Design

Documentation Guidelines
 Design Documentation Guidelines
Preface
The New Zealand Construction Industry Council (NZCIC) is the peak industry body for the building
and construction industry in New Zealand. It exists to provide a pan-industry perspective to central
government on key issues affecting the majority of interests in the building industry.

The council was formally established in 2003 and emerged from an informal association of
organisations that previously operated under the name of the Construction Liaison Group.

The council draws its membership from most of the major trade associations, professional institutes,
training organisations, and research bodies that operate in the industry.

Issues of interest to the council include building legislation; training, education, licensing, and
registration for building practitioners, the New Zealand Building Code; research and development,
including that of standards; value-based procurement; industry sustainability; and issues associated
with both urban design and structural design.

The council began development of these design documentation guidelines in 2002 following
growing concerns about the impact (and limited understanding) of poor documentation on the
building industry in New Zealand. These concerns have also been confirmed by studies undertaken
in other countries. The guidelines have been the subject of wide industry consultation, as well as an
international search on best practice. They have been comprehensively trialled by practitioners in a
variety of disciplines to ensure their practical application.

The NZCIC is grateful for the considerable time and effort generously contributed by the individuals
of the working party and their organisations.

The industry has an obligation to the clients who contract their services to ensure that they know
what they have commissioned and what can be expected for the fees charged. Transparency and
fair play are seen as important to the industry, especially in the tendering and procurement phases.

These design documentation guidelines are recommended for use in all building projects, and are an
important component in the overall tendering and procurement process. They are part of a suite of
guidelines and best practice for the industry as well as for client groups and decision makers.
Suggestions for their improvement as a result of their use are always welcome.

New Zealand Construction Industry Council

 Design Documentation Guidelines
Endorsement

“The BIA notes the development of the NZCIC guidelines and commends them to the attention of all
concerned with activities leading to the construction of buildings. The guidelines will prove a useful
reference guide, especially for those who seek to communicate the elements involved in the
documentation of building designs. Comprehensive documentation and understanding of the roles of
the various disciplines involved can only improve the chances that a building, when constructed, will
comply with the New Zealand Building Code.

The quality of a building as built will depend not only on the quality of the documentation, but on
whole chain of activities from initial planning to handover. Guidelines outlining each step in the
design and documentation process will go a long way to effecting improvement in the end result.
It must be remembered that the design and construction of a successful building requires the
successful integration of a range of inputs in addition to good documentation. People with know-
how, experience, and the ability to deal with situations, the management of risk, adequate financing
and resources, and an appropriate concept are all essential ingredients.”

New Zealand Building Industry Authority

 Design Documentation Guidelines
Preamble

Introduction
The ultimate aim for all involved in designing and constructing buildings should be to enhance the
quality of our built environment.

The design is one part of this process, and these guidelines will set a benchmark to which all parties
involved in a project can refer. Careful identification of client brief and needs, together with advice
by consultants to the clients on the most advantageous outcomes, are important ancillary functions
that should be linked to these guidelines. The commentary below provides background on the
development of the guidelines and outlines how the guidelines may be used.

The guidelines are intended as general checklists and benchmarks to define the design process for
‘building’ projects, as distinguished from civil works, industrial processes, and infrastructure projects.
They are not intended to provide a definitive solution to the design process and should not be
regarded as a replacement for detailed briefs, carefully developed in open consultation between
client and service providers. They will need to be updated from time to time to reflect best
industry practice.

The guidelines are intended to be tailored to the appropriate level of project complexity and service
agreed with the client; the tick boxes can be used to define the service and directly relate it to the
design process.

Background
The quality of design documentation is critical to the success of any building project.

Buildings today are very complex in all facets, including form, structure, services, and cladding.
Building elements are much more tightly designed than in the past. This has resulted in a situation
where ‘standard’ building details often do not apply to a large portion of a project.

The time frame for delivering projects has also reduced significantly in recent years. All stages of the
programme have reduced, from the design phase through to the completion of the project, putting
increased pressure on all players. Due to increased complexities, there are now more disciplines
involved in the planning, design, and construction of buildings. Greater levels of expertise are required.

Design documents provide the critical ties between all parties in a building project. However, there
has been a lack of definition of design documentation that all parties can rely on.

Who has created the guidelines?

The document has been drafted by a working party endorsed by the New Zealand Construction
Industry Council (NZCIC) – formerly the Construction Liaison Group. The working party has
consulted widely to ensure that the guidelines are workable and will benefit the entire building
industry, especially with representatives from the following organisations (alphabetically):
• ACENZ (Association of Consulting Engineers of New Zealand)
• HERA (Heavy Engineering Research Association)
• IPENZ (Institution of Professional Engineers New Zealand)
• NZBSF (New Zealand Building Subcontractors Federation)
• NZIA (New Zealand Institute of Architects)
• NZIOB (New Zealand Institute of Building)
• NZIQS (New Zealand Institute of Quantity Surveyors)
• PCNZ (Property Council of New Zealand)
• PMI (Project Management Institute)
• RMBF (Registered Master Builders Federation)
The guidelines have been co-ordinated in process and terminology to be consistent for all
participants in the building industry. The Guidelines have strong support from the professional
bodies listed above, and there is a shared intent that the Guidelines become an industry wide best
practice document.

What is the purpose of the guidelines?

The purpose of the Guidelines is to:
• define clearly design responsibilities from the outset and communicate these to all parties
involved in the project;
• define the scope of design service with the client and communicate this to all parties to the
design process;
• provide a ‘level playing field’ in achieving appropriate remuneration for the standard of design
service required; and
• provide a quality assurance reference for users.

How are the guidelines used?

The guidelines outline the design process that all building projects go through irrespective of the
procurement methodology or programme. The guidelines differentiate the design process and
deliverables into the following five phases:
• concept design
• preliminary design
• developed design
• detailed design
• construction design
A brief description of each phase is provided at the end of this preamble.

Design is an evolutionary process, developing from a set of client driven objectives. Within each of
the stages there can often be substantial changes. Ideally however, the fundamental elements of the
previous stage should not be overturned.

These guidelines address the design process up to where there are design documents a contractor
can directly ‘build’ from. As such, they do not cover the physical construction or commissioning
phases of a project.

The guidelines can be used to define the responsibilities of the various parties throughout the design
process (tick-boxes have been provided for easy definition of scope). The level of service provided by
a ‘designer’ could be curtailed at any of the stages. The parties completing the design process will
need to carry out the remaining steps in a co-ordinated manner to achieve an effective design.
The document has separate guidelines for the primary design disciplines of architecture, structure,
HVAC services, fire protection, hydraulic services, fire engineering, electrical services, and electrical
ancillary services. The input from other specialist ‘designers’, such as geotechnical, acoustic, vertical
transportation, and wind consultants, will need to be effectively co-ordinated with the design team.
Separate guidelines have not been created for these specialist consultants.

How important is co-ordination in the design process?

The thorough co-ordination of design documents between disciplines is considered to be the single
most important issue confronting the industry. The guidelines emphasise the need for a relatively
formal co-ordination of the information each discipline provides at the completion of each
design phase.

To assist the design practitioner, sample co-ordination checklists have been put together. The
sample co-ordination checklists have been developed on the basis of the architect having the
primary role of design co-ordination, as this has traditionally been the case for most building
projects. However, the role of primary design co-ordination may be undertaken by the principal
consultant or any party commissioned to do so. It must be emphasised that all design disciplines
have a responsibility for design co-ordination.

The sample co-ordination checklists are generic and are not exhaustive. Therefore design teams are
encouraged to develop appropriate co-ordination checklists to suit the needs of each project.

Can the Guidelines be used to define the level of service

required from design consultants?
The guidelines can be used to define the level of design services. However, the services provided by
design consultants on building projects often extend beyond the design process. Design consultants’
services may include management and administration tasks, for example, design management,
preparation of conditions of contract, tender evaluation/negotiations, resource and building consent
applications, and construction monitoring or observation. Therefore, the guidelines can only be used
to define a part of the service provided by design consultants

What is the Impact of the procurement methodology on

design documentation?
The input of the designers into the construction procurement methodology and construction is
important in the quest for better buildings. Therefore, the appropriate design consultants should be
involved in this process.

The determination of construction contract procurement and conditions of contract, methodology of

pricing or tendering, and execution of those contracts should be defined at an early stage of the
design process, so that the documentation can be arranged accordingly.

How do the guidelines relate to the management of the

design process?
Design management may be undertaken by any of the design consultants: client, project manager,
contractor, or specialist design manager. Because of the varied nature of how project teams are
structured, the task of design management is not addressed in these guidelines. However, the
following comments are provided:
• Design management may overlap with some of the design processes listed in the guidelines and
include the direction of consultants, the chairing and minuting of regular project meetings, admini-
stration of the design delivery programme, and managing information flow to and from the client.
• Responsibility for the design management role needs to be confirmed and formalised at the start
of the project and the scope of this role either included in the consultant’s service or defined
separately.

How do statutory body applications or contractual

requirements co-ordinate with this document?
The level of design documentation required for resource consents, building consents, tenders,
contract agreements, etc. varies widely between projects, and will need to be separately defined to
suit a specific project programme. Therefore, the guidelines do not directly address these consent
and contract matters. However, there are commentaries on these issues in the guidelines.

Who controls and sets out the building dimensions in

the drawings?
A key to a successful project is good control and ‘set-out’ of building dimensions in the
documentation. For building projects the architect generally has responsibility for dimensions.
However, on some projects (often light industrial type or specialist buildings) the engineer acts as
principal consultant, taking responsibility for dimensions. Therefore, in the concept design phase it is
necessary to define who is responsible for dimensions. The dimensional control and ‘set out’ is only
defined in the architectural guidelines to cover the majority of the projects. Therefore, on the
projects where the engineer is responsible for dimensions, the relevant architectural tasks need to be
copied over.

When should ‘value management’ design reviews take

place in the design process?
‘Value management’ (VM) reviews at the appropriate stage(s) of the design process may assist in
achieving successful projects. However, reviews undertaken too late can be ineffective and adversely
impact on programme and costs. The sketch below graphically illustrates the opportunity of early
reviews. Generally VM reviews should be carried out at the end of the concept and/or preliminary
design stages, when the design has been co-ordinated between the design disciplines and there is a
consistent basis for a cost estimate. The necessary revisions that are identified as part of the VM
review can then be input to the start of the next design phase.
Why include safety in design guidelines?
Considering safety upfront during the design process can have a positive impact on the safety of the
construction process. Efficiencies can be gained through fewer injuries and less down time and
through better communication and coordination, resulting in a more effective and efficient design
and building programme.

Designers should aim to:

• identify the significant and unusual health and safety hazards relevant to the design, and
consider how the building may be safely constructed and maintained;
• consider the risk from those hazards that may arise as a result of the design;
• if possible, alter the design to avoid the risk or, where this is not reasonably practicable, follow
the remainder of the hierarchy of risk control process.
Designers should be aware of the hierarchy of risk control – eliminate, isolate, minimise – that
underpins the modern approach to health and safety management.

The contractor is normally responsible for managing health and safety risks during the construction
of a project.

Summary
Good design documentation is a critical key to successful projects. These guidelines provide a basis
for defining the scope and responsibilities of the design team creating the documentation.
 Design Documentation Guidelines –
Appendix

Description of the design phases:

i. Concept design generally involves the application of a design ‘idea’ to the practical provision of a
facility. It represents a phase where sufficient design concepts are developed for the client to be able to
establish the feasibility of the project, the development potential of a site, or to be able to select a
particular conceptual approach that the client wishes to pursue. The concept design phase may be used
to define or verify the brief and may often involve the testing of different approaches/options. During
this phase, ideas (concepts) are developed through open interaction by the team of the key elements of
the project.
At the end of this phase, the basic building blocks of the project are defined in general terms and co-
ordinated between the design disciplines.
Concept and preliminary design phases are often combined on less complex projects.

ii. Preliminary design generally involves the further refinement of the preferred concept to facilitate
testing it against inputs from the team, including cost estimates and regulatory approval. This may
provide sufficient information for the communication of the design to a third party for marketing or
consultation purposes.
During this phase the project concepts are developed into firm schemes, where the relationship and
sizes of spaces and facilities are defined and co-ordinated between the design disciplines. However,
resolution of individual details that do not impact on the key elements is generally left for the next
design phase. At the end of this phase, the project should be clearly defined.

iii. Developed design is the phase where the scope of each component in the design is clearly defined
and co-ordinated. This may involve production of detailed information, including sketch details of all
significant componentry and their interrelationships. The developed design phase is where the
individual technical experts prepare the necessary documentation to define the scope of all building
elements. Major input is required by all designers.
The completion of the developed design is a critical point in a project. The scope of the project is fully
defined. As a result, cost estimates can be prepared on an elemental basis. Developed design generally
provides sufficient information for the client/user to clearly understand the aesthetics and functionality
of the building, internal spaces, and facilities.
On some projects the developed design documentation is issued for building consent and/or
‘Guaranteed Maximum Price’ (GMP) tender. Co-ordination between the design disciplines is therefore
critically important at the end of this stage.

iv. Detailed design generally provides a level of documentation that clearly defines the design,
specification and extent of all building elements. The design should be comprehensively co-ordinated
with other disciplines. However, the documents produced in this phase may not directly be able to be
‘built’ from. Changes to anything but detail at this stage are very disruptive and expensive and often
result in further problems as, by now, the project has become very complex and it is hard to identify all
the ramifications of changes. Detailed design is the phase most commonly used to obtain a tender for
the construction of the works.

v. Construction design is where the requirements defined in detailed design documents are integrated
with changes that may occur during the tender and contract process and with construction require-
ments such as site conditions, proprietary and performance design elements, erection requirements, and
fabricated shop drawings to create drawings that can be directly ‘built’ from. (Note: shop drawings
are produced during this stage.)
 Design Documentation Guidelines Architecture
Concept Design Phase
Design Process Deliverables Commentary

Inputs: • Agreed design brief and schedule of accommodation. ❒ 1. Confirm conditions of engagement at outset of
• Client brief, including budget and time schedule. ❒ • Report on existing facilities and engineering systems if applicable. ❒
commission.

• Client advice in respect to structure of design process. ❒ • Options studies report. ❒

2. Note that the preparation of brief is not part of
architect’s standard service.
• Data Collection including: ❒ • Conceptual drawings including: ❒ 3. Agree roles and responsibilities for all participants in
– topographical survey. ❒ – overall site plan. ❒ building procurement process particularly
– existing structures and services. ❒ – floor plans. ❒ responsibility for obtaining resource consents.
– certificate of title. ❒ – elevations. ❒ 4. Agree with client the requirements and programme
– other legal Information. ❒ – sketches. ❒ for client information and approvals.
– geotechnical information. ❒ – sections (indicative sufficient to illustrate overall concept.). ❒
– as-built measure of existing structures where additions ❒ • Model. ❒
5. Costing may be only on square metre rate basis –
quantity surveyor should provide concept cost plan
or alterations are involved. to accompany deliverables.
– engineering reports on existing structures. ❒ • Preliminary cost estimate (prepared by quantity surveyor). ❒
– district plan rules and objectives including any existing ❒ • Concept schedule of materials and finishes. ❒
6. Concept and preliminary design phases may be
combined.
resource consent, LIM and PIM.
– other design constraints. ❒ 7. The approved design may be submitted for a PIM at
this stage to identify resource consent issues and to
Tasks: obtain existing conditions/services information.
• Attend regular design phase meetings with relevant parties. ❒ 8. Agree the scale of drawing deliverables for each
phase according to project type.
• Inspect site and prepare site analysis. ❒
9. Dimensioning and co-ordination is often the
• Prepare schedule of accommodation. Agree with client. ❒ responsibility of the architect but this will vary with
Distribute. commission.
• Prepare document register. ❒ 10. Advise client on the advantages in maintaining
• Inspect the site and prepare site analysis diagrams. ❒ consultant advice at every stage, and the risks
incurred where this is not commissioned.

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Concept Design Phase continued
Design Process Deliverables Commentary

• Discuss and agree with client the additional separate or ❒ 11. If a partial service is commissioned, confirm whether
sub-consultants that are to be retained and by whom, i.e., the deliverables for the commissioned phase are
geotechnical consultant, surveyor, planning consultant, affected.
civil, structural, fire, services and acoustic engineers;
quantity surveyors, interior designer, landscape architect, 12. Confirm with the client whether design
specialised project management services, health and management services are included in the design
safety consultant, others. commission, or whether another party will manage
the design process.
• Select and recommend to client appointment of other ❒ 13. It may be necessary to obtain from the services
consultants or sub-consultants: confirm fees.
engineer a schedule of notional requirements.
• Identify responsibility for dimensional control. ❒ 14. Refer to separate co-ordination checklist documents.
• Identify responsibility for design coordination. ❒
• Identify responsibility for design management. ❒
• Investigate district plan requirements, analyse, review ❒
with client.
• Prepare formal/functional diagrams, develop viable ❒
options, review with client.
• Analyse brief against design constraints. ❒
• Prepare concept design. ❒
• Study siting options and climatic influences; develop ❒
massing models; evaluate relationships to site context.
• Test massing options against preferred functional ❒
arrangement and brief; review with client. Select model.
• Evaluate provisional concepts for accommodation of ❒
systems with structural engineer and building
services engineer.

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 Design Documentation Guidelines Architecture

Concept Design Phase continued

Design Process Deliverables Commentary

• Evaluate provisional concepts for accommodation of ❒

parking and traffic requirements.
• Prepare architecture concept drawings. ❒
• Prepare feasibility report. ❒
• Prepare concept schedule of internal and external materials ❒
and finishes, confirm with client, distribute to quantity surveyor.
• Check disabled access requirements. ❒
• Check concept against planning and survey requirements. ❒
• Review concepts for significant health and safety risks ❒
relevant to the design.
• Review scheme with territorial authority planners. ❒
• Liaise with quantity surveyor to prepare concept design cost ❒
estimate.
• Check concept design for conformity with fire and egress ❒
requirements.
• Establish provisional beam depths, duct crossovers, and ❒
floor-to-floor heights.
• Establish energy conservation design criteria. ❒
• Prepare energy study. ❒
• Determine if environmental studies are required if so, ❒
prepare and submit.
• Co-ordinate all design information between disciplines. ❒

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 Design Documentation Guidelines Architecture

Preliminary Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Consultation with territorial authority is

• Client approval of concept design. ❒ • Overall site plan. ❒ recommended on key aspects of the design that may
be considered outside the ‘Acceptable Solution’
• Approved concept cost plan. ❒ • Floor plans. ❒ regime, and unusual/contentious issues.

• Confirmed site topographical, geotech and legal surveys. ❒ • Elevations. ❒ 2. Cost estimates at this stage generally cannot be on a
full elemental basis, as secondary elements are not
• Confirmed district plan analysis and development rules. ❒ • Sections. ❒ well defined, but ensure independent professional
• Concept civil and structural engineering constraints. ❒ • Sketches/perspectives exterior. ❒ cost advice is provided to the client.

• Concept services engineering and infrastructural ❒ • Sketches/perspectives interior. ❒ 3. Contribution to value management sessions may be
constraints. required.
• Model(s). ❒
• Concept fire engineering. ❒ • Materials and finishes presentation. ❒
4. Preliminary design may provide a level of
documentation appropriate for a resource consent
• Concept environmental studies. ❒ • Other defined marketing material. ❒
application for less complex projects.
• Concept acoustic advice. ❒ 5. It may be relevant to review structural engineer’s
Specifications: preliminary report and effect on external façade
• Project time schedule. ❒ • Preliminary schedule of internal and external materials and ❒ systems, including deflections, seismic impact, and
finishes. weathering implications.
Tasks:
• Attend regular design phase meetings with relevant ❒ Reports:
parties.
• Updated design brief, schedule of accommodation and project ❒
• Revise preliminary design brief from concept design ❒ time schedule.
including all up-to-date information; confirm with client.
• Schedule of areas (net and gross as applicable). ❒
• Update document register. ❒ • Design features (options) report (with recommended option to ❒
• Develop list of questions affecting Preliminary Design ❒ take to developed design).
pertinent to each external discipline; circulate.

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 Design Documentation Guidelines Architecture

Preliminary Design Phase continued

Design Process Deliverables Commentary

• Review preliminary design for significant or unusual ❒ • Outline of elements not covered in preliminary design. ❒
health and safety risks the design may present during
construction and maintenance. • Define assumed construction methodology governing design. ❒
• Prepare preliminary design work time schedule. ❒ • Highlight ‘significant’ or unusual buildability and health and ❒
safety issues.
• Review town planning analysis and implications. ❒ • Highlight ‘special’ project risks. ❒
• Establish primary reference grids and dimensions ❒ • Report on façade options and weathering issues. ❒
• Evaluate provisional concepts for accommodation of ❒
structural systems with structural engineer.
• Evaluate provisional concepts for accommodation of ❒
services systems with building services engineer.
• Revise schedule of internal and external materials and finishes; ❒
evaluate lifecycle durability and maintenance implications;
confirm with client and submit to quantity surveyor.
• Confirm compliance with fire and egress requirements. ❒
• Confirm compliance with disabled access requirements. ❒
• Confirm compliance with sanitary facilities code. ❒
• Confirm compliance with development rules. ❒
• Confirm revisions; request updated cost plan from ❒
quantity surveyor.
• Establish provisional lift shaft sizes, air duct sizes, raised ❒
floor requirements, plant room sizes/mechanical
requirements, and egress requirements.

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 Design Documentation Guidelines Architecture
Preliminary Design Phase continued
Design Process Deliverables Commentary

• Prepare architectural preliminary design drawings. ❒

• Determine if specific town planning studies are required, ❒
prepare, and submit.
• Review with town planner and territorial authority ❒
personnel for advice/comment.
• Review design with client’s marketing/real estate advisors, ❒
including plan for presentation materials.
• Co-ordinate all design information between disciplines. ❒

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 Design Documentation Guidelines Architecture
Developed Design Phase
Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage can be produced by

• Client approval of preliminary design. ❒ • Overall site plan including parking/landscaping. ❒ quantity surveyor on elemental basis, with secondary
elements estimated on typical details.
• Client approval of preliminary cost plan. ❒ • Floor plans (dimensioned). ❒
2. Developed design generally provides the minimum
• Client approval of feasibility report. ❒ • Elevations (confirmed floor-to-floor heights); sections. ❒ level of documentation to clearly define the scope of
all architectural elements.
• Reviewed and revised preliminary design. ❒ • Sketches of critical and typical details. ❒
3. Developed design generally provides the minimum
• District plan analysis. ❒ • Perspective. ❒ level of documentation appropriate for a resource
• Preliminary civil/structural engineering. ❒ • Typical reflected ceiling plans. ❒ consent application for complex projects.

• Preliminary services engineering and infrastructural ❒ Specifications:

4. Refer to separate co-ordination checklist documents.
constraints.
• Developed schedule of internal and external materials ❒
• Preliminary fire engineering. ❒ and finishes.
• Preliminary environmental studies. ❒ Reports:
• Preliminary acoustic advice. ❒ • Updated design brief, schedule of accommodation and ❒
project programme.
• Preliminary drawing register. ❒
• Current project programme. ❒
• Revised schedule of areas (net and fross as applicable). ❒
Tasks:
• Updated design features (options) report (with recommended ❒
option to take to detailed design), including serviceability issues.
• Attend regular design phase meetings with relevant parties. ❒ • Outline of elements not covered in developed design. ❒
• Update developed design brief; confirm with client. ❒ • Define assumed construction methodology governing design. ❒
Distribute.
• Update document register. ❒
• Highlight significant or unusual buildability and health and ❒
safety issues.
• Review each sub-consultant’s and other consultant’s ❒ • Highlight weathering/façade issues. ❒
schematics to architectural, verify match.

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 Design Documentation Guidelines Architecture
Developed Design Phase continued
Design Process Deliverables Commentary

• Verify that all questions from the preliminary design brief ❒ • Highlight ‘special’ project risks. ❒
relating to engineering disciplines have been resolved.
• Material/colour boards. ❒
• Verify significant or unusual health and safety issues have ❒
been addressed in the design.
• Confirm any revisions to preliminary cost plan. ❒
• Confirm primary reference grids datum, and dimensions. ❒
• Check preliminary internal and external finishes schedule; ❒
revise if necessary. Distribute.
• Prepare architectural developed design drawings ❒
incorporating amendments into plans, elevations, and
sections. Distribute.
• Test structural design against other criteria; including impact ❒
on weathering systems, confirm/amend provisional structural
system selection.
• Confirm lift shaft dimensions, overrun and pit requirements, ❒
plant room sizes, sheave beam requirements, etc.
• Confirm acceptability of access to fireman’s lift and fire ❒
control panel.
• Confirm final detail requirements for lifts and escalators. ❒
• Confirm typical floor beam depths, maximum duct depth ❒
requirements, floor-to-floor heights.
• Prepare options complying with reflectance, heat gain/loss ❒
requirements, glass shading co-efficients; ventilation, energy
conservation systems, solar shading systems, review with
client and building services engineers. Select.

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 Design Documentation Guidelines Architecture
Developed Design Phase continued
Design Process Deliverables Commentary

• Test mechanical design against other criteria; confirm/amend ❒

provisional building services system selections.
• Confirm that sanitary fixture count meets statutory ❒
requirements.
• Establish location and provisional size of electrical sub- ❒
station, if required; consult power supply authority.
• Prepare/commission energy management study. ❒
• Prepare computer floor options study. Review with client. ❒
• Prepare options study for building maintenance unit; review ❒
with client.
• Verify exterior glazing design compatibility with structure ❒
and HVAC.
• Confirm ceiling module dimensions and advise. ❒
• Confirm all service utility entry points, sizes, and ❒
requirements.
• Confirm fire rating requirements for all building elements. ❒
• Confirm compliance with all development rules. ❒
• Review all plans elevations and sections, prepare details of ❒
typical construction.
• Submit developed design to quantity surveyor for review of ❒
cost plan.
• Review and revise project programme. ❒
• Co-ordinate all design information between disciplines. ❒

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 Design Documentation Guidelines Architecture
Detailed Design Phase
Design Process Deliverables Commentary

Inputs: Drawings: 1. It is important to understand the means by which a

• Client approval of developed design. ❒ • Full set of drawings as per drawing register including: ❒ construction contract is to be procured as this will
inevitably impact on the format of the documentation
• Client approval of developed cost plan and feasibility ❒ • Site plan including datum, boundary definition and orientation ❒ produced and the design quality of the construction
analysis. associated earthworks, landscaping and carparking, inground and achieved. It may also be advantageous to the
overhead services, drainage, and all statutory legal title achieved design quality to have input into the
• Reviewed district plan analysis. ❒ information. prospective contractors/tender list. Consequently, in
• Review and revise developed design. ❒ • Key plans to building zoning. ❒
the detailed design phase, or any phase in which it is
intended to procure a tender, the design consultants
• Developed structural engineering. ❒ • Floor plans at each level. ❒ may need to:
• Developed services engineering. ❒ • Reflected ceiling plans at each level including coordinated ❒ • determine method of construction contract
procurement.
• Developed fire engineering. ❒ lighting and services fixtures.

• Developed environmental studies. ❒ • External elevations. ❒ • determine form of conditions of construction

contract .
• Developed acoustic advice. ❒ • Interior elevations. ❒
• prepare contract documents for client and
• Current project programme. ❒ • Cross sections and longitudinal sections. ❒ contractor’s signatures.

Tasks:
• Roof plan with falls, gutters, rainwater heads and downpipes. ❒ • review and prepare documentation for tender
with client, including insurance details, method of
• Attend regular design phase meetings with relevant parties. ❒ • Electrical/lighting outlet and switching plan. ❒ tender, bond, liquidated damages and tender
• Co-ordinate and check each sub-consultant and other ❒ • Plumbing layout and schematics. ❒ protocols (where required).
consultants’ design and drawings with the architectural
drawings at regular intervals.
• Construction details at all typical and atypical locations cross ❒ • review tenders for compliance with tender
referenced to plans and sections. documents and respond to technical options
offered.
• Update document register. ❒ • Plans, sections of access stairs, ramps, balustrades, barriers and ❒
2. Design of secondary architectural elements is
• Confirm project drawing, CAD, website, and communication ❒ handrails, including plant access.
sufficiently developed to consult the structural
standards. • Interior fitout including wall elevations and joinery details. ❒ engineer on any specific design required.
• Consider buildability constraints and implications. ❒
• Highlight significant or unusual health and safety risks that ❒
were identified in the design process.

DDG Architecture New Zealand Construction Industry Council © August 2004 Page 10
 Design Documentation Guidelines Architecture
Detailed Design Phase continued
Design Process Deliverables Commentary

• Confirm and respond to revisions to cost plan. ❒ Schedules: 3. Where appropriate carry out discussion with a
• Review all plans elevations and sections, prepare details of ❒ • Schedule of internal and exterior finishes. ❒ ‘preferred’ contractor on construction methodology.
typical and atypical construction. • Schedule of internal and external opening joinery. ❒ 4. Design may be sufficient to lodge for building
consent part way through this process.
• Review tolerances established for all surfaces and materials, ❒ • Schedule of hardware. ❒
co-ordinate with specification. 5. Detailed design generally provides a level of
• Schedule of sanitary fittings and tapware. ❒ documentation that clearly defines all architectural
• Fully dimension all elements and datum. ❒ elements. Design details should be co-ordinated
• Schedule of joinery fittings. ❒
• Request list of ‘Builders Work’ items from other consultants, ❒ with other disciplines. However, the documents
incorporate with architectural details. • Schedule of nett sums. ❒ produced in this phase may not be able to be
directly built from.
• Prepare architectural detailed design drawings. ❒ Specifications: 6. Identify in the specification the significant or
• Determine form of conditions of contract and incorporate ❒ • Building specification including preliminaries and all trade ❒ unusual health and safety risks that were identified
into specification. sections. in the design.
• Prepare preliminaries and architecture trade sections to ❒ • Performance specifications for any works involving ❒ 7. Refer to separate co-ordination checklist documents.
specification and co-ordinate trade sections with other constructor design.
sub-consultants or consultants.
Contractor Procurement:
• Confirm finishes schedule against specification and schedule ❒ • Registration and short listing of contractors. ❒
of monetary provisions.
• Obtain client agreement on contingency sum allowances. ❒ • Conditions of tender, notices to tenderers and general ❒
conditions of contract.
• Co-ordinate all design information between disciplines as per ❒
separate co-ordination checklist. • Contract documents. ❒
• Finalise glazing selection in consultation with building services ❒
engineer; confirm against requirements of authorities.
• Review provisions for PABX with Telecom and client’s real ❒
estate advisers.
• Review and confirm security system provisions with client ❒
and building services engineer.

DDG Architecture New Zealand Construction Industry Council © August 2004 Page 11
 Design Documentation Guidelines Architecture
Detailed Design Phase continued
Design Process Deliverables Commentary

• Review and confirm communications and PA system ❒

provisions with client and building services engineer.
• Review and confirm cleaning, refuse and waste paper removal ❒
system provisions with client and building services engineer
• Confirm if energy management system is to be employed; ❒
establish brief.
• Confirm details and compliance of thermal envelope ❒
including glazing with code requirements and/or
mechanical design with relevant consultants.
• Confirm expansion and control joint details with structural ❒
engineer; verify that precast panel design and jointing
conforms to thermal and other movement criteria, review
impact on weathering.
• Confirm requirements with structural engineer for attaching ❒
of cladding systems to edge beams; check details, including
fire rating and acoustic requirements.
• Carry out architectural check on architectural drawings as ❒
per checklist.
• Submit drawings to quantity surveyor for final adjustment of ❒
cost plan.
• Analyse tenders and report recommendations to client. ❒
• Advise client of maintenance and durability responsibilities. ❒
• Obtain client approval and sign off for completed drawings ❒
and specification.

DDG Architecture New Zealand Construction Industry Council © August 2004 Page 12
 Design Documentation Guidelines Architecture
Construction Design Phase
Design Process Deliverables Commentary

Inputs: General: 1. Construction design is perceived as separate from

• Client approval of detailed design incorporating changes ❒ • Review or supply of technical specifications for contractor ❒ construction phase observation/monitoring or
resulting from contract agreement process. designed items or alternative designs. contract administration services.

• Building consent issues register. ❒ • Revisions of drawings, details and specifications as required by ❒ 2. At conclusion of construction design, it should be
possible to construct the works without further
contract agreement process.
• Construction programme and sequencing. ❒ recourse to the design consultant for design
• Contract documents defined in sufficient detail for ❒
• Revisions of drawings, details and specifications as required by ❒ information.
building consent process.
sub-trades to produce fabrication documents. 3. Construction phase services need to be defined in the
• Revisions of drawings, details and specifications as required by ❒ engagement agreement.
• Craneage or access restrictions defined. ❒ construction process.
4. Refer to separate co-ordination checklist documents.
Tasks: Shop Drawings: 5. The site safety management plan prepared by
• Attend regular design phase meetings with relevant parties. ❒ • Production of construction/fabrication/shop drawings for ❒ contractor should be circulated to all parties.
• Update document register. ❒ selected items.
6. The supply of supplementary information as required
• Prepare architectural construction design drawings ❒ • Review of construction/fabrication/shop drawings for ❒ during the construction process occurs in the
incorporating changes agreed as a result of tender process selected items. construction phase.
and negotiations. 7. Refer to the relevant discipline guidelines for
• Site safety programme issued to all parties. ❒ engineering shop drawing requirements.

• Issue shop drawings to consultants for review. ❒

• Coordinate interface between trades and receive, review and ❒
coordinate detailed ‘shop drawings’ for:
– windows/façade systems. ❒
– pre-cast elements – wall and flow systems. ❒
– pre-cut timber framing. ❒
– steel shop drawings. ❒
– proprietary items. ❒
– other fabricated items. ❒

DDG Architecture New Zealand Construction Industry Council © August 2004 Page 13
 Design Documentation Guidelines Architecture
Construction Design Phase continued
Design Process Deliverables Commentary

• Prepare shop drawings for: ❒

– windows/façade systems. ❒
– pre-cast elements – wall and flow systems. ❒
– pre-cut timber framing. ❒
– as built drainage drawings. ❒
– steel shop drawings. ❒
– proprietary items. ❒
• Other fabricated items. ❒
• Co-ordinate the design with detailed shop drawings ❒
required by other disciplines:
– HVAC – duct layout, plant selection and technical data. ❒
– hydraulics – schematics, duct layout, plant selection and ❒
technical data.
– fire Protection. ❒
– electrical services including layouts and elevations ❒
of MSSB.
– lift and escalators – confirmed shaft sizes, car platform ❒
sizes, car interiors, setout.
– security systems. ❒
– schedules for sanitary fittings, hardware. ❒
• Review performance specifications. ❒

DDG Architecture New Zealand Construction Industry Council © August 2004 Page 14
 Design Documentation Guidelines Electrical Services
Concept Design Phase
Design Process Deliverables Commentary
Inputs: Drawings: 1. To ascertain client brief and to review/consider
• Client brief and budget. ❒ • Sketch drawings (may comprise ‘marked-up’ architectural ❒ applicable options.
• Architectural sketch concept. ❒ drawings) including preliminary plant room requirements and
2. Agree roles and responsibilities.
services routes.
• Project time schedule. ❒ 3. Concept and preliminary design phases are often
• Preliminary fire safety report. ❒ Specifications: combined on smaller projects.
• Site survey information. ❒ • Nil.
4. Tendering at this stage unlikely to result in ‘like for
• Site and environmental condition constraints. ❒ Reports: like’ bids.
• Project delivery methodology. ❒ • Concept services brief – to establish available system concepts ❒ 5. No co-ordination completed at this stage.
Design: and a broad report investigating available options and
recommendations, and definition of system requirements and 6. Costing only on per m2 basis.
• Review of client requirements including reliability, ❒ key assumptions.
redundancy, and efficiency.
• Establish design criteria and develop functional services brief. ❒ • Design standards to be used. ❒
• Investigate interface requirements with existing buildings ❒
and equipment.
• Establish hazardous area classification if applicable. ❒
• Review preliminary fire safety report. ❒
• Review applicable authority codes and standards. ❒
• Establish contacts with utility companies. ❒
• Total load estimates (W/m2). ❒
• Main supply methodology. ❒
• Standby power requirements. ❒
• Main plant space requirements. ❒
• Emergency lighting concept. ❒
• Earthing. ❒
• Review concepts for significant and unusual health and ❒
safety risks relevant to the design.

DDG Electrical New Zealand Construction Industry Council © August 2004 Page 20
 Design Documentation Guidelines Electrical Services
Preliminary Design Phase
Design Process Deliverables Commentary
Inputs: Drawings: 1. Cost estimates at this stage generally cannot be on
• Client approval of concept services design and ❒ • Single line diagram showing major plant and major distribution ❒ a full elemental basis, as final distribution is not
budgetary implications. (breakers/cables unsized). well defined.
• Updated fire engineering report. ❒
• Power authority requirements/constraints. ❒ • Layout drawings indicating plant room locations, risers and ❒ 2. Systems could be priced by vendors at this stage but
primary service routes. unlikely to get like for like comparison.
• Client approved architectural, structural, and other services ❒
concept designs. • Typical area lighting (reflected ceiling plan) and power layouts ❒
• Design time schedule. ❒ or schedules.

• Preliminary service loadings. ❒ Specifications:

Design: • Outline specifications. ❒
• Assess supply utility requirements and liase with ❒ • Preliminary equipment schedules for major plant. ❒
local authorities.
• Initial sizing of major plant (transformers, generators, and ❒ • Generic lighting/appliance types. ❒
main switchboards.
• Load estimates based on major plant requirements plus W/m2 ❒ Reports:
for general areas. • Design features (options) report (with agreed option to take to ❒
• Identification of major service routes. ❒ developed design).
• Location and capacity of main load centres. ❒ • Preliminary electrical equipment heat loads. ❒
• General area lighting layouts. ❒ • Energy efficiency analysis. ❒
• General area power distribution methodology ❒
(use of perimeter trunking, etc.). • Lightning protecting assessment. ❒
• Develop services route requirements, both horizontal and ❒ • Preliminary building services interface matrix. ❒
vertical and space co-ordination with other trades.
• Define interface requirements with other services. ❒ • Highlight ‘significant and unusual’ buildability and health and ❒
safety issues.
• Identification of specific earthing and surge ❒
protection requirements.
• Identify any special health and safety risks that may ❒
present in construction or design and consider alternative,
lower risk, options.
• Review preliminary design for significant and unusual ❒
health and safety risks the design may present during
construction and maintenance.

DDG Electrical New Zealand Construction Industry Council © August 2004 Page 21
 Design Documentation Guidelines Electrical Services

Developed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage can be produced by

• Client approval of preliminary design and budgetary ❒ • Single line diagram showing connections to all equipment and ❒ quantity surveyor on elemental basis, with secondary
implications. boards (breakers and cables sized). elements estimated on typical details.
• Client approved architectural, structural, and other services ❒ • Layout drawings indicating plant room locations, risers and ❒ 2. Developed design generally provides the minimum
preliminary designs.
service routes, and main cable trays. level of documentation to clearly define the scope of
• Service loads. ❒ • Lighting and power layouts. ❒ all electrical elements
• Defined escape routes with locations for emergency signage ❒
• Reflected ceiling plans with preliminary co-ordination. ❒
Design:
• Elemental load assessments (including documentation ❒ Specifications:
of constraints). • Preliminary technical specifications. ❒
• Fault level calculations. ❒ • Equipment schedules. ❒
• Lighting calculations and layouts. ❒
Reports:
• Determine number of power outlets on area by area basis. ❒
• Updated design features (options) report, including options ❒
• Control methodologies. ❒ selected.
• Finalise earthing requirements. ❒ • Supply authority approval submissions. ❒
• Major plant and services routes, including access for ❒
installation and maintenance, co-ordinated with architecture, • Updated energy efficiency review. ❒
structure, and other trades. • Building services interface matrix. ❒
• Develop and expand the services concepts, selection of ❒ • Highlight ‘significant and unusual’ buildability and health and ❒
typical plant, review of plant room sizes and service
safety issues.
space requirements including sizing of mains, sub-mains,
and protection.
• Assessment of specific treatment harmonics (internally and ❒
externally generated).
• Identify utility connections. ❒
• Verify significant and unusual health and safety issues have ❒
been addressed in the design.

DDG Electrical New Zealand Construction Industry Council © August 2004 Page 22
 Design Documentation Guidelines Electrical Services

Detailed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Detailed design generally provides a level of

• Client approval of developed design and budgetary ❒ • Single line diagram showing connections to all equipment and ❒ documentation to clearly define the design of all
implications. boards (breakers and cables sized). electrical elements. Design details should be
• Client approved architectural, structural, and other ❒ • Layout drawings indicating plant room locations, risers and ❒ coordinated with other disciplines. However, the
services developed designs. service routes and main cable tray routes. documents produced in this phase may not directly
be able to be ‘built’ from.
Design: • Plant room and riser outline layouts. ❒
2. Co-ordination. In ceiling zones identified with
• Detailed load assessment. ❒ • Lighting and power layouts including switching and circuiting. ❒ appropriate clearance from structure and other
• Equipment sizing and generic selection. ❒ • Lighting control zoning and specification. ❒ services. Major penetrations identified. Detailed
• Supplies to ancillary systems (public phones, fire alarm ❒ • Distribution schedules with final circuit breakers and cables sized. ❒ co-ordination of critical areas.
panels, etc.). 3. Define in the specification the significant and
Specifications:
• Sub-circuit cable sizing and breaker selection ❒ unusual health and safety risks that were identified
discrimination checks. • Detailed technical specifications. ❒ in the design.
• Co-ordination in principle with structure, architecture and ❒ • Detailed equipment schedules. ❒
other building services. • Luminaire and fitting schedules. ❒
• Design of harmonic treatment. ❒ Reports:
• Finalise utility supplies. ❒ • Nil. ❒
• Highlight significant and unusual health and safety risks ❒
that were identified through the design process.

DDG Electrical New Zealand Construction Industry Council © August 2004 Page 23
 Design Documentation Guidelines Electrical Services

Construction Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Normally prepared by the services sub-contractor to

• For construction design phase, drawings for architectural, ❒ • Revise detailed design documentation to incorporate buildability ❒ enable fabrication of the services design.
structural, and other services. changes suggested by contractor if they impact on the design intent.
2. Deliverables contain sufficient details for elements to
• Construction time schedule. ❒ • Equipment submissions as defined in detailed design. ❒ be manufactured/constructed without reference to

Design: • Fabrication drawings for switchboards and panels. ❒ other documents, i.e., ‘the details have co-ordinated
the relevant design information across all disciplines
• Production of larger scale detailed shop drawings ❒ • Equipment plinth details, mounting and isolation detailing. ❒ and can be built from’.
including seismic details.
• Detailed layouts of plant rooms. ❒ 3. Equipment ordered.
• Co-ordination of all services, structure and architecture. ❒
• Detailing of all tray routes and catenary grids including ❒ 4. At completion of design as built drawings, manuals,
• Equipment selection and technical submissions. ❒ support/hanger details.
and equipment details produced to indicate final
• Confirmation of capacities, sizes based on equipment ❒ • Conduit routing and installation details. ❒ installed systems.
selection of all trades.
• Seismic bracing details. ❒ 5. The contractor is responsible for managing health
• Seismic bracing. ❒
• Wiring diagrams and points schedules for control systems. ❒ and safety risks during the construction phase.
• Detailed tray routes and supports. ❒
• Compliance certificates. ❒
• Control system programming. ❒
Review:
• Detailed layouts of plant rooms and risers. ❒
• Review shop/fabrication and layout drawings for compliance ❒
• Provisions for access and maintenance. ❒ with design.
• Review equipment submission. ❒

DDG Electrical New Zealand Construction Industry Council © August 2004 Page 24
 Design Documentation Guidelines Fire Engineering

Concept Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Ascertain client brief and to review/consider

• Client brief and budget. ❒ • Sketch drawings (may comprise ‘marked-up’ architectural ❒ applicable options.
drawings) including firecell locations, escape routes, etc.
• Client or building owner requirements for property ❒ 2. Discuss design options with client.
protection, business interruption, insurance, specific Specifications:
building operational requirements. 3. Agree roles and responsibilities.
• N/A.
• Architectural sketch concept drawings (e.g., bulk and ❒ 4. Concept and preliminary design phases are often
location and typical floors). Include proposed occupancy Reports: combined on smaller projects.
type and use. • Concept fire engineering design report. ❒ 5. No co-ordination completed at this stage.
• Project program. ❒ • Describe various design options where applicable. ❒ 6. For existing buildings, include a broad overview of
• Site plan including details of any neighbouring property ❒ • Draft fire engineering design brief (if applicable). ❒ existing construction and existing fire protection
boundaries. systems, identifying further work required in
• Site subdivision requirements. ❒ future stages.
7. On large or complex projects the fire engineer
Design:
would prepare a fire engineering design brief
• Review client requirements. ❒ during this phase.
• Establish design criteria for fire engineering design, i.e., ❒
either acceptable solution or alternative solution.
• Develop fire safety brief including definition of fire ❒
safety precautions, egress principles, and neighbouring
property protection.
• Review applicable authority codes and standards. ❒

DDG Fire Engineering New Zealand Construction Industry Council © August 2004 Page 25
 Design Documentation Guidelines Fire Engineering

Preliminary Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Discuss evacuation philosophy with client,

• Client approval of concept fire engineering (including draft ❒ Layout drawings locating firecells, fire ratings and escape routes, ❒ particularly if stage evacuation or evacuation to
fire engineering design brief if applicable). evacuation zones (if applicable). another part of the building is to be considered.
• Design programme. ❒ Specifications: 2. Preliminary fire report is a performance based
• Client approved architectural drawings. ❒ Outline specification of fire engineered features not covered by other ❒ document specifying features and design
designers. requirements that other consultants need to include
• Client approved structural drawings.
in their design and documentation.
• Assess Fire Service New Zealand requirements under ❒ Reports:
3. Preliminary fire report is not suitable for building
Building Code clause C.3.3.9. Preliminary fire engineering design report based on the client ❒ consent. It typically will not include justification for
approved concept design.
• For existing buildings, list further investigative ❒ building code compliance (done at developed design).
work required. Updated fire engineering design brief (if applicable). ❒ Not all fire engineering design detail required by
Design: other parties will be complete at this phase.

• Develop fire engineering concepts and identify special ❒ 4. Fire engineered features that may need an outline
requirements. specification include protection of structure,
• Confirm escape route requirements and dimensions. ❒ measures to control fire or smoke spread, complex
interfaces with other building systems including
• Egress analysis including required egress time and available ❒ building operational requirements, escape route
egress time (if applicable).
features and wayfinding.
• Review structural design and advise on fire rating ❒
requirements.
• Define interface requirements with other services. ❒
• Identify smoke control measures required (if applicable). ❒
• Meet with the New Zealand Fire Service in conjunction with ❒
the evacuation scheme provider to explain the project,
discuss the fire safety provisions provided for fire service
use under the New Zealand Building Code clause C3.3.9,
and for the evacuation scheme provider to outline the
proposed draft evacuation scheme.

DDG Fire Engineering New Zealand Construction Industry Council © August 2004 Page 26
 Design Documentation Guidelines Fire Engineering

Developed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. The fire engineering design would typically be at

• Client approval of preliminary fire engineering design. ❒ • Drawings showing fire ratings, locations of firecells, fire ❒ least 80 percent complete at developed design phase.
separations, egress routes and sizes, fire doors, locations for exit
• Client approved architectural drawings. ❒ signs, etc.
2. ‘Marked up’ architectural drawings may be
appropriate for small jobs. However, on large
• Client approved structural drawings. ❒ • Sections as necessary to show fire ratings. ❒ projects it is envisaged that CAD drawings would be
• Fire protection preliminary design. ❒ produced. CAD drawings assist with interdiscipline
Specifications:
• Building services preliminary design. ❒ • N/A. ❒
co-ordination and allow easy update of fire plans
when changes occur to the architectural drawings.
• Client to advise specific type and location of storage areas. ❒
Reports:
Design: • Updated fire engineering design report. ❒
• Fire severity analysis. ❒ • Confirmation from New Zealand Fire Service that the fire safety ❒
• Analysis of structural behaviour in fire (if applicable). ❒ provisions provided for their use, meet their requirements as per
New Zealand Building Code clause C.3.3.9.
• Radiation to boundary calculations. ❒
• Fire Service to also advise the evacuation scheme provider that ❒
• Smoke production and extract calculations (if applicable). ❒ the draft evacuation scheme is acceptable or suggest changes
that need to be made to the draft scheme.
• Detailed egress analysis (if applicable). ❒

DDG Fire Engineering New Zealand Construction Industry Council © August 2004 Page 27
 Design Documentation Guidelines Fire Engineering

Detailed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Detailed design documents to provide a sufficient

• Client approval of developed fire engineering design. ❒ • All fire safety drawings defining fire engineering requirements ❒ level of detail to define the design requirements of
including plans and sections. the fire engineering. (Refer to developed design
• Client approved architectural drawings. ❒
phase – commentary, note 2 with regard to fire
• Client approved structural drawings. ❒ Specifications:
safety drawing production).
• Client approved fire protection and building services ❒ • Detailed specification of fire engineered features not covered by ❒
other designers. 2. Co-ordination by other designers.
developed design reports.
3. Assumes building consent is lodged after completion
Reports:
Design: of this phase.
• Refine design based on updated architectural and ❒ • Fire engineering design report, suitable for building consent. ❒
structural design. Calculations:
• Fire engineering design calculations and supporting ❒
documentation to accompany the drawings and design report
submitted with the building consent application. Documentation
to verify compliance with the building code and client
design brief.

DDG Fire Engineering New Zealand Construction Industry Council © August 2004 Page 28
 Design Documentation Guidelines Fire Engineering

Construction Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Report and drawings are required to incorporate

• For construction design phase, drawings for architectural, ❒ • Fire engineering detailed design drawings updated and issued ❒ building consent issues and outcomes from design
structural, and other services. ‘for construction’. coordination into the ‘for construction’ fire
• Construction programme. ❒ Reports:
engineering design.

• Building consent commentary and conditions. ❒ • Fire engineering design report, as issued for building consent, ❒ 2. Specific timing of the ‘for construction’ milestone will
issued ‘for construction’. be project specific. Agreement with all parties will be
Design: required on projects in which a constructor also has
• Minor revisions and so on are to take account of ❒ design responsibility or where investigative work is
queries raised by the territorial authority during the required during the construction phase for alteration
consent process. of existing buildings.

DDG Fire Engineering New Zealand Construction Industry Council © August 2004 Page 29
 Design Documentation Guidelines Fire Protection

Concept Design Phase

Design Process Deliverables Commentary
Inputs: Drawings: 1. To ascertain client brief and to review/consider
• Client brief and budget. ❒ • Sketch drawings (may comprise ‘marked-up’ architectural ❒ applicable options.
drawings) including preliminary plant room requirements and 2. Agree roles and responsibilities.
• Architectural sketch concept drawings (e.g., bulk and location). ❒ services routes.
• Preliminary fire safety report. ❒ Specifications:
3. Concept and preliminary design phases are often
combined on smaller projects.
• Project time schedule. ❒ • Nil. ❒ 4. Tendering at this stage unlikely to result in ‘like for
• Infra-structure reports, e.g., water flow tests. ❒ like’ bids.
Reports:
Design: • Concept services brief – to establish available system concepts, a ❒ 5. No co-ordination completed at this stage.

• Review with client building usage requirements. ❒ broad report investigating available options and recommendations, 6. Costing only on per m2 basis.
and definition of system requirements and key assumptions.
• Establish design criteria. ❒
• Design standards to be used. ❒
• Review preliminary fire safety report – (prepared by others). ❒
• Review applicable authority codes and standards. ❒
• Establish contacts with local authorities and utility ❒
companies.
• Review concepts for significant and unusual health and ❒
safety risks relevant to the design.

DDG Fire Protection New Zealand Construction Industry Council © August 2004 Page 30
 Design Documentation Guidelines Fire Protection

Preliminary Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage generally cannot be on

• Client approval of concept services design and budgetary ❒ • Schematic drawings outlining services concepts. ❒ a full elemental basis, as final distribution is not well
implications. defined.
• Layout drawings locating plant rooms, risers, and primary
• Updated fire engineering report. ❒ services routes. ❒ 2. Systems could be priced by vendors at this stage but
unlikely to get like for like comparison.
• Design time schedule. • Preliminary plant room layouts. ❒
• Client approved architectural, structural, and other services ❒ • Preliminary sprinkler/heat detector layouts. ❒
concept drawings.
Specifications:
• Assess supply utility requirements and liaise with ❒
fire authorities. • Outline services performance specifications. ❒
• Preliminary equipment schedules for major plant. ❒
Design:
• Develop system concepts and identify special requirements. ❒ Reports:

• Confirm plant room space/location requirements.

❒ • Utility services reports. ❒
• Develop services route requirements, both horizontal and • Design report including key design criteria, proposed system ❒
vertical and space co-ordination with other trades.
❒ concepts, and features.

• Define interface requirements with other services. • Preliminary electrical loading. ❒

❒ • Preliminary equipment weights. ❒
• Review preliminary design for significant and unusual health
and safety risks the design may present during construction • Preliminary building services interface matrix. ❒
and maintenance. ❒
• Highlight ‘significant and unusual’ buildability and health and ❒
safety issues.

DDG Fire Protection New Zealand Construction Industry Council © August 2004 Page 31
 Design Documentation Guidelines Fire Protection

Developed Design Phase

Design Process Deliverables Commentary
Inputs: Drawings: 1. Cost estimates at this stage can be produced by
quantity surveyor on elemental basis, with secondary
• Client approval of preliminary services design and budget ❒ • Single line pipe work layouts. ❒ elements estimated on typical details.
ary implications.
• Major plant concepts and layouts. ❒
• Client approved architectural, structural, and other services ❒ 2. Developed design may be sufficient to define the
preliminary design. • Sections as necessary. ❒ requirements for fire protection services due to the
prescriptive nature of the codes and contractor
Design:
• Piping schematics. ❒ signoff requirements.

• Services co-ordination with structural, architectural, and ❒ • Reflected ceiling plans, preliminary co-ordination. ❒
other services.
Specifications:
• Develop and expand the services concepts, selection of ❒ • Preliminary performance specifications, equipment schedules, and ❒
typical plant, review of plant room, and services space interface requirements with other services.
requirements including sizing of plant and pipe work.
• Identify utility connections. ❒ Reports:

• Fire authority approved in principle. ❒ • Updated design features report including options selected. ❒
• Approvals for fire control room, control panel, and utility ❒
• Verify significant and unusual health and safety issues have ❒ connections.
been addressed in the design.
• Building services interface matrix. ❒
• Highlight ‘significant and unusual’ buildability and health and ❒
safety issues.

DDG Fire Protection New Zealand Construction Industry Council © August 2004 Page 32
 Design Documentation Guidelines Fire Protection

Detailed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Detailed design generally provides a level of

• Client approval of developed services design and ❒ • Completed schematic and layout drawings defining services ❒ documentation to clearly define the design of all fire
protection elements. Design details should be
budgetary implications. requirements including plans, elevations, and sections.
co-ordinated with other disciplines. However, the
• Client approved architectural, structural, and other services ❒ • Detailed pipe work layouts. ❒ documents produced in this phase may not directly
developed design. be able to be ‘built’ from.
• Plant room layouts including detailed sections. ❒
• Final fire reports. ❒ 2. Co-ordination. In ceiling zones identified with
Specifications: appropriate clearance from structure and other
Design: • Detailed specifications. ❒ services. Major penetrations identified.
• Detailed system design including equipment and pipework. ❒ Detailed co-ordination of critical areas.
• Detailed equipment schedules. ❒
• Co-ordination in principle with structure, architecture, and ❒ 3. Define in the specification the significant and
other building services. • Performance specifications for fire protection services. ❒ unusual health and safety risks that were identified in
the design.
• Finalise utility supplies. ❒ Reports:
• Fire authority approvals. ❒ • Nil. ❒
• Highlight significant and unusual health and safety risks ❒
that were identified through the design process.

DDG Fire Protection New Zealand Construction Industry Council © August 2004 Page 33
 Design Documentation Guidelines Fire Protection

Construction Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Normally prepared by the services sub-contractor to

• For construction design phase, drawings for architectural, ❒ • Revise detailed design documentation to incorporate buildability ❒ enable fabrication of the services design.
structural, and other services. changes suggested by contractor if they impact on the design 2. Deliverables contain sufficient details for elements to
intent.
• Construction time schedule. ❒ be manufactured/constructed without reference to
• Pipe work support and joint detailing. Seismic bracing. ❒ other documents, ‘the details have co-ordinated
the relevant design information across all disciplines
Design:
• Equipment plinth details, mounting, and isolation detailing. ❒ and can be built from’.
• Production of larger scale detailed shop drawings including ❒ ❒
seismic details. • Equipment submissions as defined in detailed design. 3. Equipment ordered.

• Co-ordination of all services, structure, and architecture. ❒ • Wiring diagrams and points schedule. ❒ 4. At completion of design as built drawings, manuals
and equipment details produced to indicate final
• Equipment selections and technical submissions. ❒ • Detailed layouts of plant rooms. installed systems.
• Control system programming. ❒ • Fabrication details of pipework, switchboards, etc. 5. The contractor is responsible for managing health
• Detailed layouts of plant rooms. ❒ Review:
and safety risks during the construction phase.

• Review shop/fabrication and layout drawings for compliance

with design.
• Review equipment submission.

DDG Fire Protection New Zealand Construction Industry Council © August 2004 Page 34
 Design Documentation Guidelines HVAC Services
Concept Design Phase
Design Process Deliverables Commentary

Inputs: Drawings: 1. To ascertain client brief and to review/consider

• Client brief and budget. ❒ • Sketch drawings (may comprise ‘marked-up’ architectural ❒ applicable options.
drawings) including preliminary plant room requirements and
• Architectural sketch concept. ❒ services routes.
2. Agree roles and responsibilities.

• Project time schedule. ❒ ❒ 3. Concept and preliminary design phases are often
Specifications: combined on smaller projects.
• Preliminary fire safety report. ❒ • Nil. 4. Tendering at this stage unlikely to result in ‘like for
• Site survey information. ❒ ❒ like’ bids.
Reports:
• Site and environmental condition constraints. ❒ • Concept services brief – to establish available system concepts 5. No co-ordination completed at this stage.
• Project delivery methodology. ❒ and a broad report investigating available options and 6. Costing only on per m2 basis.
recommendations, and definition of system requirements and
Design: key assumptions.
• Review of client requirements including reliability, ❒ • Design standards to be used.
redundancy, and efficiency.
• Establish design criteria and develop functional ❒
services brief.
• Investigate interface requirements with existing buildings ❒
and equipment.
• Review preliminary fire safety report – (prepared by others). ❒
• Estimate total load using W/m . 2
❒
• Review applicable authority codes and standards. ❒
• Establish contacts with local authorities and utility ❒
companies.
• Review concepts for significant and unusual health and ❒
safety risks relevant to the design.

DDG HVAC New Zealand Construction Industry Council © August 2004 Page 35
 Design Documentation Guidelines HVAC Services
Preliminary Design Phase
Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage generally cannot be on

• Client approval of concept services design and budgetary ❒ • Schematic drawings outlining services concepts. ❒ a full elemental basis, as final distribution is not
well defined.
implications. • Layout drawings locating plant rooms, risers, and primary ❒
2. Systems could be priced by vendors at this stage but
• Updated fire engineering report. ❒ services routes.
unlikely to get like for like comparison.
• Preliminary acoustics report. ❒ • Preliminary plant room layouts. ❒
• Design time schedule. ❒ Specifications:
• Client approved architectural, structural, and other ❒ • Outline services specifications. ❒
services concept designs. • Preliminary equipment schedules for major plant. ❒
• Assess supply utility requirements and liase with local ❒
authorities. Reports:
• Utility services reports. ❒
• Electrical lighting and power loads. ❒
Design:
• Design report including key design criteria, proposed system ❒
concepts, and features.
• Develop preliminary load profiles. ❒ • Preliminary equipment weights. ❒
• Develop system concepts and identify special ❒ • Energy efficiency analysis. ❒
requirements.
• Confirm plant room space/location requirements. ❒ • Preliminary building services interface matrix. ❒
• Highlight ‘significant and unusual’ buildability and health and
• Assess impact of the location of system and equipment ❒ safety issues.
intake and discharge.
• Develop services route requirements, both horizontal and ❒
vertical and space co-ordination with other Trades.
• Define interface requirements with other services. ❒
• Review preliminary design for significant and unusual ❒
health and safety risks the design may present during
construction and maintenance.

DDG HVAC New Zealand Construction Industry Council © August 2004 Page 36
 Design Documentation Guidelines HVAC Services

Developed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage can be produced by

• Client approval of preliminary design and budgetary ❒ • Single line pipe work and duct work layouts. ❒ quantity surveyor on elemental basis, with secondary
implications. elements estimated on typical details.
• Major plant concepts and layouts. ❒
• Client approved architectural, structural and other services ❒ 2. Developed design generally provides the minimum
preliminary designs including building fabric details. • Sections as necessary. ❒ level of documentation to clearly define the scope of
all HVAC elements.
Design:
• Piping and air flow schematics. ❒
• Services load calculations. ❒ • Reflected ceiling plans, preliminary co-ordination. ❒
• Services co-ordination with structural, architectural, and ❒ Specifications:
other services. • Preliminary technical specifications. ❒
• Incorporate requirements of the fire, acoustic, or other ❒ • Equipment schedules. ❒
relevant report.
• Develop and expand the services concepts, selection of ❒ Reports:
typical plant, review of plant room and services space • Updated design features (options) report, including ❒
requirements including sizing of duct and pipe work. options selected.
• Identify utility connections ❒ • Electrical loadings report. ❒
• Co-ordination of plant, equipment, services routes, ❒ • Updated energy efficiency review. ❒
diffusers, etc.
• Approvals for utility connections. ❒
• Verify significant and unusual health and safety issues ❒
have been addressed in the design. • Building services interface matrix. ❒
• Highlight ‘significant and unusual’ buildability and health and ❒
safety issues.

DDG HVAC New Zealand Construction Industry Council © August 2004 Page 37
 Design Documentation Guidelines HVAC Services

Detailed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Detailed design generally provides a level of

• Client approval of developed design and budgetary ❒ Completed schematic and layout drawings defining requirements for ❒ documentation to clearly define the design of HVAC
implications. services, including plans, elevations, and sections. services. Design details should be coordinated with
other disciplines. However, the documents produced
• Client-approved developed designs for architectural, ❒ Detailed pipe work and duct work layouts for mechanical services. ❒ in this phase may not directly be able to be
structural and other services. ‘built’ from.
Plant room layouts including detailed sections. ❒
• Final Fire and Acoustic reports. ❒ 2. Co-ordination. In ceiling zones identified with
Piping and air flow schematics. ❒ appropriate clearance from structure and other
Design:
services. Major penetrations identified.
• Detailed system design, including equipment, ductwork ❒ Specifications: Detailed co-ordination of critical areas.
and pipework. Detailed specifications. ❒
3. Define in the specification the significant and
• Co-ordination in principle with Structure. ❒ Detailed equipment schedules. ❒ unusual health and safety risks that were identified
in the design.
• Architecture and other Building Services. ❒ Reports:
4. Define in the specification the significant health and
• Finalise utility supplies. ❒ Nil. ❒ safety risks that were identified in the design.
• Fire authority approvals. ❒
• Interface details with other trades. ❒
• Highlight significant and unusual health and safety risks ❒
that were identified through the design process.

DDG HVAC New Zealand Construction Industry Council © August 2004 Page 38
 Design Documentation Guidelines HVAC Services

Construction Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Normally prepared by the services sub-contractor to

• For construction design phase, drawings for architectural, ❒ • Revise detailed design documentation to incorporate buildability ❒ enable fabrication of the services design.
structural, and other services. changes suggested by contractor if they impact on the design 2. Deliverables contain sufficient details for elements to
intent.
• Construction time schedule. ❒ be manufactured/constructed without reference to
• Equipment submissions as defined in detailed design. ❒ other documents, i.e., ‘the details have co-ordinated
Design: the relevant design information across all disciplines
• Production of larger scale detailed shop drawings ❒ • Compliance certificates. ❒ and can be built from’.
including seismic details. • Detailed layouts of plant rooms and risers. ❒ 3. Equipment ordered.
• Co-ordination of all services, structure and architecture. ❒ • Fabrication details of ductwork, pipework, switchboards, etc. ❒ 4. At completion of design as built drawings, manuals
and equipment details produced to indicate final
• Equipment selections and technical submissions. ❒ • Equipment plinth details, mounting, and isolation detailing. ❒ installed systems.
• Control system programming. ❒ • Wiring diagrams and points schedules for control systems. ❒ 5. The contractor is responsible for managing health
• Detailed layouts of plant rooms. ❒ • Seismic bracing details. ❒ and safety risks during the construction phase.

Review:
• Review shop/fabrication and layout drawings for compliance ❒
with design.
• Review equipment submissions. ❒

DDG HVAC New Zealand Construction Industry Council © August 2004 Page 39
 Design Documentation Guidelines Hydraulic Services

Concept Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Ascertain client brief and to review/consider

• Client brief and budget. ❒ • Sketch drawings (may comprise ‘marked-up’architectural ❒ applicable options.
drawings) including preliminary plant room requirements and
• Architectural sketch concept drawings ❒ services routes.
2. Agree roles and responsibilities.
(e.g., bulk and location).
3. Concept and preliminary design phases are often
• Project time schedule. ❒ Specifications:
combined on smaller projects.
• Nil.
• Infra-structure reports, e.g., water-flow tests. ❒ 4. Tendering at this stage unlikely to result in ‘like for
Reports: like’ bids.
Design:
• Concept services brief – to establish available system concepts, ❒ 5. No co-ordination completed at this stage.
• Review of client requirements. ❒ a broad report investigating available options and
recommendations, and definition of system requirements and 6. Costing only on per m2 basis.
• Establish design criteria for hydraulic services. ❒ key assumptions.

• Develop functional services brief – including ❒ • Design standards to be used. ❒

definition of services.
• Review applicable authority codes and standards. ❒
• Establish contacts with local authorities and ❒
utility companies.
• Review concepts for significant and unusual health ❒
and safety risks relevant to the design.

DDG Hydraulic New Zealand Construction Industry Council © August 2004 Page 40
 Design Documentation Guidelines Hydraulic Services

Preliminary Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage generally cannot be on

• Client approval of concept service design and ❒ • Schematic drawings outlining service concepts. ❒ a full elemental basis, as final distribution is not
budgetary implications. well defined.
• Layout drawings locating plant rooms, risers, and primary ❒
• Design time schedule. ❒ service routes. 2. Systems could be priced by vendors at this stage but
• Client approved architectural, structural, and other ❒ • Preliminary plant room layouts. ❒ unlikely to get like for like comparison.
services concept design.
Specifications:
• Assess supply utility requirements and liase with ❒
local authorities. • Outline services specifications. ❒
Design:
• Preliminary equipment schedules for major plant. ❒
• Develop preliminary load profiles. ❒ Reports:
• Develop system concepts and identify special ❒ • Utility services reports. ❒
requirements. • Design report including key design criteria, proposed system ❒
• Confirm plant room space/location requirements. ❒ concepts, and features.

• Develop services route requirements, both horizontal and ❒ • Preliminary equipment weights. ❒
vertical and space co-ordination with other trades. • Preliminary building services interface matrix. ❒
• Define interface requirements with other services. ❒ • Highlight ‘significant and unusual’ buildability and health and ❒
• Review preliminary design for significant and unusual ❒ safety issues.
health and safety risks the design may present during
construction and maintenance.

DDG Hydraulic New Zealand Construction Industry Council © August 2004 Page 41
 Design Documentation Guidelines Hydraulic Services

Developed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Cost estimates at this stage can be produced by

• Client approval of preliminary services design and ❒ • Single line pipework layouts. ❒ quantity surveyor on elemental basis, with secondary
budgetary implications. elements estimated on typical details.
• Client approved architectural, structural and other services ❒ • Major plant concepts and layouts with sections as necessary. ❒ 2. Developed design generally provides the minimum
preliminary design. • Piping schematics. ❒ level of documentation to clearly define the scope of
• Final fire and acoustic reports. ❒ Specifications:
all hydraulic elements

Design: • Preliminary technical specifications. ❒

• Service load calculations. ❒ • Equipment schedules. ❒
• Major plant and services routes co-ordinated with ❒ Reports:
architecture, structure and other trades.
• Updated design features report including options selected. ❒
• Material selections.
❒ • Electrical loadings report. ❒
• Incorporate requirements of the fire, acoustic, or other
relevant reports. • Building services interface matrix. ❒
• Develop and expand the services concepts, selection of ❒ • Highlight ‘significant and unusual’ buildability and health and ❒
typical plant, review of plant room, and service space safety issues.
requirements, including sizing of pipe work.
• Identify utility connections. ❒
• Verify that significant and unusual health and safety ❒
issues have been addressed in the design.

DDG Hydraulic New Zealand Construction Industry Council © August 2004 Page 42
 Design Documentation Guidelines Hydraulic Services

Detailed Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Detailed design generally provides a level of

• Client approval of developed design and budgetary ❒ • Completed schematic and layout drawings defining services ❒ documentation to clearly define the design of
implications. requirements including plans, elevations, and sections. hydraulic services.
• Client approved architectural, structural, and other ❒ • Detailed pipework duct work layouts for hydraulic services. ❒ 2. Design details should be coordinated with other
services developed designs.
• Plant room layouts including detailed sections. ❒ disciplines. However, the documents produced in this
phase may not directly be able to be ‘built’ from.
Design: • Piping schematics. ❒
• Detailed system design including equipment and ❒ 3. Co-ordination: in ceiling zones identified with
pipework. Specifications: appropriate clearance from structure and other
• Co-ordination in principle with structure, architecture and ❒ • Detailed specifications. ❒ services; major penetrations identified; and detailed
co-ordination of critical areas.
other building services. • Detailed equipment schedules. ❒
• Finalise utility supplies. ❒ 4. Define in the specification the significant and
Reports: unusual health and safety risks that were identified
• Detailed layouts of plant rooms. ❒ • Nil. ❒ in the design.
• Highlight significant and unusual health and safety risks ❒
that were identified through the design process.

DDG Hydraulic New Zealand Construction Industry Council © August 2004 Page 43
 Design Documentation Guidelines Hydraulic Services

Construction Design Phase

Design Process Deliverables Commentary

Inputs: Drawings: 1. Normally prepared by the services subcontractor to

• For construction design phase, drawings for architectural, ❒ • Revise detailed design documentation to incorporate ❒ enable fabrication of the services design.
structural, and other services. buildability changes suggested by contractor if they impact
2. Deliverables contain sufficient details for elements to
on the design intent.
• Construction time schedule. ❒ be manufactured/constructed without reference to
• Equipment submissions as defined in detailed design. ❒ other documents, i.e., ‘the details have co-ordinated
Design:
• Production of larger scale detailed shop drawings ❒ • Detailed layouts of plant rooms. ❒ the relevant design information across all disciplines
and can be built from’.
including seismic details. • Wiring diagrams and points schedule.
3. Equipment ordered.
• Co-ordination of all services, structure, and architecture. ❒ • Equipment plinth details, mounting, and isolation detailing. ❒
4. At completion of design as built drawings, manuals
• Equipment selections and technical submissions. • Fabrication details of pipework, switchboards, etc. ❒ and equipment details produced to indicate final
• Control system programming. ❒ • Pipe work support and joint detailing. Seismic bracing. ❒ installed systems.
• Detailed layouts of plant rooms. ❒ Review: 5. The contractor is responsible for managing health
• Review shop/fabrication and layout drawings for compliance ❒ and safety risks during the construction phase.
with design.
• Review equipment submission. ❒

DDG Hydraulic New Zealand Construction Industry Council © August 2004 Page 44
 Design Documentation Guidelines Structural

Concept Design Phase

Design Process Deliverables Commentary

r r
Inputs: Drawings: 1. Costing only on square metre rate basis.
• Client briefing, including budget and time schedule.
r
• Sketch drawings. 2. Concept and preliminary design phases are often
• Geotechnical information on types of foundation systems.
r
combined on smaller projects.

r
Reports:
• Survey information, including legal and physical.
Architectural sketch concept drawings (e.g., bulk and location). r
• Sketch drawings where necessary within report. 3. Agree roles and responsibilities for all participants in

r
•
r
project procurement process.
• Structural concept design brief, including floor loadings.

r
• Site constraints, including planning and fire issues.
r
4. Discuss with client the requirements and programme
• Conditions of consents. • Key risks and assumptions.

r r
for client information and approvals.
• Existing building and site information/records. • Concept report outlines key issues and options considered.
5. Establish project procedures for communication,

r
Design: document issue, approvals, etc. Note: larger projects
• Structural type and form.
r
may have a project procedure manual or web-based
• Main gravity and lateral load resisting systems. document control systems.
• Floor system. r
r
6. Establish a design programme for key milestones and
• Ground retention systems. deliverables including design team co-ordination.
• Foundation system. r
• Façade support systems. r
• Roof support systems. r
• Identify structural scheme options. r
• Special project features concepts, (e.g., large canopies). r
• Design co-ordination of key elements with other disciplines. r
• Identify responsibility for control and set-out of dimensions. r
• Identify responsibility for design co-ordination and r
management.

DDG Structural New Zealand Construction Industry Council © August 2008 Page 45
 Design Documentation Guidelines Structural

Preliminary Design Phase

Design Process Deliverables Commentary

r
Inputs:
r
Drawings: 1. Where appropriate carry out discussion with a
• Client approval of concept design, including ratification of • Drawings outline primary members as mark-ups of architectural ‘preferred’ contractor on construction methodology.
cost estimate.
r
drawings (1:200).
2.* Consultation with Building Consent Authority is
• Preliminary fire engineering (where appropriate).
r
• Proposed primary framing. recommended on key aspects of the design that may

r
• Preliminary wind studies (where appropriate).
r
• Prelim. sizes of primary members only with reinforcing as kg/m3 be considered outside the ‘Acceptable Solution’, and
• Preliminary acoustic advice (where appropriate).
r
and steel as kg/m. unusual/contentious issues.

r
• Preliminary geotechnical report, including preliminary 3. Cost estimates at this stage generally cannot be on
• Preliminary foundation layout.

r
design parameters.
r
full elemental basis, as secondary elements are not
• Design programme. • Indicative structural connection types.

r
well defined.
• Outline system for secondary elements.

r r
Design: 4. Contribute to value management session, if required.
• Evaluate and select primary structural systems. • Outline durability/coating systems.
r r
5. Agree the scale of drawing deliverables for each
• Define grid layout (with architect).
r
• Indicative surface finish for exposed concrete. phase according to project type.
• Preliminary analysis to establish critical member sizes for
• Critical details that may have significant cost implication. r 6. A specialist façade design consultant may need to be

r
primary elements.
engaged, if the façade system is particularly complex

r
• Define key serviceability criteria. • Proposed primary elements of strengthening for existing
buildings (where appropriate). or demanding.

r
• Design co-ordination of key elements with other disciplines.

r
• Define floor to floor heights. Specifications:
• Preliminary assessment of floor vibration and building r • Outline specification of key structural elements.
movement.
r
r
Reports:
• Preliminary assessment of primary members of existing
buildings (where appropriate). • Design brief, including fire protection requirements for

r
structural members.

r
• Address durability requirements.
r
• Design features (options) report, with recommended option to
• Preliminary input to Architect on ‘architectural’ elements.
take to developed design.
• Identify high risk and/or high cost elements in structure.

* Amended August 2008

DDG Structural New Zealand Construction Industry Council © August 2008 Page 46
 Design Documentation Guidelines Structural

Preliminary Design Phase continued

Design Process continued Deliverables continued Commentary

• Define key elements of ground retention system r • Outline of elements not covered in preliminary design drawings or r
(if required). design features report.
• Define design parameters for façade systems. r r
r
• Define assumed construction methodology governing design
• Incorporate additional structural implication of fire and (where appropriate).
acoustic requirements.
r
r
• Highlight ‘significant’ buildability issues and significant/unusual
• Assess implication of dynamic motion of building health and safety issues arising from the structure.
services equipment.
• Consider buildability of primary structural system, including r
significant health and safety issues during construction.
• For unusual structures or existing structures where stability r
may be affected by the sequence of construction, consider
significant health and safety issues.
• Assess maintenance requirements of structural components, r
including health and safety issues.
• Coordinate relevant design information between disciplines. r

DDG Structural New Zealand Construction Industry Council © August 2008 Page 47
 Design Documentation Guidelines Structural

Developed Design Phase

Design Process Deliverables Commentary

r
Inputs: Drawings: 1. Separate primary reinforcement from secondary
• Client approval of preliminary design, including ratification • Drawings (1:100 plans) defining all primary framing members, r stirrup or ties in quantity estimates.
of the cost estimate. with reinforcing as kg/m3.

r r
2. Cost estimates at this stage can be produced by
• Final geotechnical report. • Layout and size of secondary framing members (e.g., lift, stairs, quantity surveyor on elemental basis, with secondary

r
canopies, and platforms).

r
• Final wind report (if required). elements estimated on typical details.

r
• Generic reinforcing details for typical primary elements. 3.* Developed design generally provides the level
r
• Final fire report.
• Typical connection details for primary elements. of documentation to define the scope of all

r r
Design: building elements.
• Define elements covered by proprietary design (e.g., precast floor
• Determine sizes of all primary and most secondary and piling). 4.* Where appropriate carry out discussions with a
structural members; however, there may be some
architectural and services secondary support members not ‘preferred’ contractor on construction methodology.

r
Specifications:
defined at this stage.

r
• Preliminary technical specifications, including durability and 5.* Consultation with Building Consent Authority may be
• Generic connection details. serviceability issues. helpful on key aspects of the design that may be

r
considered outside the ‘Acceptable Solution’, and
• Agree serviceability performance criteria with client

r
Reports: unusual/contentious issues.
(e.g., floor vibration, interstorey drifts, etc).

r
• Updated design brief, including fire protection requirements for
• Structural input to architectural elements. structural members.
• Confirm building movements with the design team. r • Updated design features report, including serviceability and r
r
maintenance issues.

r
• Incorporate likely erection/construction requirements
(where appropriate), including consideration of significant/ • Define key risks and assumptions, including erection/buildability
unusual health and safety issues arising from the structure. and significant/unusual health and safety issues arising from

r
the structure.

r
• Key support details for façade elements.

r
• List elements where the scope has not been fully defined
• Structural support requirements for building maintenance elsewhere in the documents.

r
systems (e.g., BMU and abseil anchor points).

r
• Highlight significant health and safety issues.
• Coordinate relevant information with other disciplines.

* Amended August 2008

DDG Structural New Zealand Construction Industry Council © August 2008 Page 48
 Design Documentation Guidelines Structural

Detailed Design Phase

Design Process Deliverables Commentary

r r
Inputs: Drawings: 1. Detailed design generally provides a level of
• Client approval of completed developed design, including • Drawings defining all structural elements, including plans, documentation to clearly define the design of all
ratification of the cost estimate. elevations, sections and details, with adequate cross-referencing. structural elements. Design details should be
• Define all connections by either defining specific connection r coordinated with other disciplines. However, the

r
Design:
details or referencing to industry standard connection details documents produced in this phase may not directly be
• Complete the design and coordination of all structural (e.g., HERA connection details) or specifying forces for a propriety able to be ‘built’ from.
elements, including connection details, except for connection system.

r
elements that can be adequately covered by non-specific 2. Structural drawings should dimension the main
design codes. • Construction sequences and positions of control/construction joints.

r r
building grids, critical structural elements, and other
• Address serviceability and maintenance criteria in • Includes stairs, plant platforms and façade system support. elements that are the direct responsibility of the

r
the design. structural engineer.

r
• Reinforcing details defined (see commentary).

r
• Highlight significant/unusual health and safety risks 3. Reference the architectural plans or other disciplines
• Precamber/set established for members.

r
arising from the structure that were identified through the for other dimensions (unless agreed otherwise).
design process (if any).

r
• Include seismic and gravity support of ceiling/partition systems
4. HERA report DR4-106, Structural Steelwork
• Co-ordinate relevant information with other disciplines. (optional).
documentation ‘Specification’, sections vi, vii, and ix

r
Specifications: outline documentation details that need to be
• Detailed specifications for each structural trade. addressed in the working drawings and specifications.

• Performance specifications where appropriate, including r 5. Design and documentation of secondary architectural
performance criteria for proprietary design. elements are generally shown on the architect’s
• Method statements for critical construction processes governing r drawings; the structural engineer will have input
design. where requested by the architect.

• Design loadings for design of proprietary non-structural elements r 6. Reinforcing details defined means that all reinforcing
e.g., glazing, seismic bracing of services. required to construct the project is defined on the
• Define deliverables from contractor e.g., producer statements, shop r drawings, in quantum and size, such that shop drawings
and/or bar bending schedule can be produced by others
drawings, and testing requirements.
without further additional information.

DDG Structural New Zealand Construction Industry Council © August 2008 Page 49
 Design Documentation Guidelines Structural

Detailed Design Phase continued

Design Process Deliverables continued Commentary continued

• Coating requirements for structural elements that are not r 7. The level of design detail shown on drawings in this
addressed by the architect or other disciplines. phase, particularly for concrete and masonry
• Define required tolerances where different from industry standards. r elements, varies in the industry between regions,
building types and procurement methodologies. A

r
Reports: * major factor is the capability of the local building
• Design Features Report including explanation of structural systems industry to efficiently provide the construction phase
and load paths, design standards used, key design parameters documentation. The level of detail outlined in these
and assumptions.
guidelines is appropriate where the contractor has
the skills and resources to efficiently provide
construction phase documentation. For some
projects, a greater level of detailing may need to be
produced by the design consultant. The appropriate
level of detailing required should be agreed with the
client prior to the commencement of the project.
8. Define in the appropriate specification the significant/
unusual health and safety risks that arising from the
structurewere identified in the design.
9. The contractor is responsible for managing health
and safety risks during the construction phase.
10.*Detailed design documentation is recommended for
building consent submissions.

* Amended August 2008

DDG Structural New Zealand Construction Industry Council © August 2008 Page 50
 Design Documentation Guidelines Structural

Construction Design Phase

Design Process Deliverables Commentary

r r
Inputs: Drawings: 1. Before the commencement of construction drawings
• Construction programme and methodology, including • Drawings (incl. shop drawings and rebar schedules) on an elemental the following need to be in place; contract details
craneage or access restrictions. basis, including position, dimension, materials and finish of all details, confirmed and tender accepted; sub-contract

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including relevant material specifications (steel, timber, precast, etc.).
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• Client approved (‘for construction’) drawings and agreements confirmed; and owner supplied
specifications. • Site management plans and/or method statements defining the components available.

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construction sequencing and temporary erection requirements.
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• Design and performance requirements for propriety elements. 2. Deliverables contain sufficient details for elements to
• Details of the temporary works.
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be manufactured/constructed without reference to

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Design: • Revision of drawings, details and specifications arising from contract other documents, i.e. ,‘the details have co-ordinated
• Design of proprietary systems, e.g., flooring, glazing, plant agreement, building consent, and construction requirements. the relevant design information across all disciplines
support, etc.

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and can be built from’.

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Concrete:
• Detailed co-ordination required with other disciplines, site 3. Final determination of some dimensions may be
•* Precast concrete shop drawings generally as defined in Precast
conditions, proprietary elements, erection requirements, and NZ Code of Practice and AS/NZS1100.

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dependent on proprietary design of non-structural
shop details.

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•* Proprietary system layout drawings and connection details. elements (e.g., mechanical services duct sizes). Such

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• Prepare structural construction sequence, temporary erection proprietary design may need to be advanced to
and heath and safety plans. •* Embedded items and penetrations defined and located.

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enable structural dimensions to be completed.
• Determine the impact of temporary erection loads and •* For non-standard conditions the following are to be provided
4. The constructor is responsible for managing health
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construction sequence on structural members and where applicable.
and safety risks during the construction phase.

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connections. • formwork
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• Check the design of structural members and connections for • propping and bracing 5.* Significant changes or clarifications to the structural
temporary construction conditions and loads, and redesign • scaffolding and access work in relation to the initial building consent
if required. documentation should be submitted to the Building
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Steel:
• Liaise with the design and construction teams to coordinate Consent Authority and if necessary an amended
any revisions to the detailed design. • Shop drawings generally as defined in Australian Detailer Handbook building consent obtained to cover these changes
ASDH101 or the American Institute of Steel Retailers Guidelines.

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Review:
• Review shop drawings, technical specification, and construction
method statement submissions for consistency with detailed design.

* Amended August 2008

DDG Structural New Zealand Construction Industry Council © August 2008 Page 51