2017

Student
Achievement
Tracking System
Government of Karnataka
User Manual

Developed By: Supported By:

ICT Infracon Infosys Foundation
Contents
Symbols ........................................................................................................................................... 4
Home Page ...................................................................................................................................... 8
Home Page Screen ...................................................................................................................... 8
User Registration ............................................................................................................................. 9
School User Registration Form .................................................................................................... 9
Login Panel .................................................................................................................................... 10
Home Screen after Login .............................................................................................................. 11
Dashboard ..................................................................................................................................... 12
Student Management ................................................................................................................... 13
Enrollment Details >> Enroll for 1st Standard ............................................................................ 13
Enrollment Details >> Admission through Promotion .............................................................. 16
Enrollment Details >> Admission through Transfer Certificate (Higher Standard) ................... 17
Enrollment Details >> Update Student Detail ........................................................................... 19
Enrollment Details >> Approve Student Detail Changes .......................................................... 20
Enrollment Details >> Enroll Student through xml ................................................................... 21
Enrollment Details >> Upload Student Details through xml ..................................................... 22
Enrollment Details >> Approve Student Details through xml ................................................... 23
Promote Student ........................................................................................................................... 24
Promote Student ....................................................................................................................... 24
Attendance Details ........................................................................................................................ 25
Attendance Details >> Enter Student Attendance Details ........................................................ 25
Attendance Details >> Update Student Attendance ................................................................. 29
Student Attendance >> Upload/download Student Attendance Excel ..................................... 32
CCE Result ..................................................................................................................................... 34
CCE Result >> Assign Subjects (CORE SUBJECTS) ...................................................................... 34
CCE Result >> Subject Language Group .................................................................................... 35
CCE Result >> Assign Group to the School ................................................................................ 36
CCE Result >> Assign Group to the Student .............................................................................. 37
CCE Result >> Enter/Update Result through Screen ................................................................. 39
Transfer Certificate ........................................................................................................................ 43
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 Transfer Certificate >> TC Issue (Individual TC Generation) ..................................................... 43
Transfer Certificate >> Generate Bulk TC .................................................................................. 46
Incentives ...................................................................................................................................... 47
Incentives >> Manage Student Incentives ................................................................................ 47
Incentives >> Student Wise Incentive Data .............................................................................. 48
Student Report .............................................................................................................................. 49
Student Report >> Check List .................................................................................................... 49
Student Management >> Student Report >> Search Aadhar Card Student Report ................. 50

3
Symbols

Logo for student tracking system.

Click on it to go for home page

Date picker click it for date selection

Captcha code Type this code as it is in

Enter captcha field shown here

Click login button for user

Login by entering user name and
Password.

Click Search button for Searching

Any data according to criteria.

Click Reset button to reset entered

information.

Click Submit button for user

Login after entering correct user id
And password.

Click Edit button to make disabled

Fields changeable.

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Click Delete button to delete any
Record.

Click Update button to update any

Information.

Click on Get Design button to

View User’s Left menu design in
Super user login.

Click Approve button for the approval

Of any request by authorized user.

Click Reject button for rejection

Of request by authorized user.

Click cancel button for rejection

Of request by authorized user.

Click Assign button for assigning

Role of Any user or Task to any
Entity.

Click Deassign button for deassigning

Role of any user or to release task of
any Entity.

Click deactive button to deactivate

user in supper user module

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Click active button to activate user in
supper user module

Click on this icon for viewing

previous page

Select radio button for selecting

Only one value.

Select Checkbox for selecting

Multiple value

Multiple dropdown is used for more

than one value simultaneously.
( pres Ctrl +select values by mouse
click )

Dropdown for selecting single value.

Click on select, all values will be
shown.

Text field is used for typing

User information or particular key
word to be searched

6
Click on browse button to select file
Or photograph from our computer.

Click on Export To excel to get all

Data in Excel sheet.

Click on Export To PDF to get all

Data in PDF form.

In any User login then left menu will

be shown as displayed in image
User can hover on particular menu
and if (+) is appended with menu
name then sub menus will appear as
shown in the image.

Any new news feeds are come up

with this symbol.

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Home Page
Home Page Screen

Click for
Registration

Click for Home Click for login

page
Click here for suggestions,
comments and questions
Click on numbers to from user
view next images

 Click on Registration tab to view registration screen

 Click on login menu for user login
 Click on pagination to slide images that denotes the functionality and the workflow of the
project
 Click on Generate Forms to download the various forms for offline use
 Click on registration menu for new user registration screen as shown below

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User Registration
School User Registration Form

Select User Category

Open all parts of
the form

Captcha code

Check this option if the

given information is correct

 All the fields which are highlighted by Asterisk (*), are mandatory to fill.
 Mark the check on the checkbox before submitting the form, if all information are
correct.
 Enter captcha code in the textbox. It must be case sensitive.
 If all information are correct then click on submit to register new user.

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Login Panel

Click For Login

Enter the above

captcha code in
textbox
Click to Create
New Account

Click for Forgot

password

 Click on login button to show login screen, user have to mention user name and
password here.
 Click Reset button to reset user name and password
 Click on Sign up to create new account
 Click Forgot password to reset your password

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Home Screen after Login

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Dashboard

Click on particular record

to view that area wise
school and student detail

Click on particular area of a

graph to view that area wise
school and student details

 Click on Dashboard then the Total number of School and Students in Villages, Taluka and
State has been displayed in the tabular or graphical format.
 Click on particular area of graph or particular district in a table then it will further
divided in many parts
 User can see student detail according to various categories
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Student Management
Enrollment Details >> Enroll for 1st Standard

Age is filled
automatically
when you
13 select date of
birth
Select disabilities

Bank details are only Click on submit button

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enabled for female to enroll Student
After submitting the form 9 digit number called as enrollment number is generated as shown in
the below image.

 Student Enrollment process is divided into three parts:

 Admission to 1st standard(School Level)
 Admission to higher standard(Block/Cluster Level )
 Admission through Promotion
 Admission through Transfer Certificate (Admission in Higher Standard)
 When a student enroll at first time in a school then he/she directly enrolled in
first standard
 Only those students are able to enroll in higher standard who have their Transfer
Certificate
 If student has been pass the exam of previous standard then he/she is able to
promote in next class
 If the user registers the student then the registration request goes to higher authority
for approval.

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Enrollment Details >> Admission through Promotion

Click on submit to Select checkboxes

admit for Admission

These students are ready to admit in next standard because they all are promoted

Note: Only those students are admit through promotion who will continue their study in the
same school

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Enrollment Details >> Admission through Transfer Certificate (Higher Standard)

Enrollment number Click on search and

who’s TC is issued get the below details

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 Only those students will admit whose transfer certificate have been issued
 These students will admit in higher standard

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Note: Only those students are admit through Transfer Certificate who want to change the
school

Enrollment Details >> Update Student Detail

Click on enrollment to
edit particular record

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  Search the student according to the given criteria for update record
 Without approve user cannot update students.

Enrollment Details >> Approve Student Detail Changes

Click here to
mark for approve
 Click on checkbox to approve student
 User can approve only those students who are enrolled

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Enrollment Details >> Enroll Student through xml

Enter inputs in all mandatory fields and then generate xml file and after that upload it as shown
in the image

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Enrollment Details >> Upload Student Details through xml

 Enter all the details in xls then generate xml

 If user has enter all the valid details then student xml data is uploaded successfully and
you will get status as uploaded as shown above

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Enrollment Details >> Approve Student Details through xml

Click on approve
Click on
button to approve
checkbox
the enrolled student

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Promote Student
Promote Student

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Attendance Details
Attendance Details >> Enter Student Attendance Details

Click on search to
open attendance page

 When you click on Search button you will get the Details as below

25
 Enter present days

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Click on Submit to 27
enter attendance
Student Attendance Form (Govt. and Aided School)
You can Enter Attendance in the Above Text Box indicating present days as above
You cannot enter days more than Maximum Working Days

28
Attendance Details >> Update Student Attendance

Click on update
button to edit
attendance data

 After clicking on update button you will get the details as below where you will
be allowed to change the present days of students

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 Enter changed
attendance data

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Click on submit
to update details 31
Student Attendance >> Upload/download Student Attendance Excel

Click on Download
button to get excel of
attendance data

 After Click on the download button you will get the xls as below

 Here user can fill the attendance through xls and then by browsing this file you need
to upload this file and after uploading it your data will be uploaded successfully

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 When the upload process of attendance is finished then success message will generate
immediately

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 CCE Result
CCE Result >> Assign Subjects (CORE SUBJECTS)

First you have to Assign Subjects (CORE Subjects) to the Student

Image-1
Assign medium

Select Standard to which Core Subject

Subjects are assigned

Assigned subjects list

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CCE Result >> Subject Language Group

 The group is created for the language subjects only

Image-2
Group
name

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CCE Result >> Assign Group to the School

Image-3

Image-4

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CCE Result >> Assign Group to the Student

Image-5

Select Group for the

selected Standard and
selected medium

Click on
checkbox
for assign

37
 Click here
to assign

 You can not assign group to the student until it is assigned to the school as shown
above.

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CCE Result >> Enter/Update Result through Screen

Image-6

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• Exam Type: - You can select Any Exam Type from the drop down for which you want to
generate result

• Group:- Only those groups are shown in the dropdown which are created for the
particular standard and medium you have entered in the standard and medium field in
this form

 If the group is not found in the above screen you have to assign this group
to the student and school
 If the group is not found in the above screen then User has to first assign it
to the school

• After completing this, you can enter Student Result through the screen
• Onscreen, The Result is entered in the form of Grade
• Here, if User enters any invalid entry no data available in table is shown
• You can directly submit the result from this screen or if you enter any invalid input then
the result is not submitted. You can also update it from this screen
• You can enter Result Through xls also.

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Image-7

Click on download
to get xls

 When you click on download button you can get the xsl as below in this you have
to fill the details like FL Grade, SL Grade, TL Grade, Sub1 Grade, Sub2 Grade, Sub3
Grade, Sub4 Grade and Overall Grade

Image-8

 After clicking on download button User will have the xls and then you need to upload it
as below and submit

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 Click on browse button
to get downloaded xls

Click on submit
to upload xls

 If user has entered any invalid data in the xls then it will show in the result screen

Image-8

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Transfer Certificate
Transfer Certificate >> TC Issue (Individual TC Generation)

Select Standard
Academic Year

Click on
issue button

 Only 2016-17 Academic year’s data available

 When user click on “Issue” then following page will display i.e. given below:

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 Click on Generate button to issue Transfer Certificate
 Click on edit to change the date of another value

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Transfer Certificate >> Generate Bulk TC

 When user click on Generate button then certificates will issue and success message
display on screen

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Incentives
Incentives >> Manage Student Incentives

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Incentives >> Student Wise Incentive Data

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Student Report
Student Report >> Check List

 Select academic year and school to view report

 When user click on search then the following screen will display

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Student Report >> Search Aadhar Card Student Report

 This will show student data with Aadhaar no and without Aadhaar no.
 Without aadhaar screen allow to insert aadhaar no or aadhaar enroll id. And user
can update it when aadhaar no is available.
 Click on print button it will show report in pdf format.

Without Aadhaar No :

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With Aadhaar No:

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