User manual for Training Centre
(TC) – ToT ToA
Table of Contents
1. Introduction .......................................................................................................................................... 2
2. Batches .................................................................................................................................................. 3
2.1 View All Batches .................................................................................................................................. 3
2.2 Accept Batches .................................................................................................................................... 5
2.3 Reject Batches ..................................................................................................................................... 7
3. View Batch Details ................................................................................................................................ 9
4. Applicants............................................................................................................................................ 11
4.1 View Applied Applicants ................................................................................................................... 11
4.2 Enroll Applicants ............................................................................................................................... 13
4.3 Reject Applicants............................................................................................................................... 15
5. Send Batch to SSC for Approval .......................................................................................................... 17
6. View Applicant Details ........................................................................................................................ 19
7. Raise Reschedule Request .................................................................................................................. 23
8. Raise Cancellation Request ................................................................................................................. 25
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1. Introduction
The User Manual Training Centre (TC) – ToT ToA is designed to provide the information on, what are the
functionalities of the Training Centre for Training of Trainer – Training of Assessor. The Training Centre
can perform the functionalities as listed below.
• Batches
o View All Batches
o Accept Batches
o Reject Batches
• View Batch Details
• Applicants
o View Applied Applicants
o Enroll Applicants
o Reject Applicants
• Send Batch to SSC Approval
• View Applicant Details
• Raise Reschedule Request
• Raise Cancellation Request
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2. Batches
The All Assigned Batches screen allows the Training Centre to view all the created batches or Accept Batch
and Reject Batch for ToT/ToA.
2.1 View All Batches
The View All Batches screen allows the Training Centre to view and take action on all the batches created.
To Navigate
Home - - > Dashboard - - > View Batches
➢ The All Assigned Batches screen displays all the batches assigned to the Training Centre by SSC.
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➢ The batches are categorized on the basis of the status of batch applications. The categories of batches
are as listed below.
• Pending Request
• Accepted
• Rejected
➢ The Training Centre can search a batch based on Batch Type, Job Role, Batch Status, Batch Start Date,
Batch End Date, and Keyword. Click Apply, to search for a particular batch.
➢ The All Assigned Batches screen lists all the batches along with the details of the batches such as
Batch ID, Batch Type, Job Role Code (QP Code), Batch Size, Start Date, End Date, Assessment Start
Date, Assessment End Date, Batch Status and allows the Training Centre to view the details of the
batches and accept/reject batches.
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2.2 Accept Batches
The Accept Batches screen allows the Training Centre to accept the assigned batch.
To Navigate
Home - - > Dashboard - - > View Batches - - > Pending Requests - - > Action - - > Accept Batch
➢ The All Assigned Batches screen allows the Training Centre to accept the batch for ToT/ToA.
➢ Click Accept Batch, the Reason for Accepting Batch screen appears.
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➢ The Reason for Accepting Batch screen allows the Training Centre to enter the appropriate reason
for accepting the batch.
➢ Click Save & Submit, to save the changes and the screen appears as follows.
➢ Click OK, to navigate to the All Assigned Batches screen.
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2.3 Reject Batches
The Reject Batches screen allows the Training Centre to reject the assigned batches.
To Navigate
Home - - > Dashboard - - > View Batches - - > Pending Request - - > Action - - > Reject Batch
➢ The All Assigned Batches screen allows the Training Centre to reject the batch ToT/ToA.
➢ Click Reject Batch, the Reason for Rejecting Batch screen appears.
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➢ The Reason for Rejecting Batch screen allows the Training Centre to select the appropriate rejection
reason from the drop-down list.
➢ Enter the appropriate reason to reject the particular batch.
➢ Click Save & Submit, the screen appears as follows.
➢ Click OK, to navigate to the All Assigned Batches screen.
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3. View Batch Details
The View Batch Details screen allows the Training Centre to view all the details of the assigned ToT/ToA
batches.
To Navigate
Home - - > Dashboard - - > View Batches - - > Accepted - - > Action - - > View Batch Details - - > Batch
Details
➢ The All Assigned Batches screen displays all the details of the batches.
➢ Click View Batch Details, the Batch Details screen appears.
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➢ The Batch Details screen hosts three sections as listed below.
• Batch Details
• Domain Job Role
• Platform Job Role
➢ The Batch Details section displays the details of the batch such as Batch ID, Batch Name, Batch Size,
Batch Date, Batch Type, and Sector.
➢ The Domain Job Role section displays the details of the job role domain such as Job Role Code, Job
Role, Training Dates (DD-MM-YYYY), Assessment Dates (DD-MM-YYYY) and also allows to view
Attendance under Action.
➢ The Platform Job Role section displays the details of the job role platform such as Job Role Code, Job
Role, Training Dates (DD-MM-YYYY), Assessment Dates (DD-MM-YYYY) and also allows the Training
Centre to view the attendance under Action.
➢ Click Go Back, to navigate to the Accepted screen.
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4. Applicants
The Applied Applicant screen allows the Training Centre to View Applied Applicants or Enroll Applicant or
Reject Applicant
4.1 View Applied Applicants
The View Applied Applicant screen allows the Training Centre to view the applied applicant list.
To Navigate
Home - - > Dashboard - - > View Batches - - > All Assigned Batches - - > Accepted - - > Actions - - > View
Batch Details - - > Applied Applicants
➢ The All Assigned Batches screen allows the Training Centre to enroll the applicant for ToT/ToA.
➢ Click View Batch Details, to navigate to the Applied Applicants screen.
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➢ The Applied Applicants screen lists all the applied applicants along with the details such as Applicant
ID, Applicant Name, Email Address, Mobile Number and allows the Training Centre to enroll the
applicant/s.
➢ Click Go Back, to navigate to the Accepted screen.
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4.2 Enroll Applicants
The Enroll Applicants screen allows the Training Centre to enroll applicants.
To Navigate
Home - - > Dashboard - - > View Batches - - > Accepted - - > Action - - > View Batch Details - - > Applied
Applicants - - > Action - - > Enroll Applicant
➢ The Applied Applicant screen allows the Training Centre to enroll an applicant for ToT/ToA.
➢ The Applied Applicant screen lists all the applicants along with the details such as Applicant ID,
Applicant Name, Email Address, Mobile Number, and also allows Training Centre to enroll the
candidate to the batch.
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➢ The Training Centre can enroll individual/multiple applied applicants as follows.
• To enroll the individual applicant, click Enroll Applicant from Action.
• To enroll all/multiple applied applicants, select the checkboxes next to Applicant ID. Click Enroll
Selected Applicants, the following screen appears.
➢ Click OK, to navigate to the Enrolled Applicants screen.
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4.3 Reject Applicants
The Reject Applicants screen allows the Training Centre to reject the applicants.
To Navigate
Home - - > Dashboard - - > View Batches - - > Accepted - - > Action - - > View Batch Details - - > Applied
Applicant - - > Action - - > Reject Applicant
➢ The Applied Applicants screen allows the Training Centre to reject an applicant for ToT/ToA.
➢ The Applied Applicants screen lists all the applicants along with the details of the applicants such as
Applicant ID, Applicant Name, Email Address, Mobile Number, and also allows the Training Centre to
Reject the candidate to the batch.
➢ Click Reject Applicant, the Reason for Rejections of Candidate screen appears.
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➢ The Reason for Rejections of Candidate screen allows the Training Centre to reject the applicant for
ToT/ToA.
➢ The Reason for Rejections of Candidate screen allows the Training Centre to reject the batch.
➢ Select the appropriate rejection reason from the drop-down list.
➢ Enter the appropriate comments. Click Reject Candidate, the following screen appears.
➢ Click OK, to navigate to the Applied Applicants screen.
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5. Send Batch to SSC for Approval
The Send Batch to SSC for Approval screen allows the Training Centre to send the batch to SSC, once all
the candidates are enrolled in the batch.
To Navigate
Home - - > Dashboard - - > View Batches - - > Accepted - - > Action - - > View Batch Details - - > Enrolled
Applicant - - > Send Batch to SSC Approval
➢ The Accepted section displays the accepted batch details and also allows to view batch details under
Action.
➢ Click View Batch Details, to navigate to the Enrolled Applicants screen.
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➢ The Enrolled Applicants screen allows the Training Centre to send the batch to SSC approval for the
batch.
➢ The Enrolled Applicants screen lists all the enrolled applicant along with the details such as Applicant
ID, Applicant Name, Email Address, Mobile Number and allows the Training Centre to view details
under Action.
Note: Once all the applicants are enrolled, the Training Centre must send the batch to SSC for Approval.
➢ Click Send Batch to SSC for Approval, the Submitted for Approval screen appears.
➢ Click OK, to navigate to the Accepted screen.
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6. View Applicant Details
The View Applicant Details screen allows the Training Centre to view all the details of the Applicant.
To Navigate
Home - - > Dashboard - - > View Batches - - > All Assigned Batches - - > Accepted - - > Action - - > View
Batch Details - - > Enrolled Applicants - - > Action - - > View Details
➢ The All Assigned Batches screen displays all the assigned batches details and also allows to view detail
under Action.
➢ Click View Batch Details, to navigate to the Enrolled Applicants screen.
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➢ The Enrolled Applicants screen lists all the enrolled applicants along with the details such as Applicant
ID, Applicant Name, Email Address, Mobile Number and allows the Training Centre to view details
under Action.
➢ Click View Details, the View Applicant Details screen appears.
➢ The View Applicant Details screen hosts seven sections as listed below.
• Personal Information
• Identity Details
• Contact & address Details
• Education Details
• Added Industrial Experience Details
• Added Training Experience Details
• Applicant Type
➢ The Personal Information section allows the Training Centre to view CV/Resume of the applicant and
also displays the personal details such as Name of the Applicant, Date of Birth, Gender, Languages
Known, Religion and Category.
Note: The Training Centre can view the CV/Resume of the Applicant only in pdf format.
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➢ The Identity Details section displays the details of identity such as Name and Number.
➢ The Contact & Address Details section displays the details of the contact & address such as Mobile
Number of Applicant, Pincode, Email Address of Applicant, State/Union Territory, Applicant Address,
District/City, Nearby Landmark, and Tehsil/Mandal.
➢ The Education Details section displays the details of the education and also allows to view the
education certificate in pdf format.
➢ The Added Industrial Experience Details section displays the details of the added industrial
experience and also allows to view the experience certificate in pdf format.
➢ The Added Training Experience Details section displays the details of the added training experience
and also allows to view the experience certificate in pdf format
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➢ The Applicant Type section displays the details of the applicant type.
➢ Click GO Back, to navigate to the Batch Details screen.
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7. Raise Reschedule Request
The Raise Reschedule Request screen allows the Training Centre to request for rescheduling the batch.
To Navigate
Home - - > Dashboard - - > View Batches - - > All Assigned Batches - - > Accepted - - > Actions - - > Raise
Reschedule Request
➢ The All Assigned Batches screen displays all the batches assigned to the Training Centre by SSC.
➢ Click Raise Reschedule Request, the Raise Reschedule Request screen appears.
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➢ The Raise Reschedule Request screen allows the Training Centre to upload the supporting document.
➢ Click Browse to upload the supporting documents. The Training Centre can upload only pdf, jpeg, png,
jpg, and the maximum file size is five MB. Click Upload. On the upload, the message appears as a
filename.ext Uploaded Successfully.
➢ Enter the appropriate reason/comment to reschedule the batch.
➢ Click Submit, the Reschedule Request Raised screen appears.
➢ Click OK, to navigate to the All Assigned Batches screen.
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8. Raise Cancellation Request
The Raise Cancellation Request screen allows the Training Centre to request for cancelling the batch.
To Navigate
Home - - > Dashboard - - > View Batches - - > All Assigned Batches - - > Accepted - - > Actions - - > Raise
Cancellation Request
➢ The All Assigned Batches screen displays all the batches assigned to the Training Centre by SSC.
➢ Click Raise Cancellation Request, the Raise Cancellation Request screen appears.
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➢ The Raise Cancellation Request screen allows the Training Centre to upload the supporting
document.
➢ Click Browse to upload the supporting documents. The Training Centre can upload only pdf, jpeg, png,
jpg, and the maximum file size is five MB. Click Upload. On the upload, the message appears as a
filename.ext Uploaded Successfully.
➢ Enter the appropriate reason/comments to cancel the batch.
➢ Click Submit, the following screen appears.
➢ Click OK, to navigate to the All Assigned Batches screen.
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