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ICT Consulting Services Contract Checklist

The document provides a checklist of 15 documents that should be reviewed for any ICT related consulting services contract, including the approved contract, terms of reference, technical and financial proposals, detailed budgets, market surveys, cost breakdowns, consultant rates, credentials, strategic plans, and other documents related to the specific contract and procurement. The checklist is intended to ensure a comprehensive contract review is performed.

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Larimel Valdez
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567 views2 pages

ICT Consulting Services Contract Checklist

The document provides a checklist of 15 documents that should be reviewed for any ICT related consulting services contract, including the approved contract, terms of reference, technical and financial proposals, detailed budgets, market surveys, cost breakdowns, consultant rates, credentials, strategic plans, and other documents related to the specific contract and procurement. The checklist is intended to ensure a comprehensive contract review is performed.

Uploaded by

Larimel Valdez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
  • Checklist of Documents: This section introduces the checklist necessary for the review of ICT-related consulting services contracts, including specifications and bidding requirements.

ANNEX 4

CHECKLIST OF DOCUMENTS
CONTRACT REVIEW OF ICT RELATED CONSULTING SERVICES

Date

Project Name:
Contracting Parties:
Approved Budget for the Contract:
Contract Amount:

1. Results of the auditorial and legal review of the consultancy contract


2. Approved Consultancy Contract including if any, all approved variation orders issued
3. Special Conditions of Contract – Section V of the Bidding Documents
4. Terms of Reference (TOR) – Section VI of the Bidding Documents
5. If not in the TOR, appropriate approved documents containing the following:
a. statement of the scope of work, expected outputs / deliverables and expected time
frame
b. minimum requirements on the expertise and qualifications of the consulting firm and
individual personnel necessary for the undertaking
6. Technical and Financial Proposals of the winning consultant – (using Bidding Forms, Section VII of
the Bidding Documents)
Technical Proposal Form (TPF) 1. Technical Proposal Submission Form
TPF 2. Consultant’s References (Qualification and experience of the winning consulting
firm)
TPF 3. Comments and Suggestions of Consultant on the Terms of Reference and on Data,
Services, and Facilities to be provided by the Procuring Entity
TPF 4. Description of the Methodology and Work Plan for Performing the Project
TPF 5. Team Composition and Task
TPF 6. Format of Curriculum Vitae (CV) for Proposed Professional Staff
TPF 7. Time Schedule for Professional Personnel
TPF 8. Activity (Work) Schedule
Financial Proposal Form (FPF) 1 - Financial Proposal Submission Form
FPF 2 - Summary of Costs
FPF 3 - Breakdown of Price per Activity
FPF 4 - Breakdown of Remuneration per Activity
FPF 6 - Miscellaneous Expenses
7. Appendices - Section VIII of the Bidding Documents
8. Detailed breakdown of the Approved Budget for the Contract (ABC) indicating the following,
among others:
a. schedule of basic rates/salaries
b. estimated man-months
c. estimated billing factor/multiplier derived from the following:
Overhead Cost
Social Charges
Management Fee
d. Contingency Cost, if applicable
9. Market survey on the monthly salary, per diem, hotel and living expenses for staff away from
normal duty station, air or land transportation, and other out-of-pocket expenses, as basis in the
determination of the ABC
10. Detailed breakdown of the contract cost indicating the following, among others:
a. schedule of basic rates/salaries certified by the consultant with a sworn statement
b. man-months
c. billing factor/multiplier derived from the following and certified by the consulting firm
with a sworn statement:
Overhead Cost
Social Charges
Management Fee
d. Contingency Cost, if applicable
11. Information on the rates or fees of consultants per expertise relative to the procurement on-
hand from the umbrella organization of consultants
12. Certification of Credentials (e.g. CCNA, CISA, etc.), if applicable
13. Approved and Updated Information Systems Strategic Plan (ISSP)
14. Organizational and functional structure of the procuring entity including the salary grade of each
position title related to procurement at hand
15. Such other documents peculiar to the contract and/or mode of procurement and considered
necessary in the technical evaluation thereof

Note: The above-mentioned documents should be properly authenticated as true/correct/exact copy of the
original.

Prepared by:

Technical Personnel

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