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Procedure - Asset Labeling

This document outlines IDEA's asset labeling procedure. It provides guidelines for assigning standardized labels to all physical assets purchased by the company. The labels contain key information like the entity name, date, asset type, vendor, and serial number. Responsibilities for issuing labels and maintaining asset records are defined. The procedures for adding new assets, asset destruction, and reviewing this document are also described.

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101 views4 pages

Procedure - Asset Labeling

This document outlines IDEA's asset labeling procedure. It provides guidelines for assigning standardized labels to all physical assets purchased by the company. The labels contain key information like the entity name, date, asset type, vendor, and serial number. Responsibilities for issuing labels and maintaining asset records are defined. The procedures for adding new assets, asset destruction, and reviewing this document are also described.

Uploaded by

Giri Prasad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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IDEA ELAN Procedure - Asset Labeling

Title IDEA ELAN Procedure – Asset Labeling

Classification Internal Use Only

Reviewer (suitability and adequacy) ISMS Manager

Approver (suitability and adequacy) Top Management

Policy/Document Owner CISO (Chief Information Security Officer)

Current Version 1.0

First Document Release Date 13th November 2020

Modification History:

S. No. Description of Change Date of Change Version No.

1 Standard Nomenclature 13th Nov 2020 1.0

1
Table of Contents
1. Scope.................................................................................................................................................. 3
2. ISO 27001 Reference....................................................................................................................... 3
3. Naming conventions........................................................................................................................ 3
4. Abbreviations................................................................................................................................... 3
5. Responsibility Matrix....................................................................................................................... 3
6. Record Keepers................................................................................................................................. 4
7. Procedure – New Asset Addition................................................................................................... 4
8. Asset Destruction............................................................................................................................. 4
9. Document Review............................................................................................................................................ 4

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1. Scope
All physical assets bought by Company falls under this process.

2. ISO 27001 Reference


A.8.2.2 - Labeling of information: An appropriate set of procedures for information labelling shall be
developed and implemented in accordance with the information classification scheme adopted by
the organization.

3. Naming conventions
Whenever a new asset is issued a standard nomenclature is used to define the numbering scheme,
which has the following key parameters:

Standard Nomenclature Example


Entity (Company) Company Company Company Private Limited
Date MMYY 1120 Nov 20
Nature of Asset Computer/Desktop COMP Computer/Desktop
Vendor HP/DELL/ACER/MAC DELL DELL
Duty Fee/Paid DF/DP DF Duty Free
Sr. No. (Asset) 0001 0001  
       
 Final Asset Label : Company/1120/COMP/DELL/DF/0001

4. Abbreviations

Abbreviation Description
Company Company Private Limited
COMP Computer/Desktop
LT Laptop
SER Server
NE Networking Equipment
PT Printer
SW Software
DF Duty Free
DP Duty Paid

5. Responsibility Matrix
IR/HR: Performs the role of issuing the unique numbers
Asset issuing departments (IT/HR/Admin) performs the role of ensuring that the assets issued
have the specific label in place.
Employees are required to display the asset ID. If the asset ID is lost, employee should
immediately report to the ISMS Manager/HR/head of department for next course of action.

3
6. Record Keepers
Finance/HR maintains records for all assets and their unique asset ID
IT/HR maintains the records of all users who have been issued a specific ID. IT/HR maintains
records of IT/related assets (such as desktops/laptops).
HR/Admin maintains the records of all users/location where assets are deployed. HR/Admin
maintains the records of physical/security assets (such as CCTV infrastructure).

7. Procedure – New Asset Addition


Acquire the asset from the vendor.

Ensure the asset fulfills the criteria for selection/purchase order requirements.
Using the agreed labeling procedure the assets kindly label the asset, and issue to the user
department

8. Asset Destruction
When assets are destroyed a change ticket is used, with approval.
HR/IT team is informed and they update the Fixed Asset register for financial record keeping

9. Document Review
This is policy is subject to annual or earlier, depending upon changes which impacts the coverage of
this document.

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