intended to be generally applicable, or at least adaptable, to many types of project
delivery methods.
ƒ This guideline is intended to satisfy the following objectives:
ƒ Enhance the quality of engineering services provided to the owner of a building project;
ƒ Maximize the safety of the public associated with engineering work on building projects;
ƒ Encourage consistent methodologies and practices that will have a positive effect on the
quality of the completed project;
ƒ Reflect the intent of the Engineering, Geological and Geophysical Professions Act and
Regulations; and
ƒ Serve as a reference for the Discipline Committee in adjudicating allegations of unskilled
practice of the profession.

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PARTICIPANTS
APEGGA’s Practice Standards Committee (PSC) publishes practice standards, recommended
practices and guidelines to promote high levels of professional service. A PSC subcommittee of
the following individuals prepared the early drafts of this document:
Norm Webster, P.Eng., Chair
Mark Lasby, P.Eng.
Howard Leung, P.Eng.
Jim Sawers, P.Eng.
Dave Thurston, P.Eng.
Charlie Weir, P.Eng.

Through the later stages of development, additional individuals were added to provide technical
input. At the time the original document (v1.0) was completed in April 2001, the subcommittee
had the following membership:

Norm Webster, P.Eng., Chair

Gerry Carson, P.Eng.
Verlin Koch, P.Eng.
Rene Koltes, P.Eng.
Tim McGinn, P.Eng.
Jim Oswell, P.Eng.
Fruch Pagnotta, P.Eng.
Marc Sabourin, P.Eng.
Jim Sawers, P.Eng.
Ron Skene
Alan Williams, P.Eng.

Subsequent minor revisions were made by the Practice Standards Committee in March 2003
and March 2009.

Comments that may help to improve this document should be addressed to:

Ray Chopiuk, P.Eng.

Director, Professional Practice
APEGGA
1500 Scotia One, 10060 Jasper Avenue
Edmonton, Alberta T5J 4A2
E-mail: [email protected]
Fax: (780) 426-1877

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TABLE OF CONTENTS
1 OVERVIEW............................................................................................................................. 1
1.1 Scope .......................................................................................................................... 1
1.2 Purpose ....................................................................................................................... 1
1.3 Qualification................................................................................................................. 2

2 DEFINITIONS ......................................................................................................................... 2

3 GENERAL PROJECT REQUIREMENTS AND ORGANIZATION ......................................... 6

3.1 Regulations Pertaining to Involvement of Professional Engineers.............................. 7
3.2 Selection of Team Members ....................................................................................... 8
3.3 Compensation for Professional Services .................................................................... 9
3.4 Common Forms of Project Organization ................................................................... 10
3.5 Management of Risk ................................................................................................. 11
3.6 Quality Management ................................................................................................. 11
3.7 General Responsibilities of Organization Participants .............................................. 13

4 GUIDELINES FOR PROFESSIONAL PRACTICE............................................................... 22

4.1 General...................................................................................................................... 22
4.2 Basic Engineering Services....................................................................................... 22
4.3 Supplemental Services.............................................................................................. 36

APPENDIX A
TYPICAL ORGANIZATION RELATIONSHIPS.......................................................................... 39

APPENDIX B
STRUCTURAL ENGINEERING CALCULATIONS AND DRAWINGS ...................................... 40
B-1 General...................................................................................................................... 40
B-2 Structural Calculations .............................................................................................. 40
B-3 Structural Drawings ................................................................................................... 41

APPENDIX C
MECHANICAL ENGINEERING CALCULATIONS AND DRAWINGS....................................... 44
C-1 General...................................................................................................................... 44
C-2 Site ............................................................................................................................ 44
C-3 Plumbing and Drainage............................................................................................. 45
C-4 Heating, Ventilating, Air conditioning, and Refrigeration (HVAC&R)/Controls .......... 47
C-5 Fire Protection ........................................................................................................... 48

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APPENDIX D
ELECTRICAL ENGINEERING CALCULATIONS AND DRAWINGS ........................................ 50
D-1 General...................................................................................................................... 50
D-2 Site ............................................................................................................................ 50
D-3 Power ........................................................................................................................ 50
D-4 Lighting...................................................................................................................... 51
D-5 Life Safety Systems................................................................................................... 51
D-6 Communications........................................................................................................ 52
D-7 Building control Systems ........................................................................................... 53
D-8 Grounding.................................................................................................................. 53
D-9 Special Systems........................................................................................................ 53
D-10 Risers and Single Lines............................................................................................. 54
D-11- Schedules.................................................................................................................. 54

APPENDIX E
GEOTECHNICAL ENGINEERING SERVICES .......................................................................... 56
E-1 Introduction................................................................................................................ 56
E-2 Reporting................................................................................................................... 57

APPENDIX F
POTENTIAL RESPONSIBILITY GAPS AND CONFLICTS ....................................................... 59
F-1 Introduction................................................................................................................ 59
F-2 Examples of Possible Responsibility Gaps ............................................................... 59
F-3 Cautionary Notes....................................................................................................... 63

APPENDIX G
LETTERS OF COMMITMENT, LETTERS OF COMPLIANCE, AND SCHEDULES ................. 64
G-1 Applicable Standata .................................................................................................. 64
G-2 Letters of Commitment and Compliance from Coordinating Registered
Professional, Registered Professional of Record and Specialty Professionals......... 64

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1 OVERVIEW
The Alberta Building Code requires that qualified professionals assume responsibility for
design of building projects that fall within the scope of the code. The concepts of
registered professional of record, engineer of record and coordinating registered
professional were introduced in the 1997 Alberta Building Code. This document provides
guidance on incorporating those professional responsibilities into the contractual and
organizational relationships typically used for building projects.
Notwithstanding their duties under common law, APEGGA members are subject to the
special responsibilities to protect the public interest as indicated in the Code of Ethics
under the Engineering, Geological and Geophysical Professions Act and the
Regulations. Professional engineers cannot contract out of those responsibilities.
This document addresses the responsibilities of all of the major engineering disciplines
involved in building projects. All phases of the basic engineering services that would
normally be provided under typical contractual arrangements are outlined. The
implications of alternative methods of project delivery, other than design-bid, are also
addressed.
The appendices provide further information with respect to:
ƒ Typical organizational relationships found on building projects;
ƒ The normal scope of engineering services for the engineers of record; and
ƒ Discussion of potential situations where responsibilities between disciplines may be
unclear.

1.1 SCOPE
This document sets out recommended practices related to the design and construction
of building projects that APEGGA members should meet and follow in providing
professional engineering services. It describes the roles and responsibilities of engineers
and outlines the professional services that the project team participants should generally
provide.
The scope does not extend to buildings that are exempt from the jurisdiction of the
Safety Codes Act, such as farm buildings and small buildings described in the Alberta
Building Code. Buildings that are exempt from the Safety Codes Act and the
Engineering, Geological and Geophysical Professions Act and Regulations do not
require the involvement of a professional engineer except in specific circumstances
dictated by the authority having jurisdiction. Nevertheless, work on exempted buildings
must be performed to the same standards applied to non-exempted buildings.

1.2 PURPOSE
This document is intended to establish minimum standards of practice for APEGGA
members to follow in fulfilling their professional obligations, especially in regard to their
primary duty to protect the public. Variations in the application of this document may be
required, but members must always exercise professional judgment in providing
services.

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This guideline is intended not only to help avoid the recurrence of some problems that
have arisen in the past but also to help address changes in the Alberta Building Code
regarding definitions of the responsibilities of registered professionals.

1.3 QUALIFICATION
Notwithstanding the purpose and scope of this guideline, the decision by an engineer not
to use this document does not mean that he or she is negligent or unprofessional in the
performance of professional services. Any such judgment will depend upon a detailed
analysis of all the facts to determine if another qualified engineer in circumstances of a
similar nature would have conducted himself or herself in a similar manner.

2 DEFINITIONS
For the purposes of this document, the following terms and definitions apply.
2.1 As-Built Drawings
Drawings that are prepared from measurements taken on site to depict accurately the
actual characteristics (size, shape, depth, trade name, location, type, etc.) of elements of
the construction.
2.2 Association (APEGGA)
The Association of Professional Engineers, Geologists and Geophysicists of Alberta.
2.3 Authority Having Jurisdiction (Authority)
Authority having jurisdiction means a safety codes officer in the building discipline
appointed pursuant to the Safety Codes Act.
2.4 Basic Services
The services provided by the registered professionals of record, as defined in Section
4.0.
2.5 Building
Building means any structure used or intended for supporting or sheltering any use or
occupancy.
2.6 Client
The party who engages the coordinating registered professional or registered
professionals of record to provide professional engineering services for any work in
regard to the building.
2.7 Code
The current edition of the Alberta Building Code proclaimed under the Safety Codes Act.
2.8 Commissioning
Commissioning encompasses the architectural, structural, mechanical, electrical,
process and specialty systems, and is defined as "the process of proving the
performance of the equipment and systems to determine their capability to meet
performance requirements."

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2.9 Constructor (contractor)

Constructor means a person who contracts with an owner or his or her authorized agent
to undertake a project, and includes an owner who contracts with more than one person
for the work on a project or undertakes the work on a project or any part thereof.
2.10 Contract Documents
All documents including the engineering and architectural drawings and specifications as
defined in the construction contracts for the construction of the building.
Contract documents should clearly convey the intent of the design, particularly with
respect to completeness, physical location and sizes, ratings and capacity, and
coordination with other disciplines for the construction of the building.
2.11 Coordinating Registered Professional (crp)
Coordinating registered professional means a registered professional retained to
coordinate all design work and field reviews of the registered professionals of record
required for the project.
2.12 Designer
Designer means the person responsible for the design.
2.13 Distributor
The person, company or other entity that represents the manufacturer of pre-
manufactured building components as a sales organization.
2.14 Due Care
The level of care that would be found by reasonable and knowledgeable people to be
adequate in the specific circumstances in which the term was used.
2.15 Electrical Engineer of Record (EER)
The member with general responsibility for the electrical integrity and completeness of
the electrical systems as provided by Section 3.0 of these guidelines.
2.16 Engineering Work
Engineering work means the preparation of designs, plans, drawings, detail drawings,
specifications or graphic representations for electrical, mechanical and structural
systems or components in buildings, and includes any applicable geotechnical
engineering work.
2.17 Erector
The sub-contractor responsible for the erection of structural and other components to
satisfy a specific portion of a contract.
2.18 Fabricator
The sub-contractor responsible for the supply and fabrication of components to satisfy a
specific portion of a contract.
2.19 Farm Building
Farm building means a building or part thereof that does not contain a residential
occupancy and that is associated with and located on land devoted to practice of
farming, and used essentially for housing of equipment or livestock, or the production,
storage or processing of agricultural and horticultural produce or feeds.

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2.20 Field Review

Field review means a review of the work:
a) at the project site of a development to which a building permit relates, and
b) where applicable, at fabrication locations where building components are fabricated
for use at the project site for which the building permit is issued. It covers situations
where a registered professional in his or her professional discretion considers it
necessary to ascertain whether the work substantially complies in all material
respects with the plans and supporting documents prepared by the registered
professional.
Perform (or conduct) Field Review
The terms "perform" or "conduct" when used in conjunction with "field review" mean
"accept responsibility for". In keeping with the language of the Alberta Building Code, an
engineer is responsible for field reviews; it is not interpreted, however, that the engineer
is to personally perform the field reviews. The engineer may rely on an individual to
conduct the field review, but, never the less, the engineer remains responsible for
matters associated with the field review.

2.21 Geotechnical Engineer of Record: (GER)

The member with general responsibility for the integrity and completeness of the
geotechnical aspects of a project as provided by Section 3.0 of the guideline.
2.22 Mechanical Engineer of Record: (MER)
The member with general responsibility for the integrity of the mechanical systems as
provided by Section 3.0 of the guideline.
2.23 Member
A registered professional engineer in good standing of the association.
2.24 Non-Structural Elements
Elements of a building that are not part of the primary structural system or of secondary
structural elements. Examples of non-structural elements are non-bearing partitions and
suspended ceilings.
2.25 Operating and Maintenance Manual
A collection of information containing all the necessary technical information on building
systems for the building owner/user to carry out maintenance and operation.
2.26 Owner
Owner includes a lessee, a person in charge, a person who has care and control and a
person who holds himself or herself out as having the powers and authority of ownership
or who for the time being exercises the powers of ownership.
2.27 Primary Structural Element
A beam, column or other structural element that, when combined with others, forms the
primary structural system.

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2.28 Primary Structural System

The combination of the basic elements that support the building's self weight and the
applicable live load based on occupancy, use of the spaces and environmental loads,
such as wind, snow and vibration forces.
2.29 Permit Number
The number issued to a permit holder (a partnership, corporation or other entity that
practices engineering, geology or geophysics in its own name) pursuant to the
Engineering, Geological and Geophysical Professions Act.
2.30 Quality Assurance
Evaluating overall project performance on a regular basis to provide confidence that the
project will satisfy the relevant quality standards.
2.31 Quality Control
Monitoring specific project results to determine if they comply with relevant quality
standards and identifying ways to eliminate causes of unsatisfactory results.
2.32 Quality Planning
Identifying which quality standards are relevant to the project and determining how to
satisfy them.
2.33 Record Drawings
Drawings that represent the final drawings issued and that normally incorporate such
items as addenda, change orders and significant modifications made during
construction. Site measurements need not be incorporated onto these drawings unless
significant differences from the specified dimensions occur.
2.34 Registered Professional
Registered professional means a person who is registered or licensed to practice as:
a) an architect under the Architects Act, or
b) an engineer under the Engineering, Geological and Geophysical Professions Act.
2.35 Registered Professional of Record (rpr)
Registered professional of record means a registered professional retained to be
responsible for the integrity and completeness of the design and field reviews of one or
more of the following systems for a project:
a) architectural;
b) structural (SER);
c) mechanical (MER);
d) electrical (EER);
e) geotechnical (GER).
2.36 Review Professional
The individual or firm engaged in accordance with the Alberta Building Code to
determine whether or not construction conforms to final design.

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2.37 Secondary Structural Elements

Elements that are structurally significant for the function they serve but do not contribute
to the overall strength or stability of the primary structural system. Examples of
secondary structural elements are elevator support rails and beams, curtain-wall
systems, cladding, and vibration restraints for architectural, mechanical and electrical
elements.
2.38 Specialty Elements
Elements that are designed by the specialty professional. These elements, normally
fabricated off-site, may require specialized fabrication equipment or a proprietary
fabrication process not usually available at the job site (for example, open web-steel
joists, wood trusses, combination wood and metal or plywood joists, prefabricated wood
or metal buildings, noise and vibration isolation devices, elevators). They also include
elements, such as civil engineering works, which do not fall under the disciplines named
in 2.35.
2.39 Specialty Professional
The member who prepares the design and supervises the preparation of documents for
specialty elements of the project. The specialty professional shall seal specific element
designs and documents prepared by or under the supervision of the specialty
professional and is responsible for the design, and, in some cases, field review of such
elements.
2.40 Structural Engineer of Record (SER)
The member with general responsibility for the structural integrity and completeness of
the structural systems as provided by Section 3.0 of this guideline.
2.41 Submittals
Items required by the contract documents to be submitted by the constructor, such as
requests for payment, progress reports, shop drawings, manufacturer's literature on
equipment, concrete-mix designs, aggregate-gradation reports, schedules. Submittals
are normally used by the registered professional of record to aid in ascertaining whether
the work substantially complies in all material respects with the plans and supporting
documents prepared by the registered professional of record.
2.42 Supplemental Services
Services that the registered professional of record may provide in addition to the basic
services.
2.43 Work
Work means any activity, duty or function regulated by this guide or the Alberta Building
Code, and carried out on or about the construction site or on, in or about a building.

3 GENERAL PROJECT REQUIREMENTS AND ORGANIZATION

Professional services may be performed by engineers and architects employed by
different organizations or by separate departments within a large organization.
Coordination of the engineering work and construction activities requires special care
and attention. To produce quality engineering work, members of a project team need to
understand and accept their respective responsibilities for integrity and completeness in
the design and construction process. They must participate in the established quality-

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control procedures for the specific assignment and communicate with other members of
the project team. Finally, they must document their actions to provide a record for
checking purposes or audit by their professional peers.
1. Allocation of responsibilities on building projects is not always well defined.
2. On any particular building project, there are several engineering disciplines and
many contractual parties involved.
3. There can be various contractual parties and many potential types of contractual
arrangements. For example, a design professional could be a prime consultant or a
sub-consultant, and could be engaged by an owner, constructor or sub-constructor.
4. In addition, there are many types of “project delivery methods”, each with its
peculiarities (e.g. traditional design-bid, fast-tracked, design-build, etc.).
5. Some aspects of professional responsibilities are not always clearly defined – they
may not be specifically attached to a particular discipline or to a particular registered
professional of record.
6. Certain aspects of design for building construction are sometimes undertaken
without involvement of design professionals where, in fact, there should have been
such involvement.
Consequently, there is a potential for some responsibilities to be unassigned or to be
unclear.
APEGGA supports the proposition that members should receive fair and adequate
compensation for services rendered and that this principle applies to the services
outlined in this document. In no event will low fees be justification for services that do not
meet this guideline. Members may wish to discuss this document with owners or with
employers when receiving instructions for assignments and reaching agreements
regarding the work to be carried out and compensation.
APEGGA requires that its members, both individual and corporate, only undertake such
assignments for which they are qualified by virtue of their training and experience. If a
company’s area of professional practice is limited to structural engineering, it must
restrict its advertising and representations to reflect that limitation. Its proposals should
indicate the organizational arrangement with respect to professional services in the
geotechnical, electrical and mechanical engineering disciplines. Companies that offer
design-build services for a building project to the public are required to provide the
professional services to complete the project in accordance with the Alberta Building
Code, the Safety Codes Act and the Engineering, Geological and Geophysical
Professions Act. They are required to utilize registered professionals who will assume
responsibility for the various areas of practice in which they offer services.

3.1 REGULATIONS PERTAINING TO INVOLVEMENT OF PROFESSIONAL ENGINEERS

Involvement by registered professional is mandated by various laws and regulations,
e.g., the Alberta Building Code or the Engineering, Geological and Geophysical
Professions Act. The purpose of involvement by professional engineers is primarily to
help protect public safety. The Alberta Building Code requires that a qualified

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professional assume responsibility for design of building projects that fall within the
respective sections of the code.
In addition, the coordinating registered professional named to assume responsibility for
the total project design must be capable of coordinating the design team made up of one
or more professional disciplines.
The Alberta Building Code also requires that a professional engineer undertake a field
review of the construction relative to the design.

3.2 SELECTION OF TEAM MEMBERS

The recommended procedures for selecting a consultant are as described in the
APEGGA guideline Selecting Engineering, Geological and Geophysical Firms.

3.2.1 Selection of Coordinating Registered Professional

The owner prepares, with qualified assistance if necessary, a comprehensive scope of
assignment prior to selection of the coordinating registered professional and the
negotiation of a fee basis that is appropriate for the proposed project.
The owner should select a professional with appropriate qualifications and experience.
The professional selected may be in-house staff, a consultant or a design-build
constructor. The selection process should emphasize capability to provide overall
professional services, including design, contract administration and field review for the
total building project. If a design-build constructor is selected, the design-build
constructor assumes the responsibilities of the coordinating registered professional. The
design-build constructor must have suitably qualified professional staff to carry out these
duties or retain a professional consultant to assume the responsibilities of the
coordinating registered professional.
The scope of the assignment, prepared by the owner, should establish owner needs,
including preferences or restrictions regarding the use of pre-manufactured building
components and other conceptual considerations.

3.2.2 Selection of Registered Professionals of Record

Depending upon the organization of the project, the coordinating registered professional,
the owner or the constructor selects registered professionals of record and specialty
professionals based on their competence and capacity to undertake the assignment.

3.2.3 Selection of Specialty Professionals

Specialty professionals are selected based on the particular needs of the project. They
may be selected by the owner, coordinating registered professional, registered
professionals of record, or constructor or sub-constructor to the constructor.
In the case of pre-manufactured buildings, the coordinating registered professional in
conjunction with the owner will determine if a pre-manufactured building is appropriate
for the project. The coordinating registered professional may review available pre-
manufactured building components and may prepare a comprehensive request for bids
or proposals. The request would describe various requirements, including design criteria,
loads, applicable codes, specifications and other relevant information, such as, but not
limited to, delivery and cost.

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The coordinating registered professional and the owner must recognize that, in selecting
pre-manufactured building component suppliers, they are also selecting the specialty
professionals employed by those suppliers. These specialty professionals must be
evaluated with respect to their competence and capacity to undertake the assignment.
Specialty professionals must be registered in the Province of Alberta, otherwise
professional responsibility could rest with the registered professional of record.

3.2.4 Selection of Professional to Perform Field Review

The registered professionals of record of the project would normally perform field
reviews. Where this is not practical or acceptable to either party, a professional with
appropriate qualifications and experience should be selected.
The registered professional of record should have input into the selection of the
registered professional engaged to perform the field review. The choice of registered
professional engaged to perform field review should be subject to the approval of the
applicable registered professional of record.
The registered professional engaged to perform field review prepares a confirmation of
engagement. It describes the scope of services, taking into account the complexity of the
project, the experience of the constructor and any other special circumstances.
The registered professional of record should satisfy himself or herself that the allocation
of responsibilities and services for field review are appropriate for the specific project. In
some projects, it is essential for the registered professional of record to maintain a
certain level of involvement throughout the project to determine that the intent of the
design is understood and followed.

3.2.5 Selection of Constructor

The owner selects by tender or negotiation, from a list of qualified companies, a firm to
construct the building.
Refer to section 3.4 for alternative forms of project organization and delivery.

3.3 COMPENSATION FOR PROFESSIONAL SERVICES

Members of APEGGA are authorized to offer professional services to the public either as
individuals or as corporate entities. Engineers are expected to negotiate scope of
services and fees necessary to provide a level of professional service that fully satisfies
the requirements of the Engineering, Geological and Geophysical Professions Act.
Engineers must avoid competition that is based primarily on the cost of their professional
services without due consideration for other factors.
These principles are outlined in the guideline Recommended Conditions of Engagement
and Schedule of Professional Fees for Building Projects, which was prepared jointly by
APEGGA and the Alberta Association of Architects. The guideline is endorsed and
supported by the Consulting Engineers of Alberta.
It is APEGGA's objective to encourage negotiations on fees and scope of services that
result in professional services that optimize client benefits on building projects. The cost
of professional services on a building project is typically a small percentage of the capital
and operating cost of the developed facility. Care should be taken to select fully

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competent professionals. It is also important to select a basis of fees that complements

the services required to meet the needs of the project and to obtain the desired quality of
the completed work.

3.4 COMMON FORMS OF PROJECT ORGANIZATION

The principles of professional responsibility on which this guideline is based are the
same as those used in other practice guidelines published by APEGGA. The principles
are not intended to restrict the various organizational arrangements commonly used on
projects. The principles presented in this guideline apply to all types of project
organizational relationships and project delivery methods. For example, they apply to
design-build projects contracted between an owner and a constructor, and they also
apply to the traditional arrangement of the design-bid contract.
The following are descriptions of four typical organizational relationships commonly used
for building projects. (Charts depicting these relationships are illustrated in Appendix A.)
Option 1 describes the organizational arrangement in which the owner engages a
coordinating registered professional to coordinate all registered professionals of record
and specialty professionals.
Option 2 describes an organizational arrangement in which the constructor engages a
coordinating registered professional to coordinate all registered professionals of record
and specialty professionals.
Option 3 describes an organizational relationship in which the constructor engages
registered professionals of record and specialty professionals in the disciplines not
available in-house. In this option, the coordinating registered professional may be within
the constructor’s organization.
Option 4 describes an organizational arrangement similar to Option 3, but in which the
registered professionals of record are engaged by sub-contractors.
Many factors will influence the choice of organizational relationship for any particular
project. In addition, many variations of organizational relationships, over and above
those illustrated in Appendix A, are possible. For example, in Option 1 the mechanical
engineer of record could be a part of the coordinating registered professional’s
organization or an independent consultant contracted to the coordinating registered
professional. Under Options 2, 3 and 4, in which the owner contracts directly with a
constructor, the owner may also directly retain his or her own bridging consultant(s). The
bridging consultant assists the owner by preparing terms of reference, evaluating
consultant’s proposals and reviewing the consultant’s work for general conformity to
contract requirements.
Specialty professionals may be a part of or be contracted to any of the individual
organizations indicated in Appendix A. For example, in Option 4 a specialty mechanical
or structural system could be the responsibility of a specialty engineer who is employed
by the constructor or sub-contractor.
Under all options, regardless of the contractual relationships, the responsibilities of the
coordinating registered professional and the registered professionals of record remain as
outlined in this guideline and as defined in the Alberta Building Code.

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3.5 MANAGEMENT OF RISK

Management of risk for the owner, constructor, registered professionals and others is a
consideration in every building project.
Effective control of risk in a professional practice requires a quality-management
program involving organizational and operational considerations. Important elements of
such a program include:
ƒ Effective documentation and communication of project requirements;
ƒ Clear definition of the responsibilities of all project participants;
ƒ An effective system of progress milestones with appropriate checks and reviews; and
ƒ Adequate professional liability insurance coverage.
Professional liability insurance is an important aspect of risk management for the owner
and registered professionals. Professional liability insurance can be provided by
comprehensive project-specific insurance acquired by the owner, or, more commonly,
practice policies purchased by the professional firms.

3.6 QUALITY MANAGEMENT

Quality management includes the processes required to ensure that the project will
satisfy the needs for which it was undertaken and will meet the project specifications. It
further includes all activities of the overall management function that determine the
quality policy, objectives and responsibilities. It also covers implementation by means
such as quality planning, quality control, quality assurance and quality improvement.
Project quality management addresses both the management of the project and the
product of the project.
The APEGGA Professional Practice Guideline outlines the management of technical
quality and the requirement for the development and implementation of a professional
practice management plan. (The Professional Practice Guideline references the
American Society of Civil Engineers’ Quality in the Construction Project, which deals
with quality assurance and quality control.)
Fundamental principles of quality management include:
ƒ Securing and assigning suitably qualified staff;
ƒ Defining responsibilities;
ƒ Ensuring that the project scope is defined and understood; and
ƒ Ensuring that timelines are appropriate.
The principles of care and due diligence in the discovery and elimination of errors or
omissions in a design assignment apply to all projects. The documentation of the entire
design process  commencing with the pre-design report through summaries of
assumption, design criteria, design notes, drawings and specifications  provides the
framework on which a quality-management program is based.
The following is a summary of the key elements of an effective quality management
program for building projects.

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3.6.1 Review of Project Scope

The project scope should be reviewed at key points in the design process to ensure that
the project will meet the owner’s expressed needs and is achievable within the specified
constraints or regulatory requirements. Checks could occur at completion of a pre-
design report and at intervals through the preparation of tender documents (e.g. 50%,
75%, 95% and 100%.)

3.6.2 Preparation and Distribution

This includes preparation and distribution to the design team of comprehensive design
criteria, including geotechnical and other special considerations.

3.6.3 Coordination of Decisions

Covers coordination of decisions being made by the coordinating registered professional
and the registered professionals of record, constructor and any other affected parties.

3.6.4 Review and Checking of Design

ƒ Review and checking of the design, drawings and specifications by the registered
professional of record should include:
ƒ Owner program;
ƒ Pre-design reports;
ƒ Design criteria, assumptions, design notes, calculations, dimensions, selection of
materials, conflicts, clarity, errors, omissions and accuracy;
ƒ Conflicts with design of other registered professionals of record; and
ƒ Verification of calculations, including computer calculations, by alternate methods.

3.6.5 Independent Reviews

The registered professional of record should ensure special precautions, such as
independent reviews, are done where appropriate and that assumptions and judgments
are objectively analysed and found to be soundly based.

3.6.6 Application of Professional Stamps

Professional stamps are applied to the design documents after the respective registered
professionals of record have checked the documents thoroughly.

3.6.7 Communication and Coordination

The degree of formality in documenting the various communications on a design
assignment will vary with the scope and complexity of the project. Decisions and
directives should be communicated in writing.
Meetings between the coordinating registered professional and the client should be
recorded by minutes or confirming letter. Information, such as design criteria, should be
communicated by letter and copies provided to all members of the design team.
Regular coordination meetings between the coordinating registered professional and
members of the design team should be conducted with an agenda and minutes should
be distributed.

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Decisions and directives by the coordinating registered professional should be

communicated in writing with copies to all members of the design team.
Communications among members of the design team on key assumptions and decisions
should also be in writing and copies provided to the coordinating registered professional.
Documents, such as drawings and specifications, should be distributed with transmittal
forms.
Project documentation should clearly establish a historical record of the design process,
including all of the key decisions.

3.7 GENERAL RESPONSIBILITIES OF ORGANIZATION PARTICIPANTS

Organization participants have different responsibilities, as outlined below.

3.7.1 Owner
To carry out the design and construction of the project in a manner that meets
appropriate standards of public safety and the requirements of applicable building
regulations, the owner should take the following actions.
a) Obtain adequate financing before proceeding with the project.
b) Establish contractual relationships to ensure that the project team includes a
coordinating registered professional and registered professionals of record in the
applicable disciplines.
c) Co-operate with the coordinating registered professional to develop an adequate
written description of the needs, expectations and constraints to be considered in the
project assignment.
d) Co-operate with the coordinating registered professional and registered
professionals of record to set out a written description of the scope of service of the
coordinating registered professional and of the registered professionals of record.
e) Co-operate with the coordinating registered professional to establish a realistic
schedule for the provision of the coordinating registered professional's services.
f) Acquire the right to construct on the property.
g) Acquire the zoning approvals for the project.
h) Ensure that all required approvals, licences and permits from the authorities having
jurisdiction are obtained.
i) Enter into a contract with a constructor for the construction of the project.
j) Respond to the various reports and other recommendations by the coordinating
registered professional with decisions on all aspects of the project. (Owner decisions
that overrule public safety and environmental considerations must be dealt with by
any registered professional associated with the project, in accordance with the
applicable professional Code of Ethics.)

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k) Recognize that, because code interpretation of the authority having jurisdiction may
differ from that of the coordinating registered professional and the registered
professionals of record, some changes may be required by the authority.
l) Provide for a reasonable contingency in the project budget, recognizing that
unforeseen circumstances can arise.
m) Authorize in writing any additional services that may be required.
n) Recognize that drawings, specifications and other documents prepared by the
coordinating registered professional and the registered professionals of record are
for the project. Such documents should not be used or copied for other projects
without the agreement of the coordinating registered professional and registered
professionals of record, and without advice from a qualified design professional.
o) Ensure that registered professionals are engaged to review during construction in
accordance with the requirements of the Alberta Building Code.
p) Assume the role of prime constructor, under Alberta Safety Codes Act, or delegate
this role to the constructor or other party that is qualified and engaged specifically for
that role.
q) Notify the authority in writing of any change in name of the registered professional
retained to review during construction.
r) Ensure that the registered professional of record or professional retained to review
during construction submits completed schedules. The schedules are to be signed
by the responsible professional in each of the applicable disciplines and should
indicate the review of construction conforms to the drawings, specifications and the
Alberta Building Code.
s) If required by the authority, make applications in writing, for an occupancy permit or
permission in writing to occupy part or all of the building, after determining that public
safety requirements of the Alberta Building Code have been met.
ƒ If the owner fails or refuses to carry out the obligations as set out in paragraph 3.7.1,
the coordinating registered professional should:
ƒ Give notice to the owner advising the latter of the coordinating registered
professional's recommendations; and
ƒ Consider whether the coordinating registered professional can continue with the
project, since the coordinating registered professional must comply with the minimum
requirements of applicable regulations and codes of ethics.

3.7.2 Coordinating Registered Professional

As defined in the Alberta Building Code, the coordinating registered professional is
responsible for coordinating the design and field reviews. To achieve this, and to enable
the owner and registered professionals of record to perform their duties properly, the
coordinating registered professional should meet the following criteria.
a) Ascertain that the necessary and appropriate registered professionals are retained
and that they have qualifications to perform the project assignment.

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b) Direct and coordinate the design team through all phases of the project.
c) Establish procedures for timely and clear communication and documentation of
decisions by the owner, registered professionals and constructor that affect the other
parties.
d) Interpret and define for the registered professionals of record the needs of the owner
in order to assist the owner in defining his or her intended functions and needs.
e) Establish in conjunction with the registered professionals of record the scope of work
of each engineer of record for design, preparation of contract documents, field review
and contract administration, including definition of basic services and additional
services.
f) Establish contractual arrangements, and fees, and payment schedules. Association
of Consulting Engineers of Canada documents No. 31, 32 or 32-S are recommended
as a basis for such contracts.
g) Co-operate with the registered professionals of record to determine the design
criteria for the assignment, including the applicable codes or other regulatory
requirements.
h) Coordinate and review the designs, drawings and other contract documents
produced by all participants of the design team.
i) Advise the owner with respect to tendering procedures or other project delivery
methods.
j) Advise the owner of the requirements for field review.
k) Advise the owner with respect to the incorporation of commissioning into the design
and specifications for the project.
l) Prepare or assist the owner in preparing, tender and contract documents.
m) Prepare documents for submission to authorities for applicable permits at
appropriate stages of the work, including Schedule A-1, A-2, B-1, B-2, and C as
applicable, as required by the Alberta Building Code.
n) Monitor the scope, schedule and budget of the design and construction of the project
as it progresses. Resolve with the owner any changes needed to the scope,
schedule and budget.
If the coordinating registered professional fails or refuses to carry out the obligations as
set out in paragraph 3.7.2, the registered professional of record should:
ƒ Give notice to the coordinating registered professional advising the latter of the
registered professionals of record’s recommendations; and
ƒ Consider whether the registered professionals of record can continue with the
project. The registered professionals of record must comply with the minimum
requirements of applicable regulations and the Code of Ethics.

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3.7.3 All Registered Professionals of Record

As defined in the Alberta Building Code, the registered professional of record in each
discipline is:
ƒ Responsible for coordinating the design and field reviews; and
ƒ Responsible for integrity and completeness of the design and field review in their
respective discipline.
“Integrity and Completeness” is considered to mean:
ƒ Responsibility is assigned or delegated for all aspects within the discipline;
ƒ The divisions between the respective areas of responsibilities are clearly defined and
avoid overlaps;
ƒ The design criteria or assumptions are consistent among the different areas within
the discipline;
ƒ Work is delegated to specialty professionals as required; and
ƒ Reviews are made where required to determine if delegation was understood.
The registered professional of record may rely on a specialty professional to be
responsible for design and field review of elements in the respective disciplines.
Nevertheless, the registered professional of record has the overall responsibility to
ensure that all design is undertaken as is necessary to achieve a system that meets
acceptable engineering standards. In addition, the registered professional of record must
require the other members of the design team to sign and seal the documents for such
elements.
A professional engineer, as required under the Code of Ethics, must only undertake
work for which he or she is competent or qualified. Therefore, a registered professional
of record is entitled to assume that if a professional engineer undertakes an assignment
for a portion of the work within the discipline then the specialty professional is assumed
to be competent and qualified. However, if evidence arises that suggests the specialty
professional is not competent or qualified, then the registered professional of record
must undertake such additional work to ascertain whether the person is competent.

3.7.3.1 Scope of Services

The respective registered professionals of record should, together with the coordinating
registered professional, set out a written description of the scope of services of the
registered professionals of record sufficient to enable them to meet the design and field
review requirements of these guidelines and applicable building regulations.

3.7.3.2 Interdisciplinary Coordination

The respective registered professionals of record should inform other members of the
design team of design decisions that will affect their disciplines, check for conflicts
between disciplines and clarify areas where responsibilities are unclear. For example,
there is sometimes a need to clarify the responsibilities between the disciplines of two or
more registered professionals or disciplines in the following areas:
ƒ Responsibility for coordinating the work of a specialty engineer;

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ƒ Responsibility for specification or field review of excavation and back-fill. (Either the
coordinating registered professional, architect of record, structural engineer of
record, or geotechnical engineer of record could be responsible for these particular
activities. Therefore, on a project, the responsibility must be clearly understood.);
ƒ Interface among disciplines (e.g. power requirements for mechanical controls);
ƒ Space requirements (e.g. for mechanical and electrical rooms); and
ƒ Responsibility for structural engineering input for secondary structural elements.

3.7.3.3 Monitoring Quality

The respective registered professionals of record should establish and monitor quality-
control procedures for the engineering services of the respective disciplines. The former
should also ascertain that the design conforms to the applicable codes and regulations.

3.7.3.4 Fast-Track Projects

In the case of "fast-track" projects, in addition, the registered professionals of record
should:
ƒ Establish with the coordinating registered professional the terms and conditions for
issuing in advance preliminary or partially complete contract documents, and clearly
define the requirements for partially complete contract documents; and
ƒ Advise the coordinating registered professional that no part of specific design
discipline documents, such as structural, can be considered complete before all
contract documents, including architectural, mechanical and electrical drawings, are
completed.
3.7.4 Structural Engineer of Record
The structural engineer of record may rely on other registered professionals to be
responsible for elements of the primary structural system. However, the structural
engineer of record has the overall responsibility to reasonably ascertain that all design is
undertaken as is necessary to achieve a primary structural system that meets
acceptable engineering standards. The structural engineer of record must require the
other registered professionals to sign and seal the documents for such elements.
Where the primary structural system is designed by another professional engineer
(specialty professional), as in the case of a pre-manufactured building, the structural
engineer of record must obtain a letter of certification from the specialty professional for
the portions of primary structural system designed by the specialty professional. The
letter of certification must be signed and sealed by the specialty professional. The
specialty professional must be a member or licensee of APEGGA. (See Appendix G for
a discussion of letters of certification.)
The structural engineer of record is not responsible for the design of any secondary
structural elements or any non-structural elements. However, the structural engineer of
record remains responsible for designing the primary structural system to accommodate
these elements and for allowing for their effects on the primary structural system. The
structural engineer of record is responsible for reviewing these elements.

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3.7.5 Geotechnical Engineer of Record

The geotechnical engineer of record has overall responsibility for the provision of
geotechnical and foundation parameters on which the geotechnical aspects are
designed. The geotechnical engineer of record should ensure that the design
parameters provided meet acceptable engineering standards.
Where the geotechnical engineer of record provides geotechnical and foundation
parameters to another registered professional, such as the structural engineer of record
who undertakes the design of the foundations, the geotechnical engineer of record
should review the final design to determine if the information and parameters provided
have been correctly interpreted. A letter of review, signed and sealed by the
geotechnical engineer of record, should be issued.

3.7.6 Specialty Professionals

3.7.6.1 General
Specialty professionals could include engineers or other professionals with special
expertise. The expertise could be in fields such as material testing, vibrations, wind-
tunnel testing, acoustics, fire protection and fire code, systems verification and testing,
commissioning, environmental impact assessment, manufacturing or other process
design, kitchen layout, parking design, civil engineering, transportation engineering,
landscaping, surveying, elevators or structural engineering for architectural components
(e.g. glass, curtain wall and other cladding systems).
The specialty professional's work would be related to that of the coordinating registered
professional or one of the registered professionals of record. The specialty professional
should establish his or her scope of work, including preparation of contract documents
and field review, together with any other professionals whose work has an impact on his
or her discipline. The scope of work should be sufficient to meet the requirements of the
registered professional of record to which his or her work is related.
The specialty professionals should:
ƒ Inform other members of the design team of decisions that will affect their disciplines,
check for conflicts between disciplines and clarify responsibilities if they are unclear;
ƒ Establish and monitor quality-control procedures for the engineering services of their
respective disciplines; and
ƒ In their area of work, prepare design drawings and specifications for their respective
disciplines in the format established by the coordinating registered professional or
the registered professionals of record.
The registered professional of record to whom the work is related should define clearly
the scope of work to be performed by the specialty professionals. The specialty
professionals are responsible for the integrity and completeness of their design. The
specialty professionals may be engaged by the owner, coordinating registered
professional, one of the registered professionals of record or constructor.
Unless otherwise noted, the registered professional of record who is responsible for
specifying an element or piece of equipment is responsible for assuring completion of
the design and field review of any support, vibration restraint and seismic restraint for
that element or piece of equipment. This design and field review may be done by the

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specialty professional retained to design that element or piece of equipment. When a

specialty professional is retained to design the support and restraint of an element or
piece of equipment, the registered professional of record who is responsible for
specifying that element or piece of equipment shall review, for completeness, the design
details prepared by the specialty professional.
The registered professional of record who is responsible for specifying that element or
piece of equipment shall provide the support and restraint information to the structural
registered professional of record to permit coordination with the building structural
system.

3.7.6.2 Commissioning
The commissioning of construction projects is a managed process that shares
responsibility for tasks between the owner, coordinating registered professional,
registered professionals of record, the constructor and specialty testing firms. The
responsibilities vary among projects and must be clearly defined, coordinated and
integrated into the normal project development process.
The commissioning procedures must be planned well in advance of the completion of
construction and implemented throughout the construction, start-up and post-
construction phases of the project. The commissioning process is closely associated
with the overall construction of the project and, in fact, is driven by the construction
schedule.

3.7.6.3 Environmental
Specialty professionals or other qualified consultants should be retained to perform
environmental audits where deemed necessary by a regulatory jurisdiction, coordinating
registered professional, registered professional of record or the owner.

3.7.7 Professional Engaged to Perform Field Reviews

The respective registered professionals of record of a building project should normally
be engaged to perform field reviews to determine conformance to the design. Where the
professional engaged to perform field reviews of the particular discipline is not the
registered professional of record for the discipline in question, the professional engaged
must satisfy himself or herself that he or she understands the intent of the design,
including any special features or construction sequences.
He or she must not accept or approve any changes in the design without notifying and
resolving any concerns with, the registered professional of record. Where necessary, a
specialty professional responsible for the design of specific aspects of the project should
also be required to review the construction. If this is not done, then special care should
be taken to obtain involvement of a specialty professional (for example, for pre-
manufactured building components). This allows the professional engaged to perform
field reviews to become familiar with the important elements of the design and any
special procedures during erection or installation.

3.7.8 Constructor
The constructor has a contract with the owner. This contract usually specifies that the
constructor is responsible for the labour, materials and equipment for the work and that
the constructor is responsible, as set out in the contract documents, for the construction

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methods, techniques, sequences, procedures, safety precautions and programs

associated with the construction work.
The constructor should meet the following criteria.
a) Coordinate the work of the sub-constructors.
b) Check that the constructors and sub-constructors work is ready for field review prior
to field review by the registered professionals of record.
c) Provide reasonable notice to the registered professionals of record when
components are ready for field review.
d) Satisfy the professional engaged to perform field reviews that the constructor
understands the intent of the design, including any special features or construction
sequences.
e) Direct and supervise construction personnel so that construction complies with the
drawings and specifications, and the work is conducted in a safe manner.
f) Notify the professional engaged to perform field reviews of errors, omissions and
discrepancies discovered in the drawings and specifications.
g) Ensure that construction personnel comply with reasonable instructions and
interpretations made by the professional engaged to perform field reviews.
h) Start up and test, in a timely manner, all systems incorporated in the design.
i) Deliver operating manuals and record drawings to the owner in accordance with
requirements specified in the contract documents.
j) If requested, submit declarations during construction and at completion, stating
conformity to drawings and specifications.

k) Establish, in accordance with builders’ lien legislation, when substantial completion is

achieved.
Where the constructor is responsible for designing and constructing a building project,
contractual responsibilities of the constructor include all items listed for the coordinating
registered professional, registered professionals of record and other design
professionals. The responsibilities include review during construction.

3.7.9 Authority Having Jurisdiction

The authority should meet the following criteria.
a) Review submitted contract documents for compliance with the Alberta Building Code.
b) Verify that the drawings are stamped by a registered professional authorized to
practice in Alberta.

c) Interpret the intent of the Alberta Building Code when requested.

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d) Inform the owner that the professional engaged to perform field reviews will be
required to submit a construction completion certificate (Schedule C in the Alberta
Building Code).
e) Inform the owner that an occupancy permit or permission in writing to occupy will be
required before permission will be granted to occupy the building.
f) Ensure that the registered professionals of record or another registered professional
has been engaged to perform field reviews.
g) Issue building permits.
h) Issue remedial orders if it is determined that:
ƒ The frequency or quality of field reviews are not adequate; and
ƒ Construction does not conform to the Alberta Building Code.
i) Issue stop-work orders on project under construction if it is determined that:
ƒ The professional engaged to perform field reviews is not performing that function;
ƒ The building permit is invalid;
ƒ Construction is unsafe;
ƒ Site conditions are unsafe.
j) Inform APEGGA of any concerns regarding unskilled practice or unprofessional
conduct by professional engineers.
k) Issue occupancy permits or permission in writing to occupy.

3.7.10 Manufacturer
In some cases, the manufacturer designs and constructs a component of a building. If
so, the manufacturer undertakes the responsibilities of a specialty professional and
should meet the following criteria.
a) Design the manufactured building component in conformance with the design criteria
supplied by the design professional (registered professionals of record or specialty
professional), the Alberta Building Code, other standards and good engineering
practice.
b) Prior to construction, supply shop drawings. This should include all necessary details
and other information that may be required for the registered professionals of record
or specialty professional to undertake his or her work. The manufacturer should
stamp these drawings when requested by the registered professionals of record or
specialty professional.
c) Supply, prior to construction, when requested by the registered professionals of
record or specialty professionals, a letter of certification (See Appendix D.) stamped
and signed by a registered professional. The letter of certification should state:
ƒ The requirements specified by the registered professionals of record or specialty
professionals, such as strength or performance, have been accommodated in the
design; and

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ƒ The process used in the fabrication of the components being supplied conforms
to the Alberta Building Code.
3.7.11 Distributor
The distributor should:
ƒ Represent the manufacturer as an extension to the latter’s sales organization;
ƒ Maintain current technical information on the manufacturer’s products; and
ƒ Facilitate communications between the registered professionals of record or
specialty professionals and the manufacturer.

4 GUIDELINES FOR PROFESSIONAL PRACTICE

4.1 GENERAL
The following are outlines of the services that a coordinating registered professional and
the registered professionals of record should provide as part of good engineering
practice. The outlines may assist a coordinating registered professional and the
registered professionals of record explain their services to an owner. These outlines are
not intended to be exhaustive, and should not be interpreted as detracting from the
previous provisions of this guideline.

4.2 BASIC ENGINEERING SERVICES

This section outlines services that would generally be considered basic services under
typical contractual agreements for professional services.
The usual phases of the basic services are generally organized in an agreement
according to the sequential phases of a typical project. Each phase of the basic services
generally contains those items that pertain most typically to the progress of work for that
phase. However, a specific project may require that certain basic services be performed
in phases that differ from those indicated below.
Dividing the work on a project into specific phases offers the advantage of establishing a
set of distinct checkpoints or milestones for the work.
A building design assignment is commonly carried out in seven distinct phases covering:
ƒ Pre-design;
ƒ Schematic design;
ƒ Design development;
ƒ Contract documents;
ƒ Tender;
ƒ Construction; and
ƒ Post-construction.
Activities in each phase will vary somewhat depending on the size and complexity of the
assignment and on the project delivery method (e.g. design-build). However, all
assignments require that consideration be given to specific questions and decisions in
each of the phases.

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4.2.1 Pre-Design Phase

During pre-design, the coordinating registered professional should meet with the owner
to determine his or her needs, expectations and any constraints to be taken into account
in the design. Key decisions at these meetings, including design criteria, should be
recorded and a pre-design report prepared by the coordinating registered professional
following completion of any resulting investigations.
In the pre-design phase, the coordinating registered professional should:
a) Define the scope of the project based on the owner's program;
b) Investigate the site and aspects of the location that may affect the design;
c) Initiate legal, utilities and topography surveys, geotechnical and soil contamination
investigations and other testing;
d) Consider conceptual alternatives for structural, mechanical and electrical systems;
and
e) Prepare a pre-design report covering conceptual sketches and specification notes.
(A construction-cost estimate and schedule typically would be included in the pre-
design report but would normally be provided as a supplemental service.)
At the completion of the pre-design phase, the owner considers the pre-design report
and authorizes the coordinating registered professional to proceed based on specific
instructions on all items that will affect the development of the schematic design phase.

4.2.2 Schematic-Design Phase

During schematic design, the design team investigates the proposed site and develops
the conceptual alternatives, including any conditions or concerns highlighted in the pre-
design report. Each of the design disciplines submits a report describing its respective
investigations and recommendations to the coordinating registered professional.
Based on the submission of each of the disciplines, a schematic-design report should be
prepared by the coordinating registered professional.
At the completion of the schematic-design phase, the owner considers the schematic-
design report and authorizes the coordinating registered professional to proceed with the
design-development phase.

4.2.2.1 Coordinating Registered Professional

In the schematic-design phase, the coordinating registered professional should:
a) Finalize the owner/sub-consultant agreements that reflect the owner's authorization
to proceed to the schematic-design phase.
b) Prepare the schematic-design report based on the submission by each of the
disciplines and submit it to the owner.
c) Explain in writing to the owner all new construction materials or new techniques the
coordinating registered professional and registered professionals of record proposes
for use in the project and the alternatives, including the short and long-term risks,

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advantages and disadvantages. This will allow the owner to weigh the choices and
make an informed decision before the design team proceeds any further.
d) Determine the number and timing of project-team meetings during each phase of the
project.
e) Determine and maintain channels of communication.
f) Develop or review the project schedule, including any milestone dates.
g) Establish dates by when information affecting the individual discipline design will be
needed from other disciplines.
h) Determine drawing standards and specifications format.
i) Define the responsibility for showing overall and detail dimensions on the drawings.
j) Establish procedures for quality control for the assignment.
k) Co-operate with others preparing cost estimates and schedules.
l) Review conformance with the requirements of the environmental impact assessment
or environmental report on which designs are based.

4.2.2.2 All Registered Professionals of Record

In the schematic-design phase, all registered professionals of record should
a) Establish the scope of professional service required to meet the needs of the project
during design, fabrication and construction, and advise the owner and the
coordinating registered professional accordingly.
b) Define the need for any specialty professionals who may be required for the project
in areas, such as material testing, vibration analysis, wind-tunnel testing, acoustics,
fire protection, fire code, systems verification and testing, commissioning and
environmental impact assessment.
c) Establish criteria, as required, for specialty professionals, such as geotechnical,
environmental and vibration, acoustical and other consultants. Comment on reports
presented.
d) Attend, as required, periodic meetings with the coordinating registered professional
to obtain the owner's instructions regarding the owner's functional, aesthetic, cost
and scheduling requirements, to prepare a preliminary design concept, and to report
on their specific design.
e) Check applicable codes, regulations and restrictions, environmental issues and other
factors affecting the design of the project.
f) Prepare preliminary sketches and outline specifications illustrating and defining the
proposed design concept.
g) Prepare their portion of the schematic-design report and submit it to the coordinating
registered professional.
h) Provide, if required, brief outline specifications for proposed materials.

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i) Develop alternate design schemes where appropriate.

j) Prepare a description of alternatives considered.
k) Consider materials and systems suitable to the project requirements. Evaluate
systems considering economy, performance, capital cost, compatibility with other
design elements and requirements of relevant codes and authorities.
l) Consider the requirements of the other design professionals and provide the
information they require.
m) Identify deviations from and potential impact on owner's program.
n) Conduct site visits and review existing drawings where appropriate.
o) Co-operate with others responsible for preparing the cost estimate.

4.2.2.3 Structural, Mechanical and Electrical Engineers of Record

In the schematic-design phase, the structural, mechanical and electrical engineers of
record should:
a) Establish design criteria and limitations for specific structural, mechanical and
electrical systems; and
b) Prepare preliminary calculations and establish base requirements for the structural,
electrical, HVAC, plumbing and fire-protection systems.

4.2.2.4 Mechanical and Electrical Engineers of Record

In the schematic-design phase, the mechanical and electrical engineers of record
should:
a) Review, with the commissioning specialty professional, the design concept for
conditions that affect the commissioning function. The results of the review are
recorded in a written report to the coordinating registered professional.
b) Determine the allocation of suitable space for mechanical rooms and other major
mechanical installations and electrical vaults, electrical rooms, telephone rooms,
generator rooms and other major items of electrical installation.
c) Determine equipment weights, size and other physical characteristics that are to be
considered in the building’s structural, mechanical and electrical design.

4.2.2.5 Structural Engineer of Record

In the schematic-design phase, the structural engineer of record should:
a) Develop the structural scheme for the primary structural system, together with
alternate schemes where appropriate; and
b) Consider the requirements of the other design professionals and provide the
information relating to the primary structural system that they require.

4.2.2.6 Geotechnical Engineer of Record

In the schematic-design phase, the geotechnical engineer of record should:

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a) Develop recommendations as to the appropriate types of foundation systems for

permanent building loads;
b) Develop recommendations as to the appropriate types of foundation and shoring
systems for temporary construction loads;
c) Develop recommendations on the appropriate types of permanent and temporary
systems for controlling groundwater conditions; and
d) Submit the first draft of the geotechnical investigation report.

4.2.3 Design-Development Phase

During the design-development phase, the selected scheme is developed in sufficient
detail to enable commencement of the contract-document phase by all participants of
the design team.
The coordinating registered professional confirms the owner’s authorization to proceed
to the design-development phase by providing a comprehensive summary of the basis
on which the authorization was given.
At the completion of the design-development phase, the owner considers the design-
development report and authorizes the coordinating registered professional to proceed
with the contract document phase.

4.2.3.1 Coordinating Registered Professional

In the design-development phase, the coordinating registered professional should:
a) Schedule, coordinate and attend meetings with the owner and design team.
b) Prepare the design-development report and drawings for review and approval by the
owner.
c) Coordinate structural design criteria with deflection and lateral movement
requirements of the other design-team participants.
d) Coordinate structural, mechanical and electrical designs, including space and
servicing requirements. In particular, the coordinating registered professional should
notify the registered professionals of record of all interfaces between the disciplines
and participate in their resolution.
e) Co-operate with others responsible for preparing the cost estimates.

4.2.3.2 All Registered Professionals of Record

In the design-development phase, all registered professionals of record should:
a) Continue development and expansion of schematic design documents to establish 
through plans, sections, typical details, and equipment layouts, as appropriate  the
final scope, relationships, forms, size and appearance of the project.
b) Assist any specialty professionals retained for the project.
c) Attend, as required, periodic meetings with the coordinating registered professional.

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d) Prepare their portion of the design development report and submit it to the
coordinating registered professional.
e) Finalize materials and systems for the project.
f) Consider the requirements of the other design professionals and provide the
information they require.
g) Identify deviations from and potential impact on owner’s program.
h) Establish procedures for quality control for the project.
i) Explain in writing to the owner all new construction materials or new techniques the
coordinating registered professional and registered professionals of record proposed
for use in the project. The alternatives, including the short and long-term risks,
advantages and disadvantages should be explained. This will allow the owner to
weigh the choices and make an informed decision before the design team proceeds
any further.
j) Co-operate with others responsible for preparing the cost estimate.

4.2.3.3 Structural, Mechanical and Electrical Engineers of Record

In the design-development phase, the structural, mechanical and electrical engineers of
record should refine preliminary calculations and establish base requirements for the
structural, electrical, HVAC, plumbing and fire-protection systems selected.

4.2.3.4 Mechanical and Electrical Engineers of Record

In the design-development phase, the mechanical and electrical engineers of record
should:
a) Confirm conditions that affect the commissioning function with the commissioning
specialty professional. The results of the review are recorded in a written report to
the coordinating registered professional.
b) Refine the allocation of suitable space for mechanical rooms and other major
mechanical installations and electrical vaults, electrical rooms, telephone rooms,
generator rooms and other major items of electrical installation.
c) Update equipment weights, size and other physical characteristics that are to be
considered in the building’s structural, mechanical and electrical design.
d) Determine the impact of noise and vibration from the mechanical and electrical
systems and recommend solutions or recommend involvement of specialty
professionals, if necessary.

4.2.3.5 Structural Engineer of Record

In the design-development phase, the structural engineer of record should:
Finalize the choice of structural systems based on the desired standards of quality and
the effect of such standards on serviceability requirements such as:
a) Deflection of slabs and beams and the effect of deflection on non-structural items
such as curtain walls and glazing;

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b) Control of potential vibration induced by footfall or machinery

c) Lateral drift of the structure.
d) Crack control in concrete and masonry elements;
e) Foundation settlement;
f) Soil-structure interaction; and
g) Seismic deformations (permanent) and movements.
h) Prepare preliminary foundation drawings based on recommendations by the
geotechnical engineer of record and taking into consideration the mechanical and
electrical underground services.

4.2.3.6 Geotechnical Engineer of Record

In the design-development phase, the geotechnical engineer of record should:
a) Finalize recommendations for foundation systems for permanent building loads;
b) Finalize recommendations for foundation and shoring systems for temporary
construction loads;
c) Finalize recommendations for permanent and temporary systems for controlling
groundwater conditions; and
d) Submit the final geotechnical investigation report.

4.2.4 Contract-Documents Phase

The coordinating registered professional confirms the owner's authorization to proceed
to the contract-document phase. During the contract-document phase, the coordinating
registered professional should have regular meetings, as necessary, with members of
the design team and with the owner to maintain communication or to seek authorization
respecting special areas that may be of concern. Minutes of meetings and letters
confirming decisions must be maintained.
When the contract-document phase has been completed, the drawings, specifications
and design notes are stamped by the registered professional of record in accordance
with the APEGGA publication Professional Designations, Professional Stamps and
Permit Stamps. Contract documents are submitted to the owner along with a report
covering estimated cost, proposed construction schedule and requirements for
professional services during construction.
At the completion of the contract-documents phase, the owner considers the contract
documents and authorizes the coordinating registered professional to proceed to the
tender phase.
Design notes are not normally submitted to the owner unless specifically requested.
They must be available for review, however, and should therefore be prepared in
appropriate form and clarity.

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4.2.4.1 Coordinating Registered Professional

In the contract-document phase, the coordinating registered professional should meet
the following criteria:
a) Direct the preparation of the drawings, specifications and contract documents in
accordance with his or her agreements with the various registered professionals of
record.
b) Ensure that all documents are appropriately stamped by the professional members
who supervised their preparation and by the professional members assuming
responsibility for the respective permit holders.
c) Establish insurance and bonding requirements.
d) Ensure contract documents include all information necessary for the constructor to
establish a contract price, including a description of the requirements for professional
engineering involvement in the design of components assigned to the constructor.
e) Meet with the owner to determine the latter’s needs, expectations and any
constraints to be taken into account during the tendering and negotiation period
through to signing of a contract.

4.2.4.2 All Registered Professionals of Record

In the contract-document phase, all registered professionals of record should meet the
following criteria:
a) Determine and specify in the contract documents which structural, mechanical and
electrical elements, such as connection details and proprietary products, are to be
designed by specialty professionals. The registered professional of record should
specify the loads and design criteria for use by the specialty professionals in their
design.
b) Attend periodic coordination meetings.
c) Coordinate with the authority having jurisdiction.
d) Establish testing and inspection requirements.
e) Comply with fire-resistance requirements as determined by the coordinating
registered professional or specialty professionals.
f) Seal the contract documents in accordance with the requirements of the
Engineering, Geological and Geophysical Professions Act and Regulations.
g) Specify special construction procedures when required to meet the intent of the
design.

4.2.4.3 Structural, Mechanical and Electrical Engineers of Record

In the contract-document phase, the structural, mechanical and electrical engineers of
record should:
a) Prepare contract drawings;
b) Prepare specifications.

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Specifications are written descriptions of all elements that are best described rather than
delineated. They include requirements related to the manufacture, methods of
installation, design, performance criteria and workmanship of materials and equipment.

4.2.4.4 Mechanical and Electrical Engineers of Record

In the contract-document phase, the mechanical and electrical engineers of record
should:
a) Prepare mechanical and electrical calculations to support all mechanical and
electrical designs;
b) Retain a permanent record of input and output of any computer analyses along with
a description of the software used.

4.2.4.5 Structural Engineer of Record

In the contract-document phase, the structural engineer of record should meet the
following criteria:
a) Prepare structural calculations to support all structural designs. A hard copy of input
and output of any computer analyses should be included along with a description of
the software used.
b) Review the effect of non-structural elements attached to the structural system and
design the structure to accept and support such items. Provide information regarding
the supporting capability and physical attachment limitations of the primary structural
system.
c) Structural drawings typically show the locations, sizes, reinforcing, and connections
of the structural elements in sufficient scale and detail to enable the fabrication,
installation, and connection of the members in a reasonable sequence by a
competent constructor familiar with the techniques of construction for the specified
materials.
d) Framing plans may refer to architectural drawings for dimensions where appropriate
and mutually agreed to by the structural engineer of record and the architect.
Elevations, sections, and details should be of appropriate scale, number and extent
to portray the relationship of members to each other and their interconnections. Care
should be taken to determine that details noted “typical” are applicable to the
condition being portrayed and that their location and extent are made explicit.

4.2.4.6 Geotechnical Engineer of Record

In the contract-document phase, the geotechnical engineer of record should:
a) Prepare calculations to support all geotechnical parameters used in the geotechnical
(design and construction) aspects of the project; and
b) Review the contract documents prepared by the structural, mechanical, and
electrical engineers of record to reasonably determine if the respective parties
understood and complied with the geotechnical provisions provided for the design
and construction of the project.

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4.2.5 Tender Phase

The tender phase begins when bid documents are issued for the call for tenders. The
tender phase ends at the completion of negotiations and allows the signing of a contract.
The coordinating registered professional confirms the owner’s authorization to tender the
project.
At the completion of the tender phase, the owner considers the tender report and
authorizes the coordinating registered professional to proceed based on specific
instructions on all items that will affect the awarding of the contract.

4.2.5.1 Coordinating Registered Professional

In the tender phase, the coordinating registered professional should meet the following
criteria.
a) Respond to and record as addenda commercial and technical clarifications made
during the tender phase.
b) Explain in writing to the owner the impacts of the commercial and technical decisions
made by the coordinating registered professional and registered professionals of
record during the preparation of addenda.
c) Review the tender-price breakdown submitted by the constructor to determine if it
appears to be reasonable.
d) Prepare a tender report comparing estimated costs with tender costs.
e) Review alternatives proposed by bidders so the owner can weigh the choices and
make an informed decision before signing a construction contract.
f) Review the bidders qualifications with the various registered professionals of record.
This revision should include the verification of qualifications required for submission
as part of the tender process.
g) After discussing with the various registered professionals of record and the owner,
make formal recommendations with respect to the awarding of contract. If the owner
overrules the recommendations, the consequences of that decision should be
communicated to the owner in writing.
h) Prepare Schedules A-1, B-1 and B-2, as required by the Alberta Building Code and
documents required by the authority having jurisdiction for the overall project.
Assemble all copies of schedules B-1 and B-2 prepared by the registered
professionals of record.

4.2.5.2 All Registered Professionals of Record

In the tender phase, all registered professionals of record, for their respective disciplines,
should:
a) Provide addenda and clarification of documents;
b) Assist in reviewing bidder’s qualifications;
c) Assist in analysis and evaluation of tenders submitted; and

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d) Prepare Schedules A-2, B-1 and B-2 as required by the Alberta Building Code and
any other documents required by the authority having jurisdiction.

4.2.6 Construction Phase

The construction phase begins with the signing of the contract for construction and ends
with the issuance of Schedules C-1 and C-2 of the Alberta Building Code and certificate
of final acceptance.
The coordinating registered professional confirms the owner’s authorization to proceed
with the construction phase.

4.2.6.1 Coordinating Registered Professional

In the construction phase, the coordinating registered professional should meet the
following criteria:
a) Direct, coordinate and administer the field review during construction process for the
total project.
b) Confirm communication channels and procedures, including circulation of field
review reports.
c) Establish with the constructor the general frequency and schedule of field review,
including the notice required.
d) Establish the routing of submittals. Normally, drawings and documents flow from
fabricator to constructor, to coordinating professional of record, to registered
professional of record and back via the same route.
e) Confirm that the submittals have been reviewed by the constructor before review by
the registered professionals of record.
f) Review submittals for general compliance with the contract documents. Generally,
the review does not include matters such as checking dimensions, quantities, or the
review of the constructor’s safety measures or methods of construction.
g) Confirm that the submittals bear the signature and seal of the responsible specialty
professional when required by the contract documents.
h) Conduct periodic field reviews appropriate for the project and attend construction
meetings.
i) Administer the contract, including issuing of change orders and progress payments.
j) Review record drawings prepared and submitted by the constructor. The owner
should be advised that these drawings are prepared by the constructor and have
been reviewed only for general conformity to the drawing standards and the intent of
the design.
k) Arrange for the constructor to submit and review operating and maintenance
manuals for the equipment and systems supplied. The data submitted should include
the manufacturer’s recommendations for maintenance of each piece of equipment
and other such information that will enable the owner to assume operation of the
building.

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l) Conduct substantial and total performance inspections, noting deficiencies observed

and inspect completed corrections.
m) Issue a certificate of final acceptance to the constructor with a copy to the owner
when all deficiencies have been corrected.
n) Initiate an inspection of the project prior to expiry of the warranty period. The
coordinating registered professional, registered professionals of record, constructor
and owner are present at this inspection.
o) Prepare a warranty-deficiency list as applicable and submit it to the constructor with
a copy to the owner.
p) Prepare Schedule C-1, and assemble all copies of Schedule C-2 prepared by
registered professionals of record.

4.2.6.2 All Registered Professionals of Record

In the construction phase, the registered professionals of record or the professional
engaged to perform field reviews should meet the following criteria.
a) Advise the owner and coordinating registered professional or registered professional
on Alberta Building Code requirements with respect to field reviews.
b) Determine if the intent of the design is understood by the constructor, particularly any
special features or construction sequences intended in the design.
c) Establish the type and frequency of field reviews appropriate for the project and
provide those services.
d) Withdraw field review services where the type and frequency of field reviews is
limited to a level that is not adequate for the project. The owner, the authority, the
coordinating registered professional and the registered professional of record should
be notified.
e) Interpret, as necessary, the intent of the drawings and specifications during
construction, including obtaining clarification by the designer.
f) Confirm, when required by the contract documents, that the submittals bear the
signature and seal of the responsible specialty professional.
g) Assist in confirming, reporting and scheduling procedures for testing and inspections.
h) Advise the coordinating registered professional of the requirement for testing, such
as welding, concrete properties, and sub-grade and back-fill placement and
compaction.
i) Review the qualifications of sub-contractors selected during the construction phase
for conformance to the requirements specified in the contract documents and then
make recommendations on sub-contractor selection. If the recommendations are
overruled with respect to specified requirements, the consequences of that decision
must be communicated in writing to the coordinating registered professional and the
owner.

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j) Review erection drawings and any other manufacturer-supplied drawings and

specifications. The registered professionals of record should be satisfied that the
intent of the design is met and that the drawings and specifications have been
prepared under the supervision of qualified professionals.
k) Advise the coordinating registered professional and the constructor on the
interpretation of the drawings and specifications, and issue supplementary details
and instructions during the construction period as required.
l) Advise the coordinating registered professional on the validity of charges for
additions or deletions from the contract and on the issuing of change orders.
m) Review, and comment on, the constructor’s applications for progress payments.
Estimate completed work and materials on site for payment according to the terms of
the contract.
n) Review reports from the testing and inspection agencies to determine if the agency
has verified compliance of the reported item of work with the contract.
o) Advise the coordinating registered professional and constructor of specific activities
and/or construction stages that will require field review.
p) Conduct field reviews to observe the quality and the progress of the construction of
those elements designed by the registered professionals of record.
q) Prepare field review reports outlining observations and deficiencies in the work and
bring them to the attention of the constructor’s site representative.
r) Distribute field review reports to the constructor and the coordinating registered
professional. Where the owner directly retains the services of the registered
professionals of record, it is recommended that the owner also be sent copies of the
reports.
s) At the discretion of the registered professionals of record, proprietary products,
connections and other elements that have been designed by specialty professionals
should be inspected by those specialty professionals at the appropriate stage of
construction and reported in writing to the registered professionals of record.
t) Conduct substantial and total performance inspections for the applicable
components noting deficiencies observed.
u) Review the record drawings and operating manuals for conformance to the contract
documents.
v) Submit a complete Schedule C-2 of the Alberta Building Code.
w) Conduct an inspection of the project prior to expiry of the warranty period.
x) Prepare a warranty deficiency list as applicable and submit it to the constructor with
a copy to the coordinating registered professional.
y) Report to the authority any circumstances involving refusal to conform to code or
safety requirements.

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z) Report to the owner and the authority when construction review services are
withdrawn for any reason.

4.2.6.3 Structural Engineer of Record

In the construction phase, the structural engineer of record should review shop drawings
and other submittals of pre-engineered or proprietary structural elements. They should
be reviewed for type, position, and connection to elements of the primary structural
system, and for criteria and loads used for the design.

4.2.6.4 Mechanical and Electrical Engineers of Record

In the construction phase, the mechanical engineer of record and electrical engineer of
record should:
a) Witness system-specific testing as required by the authority or contract documents;
and
b) Interpret and clarify the requirements for the mechanical and electrical-system
interfaces.

4.2.6.5 Geotechnical Engineer of Record

In the construction phase, the geotechnical engineer of record should conduct the
following field reviews.
a) Witness and test engineered fill materials, as required to assess compliance with
design.
b) Witness shoring or excavation design to determine if stability and geotechnical
parameters are consistent with those used in the designs.
c) Witness shallow foundation-bearing surfaces to determine if they are consistent with
the geotechnical parameters assumed in design.
d) Witness deep-foundation soil-stratigraphy to determine if subsurface conditions are
consistent with the geotechnical parameter assumed in the design.
The Alberta Building Code requires continuous inspection during:
ƒ installation of deep foundation units, and
ƒ installation and removal of shoring structures, and related backfilling operations.

4.2.6.6 Specialty Professional

In the construction phase, the specialty professional should:
a) Be responsible for the design of the elements and connections on the drawings
where the specialty professional’s seal and signature appear;
b) Define the extent of work that has been designed by the specialty professional; and
c) Be responsible for the design of the elements and connections shown on the
submittals, in the absence of a signature and professional seal by a specialty
professional.

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4.2.7 Post-Construction Phase

The extent to which post-construction services are included within the basic engineering
services can vary widely depending on contractual relationships and circumstances.

4.2.7.1 Coordinating Registered Professional

In the post-construction phase, the coordinating registered professional should:
a) Coordinate all post-construction activities of the design team;
b) Encourage the timely resolution of all post-construction issues related to the original
design; and
c) Perform inspections related to warranties.

4.2.7.2 All Registered Professionals of Record

In the post-construction phase, all registered professionals of record should:
a) Respond in a timely and professional manner to all post-construction design issues;
and
b) Perform inspections related to warranties.

4.3 SUPPLEMENTAL SERVICES

In addition to the basic services, the coordinating registered professional and the
registered professionals of record may provide the following supplemental services if the
coordinating registered professional and the registered professionals of record and the
owner reach appropriate mutual agreements. They are generally not considered intrinsic
parts of the basic design services, as discussed in Section 4.2.

4.3.1 Coordinating Registered Professional

Supplemental services might include:
a) Reviewing items designed by others to confirm compatibility with the design of the
various systems;
b) Project management;
c) Construction management.
d) Filing applications for and obtaining permits;
e) Preparing cost estimates;
f) Revising  for reasons over which the registered professional of record has no
control  reports, estimates, preliminary studies, design development studies
provided by the registered professional of record;
g) Providing post-construction inspection services, if not specifically included in basic
services; and
h) Resolving issues other than those relating to the original design, arising during post-
construction inspections.

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4.3.2 Registered Professionals of Record

Supplemental services might include the following.
a) Preparing reports relating to the owner’s long-range or other plans not included in
Section 4.2.
b) Performing engineering analysis, design and calculations required to evaluate
alternatives proposed by bidders.
c) Preparing an alternative building design or systems design not included in Section
4.2
d) Preparing project construction cost, operating cost or lifecycle-cost estimates.
e) Revising  for reasons over which the registered professional of record has no
control  reports, estimates, preliminary studies, design-development studies
provided by the registered professional of record.
f) Revising  for reasons over which the registered professional of record has no
control  designs, drawings, plans, specifications or any of the contract documents
after their initial completion. The revisions could also incorporate alternatives
proposed by bidders.
g) Preparing designs not included in the contract documents.
h) Providing special analyses of the owner’s needs, such as operational analyses, and
preparation of operating or maintenance manuals, operating drawings or charts.
i) Preparing for special inspections and testing.
j) Preparing bills of materials, measuring quantities of work performed and preparing
shop drawings.
k) Performing scheduling and expediting services during construction.
l) Additional services arising out of separate contracts, cost-plus contracts and pre-
tendered contracts.
m) Providing advice and instructions to the owner beyond the scope of advice and
instructions referred to in Section 4.2.
n) Preparing record drawings.
o) Providing furnishing drawings.
p) Assisting in litigation, arbitration, negotiation or other legal or administrative
proceedings on behalf of the coordinating registered professional and/or the owner,
and all necessary preparation.
q) Preparing applications and supporting documents for government grants, loans or
advances.
r) Preparing or reviewing environmental assessments and impact studies, and
assisting in obtaining approvals of authorities having jurisdiction over the
environmental aspect of the project.

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s) Providing renderings or models for use by the owner and the coordinating registered
professional.
t) Obtaining on the coordinating registered professional’s or owner’s behalf, required
approvals, licences and permits from municipal and governmental authorities having
jurisdiction over the project.
u) Performing analyses involving the use of computer programs to simulate building
energy use.
v) Commissioning of architectural, structural, mechanical and electrical systems,
including training and maintenance assistance.
w) Providing post-construction inspection services, if not specifically included in basic
services.
x) Resolving issues, other than those relating to the original design, arising during post-
construction inspections.
Supplemental services might entail providing additional or extended services made
necessary by:
ƒ Work damaged by fire or other causes during the term of the contract;
ƒ Defective work of the constructor;
ƒ Unreasonable prolongation of the contract time due to strikes and other reasons
beyond the control of the registered professional of record;
ƒ The constructor’s default under the contract arising from his or her delinquency or
insolvency, or the delinquency or insolvency of those employed by the constructor;
ƒ Incorrect information or defective work provided by the owner or by the coordinating
registered professional;
ƒ Emergencies on site;
ƒ Non-performance of work covered by warranty.

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APPENDIX A
TYPICAL ORGANIZATION RELATIONSHIPS

Owner

Owner Constructor

Coordinating Coordinating
Registered Constructor Registered
Professional Professional

Registered Registered
Professionals Professionals
of Record of Record

Option 1: Traditional Design-Bid Option 2: Design Build 1

Owner Owner

Constructor Constructor Sub-Contractors

Coordinating Registered Coordinating Registered

Registered Professionals Registered Professionals
Professional of Record Professional of Record

Option 3: Design Build 2 Option 4: Design Build 3

Communications

Contracts

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APPENDIX B
STRUCTURAL ENGINEERING CALCULATIONS AND DRAWINGS

B-1 GENERAL
The structural engineer of record must prepare structural calculations to support all
structural designs. The structural calculations should be prepared legibly and
presentably, and be filed by the structural engineer of record for record purposes. A hard
copy of input and output of any computer analyses should be included and so should a
description of the software used.

B-2 STRUCTURAL CALCULATIONS

In general, structural calculations and supporting documentation should include, but, not
necessarily be limited to:
a) Design criteria, covering;
ƒ Discussion and description of the design basis, including assumptions,
ƒ Latest building codes with edition dates,
ƒ Listing of all applicable live loads (They include, but are not limited to snow loads,
seismic factors and wind-load criteria and any special loads and provisions
greater than building code requirements as requested by the client or otherwise
used by the structural engineer of record.),
ƒ Structural material specifications for concrete, reinforcing steel, masonry,
structural steel, wood and other materials used,
ƒ Geotechnical report information and design criteria, and
ƒ Deflection limitations of structural elements and systems;
b) Description of location for structural elements;
c) Vertical load analysis and design of (including but not limited to): roof structures floor
structures, frames or trusses, columns, walls and foundations;
d) Lateral-load analysis, including, but not limited to, design for seismic, wind and
unbalanced-lateral earth forces;
e) Computer analyses and design input and output, and software identification, if
applicable;
f) Special studies and analyses (dynamic, vibration, etc.), where used;
g) Independent check of the final structural design and documents to confirm the
adequacy and appropriateness of the design (The independent check shall be
performed by an engineer other than the original design engineer but the engineer
conducting the independent check need not necessarily be from a separate
company.);
h) The names of the structural design engineer(s) and design-check engineer; and
i) Project name and date.

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B-3 STRUCTURAL DRAWINGS

Structural drawings should show the locations, sizes, reinforcing, and connections of the
structural elements in sufficient scale and detail to enable the fabrication, installation and
connection of the members in a reasonable sequence by a competent constructor
familiar with the techniques of construction for the specified materials. Drawings should
indicate the project name and date.
Framing plans may refer to architectural drawings for dimensions where appropriate and
mutually agreed to by the structural engineer of record and the architect. Elevations,
sections, and details should be of appropriate scale, number, and extent to portray the
relationship of members to each other and their interconnection(s). Care should be taken
to ascertain and determine that details noted "typical" are applicable to the condition
being portrayed and that their location and extent are made explicit.
The drawings should define the complete extent and detail of the work.
Requirements may vary depending on the complexity of the job and the materials, and
the drawings should include, but not necessarily be limited to, the following.
a) Structural notes should include:
ƒ Design criteria indicating all superimposed vertical and horizontal loads used in
the design  including live, snow, earthquake, wind and dead loads (such as
landscape, partition and equipment loads) not shown on the structural drawings
(These loads should be designated as unfactored);
ƒ Reference to the geotechnical report on which the foundation design is based, or,
in the absence of a geotechnical report, the assumed design criteria;
ƒ Brief material specifications, including any fabrication criteria;
ƒ Absolute or relative deflection and vibration criteria for structural members;
ƒ Where forces are shown, they should be clearly identified as factored or
unfactored.
ƒ Building codes and edition dates;
ƒ Pertinent design standards;
ƒ Reference to drawings and specifications prepared by other participants of the
design team; and
ƒ Reference to submittals and field-review requirements.
b) Typical details
c) Foundation plans and schedules should include:
ƒ General gridline dimensions and overall building dimensions;
ƒ Allowable soil-bearing capacity, pile capacities and lateral earth pressures for
retaining structures if not otherwise specified;
ƒ Sizes, locations, dimensions, orientation and details of all foundations;
ƒ Estimated pile length(s) or source of this information;

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ƒ Location of known existing services and existing foundations that conflict with
structural foundations, or the source where this information can be found should
be referenced; and
ƒ If underpinning or temporary shoring is specified to be designed by others, there
should be indication on the drawings of the areas designated to be shored or
underpinned. If shoring or underpinning is designed by the structural engineer of
record, there should be indication of all details and construction sequences.
d) Floor and roof framing plans and details should include:
ƒ General gridline dimensions and overall building dimensions;
ƒ Sizes, locations, dimensions and details of all structural elements;
ƒ Elevations, including slopes and depressions;
ƒ Lateral-load-resisting system;
ƒ Governing forces, moments, shears or torsion required for the preparation of
shop and detail drawings;
ƒ Reinforcing bar sizes and details with placing criteria;
ƒ Locations and details of control, construction, contraction and expansion joints;
ƒ Locations, sizes and reinforcing of significant openings; and
ƒ Provision for future extensions.
e) Schedules and details for columns, beams and walls should include:
ƒ Element sizes;
ƒ Anchorage to supporting elements;
ƒ Elevation of bottom of columns;
ƒ Reinforcing steel and splice details for concrete columns;
ƒ Splice locations for structural steel columns;
ƒ Structural details of masonry or reinforced concrete walls, including lintels, details
and reinforcing of significant openings; and
ƒ Stiffeners, lateral bracing and local reinforcements for steel members.
f) Connections
Where connections are specified to be designed by specialty structural engineers, the
contract drawings should indicate all required information and governing forces. In such
cases, the specialty structural engineer shall seal, sign and date the fabrication
drawings. Where connections are designed by the structural engineer of record, they
should show all dimensions and comprehensive connection details requiring no further
engineering input. Under these circumstances, the structural engineer of record retains
responsibility for these connections.
The structural engineer of record shall consider the design of the connections when
sizing the structural members, e.g. HSS truss joints, post-tensioned anchorages.

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General arrangement and details at intersections of different structural materials should

be shown.
g) Sequence of construction should be included if this is critical to the functioning of the
finished structure.
See also Appendix F.

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APPENDIX C
MECHANICAL ENGINEERING CALCULATIONS AND DRAWINGS

C-1 GENERAL
C- 1.1 Each mechanical drawing should include the following items:
ƒ name of the project
ƒ north arrow
ƒ scale of the plan
ƒ consultant's name
C-1.2 A set of mechanical drawings should include a summary of all symbols indicated on the
drawings.
C-1.3 All drawings, as well as details, elevations and sections should be properly cross-
referenced.
C-1.4 All equipment and devices that require connection to the electrical system must be
coordinated with the electrical engineer of record. At a minimum, the power, control and
interlock requirement for each load should be indicated. Trade responsibilities and trade
definition rules for the project should be established prior to passing information to the
electrical engineer of record.
C-1.5 The structural engineer of record should be provided with drawings and information
indicating concrete bases, curbs, roof openings, floor openings, wall openings, structural
member penetrations and equipment weights/dimensions. The structural engineer of
record also should be provided with details on the force imparted onto structural
members due to piping expansion and anchorage.

C-2 SITE
C-2.1 For clarity, the mechanical site plan should be superimposed on a
landscape/architectural site. plan.
C-2.2 The municipal address should be clearly indicated on the plan.
C-2.3 All mechanical utilities should be referenced to buildings, property line or other utilities.
All features and dimensional information affecting routing, placement and function of the
mechanical services should be indicated.
C-2.4 All invert information should be provided in metres (Geodetic).
C-2.5 Utility connection information should be provided for all services and information should
include, but not be limited to, the following:
1. Water supply, including:
ƒ Pipe size and routing;
ƒ Water meter/backflow preventor location and detail, if not shown on plumbing
drawings, and
ƒ Fire-protection demand where applicable.

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2. Gas supply, including:

ƒ Pipe routing;
ƒ Meter location; and
ƒ Gas load.
3. Sanitary drainage, including:
ƒ Pipe size and routing;
ƒ Invert and rim elevations; and
ƒ Total fixture unit load.
4. Storm drainage, including:
ƒ Pipe size and routing;
ƒ Invert and rim elevation; and
ƒ Storm-retention requirements if applicable.

C-3 PLUMBING AND DRAINAGE

C-3.1 Drainage Design
Floor plans and riser diagrams must indicate the installation arrangement of the drainage
system. The following information should be included:
ƒ Pipe sizes;
ƒ Direction of slope; and
ƒ Fixtures or devices served.

C-3.2 Roof Drainage

Roof drainage should:
ƒ Indicate area served and roof drain locations;
ƒ Show flow rates and retention data for control-flow roof drains if applicable;
ƒ Indicate shallowest invert on lowest level and leaving invert (building connection) for
both sanitary and storm-sewer mains; and
ƒ Detail and dimension all drainage sumps and lift stations, including incoming and
outgoing inverts.

C-3.3 Water Systems

Floor plans should indicate at minimum:
ƒ Location and type of fixtures and equipment;
ƒ Complete details of water-entry piping, including water meter, pressure reducing
devices and back-flow devices;
ƒ System layouts showing connection to fixtures complete with pipe sizes;

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ƒ On multi-story buildings, indicate risers on floor plans and provide riser diagrams
where appropriate; and
ƒ For clarity, provide larger-scale plans (1:50) for areas with a high density of fixtures.
Schematics and diagrams should be provided to fully describe the operation of all major
systems. Direction of flow and control points should be clearly indicated. The sequence
of operation should be provided on the schematics or included in the control-system
specifications.

C-3.4 Specialty Systems

Plans, schematics and diagrams should be provided to fully describe the operation of all
specialty systems. Direction of flow and control points should be clearly indicated. The
sequence of operation should be provided on the schematics or included in the control-
system specifications.

C-3.5 Heating, Ventilating, Air Conditioning, and Refrigeration (HVAC&R)/Controls

C-3.6 Piping and Duct System Floor Plan Layouts
Floor plan layouts for the piping and duct systems should include:
ƒ Duct and pipe sizes;
ƒ Sizes, types, locations and capacities of all supply, return and exhaust-air terminals;
ƒ Type and location of main valves. (Individual equipment valving can be shown on
details); and
ƒ All fire-damper locations.

C-3.7 Operation of Major Systems

Schematics and diagrams should be provided to fully describe the operation of all major
systems. Direction of flow and control points should be clearly indicated. The sequence
of operation should be provided on the schematics or included in the control system
specifications.

C-3.8 Supplementary Details

To avoid conflicts, supplementary details should be provided for boiler equipment, fan
rooms and congested areas. For clarity, such details should be drawn in plan and
elevation views at a scale of 1:50 or larger.

C-3.9 Piping and Ductwork

Piping and ductwork can be shown in single line except where necessary to show
arrangement and clearance for piping or ductwork in ceiling spaces, shafts, header
trenches and pipe chases.

C-3.10 Schedules
Schedules should be included to provide capacities and details for the performance of
fans, air-handling units, pumps, etc. Alternatively, these schedules may be included in
the specifications.

C-3.11 Fire Protection

1. Fire Extinguishers

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The design responsibility for the fire extinguishers should be confirmed with the
coordinating registered professional.
2. Standpipe and Sprinkler Systems
The following section assumes that a detailed set of sprinkler drawings will be provided
by a fire-protection specialty consultant. If the mechanical engineer of record’s scope of
services includes engineered fire-protection drawings, they shall be provided in
compliance with NFPA and the authority having jurisdiction. At a minimum, the
mechanical engineering drawings should include the following:
ƒ Specification of the zoning and hazard for each zone;
ƒ Calculations determining water demand and pressure requirements. (These
calculations should be used to determine if a fire pump is required);
ƒ Main service location and risers;
ƒ Details of main fire-protection components, including fire-pump information; and
ƒ Location, number and detail for interconnecting system devices to the fire or sprinkler
monitoring system.
3. Specialty Fire-Protection Systems
Plans, schematics and diagrams should be provided to fully describe the operation of all
specialty fire-protection systems. Direction of flow, control points and sequence of
operation should be clearly indicated by:
ƒ Calculations determining demand and pressure requirements;
ƒ Specifying the zoning and hazard for each zone;
ƒ Providing location, number and detail for interconnecting system devices to the fire
or sprinkler-monitoring system; and
ƒ Performance specification.

C-4 HEATING, VENTILATING, AIR CONDITIONING, AND REFRIGERATION

(HVAC&R)/CONTROLS
C- 4.1 Floor Plan Layouts
Floor-plan layouts for piping and duct systems should include:
ƒ Duct and pipe sizes;
ƒ Sizes, types, locations and capacities of all supply, return and exhaust air terminals;
ƒ Type and location of main valves (Individual equipment valving can be shown on
details); and
ƒ All fire-damper locations.

C-4.2 Schematics and Diagrams

Schematics and diagrams should be provided as required for all major systems with
notes to describe the function of control, flow and sequence of operation.

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C-4.3 Supplementary Details

To avoid conflicts, supplementary details should be provided for boiler equipment, fan
rooms and congested areas. For clarity, such details should be drawn in plan and
elevation views at a scale of 1:50 or larger.

C-4.4 Boilers and Pressure Equipment

In the event that any pressurized system or device (including but not limited to pressure
piping, boilers, compressors, pressure vessels etc.) is to be installed or modified, the
local pressure equipment safety authority responsible for the design and installation of
pressure equipment in Alberta (ABSA) should be consulted to ensure compliance with
the Alberta Safety Codes Act. A review of form AB-508 will help determine whether or
not the equipment in question is covered under the Safety Codes Act.

C-4.5 Piping and Ductwork

Piping and ductwork can be shown in single line except where necessary to show
arrangement and clearance for piping or ductwork in ceiling spaces, shafts, header
trenches, and pipe chases.

C4.6 Schedules
Schedules should be included to provide capacities and details for the performance of
fans, air-handling units, pumps, etc. Alternatively, these schedules may be included in
the specifications.

C-5 FIRE PROTECTION

C-5.1 Fire Extinguishers
The design responsibility for the fire extinguishers should be confirmed with coordinating
registered professional.

C-5.2 Standpipe and Sprinkler Systems

ƒ The following section assumes that a detailed set of sprinkler drawings will be
provided by a fire-protection specialty consultant. If the mechanical engineer of
record’s scope of services includes engineered fire-protection drawings, they shall be
provided in compliance with NFPA and the authority having jurisdiction. At a
minimum, the mechanical engineering drawings should include the following:
ƒ Specification of the zoning and hazard for each zone;
ƒ Calculations determining water demand and pressure requirements. (These
calculations should be used to determine if a fire pump is required.);
ƒ Main service location and risers;
ƒ Details of main fire-protection components, including fire pump information; and
ƒ Location, number and detail for interconnecting system devices to the fire or
sprinkler-monitoring system.

C-5.3 Specialty Fire-Protection Systems

Plans, schematics and diagrams should be provided, as required, for all specialty fire-
protection systems with notes to describe the function, flow and operation. At a
minimum, the following is required:

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ƒ Calculations determining demand and pressure requirements;

ƒ Specification of the zoning and hazard for each zone;
ƒ Location, number and detail for interconnecting system devices to the fire or
sprinkler-monitoring system; and
ƒ Performance specification.

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APPENDIX D
ELECTRICAL ENGINEERING CALCULATIONS AND DRAWINGS

D-1 GENERAL
Each electrical drawing should include the symbol schedule, the name of the project, a
north arrow and the scale of the plan. A set of electrical drawings should include a
summary of all symbols indicated on the drawings. All drawings as well as details,
elevations and sections should be properly cross-referenced.

D-2 SITE
D-2.1 Equipment
Locations of service points, power poles, transformers, grounding, lighting standards,
luminaries, distribution panels, parking outlets and other equipment should be shown.

D-2.2 Wiring
Location and routing of all wiring including services, feeders branch wiring and empty
conduit should be shown.

D-2.3 Details
The following should be provided:
ƒ Details, as required, for equipment pads and bases, vaults, grounding, duct banks,
manholes, parking lot distribution system and outlets, luminaries, and control circuits;
and
ƒ Information necessary for coordination of site services with utilities.

D-3 POWER
D-3.1 Service
Location and general arrangement of service equipment should be shown.

D-3.2 Distribution
The following should be shown:
ƒ Location and general arrangement of service and service equipment;
ƒ Location and general routing of bus duct, cable tray, under-floor raceway and
feeders; and
ƒ Equipment elevations and details where required by project size and complexity.

D-3.3 Equipment
Location, identification, type, rating, load, and circuiting for power receptacles,
equipment connections, convenience receptacles, motors, loose motor control,
disconnects and special outlets should be shown.
Outlet symbols should be properly identified and the applicable CSA designations
shown.
Feeder sizes on either floor plans, single-line or on schedules should be indicated.

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D-3.4 Branch Wiring

Home runs to panels, runs with multiple circuits, junction and outlet boxes should be
shown.
Special mounting and installation provisions, where required, should be shown.

D-3.5 Electrical Heat

Location, layout and mounting of electric heaters and heating cables should be shown.

D-4 LIGHTING
D- 4.1 Luminaries
Location, identification, type, circuiting, and switching should be shown. Luminaries
should be coordinated with ceiling and finished to ensure proper application and
accessibility for maintenance.

D-4.2 Switches and Controls

Location, circuiting, and control method should be shown.

D.4.3 Branch Wiring

Home runs to panels, runs with multiple circuits, junction and outlet boxes should be
shown. Special mounting and installation provisions, where required, should be shown.

D-4.4 Low-Voltage Switching and Dimming

Locations of switches, dimmers, and control panels should be shown.

D-5 LIFE SAFETY SYSTEMS

D-5.1 Emergency Generators, Transfer Switches, and Distribution
Location, identification, general arrangement and approximate sizes should be shown.
Either a schematic diagram or operational description and control sequence should be
included in the documentation. Fire-rated feeders should be included.

D-5.2 Emergency Lighting (Luminaries and Power Supplies)

Location, identification, type, ratings, and circuiting should be shown.

D-5.3 Exit Signs

Location, type, mounting, circuiting, and directional arrows should be shown.

D-5.4 Equipment
Location, connection, and circuiting for emergency equipment, such as fire pumps,
should be shown.

D-5.5 Branch Wiring

Feeders, home runs, runs with multiple circuits, outlet and junction boxes should be
shown.

D-5.6 Fire-Alarm Equipment

Location, identification, and approximate sizes of control panels, annunciators, power
supplies, and amplifiers should be shown.

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D-5.7 Devices
Location, type, and zoning for manual stations, automatic detectors, signals, door
holders, door locks, flow switches, microphones, handsets, and speakers should be
shown.

D-5.8 Interface
Location of connections to other equipment such as fire dampers, air-handling units,
smoke doors, sprinkler pumps, elevators, etc. should be shown.

D-5.9 Branch Wiring

Home runs, runs with more than one zone, outlet and junction boxes should be shown.

D-6 COMMUNICATIONS
D-6.1 Raceways and Wiring
The following should be shown:
ƒ Location, routing and sizes of risers, cable tray and distribution conduits; and
ƒ Wiring for home runs, runs with more than one zone, outlets and junction boxes.

D-6 2 Telephone Equipment

The following should be shown:
ƒ Location, identification, type and approximate sizes of telephone switches, panels,
path panels and closets; and
ƒ Telephone line protection and grounding.

D-6.3 Telephone Outlets

Location and identification of switchboards, zone and junction boxes should be shown.

D-6.4 Public Address (PA), Sound Masking, Sound Reinforcement, and Intercom
Equipment
Location, identification, type and approximate sizes of amplifiers, signal sources,
processors, switches, master stations and patch panels should be shown.

D-6.5 PA Outlets
Location, type, and zoning of speakers, microphones, jacks and outlets should be
shown.

D-6.6 Closed-Circuit TV Equipment

Location, identification, type and zoning for cameras, switchers, processors, recorders,
and monitors should be shown.

D-6.7 Master Antenna Systems

Location and type of antennae, amplifiers, splitters, and outlets should be shown, as well
as detail mounting requirements for antennae.

D-6.8 Intrusion Alarm and Door Security

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Location, identification, type and zoning for control panels, door switches, motion
detectors, detection equipment, control stations and signals should be shown.

D-6.9 Data System

Location, identification, type and approximate sizes of antennae, central equipment and
panels should be shown.

D-6.10 Radio, Mobile Radios and Pagers

Location, identifications, type, mounting, and approximate sizes of antennae, central
equipment panels should be shown.

D-6.11 Nurse Call

The following should be shown:
ƒ Location, identification, type and approximate sizes of control panels, annunciators,
master stations, indicators and outlets; and
ƒ Location, type and zoning of stations, indicators and outlets.

D-6.12 Clock Systems

The following should be shown:
ƒ Location, identification, type and approximate sizes of control panels, annunciators,
master clocks; and
ƒ Location, type and zoning of other clock outlets.

D-7 BUILDING CONTROL SYSTEMS

Location, identification, type and approximate sizes of equipment control panels, control
devices and outlets for control systems such as building management systems and
process controls, etc. should be shown.
Wiring for home runs should be shown. For runs serving more than one device, outlets
and junction boxes should be shown. Control schematics should be provided where
required.

D-8 GROUNDING
The following should be shown:
ƒ Location, type and configuration of all grounding electrodes, mats, etc.;
ƒ Size, type and routing of all grounding conductors;
ƒ Location and connection of all air terminals, interconnections, horizontal and down
conductors for lighting protection, including antennae;
ƒ Details of all special grounding means, such as grids, high-impedance grounding,
computer floors and outlets, etc.; and
ƒ Details of cathodic protection.

D-9 SPECIAL SYSTEMS

ƒ The following should be shown:

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ƒ Location, identification, type and approximate sizes of equipment, panels and outlets;
ƒ Adequate details for power supply systems such as stand-by generators,
uninterruptible power-supply systems, motor-generator sets, battery systems, etc.;
and
ƒ Wiring for home runs. For runs with more than one device, outlets and junction boxes
should be shown.

D-10 RISERS AND SINGLE LINES

Schematic riser diagrams should be provided showing general configurations for the
following.

D-10.1 Power System Single Line

The following should be shown:
ƒ Configuration, type, voltage and amperage ratings for the service and all switchgear,
panel boards and motor-control centres;
ƒ Frame size and trip ratings of all over-current protective devices;
ƒ Available and rated fault current at all switchgear, panel boards and over-current
devices, if over 10,000 amps; and
ƒ Metering control and relaying provisions. Unless shown elsewhere on floor–plans or
schedules, feeder sizes should be shown.

D-10.2 Fire-Alarm Riser

General system configuration, control panels, annunciators, typical zones and
interconnections should be shown.

D-10.3 Other System Risers

General system configuration, control panels, annunciators, typical zones and
interconnections should be shown.

D-11 SCHEDULES
D-11.1 Luminaries
The type, description, lamps, voltage, diffusers, and mounting should be shown.

D-11.2 Panels
The type, circuits, voltage, amperage, breakers and space quantities and mounting
should be shown.

D-11.3 Motors and Equipment

Designation, horsepower (or kW), and/or full load amperage, disconnect type and
protection, starter type, pilot devices, controls and interlocks should be show. For all
motors, kitchen equipment and special loads, requirements should be coordinated with
the appropriate consultant. All motor control should be adequately and properly
documented.

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D-11.4 Electrical Heat

Schedules should properly specify all electrical heat required, such as baseboards, unit
heaters and heating cables, etc. All hardware required, such as transformers, contactors
and line thermostats, should also be specified.

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APPENDIX E
GEOTECHNICAL ENGINEERING SERVICES

E-1 INTRODUCTION
This appendix differs from other appendices in this document. Whereas Appendices B,
C, & D address the issue of what should be contained or shown within design
calculations and drawings, the geotechnical engineering process often involves the
subjective appraisal of geological and geomorphological conditions. Moreover,
compared to other professions, the design report often contains fewer calculated design
values and more qualitative recommendations for construction.
The objective of this appendix is to provide a listing of topics that could be addressed in
the design process. Those issues that may require supporting calculations have been
marked with an (*). The appendix also includes a listing of services that are commonly
provided by the geotechnical engineer of record, as noted below.

E-1.1 Site Work

ƒ Drilling/testpitting program;
ƒ Groundwater monitoring;
ƒ Soil sampling;
ƒ Characterization of subsurface conditions;
ƒ Insitu testing;
ƒ Surveying;
ƒ Load tests;
ƒ Geo-environmental assessments;
ƒ Airphoto interpretation;
ƒ Geophysical investigations;
ƒ Geological studies;
ƒ Pre-construction investigation and survey of existing structure; and
ƒ Corrosion Studies.

E-1.2 Laboratory Work

ƒ Soil classification
ƒ Determination of index properties and strength/deformation characteristics

E-1.3 Analysis / Consideration of Issues

ƒ Foundation elements and bearing capacity (*);
ƒ Settlement of foundation elements (*);
ƒ Control of groundwater (temporary and permanent);
ƒ Slabs-on-grade;
ƒ Structural slabs;

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ƒ Fills (landscape, engineered, structural);

ƒ Earth pressure coefficients (*);
ƒ Retaining structure analysis (*)  temporary and permanent;
ƒ Excavation support and underpinning evaluations and design (*)  global instability
and internal stability; and
ƒ Slope stability (*)

E-2 REPORTING
A report, summarizing the results of the site works, laboratory work, and analyses,
should be prepared. It should included recommendations for the geotechnical aspects of
design and construction of the project. Generally the report includes references to:
ƒ Recommended design parameters for pile and/or footing foundations;
ƒ Recommended design and construction provisions for control of groundwater;
ƒ Recommendations for construction of slabs-on-grade, grade beams, and sub grades;
ƒ Recommendations for design and construction of excavation support system;
ƒ Recommendations backfill material and compaction;
ƒ Recommendations for surface drainage criteria;
ƒ Recommendations for concrete types;
ƒ Recommendations for parking areas and access roadways; and
ƒ Recommendations for roadway design and construction, including surfacing type
(granular, concrete, asphalt).
Services beyond those outlined above are sometimes required and may be provided by
the geotechnical engineer of record under terms mutually agreed upon between the
client and the geotechnical engineer of record. They include:
ƒ Environmental testing to evaluate possible presence of hazardous or toxic materials
in soils or groundwater or design of mitigative measures;
ƒ Installation and monitoring of groundwater observation piezometers or slope
inclinometers;
ƒ Attending construction progress meetings;
ƒ Estimates or reviews of quantities and construction costs;
ƒ On-site sewage-disposal system studies;
ƒ Routine monitoring of excavations required by occupational health & safety or other
regulatory agencies with jurisdiction;
ƒ Quality-control testing, including inspection and testing of engineered fill and backfill;
ƒ Preparation or review of contract documents;
ƒ Design and monitoring of ground modification improvement;
ƒ Permanent dewatering or sub-drainage studies;

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ƒ Additional services due to changes in the scope, design, locations or magnitude of

the project from that originally envisioned; and
ƒ Service as an expert witness or fact witness in project-related disputes.

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APPENDIX F
POTENTIAL RESPONSIBILITY GAPS AND CONFLICTS

F-1 INTRODUCTION
This appendix is intended to identify situations where there is a risk that responsibility
may fall between disciplines, or where historically there has been controversy as to who
should be responsible for an item.
The examples noted in Section 2 below are guidelines. Situations may arise where
responsibility should be allocated differently from that described below. The common
aspect of all examples is that the coordinating registered professional or the registered
professional of record should ensure that the responsibilities are defined and
understood.
This appendix also contains “Cautionary Notes” in Section 3.

F-2 EXAMPLES OF POSSIBLE RESPONSIBILITY GAPS

F-2.1 Subsurface Drainage (Weeping Tile)
Drainage has historically been shown on drawings of various disciplines. The following is
a guideline for assigning responsibility.
The geotechnical engineer of record has knowledge of the anticipated groundwater flows
and therefore specifies the design parameters for the drainage  the backfill materials,
filter materials, slopes, size, spacing, flow rate to be accommodated by sumps, pumps
and other downstream plumbing.
The subsystem drainage pipes could be shown on either architectural, structural, or
mechanical drawings that also indicate the underground features of the building, such as
the outline of the foundation systems and sumps.
From the discharge point of the drainage system (i.e. into a sump) the mechanical
engineer of record would design and draw the system based on flow parameters
provided by the geotechnical engineer of record.
Field review of the perforated subsurface drainage pipe (i.e. up to but not including the
sump) should be done by the geotechnical engineer of record.

F-2.2 Vapour Barriers below Floors on Ground

Several disciplines must provide input and share responsibility. The geotechnical
engineer of record should indicate the implications of providing or not providing vapour
barriers at the particular site. The structural engineer of record should decide, based on
information provided by the geotechnical engineer of record, if vapour barrier is needed
for structural serviceability (e.g., vapour barrier can enhance resistance to sulphates but
requires extra precautions in curing to avoid slab curling). The coordinating registered
professional should specify vapour barrier if needed to protect floor finishes.

F-2.3 Responsibilities for Cladding Design

Responsibilities for cladding design have sometimes not been clear. It is essential that
design criteria and responsibilities be defined for:

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ƒ Resistance to leakage or transmission of air, water, and heat;

ƒ Performance (strength, deflection, cracking) under lateral loads (wind, seismic, and
pressure from air handling systems); and
ƒ Accommodation of anticipated movements of the primary structural elements.
Sometimes portions of the system, or, in some cases, the entire system are designed
and constructed by a specialist.
Note that in many cases, merely referring to the Alberta Building Code does not
precisely define the design parameters for the cladding system. Deflections that can be
tolerated by the various elements are not specified by the code. Also, there is room for
interpretation in determining internal and external pressure coefficients. If further detail is
not given, competing alternatives may not be fairly compared or an incorrect assumption
may be made by the cladding-system designer. The coordinating registered professional
must specify deflection criteria and must ensure that either the structural engineer of
record or the specialty professional is designated to determine the design wind loads.
The following is a list of some of the elements of responsibility that need to be assigned
and some suggestions or alternatives on how these can be resolved.
Coordinating Registered Professional
The coordinating registered professional has overall responsibility for:
ƒ Design and construction review;
ƒ Specifying the design criteria for various aspects of the system;
ƒ Determining that the various components work together as an entire system; and
ƒ Determining that all of the various areas of responsibility are covered, and delegation
of responsibility to specialists as appropriate.
Structural Engineer of Record
The structural engineer of record should:
ƒ Specify anticipated movements of the primary structural system that the cladding
system must be designed to accommodate; and
ƒ Provide guidelines to the coordinating registered professional to allow the latter to
specify design parameters for the cladding system.
Mechanical Engineer of Record
The mechanical engineer of record is responsible for specification of air pressures
resulting from operation of the air-handling systems (stack effect for tall buildings,
plenum enclosures in the event that the cladding system forms a wall of the plenum).
Coordinating Registered Professional or Specialty Professional
Typically the following items would be the responsibility of either the coordinating
registered professional or a specialty professional. The coordinating registered
professional should specify who has responsibility for the design and field review of the
following items:
ƒ Design of the various layers (glass, metal, masonry, insulation, vapour barriers, air
barriers, sealants, etc.);

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ƒ Design of attachments that attract load, e.g. snow guards, antennae, lifeline anchors,
window washing equipment;
ƒ Design of secondary structural elements that form part of the cladding system (girts,
studs) in some cases the structural engineer of record will take on this role as a
supplementary service. (In other cases, the coordinating registered professional will
delegate this work to a specialty professional.); and
ƒ Design of attachment of the cladding system to the structural frame. (The division
line for responsibility needs to be established for the specific project e.g. ledger
angles, their attachment to the face of the structure, elements embedded within the
structure.)

F-2.4 Variable Frequency Drives

If the variable frequency drive is provided as an integral part of the mechanical
equipment, it should be specified by the mechanical engineer of record. To ensure that
the building electrical system can properly accommodate the equipment, the variable
frequency drive specification should be reviewed by the electrical consultant.
If the variable frequency drive is not integral to the mechanical equipment, either the
mechanical or electrical engineer of record may specify it. Both the mechanical engineer
of record and the electrical engineer of record should review the specified equipment to
ensure it is compatible with the respective building systems.
Any technical review of a variable frequency drive by either the mechanical engineer of
record or electrical engineer of record should  to ensure compatibility of the equipment
and the length of electrical feeds  include the electrical motor that the drive serves.
Field review of the installed equipment should be provided by both the mechanical
engineer of record and electrical engineer of record. Specific disciplines should review
the equipment based on their area of expertise.

F-2.5 Field Reviews by Specialty Professionals

The specialty professional always comes under the area of one of the registered
professionals of record or under the coordinating registered professional. The
appropriate registered professional of record or coordinating registered professional
should determine whether field reviews are required for the particular aspect of the
building, and if so, who should do them.

F-2.6 Wood Trusses

F-2.6.1 Introduction
Problems have arisen in the past due to poor communications, unclear responsibilities or
lack of knowledge in the field. It has resulted in improper installation and erection of
trusses, or damage to trusses on site.
Experience has shown that there are a number of critical elements in the construction of
a building containing wood trusses that require specific attention to detail or adherence
to standards.

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F-2.6.2 Responsibilities
The structural engineer of record’s drawings, specifications, and details should make it
clear to the specialty professional how the truss system and load-carrying systems
supporting the trusses are coordinated.
The structural engineer of record should:
ƒ Provide a building layout showing truss bearing points, girder truss locations and
bearing points, material specifications, special framing details, permanent bracing
details, and nailing and framing instructions;
(Temporary locations and bracing or erection sequence required to provide stability of
individual members during construction is the responsibility of the constructor). The
constructor should obtain from the manufacturer any special requirements regarding
erection sequence or temporary bracing for the specific project.
ƒ Provide point load values and locations;
ƒ Review load-carrying mechanism taking loads down to the foundations;
ƒ Provide loading diagrams, including built-up loads from snow drifts;
ƒ Outline stamping requirements of the truss drawings;
ƒ Check that the wood-truss design drawings match the site-specific requirements,
including the assumed location of supports and the site specific design loads: and
ƒ Review diaphragm and overall building bracing design for compatibility with truss
bracing.

F-2.6.3 Training and Certification

A subcommittee of APEGGA’s Practice Standards Committee has recommended that
training and certification programs be developed for manufacturers and erectors. The
structural engineer of record should become familiar with the status of such
developments and incorporate appropriate clauses in the project specifications.

F-2.6.4 Role of Specialty Professional

A specialty professional should be responsible for the design and field review of the
wood trusses. Where a specialty professional is not involved in the truss design or field
review, the structural engineer of record assumes these responsibilities.
The structural engineer of record will rely on the specialty professional’s certification that
the design and construction of the wood trusses meet the requirements of the relevant
codes and good engineering and construction practice.
The specialty professional should:
ƒ Review drawings and specifications provided by the structural engineer of record to
determine that the above noted items have been provided for and/or communicated
to the specialty professional;
ƒ Provide reasonable assurance to the structural engineer of record that the intent of
the truss design will ultimately be manufactured. (Where the specialty professional is
not involved in the manufacture of the trusses, the structural engineer of record
should satisfy himself or herself that the manufacturing plant supplying the trusses

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has quality-control standards in place that will ensure the finished product meets the
designer’s intent.); and
ƒ Design wood trusses and certify that they are designed and manufactured to meet
their intended use.

F-2.6.5 Field Review

Field review is required, as mentioned elsewhere in this document. If the inspecting
individual is not also the specialty professional for truss design, he or she should
examine the drawings and specific details of the wood-truss assembly prior to visiting
the site. Any uncertainty concerning the design or details must be resolved through
discussion with the specialty professional.

F-3 CAUTIONARY NOTES

F-3.1 Durability
In the past, design professionals often have not considered durability but recently the
cost to owners and to society of premature deterioration has become very apparent.
CSA Standards S 478 and S 413 were prepared to address these concerns. CSA 413
deals with the durability aspects of parking structures.
CSA Standard S 478 presents durability as an issue that requires discussion between
owners, design professionals and constructors to ensure that the durability issues are
understood and that materials (and construction costs) reflect a common understanding
of the needs of the project. Guidelines are given for design life of various components of
a building. The coordinating registered professional should ensure that the appropriate
discussions are held and documented.

F-3.2 Unique Local Requirements

Specific local knowledge is important for many aspects of building design. Registered
professionals should make themselves aware of any specific local conditions that would
not necessarily be reflected in building codes or trade publications. Examples are
climatic data and geotechnical conditions.
Climatic Data
Climatic data given in the code reflects data obtained from specific sites. Local variations
can exist. Care should be taken to investigate specific local conditions.
In particular, climatic data, such as rain or snow loads, are statistically based. A recent,
exceptionally large rain- or snowfall would provide new data that could make the old
design criteria obsolete.
Geotechnical Conditions
Geotechnical conditions are obviously local considerations. Not only are the soil
parameters variable with location (bearing capacity, elastic properties) but other
serviceability and durability aspects, such as swelling clays and sulphate-containing
soils, need to be considered.

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APPENDIX G
LETTERS OF COMMITMENT, LETTERS OF COMPLIANCE, AND
SCHEDULES
G-1 APPLICABLE STANDATA
At the time of writing of this guideline, a Standata Director’s Interpretation was being
prepared regarding the use of Schedules A-1, A-2, B-1, B-2, C-1 and C-2 in the Alberta
Building Code. Users of this guideline should obtain a copy of the final version of this
director’s interpretation. It would not change the requirements of the Alberta Building
Code or the Safety Codes Act. However, the aim of the Standata would be to clarify the
intent of the schedules and it may mention amendments to the wording of the schedules
that would be acceptable to the director.

G-2 LETTERS OF COMMITMENT AND COMPLIANCE FROM COORDINATING

REGISTERED PROFESSIONAL, REGISTERED PROFESSIONAL OF RECORD AND
SPECIALTY PROFESSIONALS
The coordinating registered professional coordinates all the registered professionals of
record providing services on the specific project. The coordinating registered
professional does not take responsibility for work that the registered professionals of
record are covering.
The coordinating registered professional may also coordinate and rely on the specialty
professionals, such as a civil engineer, if they do not come under one of the registered
professionals of record.
Similarly, the registered professionals of record do not take responsibility for the work of
other registered professionals working in the specific discipline for which he or she is
responsible. However, the registered professional of record is responsible for
coordination to ensure all areas are covered (in regard to design and site review).
Attachment of qualifying letters to the schedules explaining the inter-relationship with
other professionals in the specific discipline may be acceptable to the authority.
Often the specialty professional is appointed during the construction phase. In this case,
Schedule C and accompanying letters would give closure to the responsibility of the
applicable aspects. It would indicate who is the specialty professional, whether field
reviews were needed and certify that they were done.
The coordinating registered professional and the registered professional of record
should establish with the various specialty professionals a clear written understanding of
the respective areas of responsibility. Often this is done through the applicable contract
documentation. For example, the responsibility of a specialty professional responsible
for design and field review of a pre-engineered building could be specified in contract
documents prepared by the structural engineer of record.
If the coordinating registered professional or registered professional of record is relying
on design or field review of a specialty professional, the coordinating registered
professional and/or registered professional of record should attach supporting
documentation to Schedules C-1 and C-2. This would not only establish the
responsibility of the coordinating registered professional and registered professional of

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record. It also would help to clarify what is expected of the specialty professional and
would help ensure that all areas of responsibility are covered.
For example, the coordinating registered professional and registered professionals of
record could ask the specialty professional to provide:
ƒ A “Letter of Commitment” addressed to the coordinating registered professional or
registered professional of record as appropriate, in a form similar to Schedule B-1 or
B-2, to acknowledge responsibility for design by the specialty professional. If
required by the coordinating registered professional or registered professional of
record, the letter should also confirm that the specialty professional is undertaking
responsibility for field review of the applicable aspects of the project.
ƒ A “Letter of Compliance”, addressed to the coordinating registered professional or
registered professional of record as appropriate, in a form similar to Schedule C-1 or
C-2, to confirm that the specialty professional has performed the necessary field
review and that the applicable aspects of the project substantially comply with the
specialty professional’s design. (This letter would only be required in cases where
the specialty professional is required to perform field review).

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