November 26, 2020 

Sarah Williams
Head of Business Affairs
Corporate Health Partners
2105 Barrett Park Drive, Ste 105
Kennesaw, GA 30144

Dear Ms. Williams:

XYZ Digital pursues an interest of outsourcing the currently in-house Wellness Program to
Corporate Health Partners (CHP) and ensure health, happiness and quality of life for its
employees.

“The United Nations high-level meeting on non-communicable disease prevention and control in
2011 called on the private sector to “promote and create an enabling environment for healthy
behaviors among workers, including by establishing tobacco-free workplaces and safe and
healthy working environments through occupational safety and health measures, including,
where appropriate, through good corporate practices, workplace wellness programs and health
insurance plans.” WHO considers workplace health programmes as one of the best-buy options
for prevention and control of non-communicable diseases and for mental health. Such
programmes can help achieving the WHO objective of reducing the avoidable deaths of NCDs
and the burden of mental ill health and to protect and promote health at the workplace”

Source: https://www.who.int/occupational_health/healthy_workplaces/en/

Introduction

Given the fast-growing domain of work in the Tech world, XYZ Digital is growing and along
with this expansion, the company is concerned with employee health and wellness. We aspire for
a healthy and productive workforce, for which we want a comprehensive and tested workforce
wellness program for our staffs which will help reduce medical spending, lower number of days
lost in illness which results in less absenteeism, increased productivity and improve wellbeing.
For a long time, we have been rendering our in-house wellness program through a registered
Doctor and Psychosocial counsellor, which included regular health assessments, as well as
Employee Assistance Programs for Mental Health Support. With our growing workforce, it is
now overwhelming for HR to track, monitor and evaluate the program’s efficacy. Collaborating
will not only save a hefty amount of time that can be utilized towards the more value-added
objectives of the business and stay focused on core business processes but also will help reduce
fixed staffing costs and overhead expenses significantly. Besides, this will allow us some
flexibility on tailoring this service according to our needs and seamlessly scale our service
provision when the business thrives or slows down or exhibits sudden increased cyclical
demands. This will also allow faster and quality services or access to quality resources/materials
given your team of experts in the specialized area.

Purpose

Following the link to your wellness program video, we are convinced that with the analogy of an
automobile and a human being. Just like a car needs to get a diagnosis and pre-conditions
screened so is the user’s behaviour (driver) which will ensure fewer accidents and damages and
repair costs as well as lower insurance premium. The CHP health coaches follow a similar
approach in cultivating a healthy workforce through behaviour change and health education
classes, scrutinizing health challenges and problem areas to prevent higher disease burden in
later lives that are to cost more if remain unaddressed. Ignoring such issues may eventually lead
to a higher frequency of accidents, absenteeism and rising insurance rates along with affecting
the overall performance of the business. We acknowledge that investing in Employee Wellness
program has a higher return on investment and we are convinced with your background research
and intend to collaborate with CHP for its active assurance of employee participation through
leadership support, frequent, engaging and effective communication, and meaningful incentives
like insurance premiums covered by companies.

Proposal, Plan, Schedule

CHP’s manual as designed by the Wellness Council of America explains clearly the seven
benchmarks of a successful wellness programs and are evidenced to bring positive results
through the following steps:
 1. Diagnostic Review
2. Prevention Steps for Employers
3. Building Wellness Program Participation
4. Reinforcing & Rewarding Participation with Seven Benchmarks:
- Capture Higher Management Support
- Construct a cohesive wellness team
- Collect data to drive health efforts
- Craft an operating plan
- Choose appropriate intervention programs
- Create a supportive ecosystem, and
- Consistently Evaluate Outcomes

Nonetheless, your comprehensive approach to wellness through an improvement cycle that is

continuous and has been designed to meet individual needs and goals through encouragement
and support from trained and registered professionals. The year-round personal coaching based
on risk will facilitate individuals meet their fitness milestone. Besides, the corporate wellness
assessment to ensure service accountability and effectiveness is impressive.

We would like to propose a year-long plan for our staffs at XYZ Digital:

Month Week 1 Week 3

January Introduction, Sign up for Worksite Health Screening
program and Take Health Risk Day
Assessment
February Diagnostic Review and One on one Coaching
individualised Plan with
Health Coach
March Walk Talks with psychosocial One on one Coaching
counsellor
April Need based Workshop- as One on one Coaching
assigned by health coach
May One on one Coaching Need based Workshop- as
assigned by health coach
June Follow – up Biometrics and Workshop on healthy and
Walk and Talks with organic food choices
psychosocial counsellor
July Healthy Recipe Luncheon One on one Coaching
August One on one Coaching Workshop on Tobacco Drugs
and Alcohol
September Workshop on Behaviour One on one Coaching
Change and Motivation
October Workshop to maintain Work- One on one Coaching -
life Balance, Manage Anger, Counsellor
Anxiety and Stress
November One on one Coaching - One on one Coaching -
 Counsellor Counsellor
December One on one Coaching - One on one Coaching -
Counsellor Counsellor

We would like to take a mixed approach of physical, mental health and lifestyle modification
package for our employees that will require CHP to engage with the employees on first and third
week of every month as described in the schedule above.

Survey: There will be a total of 2 Surveys. The HR will develop a short one-pager questionnaire
for the employees, which will cover some open-ended and close-ended questions, to take notes
of what they would like to know/learn from this workshops and what sort of group / individual
Coaching they like. By the end of the year, another survey will be rolled out, where close ended
and ranking questions will be given, and members will be asked to rank all the events throughout
the year and whether it has achieved its given objective. All questionnaires will be sent to your
team of experts for your review and feedback.

Analysis: The first Survey will be analysed, summarized and forwarded to your experts for the
discussion and formulation of a comprehensive plan for the overall health of our employees. We
are also willing to prioritise our employee requirements through this. The second survey will be
analysed to prepare a cost-benefit analysis of this program by the end of year, using statistical
tools, and help us facilitate understand its efficacy.

Report: A final report are expected from your organization that can be submitted enumerating
all findings. Survey.1 needs to be submitted prior the program commencement. Survey.2 will be
submitted one-week after the yearlong event. Survey .1 and Survey.2 data together will be used
for Cost Benefit Analysis of such a program, which will be submitted at the year-end. This will
facilitate in decision making of rolling out such programs at the workplace in future, based on
how effective it is. The report will include charts and tables summarizing all responses and
segmenting it to different quarters of the year showing the incremental changes the program was
successful to bring in people’s lives that will take place throughout the year.
Budget

Organisation: XYZ DIGITAL

Event Title: Corporate Health and Wellness Program
Duration: 1st of January 2021 - 31st of December2021
Total Event Cost: $ 200,000

Budget for the Program

No. of Unit
Description of Items Unit Total cost
units cost
1. Health Screening, Diagnostic Review,
Individualised Plan and Follow-up Per Person
Biometrics
200 $200 $40,000
2. One on One Coaching ( 1 Hour)
[ 7 sessions x 200 Staffs] Per session Per Person
1400 $50 $70,000
3. One on One Counselling via psychologist
( 1 Hour) [ 5 sessions x 200 Staffs] Per session Per Person
1000 $65 $65,000
4. Workshops for Behaviour Change, Health
Education and Lifestyle Modification Per Workshop
6 $500 $3,000
5. Healthy Luncheon Per Person 200 $50 $10,000
6. Walk Talks with psychosocial counsellor
[ 2 sessions x 200 Staffs] Per session Per Person
400 $30 $12,000
Subtotal   $200,000
GRAND TOTAL   $200,000

Administration and Staffing

From XYZ Digital our HR Department will be engaged with your organization and the
respective members. The Head of HR will be directly involved in this process to coordinate the
service days of each employees across various departments. Kindly come up with a brief plan of
yours that who are the experts that are going to be involved with us through this program along
with their resume. Given the services we enumerated we are expecting research expert, doctor,
lifestyle coach, psychologist, and a psychosocial counsellor.

Authorization:
As cited, 75 % of the healthcare costs borne by the company or individuals are preventable.
Given CHP’s need based and individually crafted lifestyle modification program, that will be
serviced by America’s best health industry experts, we are eager to partner for the wellness of
our employees as well as help reduce the risk of a higher disease burden and the costs associated
with it. Your proven results with your previous and existing partners are commendable. We look
forward to your review of the proposal and kind consideration. In addition, any
recommendations will be highly appreciated. As soon as you review the budget, our Vice
President will contact you for program Pre-arrangements and your valuable feedback. The offer
will be valid till 15th of December’ 2020. We believe this program will be beneficial for both the
employees and employers.

Best Regards,
Shifate Sk Farook
CEO
XYZ Digital

Enclosed:
1. Budget File
2. Duplicate Letter for Received Copy
3. Signature of Board Members