Jurassic Production Facility (JPF) at East Raudhatain
PO No. 16052985V231
Supplier Document Cover Sheet
Alghanim International General Trading &
Supplier Name Supplier PO/Ref TKW300350A
Contracting Co. W.L.L (Oil & Gas Division)
Supplier Document No. AI-16052985-QAQC-PRO-001 Supplier Revision A
Schlumberger Doc No. 16052985-V231-QA-PR-0001 Schlumberger Rev 01
Doc Type PL
Document Title Control of Documents Procedure
No. of Pages 1 of 11
Status
Description
Code
1: Review Without Comment
2: Comments as Noted
3: Rejected – New Drawing/Document Required
4: Noted for Information Only
Reviewed By Signature Date
Schlumberger Review Distribution – Interdisciplinary Check
Department Name Signature Date Comments
Y/N
Project Director Ahsan Ali
Project Manager Heberth Taguado
Project Engineer John Paul Clark
Engineering Manager Michael Hess
Project Manager – SRU Matt Jackson
Project Manager - Gas Martin Combariza
Project Manager – Oil Guillaume Prat
Piping Lead Andrew McGill
QA/QC Sanoop Bhaskar
Controls & Instruments Gregg Armstrong
Electrical Andrew Little
DMG Santhosh Babu Suresh
Civil/Construction Scott Murray
01 8/1/2017 Review/Approval QA/QC Eng M-QA/QC P.M
SLB Rev Date Reason for Issue Prepared Checked Approved
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 1 of 10
SLB Doc. No. :16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
CONTROL OF DOCUMENTS
A INITIAL ISSUE TO CLIENT FOR REVIEW AND APPROVAL
QA/QC Eng. M-QA/QC P.M 08 JAN 2017
Rev. Description Prepared Checked Approved Date
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 2 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
CONTENTS
1.0 PURPOSE ......................................................................................................... 3
2.0 SCOPE............................................................................................................. 3
3.0 REFERNCE DOCUMENTS..................................................................................... 3
4.0 RESPONSIBILITIES ........................................................................................... 3
5.0 DEFINITIONS ................................................................................................... 4
6.0 CONTROL OF PROJECT QMS DOCUMENTS OF AIGTCC-O&G ORIGIN ........................ 4
6.1 IDENTIFICATION OF DOCUMENTS ....................................................................... 4
6.2 ESTABLISHMENT OF INITIAL ISSUES AND REVISIONS ............................................ 5
6.3 DISTRIBUTION OF CONTROLLED DOCUMENTS....................................................... 5
6.4 UN-CONTROLLED COPIES................................................................................... 6
7.0 CONTROL OF GENERAL DOCUMENTS ................................................................... 6
7.1 IDENTIFICATION OF GENERAL DOCUMENTS .......................................................... 6
7.2 RECIEPT OF GENERAL DOCUMENTS ..................................................................... 6
7.3 DISTRIBUTION OF GENERAL DOCUMENTS ............................................................ 7
7.4 STORAGE AND PROTECTION OF GENERAL DOCUMENTS .......................................... 7
8.0 CONTROL OF DOCUMENTS OF EXTERNAL ORIGIN.................................................. 7
9.0 OBSOLETE DOCUMENTS .................................................................................... 8
10.0 ATTACHMENTS ................................................................................................. 8
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 3 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
1.0 PURPOSE
The purpose of this procedure is to provide a system & instructions and to assign
responsibilities for establishment, review, authorization, issuance, revision, receipt
and distribution of all documents identified by the Quality Management system of
the Project.
This procedure is intended to ensure that -
Documents are approved for adequacy prior to use
Documents are reviewed, updated and approved as necessary.
Changes and current revision status of the documents are identified.
Relevant versions of applicable documents are available at points of use
Documents remain legible and are readily identifiable
Documents of external origin are identified and their distribution controlled
Unintended use of obsolete documents are prevented
No duplication of the documents
2.0 SCOPE
This procedure is applicable to Project ‘Jurassic Production Facility (JPF), East
Raudhatain’ (Project Reference No. : 16052985)’. The Project Quality
Management System documentation Hierarchy is shown in Attachment-1 of
this document. This procedure is also applicable to the Engineering & Design
deliverables as identified in “Engineering Document Register, (Attachment-5,
QF-16052985-004)’.
3.0 REFERENCE DOCUMENTS
Project Reference No.: 16052985 : Contract Documents
16052985-V231-QA-PL-0001 :
Project Quality Plan
(AI-16052985-QAQC-PQP-001)
AIGTCC – O&G Corporate (QA-111) : Communication Procedure
4.0 RESPONSIBILITIES
Manager-QA/QC (Home Office) is responsible for the contents of this documents.
QA/QC Engineer is responsible for it’s effective implementation.
The Project Document controller is responsible for the following:
Receiving the documents whenever issued for implementation;
Updating the document register
Filing / archiving of the documents
Segregating the superseded documents from the archives
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 4 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
Destruction of unwanted documents or confidential documents if required.
Distribution of up dated Document status whenever a new document is
issued for implementation.
Receipt and issue of general documents.
Preservation of “ORIGINAL COPY” of general documents.
5.0 DEFINITIONS
KOC - Kuwait Oil Company (Company).
Schlumberger - Main Contractor (SLB).
AI-O&G - Alghanim International General Trading & Contracting
Co. W.L.L (Subcontractor)
HO - Head Office (AI-O&G)
ITP - Inspection & Test Plan
PD - Project Director
PM - Project Manager
CM - Construction Manager
MOM - Minutes Of Meeting
QMS - Quality Management System
M-QA/QC - Manager Quality Assurance / Quality Control
ITP - Inspection Test Plan
6.0 CONTROL OF PROJECT QMS DOCUMENTS OF AI-O&G ORIGIN
6.1 IDENTIFICATION OF DOCUMENTS
Documents are identified by the Document Title, Document number, date of issue,
revision level, identification of the issuing authority, and approval authority. As a
minimum, all documents are dated and signed.
Project Quality Plan, procedures, ITP, Checklists etc will normally be prepared on A4
size paper. The header of the page shall include the Company, Main Contractor &
Subcontractor name and logo, Project Title, Contract Number, title of the Document,
Document Number, Revision level, Issue date, page number and total number of
pages. The signatures of the persons, who prepare the document, review the
document and approve the document, shall appear on footer of the front page.
The Quality System Formats (for example Reports formats) are normally prepared in
A4 size paper. The header shall include company name and logo, Title of the Format,
provision for number and date and page number. Format Number and Revision shall
be appeared on the right hand side of the Footer.
The corporate format issued by the HO for the use of all Fouad Alghanim Group of
Companies are used as it is by the organization. The numbering system of such
formats are different than the Project QMS format of the organization.
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 5 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
Work instructions available at work stations are dated and authorized. When revised,
obsolete instructions are destroyed and new versions are affixed in their place.
The Project Document Numbering System of the Project Quality Management
System documents shall be as per Main Contractor’s.
6.2 ESTABLISHMENT OF INITIAL ISSUES AND REVISIONS
The documents are prepared and approved by the person responsible as shown in
Attachement-2.
Manager- QA/QC (Home Office) and Concerned Engineer are responsible for review
of documents for adequacy.
The initial draft copy of all procedures will be in Rev A, which is issued for review
and approval to Main Contractor. The comments (if any) will be incorporated and the
documents will be re-issued for review in Rev B, Rev C etc until it is approved for
implementation.
Further, the document will be issued for implementation in Rev 0.
The originator, reviewing authority shall sign the document prior to submit to Main
Contractor/Company. Documents shall be approved by Main Contractor / Company
thru transmittal /Letter. Documents without approval are not valid for
implementation. Every document shall show the revision history of the document.
Personnel from all levels are encouraged to identify the need for, and propose issue
of new procedures, ITP, workmanship standards and additional product- related
documents. As personnel are also encouraged to critically evaluate the documents
they use and request revisions to correct errors and inconsistencies. Long and
complicated procedures should be avoided. Documents must be understandable by
those who are expected to use them.
Changes to project quality system documentation may be proposed as a result of
annual review, as a result of audits, or because personnel operating the procedure
identify a way in which it can be improved. All concerned personnel should be
notified of the changes.
Copies of the QMS documents shall be issued under a controlled system which
ensures that all concerned personnel have available to them an up-to-date copy of
all relevant documents.
The revision history shall be printed on the second page of all documented
procedures. Controlled copies shall be stamped and numbered.
6.3 DISTRIBUTION OF CONTROLLED DOCUMENTS
Every Controlled Document is distributed to all recipients as mentioned in the
“Controlled Copy Distribution Matrix” (QF-16052985-001), the format is
shown in Attachment-3.
Project Document Controller is responsible for maintaining the records of controlled
copy distribution.
All documents duly approved by approving authority shall be stamped in green color
on the front page as follows:
AIGTCC–O&G
MASTER COPY
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 6 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
Master copy shall be retained with Project Document Controller. Photocopies of the
Master Copy shall be taken for Controlled Copy.
The controlled copies shall be numbered and stamped in red color on the front page
as follows
AIGTCC–O&G
CONTROLLED COPY
DEPT: No:
The photo copies of the controlled copy shall be avoided, and any photo copy of the
controlled documents will not be considered as a controlled document.
The ‘Document Register, (QF-16052985-003)’ as shown in Attachment-4 and
‘Engineering Document Register, (QF-16052985-004)’ as shown in
Attachment-5 will be prepared by the document controller and distributed to all
responsible personnel. This list shall show the updated status of the latest revision of
the documents.
6.4 UN-CONTROLLED COPIES
For the purpose of Tenders, customer off-site usage and other special distribution of
documents where change control is not intended, such distributed documents should
be clearly identified as uncontrolled copies. Document issued to personnel and
outside parties who are not affected by the document, but need a copy for
information only, are stamped across the title page as given below:
AIGTCC-O&G
UN-CONTROLLED COPY
Such documents are not followed up with revisions. Uncontrolled copies of
documents may be given to personnel or outside parties who manage, perform, or
verify work that is directly affected by the document.
7.0 CONTROL OF GENERAL DOCUMENTS
7.1 IDENTIFICATION OF GENERAL DOCUMENTS
The following documents are identified as “General Documents”
Circular / Internal memo / MOM of AI-O&G origin.
Internal memo / Circular / Transmittal / Fax / MOM from AIGTCC (HO).
Letter / Transmittal / Fax / MOM from client / vendor / third party.
7.2 RECIEPT OF GENERAL DOCUMENTS
Project Document Controller shall be responsible for receipt of “ORIGINAL COPY”
of General Documents.
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 7 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
The “ORIGINAL COPY” of general documents shall be acknowledged by stamping as
“Received, date & time”. The acknowledged & stamped general documents shall
be scanned and soft copy shall be preserved.
7.3 DISTRIBUTION OF GENERAL DOCUMENTS
Project Document Controller shall be responsible for distribution of photo copies to
the recipients as addressed in General Documents. Acknowledgement of receipt by
recipient shall be recorded in ‘Distribution List’ wherever applicable. Wherever
Distribution List is not applicable, acknowledgement shall be recorded on the
ORIGINAL COPY of the general documents. Recorded acknowledgement on
Distribution List along with general documents shall be scanned and stored.
AIGTCC-O&G Corporate QMS “Communication Procedure, (QA-111)” shall be
followed for further distribution methodology.
7.4 STORAGE AND PROTECTION OF GENERAL DOCUMENTS
Project Document Controller shall submit ‘ORIGINAL COPY’ of general documents
to Central Document Control Section (Ahmadi Office) after taking copies.
8.0 CONTROL OF DOCUMENTS OF EXTERNAL ORIGIN
The following are considered as documents of external origin.
International Codes and standards
Statutory regulations
Client Specifications, drawings etc.
Sub contractor or vendor documents which affect the quality system, as
applicable.
The documents of external origins related to the Quality Management System are
controlled as explained below.
A master list of codes, Specifications, client documents, drawings etc shall be
prepared by the respective discipline. This master list shall address the following
information.
Origin of the document.
Title and code / number of the document – if any.
Revision status or issue date
Other documents like technical journals, magazines, Operation Manuals etc. which
are used for reference only shall be stamped in blue colour on the front page as
shown below:
AIGTCC - O&G
REFERENCE COPY
All such documents shall be filed under ‘REFERENCE SECTION’ of Project
Document Control.
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 8 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
9.0 OBSOLETE DOCUMENTS
Upon receipt of any revised document, the recipient of the controlled copy shall
destroy the old revision from the file in order to avoid inadvertent use of the
obsolete document.
If the older revision is required by any user for any purpose it shall be properly
marked as “SUPERSEDED” or “OBSOLETE” and filed separately to avoid
unintended use.
A copy of the old revision of the document shall be stamped in black colour as
‘Obsolete Copy’ as shown below and filed under separate section for archives
purpose by the Project Document Controller. The retention period of such documents
shall be 2 years from the completion date of the project unless otherwise specified.
AIGTCC - O&G
OBSOLETE COPY
10.0 ATTACHMENTS
Attachment-1: Project QMS Documentation System Hierarchy
Attachment-2: Responsible Authorities for the Establishment of
Project Documents
Attachment-3: Project Controlled Copy Distribution Matrix
(QF-16052985-001)
Attachment-4: Document Register
(QF-16052985-003)
Attachment-5: Engineering Document Register
(QF-16052985-004)
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 9 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
Attachment-1 : Project QMS Documentation System Hierarchy
Project
Quality
Plan
(Level – I)
Quality Assurance
Procedures
(Level – II)
Operational Procedures
(corporate & project specific)
(Level – III)
KOC Vendor’s
/SCHLUMBER Quality
GER Technical Procedures, System
Project Method Statements, Plans,
Specifications Checklists, ITPs ,
(Level – IV)
Quality Records (Formats)
(corporate & project specific)
(Level – V)
Alghanim International General
Kuwait Oil Company
Trading & Contracting Co. W.L.L
(KOC)
(Oil & Gas Division)
PROJECT : JURASSIC PRODUCTION FACILITY (JPF), EAST RAUDHATAIN PROJECT NO.: 16052985
Document Title : CONTROL OF DOCUMENTS Page 10 of 10
SLB Doc. No. : 16052985-V231-QA-PR-0001_01 AI Doc. No.: AI-16052985-QAQC-PRO-001, Rev. A
Attachment-2 : Responsible Authorities
for the Establishment of Project Documents
Responsible Responsible Authority
Approval
S. Organization (AI-O&G)
Type of Document
# Sub Sub-Sub
Preparation Checking Approval SLB KOC
Contractor Contractor
Project Quality Plan QA/QC Manager- QA/QC Project
1
(L-I) Engineer (Home Office) Manager
QA Procedures QA/QC Manager- QA/QC Project
2.
(L-II) Engineer (Home Office) Manager
Operational Dept Manager- QA/QC Project
3.
Procedures(L-III) Managers (Home Office) Manager
Technical Procedures
ITP, Method Statement Discipline Manager- QA/QC Project
and Check Lists Engineer (Home Office) Manager
(L-IV)
4.
Sub-sub
NDE Procedures Contractor / Manager- QA/QC Project
(L-IV) Discipline (Home Office) Manager
Engineer
(THE FOLLOWING DOCUMENTS ATTACHED EXTERNALLY)
Attachment-3: Project Controlled Copy Distribution Matrix
(QF-16052985-001)
Attachment-4: Document Register
(QF-16052985-003)
Attachment-5: Engineering Document Register
(QF-16052985-004)
Project : JURASSIC PRODUCTION FACILITY (JPF2), EAST REPORT NO. :
RAUDHATAIN
KUWAIT OIL COMPANY, PROJECT REFERENCE NO.: 16052985
DATE :
Project Controlled Copy Distribution Matrix
ALGHANIM INTERNATIONAL - OIL & GAS
E
BL
# DOCUMENT TITLE DOCUMENT NO.
SI
CLIENT
ON
AIGTCC-O&G AIGTCC-O&G AIGTCC-O&G AIGTCC-O&G AIGTCC-O&G
SP
RECIPIENT-1 RECIPIENT-2 RECIPIENT-3 RECIPIENT-4 RECIPIENT-5
RE
DOCUMENT CATEGORY
10
Prepared By - Approved By -
Name : PD
Issued on :
Sign & Date: Sign & Date:
QF-16052985-001, REV A PAGE 1 OF 1
Project : JURASSIC PRODUCTION FACILITY (JPF2), EAST RAUDHATAIN REPORT NO. :
KUWAIT OIL COMPANY, PROJECT REFERENCE NO.: 16052985
DATE :
Document Register
■ Category Legends ■ Status Legends : ■ Owner Legends ■ General Legends
A : for Approval,
A: Approved, B: Approved / Reviwed as Noted Incorporate & re-submit, NA : Not Applicable
R : for Review , VN: Vendor, SC:Subcontractor, AI : AIGTCC-O&G
I : for Information
C: Not Approved / Rejected as Noted Change and re-submit, D: Information Reviewed IFC : Issued For Construction
AIGTCC-O&G
AIGTCC-O&G / Subcontractor Ctgry SLB RESPONSE STATUS KOC RESPONSE STATUS Approval Identification
Submission
r
S.# IFC Date Remarks
ne
Ref. Tran.
w
Document Title Document Number Rev. A/R/I Date Reply Ref. Date A/B/C/D Reply Ref. Date A/B/C/D SLB KOC
O
No.
CATEGORY
SUB-CATEGORY
QF-16052985-003, REV A Page 1 of 1
Project : JURASSIC PRODUCTION FACILITY (JPF2), EAST RAUDHATAIN REPORT NO. :
KUWAIT OIL COMPANY, PROJECT REFERENCE NO.: 16052985
DATE :
Engineering Document Register
■ Category Legends ■ Status Legends : ■ Owner Legends ■ General Legends
A: Approved, B: Approved / Reviwed as Noted Incorporate & re-submit, C: Not Approved / Rejected as Noted Change and re-submit, NA : Not Applicable
A : for Approval, R : for Review , I : for Information VN: Vendor, SC:Subcontractor, AI : AIGTCC-O&G
D: Information Reviewed IFC : Issued For Construction
CONTRACTOR COMPANY
As-Built
r
S.# Drawing Title STATUS IFC Remarks
ne
CONTRACTOR COMPANY Date
w
Drawing Number Rev. DATE Drawing Number Rev. DATE Date
O
Tran. No. Tran. No.
QF-16052985-004, REV A Page 1 of 1
