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Project Team Communication Strategy

Internal and external project communication has been established through multiple means like a Facebook group, email, phone calls, and meetings. This has created an effective and efficient team dynamic. A Scribd account is also used to store and share documents. The client is regularly updated on progress through weekly or biweekly meetings and emails or phone calls as needed. Other stakeholders are contacted primarily through email, and secondarily by phone or meetings. The project has been provided adequate resources by the client, including a $10,000 budget. Additional support will come from the university in the form of codes, representatives, and unused furnishings. Constraints include the relocation timeline, limited space, and the need for an ergonomic and

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Luke Glistak
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103 views2 pages

Project Team Communication Strategy

Internal and external project communication has been established through multiple means like a Facebook group, email, phone calls, and meetings. This has created an effective and efficient team dynamic. A Scribd account is also used to store and share documents. The client is regularly updated on progress through weekly or biweekly meetings and emails or phone calls as needed. Other stakeholders are contacted primarily through email, and secondarily by phone or meetings. The project has been provided adequate resources by the client, including a $10,000 budget. Additional support will come from the university in the form of codes, representatives, and unused furnishings. Constraints include the relocation timeline, limited space, and the need for an ergonomic and

Uploaded by

Luke Glistak
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Internal and External Communication

Communication is essential to every projects success. Intra project team communication has
been implemented through as many means as possible to maximise productivity, efficiency, and
information transfer. Team communication has been established through a facebook group
worksite, email, phone, as well as scheduled face to face meetings. The overall effect of this
approach has resulted in an effective, timely and efficient group dynamic. Further, scribd
accounts have been used in conjunction with our facebook worksite as a platform for document
storage and file sharing. This allows each team member to access and download finished files for
review and or editing.

Keeping our client current with the team’s progress is important and allows issues to be
addresses immediately rather than later when changes are more difficult and costly to make. The
client is primarily kept up to date with formal and informal meetings on a weekly or bi-weekly
basis. Face to face meetings provide an opportunity to clearly communicate the group’s
intentions, plans, and progress. When a meeting cannot be held, email is used as a secondary
form of communication and in the event the client urgently needs to be contacted a phone
conversation can be arranged. Communication with contractors, advisors, suppliers and all other
stake holders is achieved firstly by e-mail, secondly by phone, and lastly with a face to face
meeting.

Resources needed, Resources Available and Filling the Gap


The Client has provided the project team with a great deal of resources. These resources include
the client himself, who is readily available for meetings as well as a budget of $10,000. The team
has also been provided with personnel lists, contact information and an inventory of used
supplies and furnishings. All of the resources needed by the team for the completion of the
project have been made available or will be provided shortly. Additional resources such as codes
and standards will be provided by the University of Alberta along with university representatives
such as Glen Thomas.

Constraints
Constraints inherent to the project include the schedule, available space, cohesion/ergonomics,
and our budget. The laboratory space currently occupied by the client’s students and equipment
is required by other professors and so it must be vacated according to their timelines. There are
also many individuals that must be contacted and surveyed before any planning can begin. This
ensures that all of the stakeholders will be accommodated but will require significant time
straining the project team’s schedule. It is necessary to have as many details as possible finalized
as soon as possible to provide the students and professors a wide window in which they can
move their equipment.

The team is responsible for designing the new laboratory and a major constraint is the amount of
available space. Each student along with their experiments, tools, and computers must be
accommodated in the new laboratory or one of the professors other existing laboratories. There is
also additional equipment being moved into the laboratory which is bulky, heavy and requires a
considerable amount of space. The client has also requested that some space be allocated for
future expansions and future students. This further constrains the amount of available space with
which we have to work with. Laboratory cohesion and ergonomics require great attention. The
laboratory is to function as an area in which experimentation occurs as well as computer work,
reading, and writing. This presents somewhat of a challenge due to the confined space and noise
of the experiments and equipment. The client has specified that the laboratory be built on the
principal of flexibility and that it is fully rearrange with collapsible furnishings.

The team has been given a budget of $10,000. This is an adequate amount due to the additional
resources provided. To aid in the relocation various university staff will be at our disposal to
facilitate various aspects of the move. Most of the students and professors equipment will be
transported by the students themselves greatly reducing the cost of the relocation. To furnish the
new laboratory the university has a cash of chairs, desks, and other furnishing that can be
obtained at no cost.

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