AP04-AA5-EV05.

Inglés - Elaboración de un manual técnico

Diego Alberto Bernal Pabón

TECNÓLOGO EN ANÁLISIS Y DESARROLLO DE SISTEMAS DE

INFORMACIÓN
SERVICIO NACIONAL DE APRENDIZAJE
SENA
Febrero
2021
 User Manual Palkem.com
Depot Management System for the company Palkem.com

Contenido
1. Login.................................................................................................................................3
2. Register............................................................................................................................3
3. Recover Password............................................................................................................4
4. Billing................................................................................................................................5
5. Inventory..............................................................................................................................6
6. News.................................................................................................................................7
7 Supplies.................................................................................................................................8
8. Products...............................................................................................................................9
9. Lists......................................................................................................................................9
10. Earnings............................................................................................................................10
11. Providers..........................................................................................................................10
12. Reports.............................................................................................................................11
14. Custom.............................................................................................................................12
15. Users................................................................................................................................13
16. User..................................................................................................................................13
17. Help..................................................................................................................................14
18. Log Out.............................................................................................................................15
19.Glossary.............................................................................................................................15
 1. Login
First Step: Enter User or Email and Enter password

Second Step: Click on the button to enter the Palkem.com manager system.

If you are not registered click on Registrate Aquí, this link will direct you to the registration
module shown below.
If you do not remember the password, click on ¿Se te olvido la contraseña?, this link will
direct you to the module to recover the password explained later in point 3. Recover password.
2. Register
First Step: Enter the information requested for registration in this case:
-User
-Full Name
- Contact Number
- Email
-Password which is confirmed for validation.
Second Step: Click on the next box
Third Step: Click on the button

3. Recover Password
Third Step: The form of payment is chosen after entering any number of products and we can
see the subtotal, make a discount to the invoice taking into account the profit for the order,
apply the current IVA, and record with what money
First Step: Enter the email to retrieve the password by means of a message.

Second Step: Click on to subsequently receive a message in the email and reset
the password
Third step: check email.
Fourth Step: Click on Restaurar Contraseña to access the Recover Password module.

Step Five: Enter new password and confirm it.

Step Six: Click on to register the new password and go to the Login.

4. Billing
First Step: Enter the customer code where the red arrow indicates, when entering the code, the

customer’s name appears, in case the customer is not registered click on only if the
customer wants to register.
Second Step: To enter a product to the order list write your code and indicate its quantity
where the blue arrows indicated the product in formation appears when entering the code.
Fourth Step: Click on invoice to print the invoice and register it in the database.
-As you can see there are two option to invoice; for send Customers directly form the
The virtual client by email.
- Click on To add a product that is not found by code.

Register
First Step: Click on the next box
Third step: Click on the button
The form of payment is chosen after entering any number of products and we can see the
subtotal, make a discount to the invoice taking into account the profit for the order, apply the
current IVA, and record with what money

The customer pays to give him his change.

Fourth step: Click on invoice to print the invoice and register it in the database.

As you can see there are two options to invoice; for

customer directly from the depot and to sed.
5. Inventory
- Each product of the inventory has its Kardex as indicate in the image and this system is type
PEPS o FIFO (First-In, First-Out), Where their movements are registered, whether they are
purchases, sales, returns.
- You can edit the products.
- You can print the inventory to make a cyclical verification of it.
- The products have a signaling system that indicates a color on the due date in the following
way:

- Less than 3 months

- Less than 6 months

Greater than 6 months

This indicates how close the expiration date of a product is.

The products have states such as:

- In the kardex card of each product all the detailed information and movements of the
products are saved, this is managed with the price of the product. This software
managed all the inventory with the PEPS system.
- This document can be printed.

6. News
- In the module you can register all kinds of news related to the product, whether they are
made in the purchase or sale process.
- This information can be printed.
 - Third Step: Enter the data requested by the format.

- Four Step: Click on to save the information in the database.

7 Supplies
First Step: Click on the module indicated in the image.

Second Step: Click on

Third Step: Enter the data requested by the format, this product entry format works similar to
the invoicing module, it is important to remember that the supplier registration is mandatory.

Four Step: Click on to save the information in the

database.
 - In case of not finding a product by illegible code or there reason, you can also search by

name with a click on.

- When entering a new product click on when entering the new product can be

Related in the supply, not before.

8. Products
First Step: Click on the module indicated in the image.

Second Step: Click on

Third Step: Enter the data requested by the formant to remember that the registration of the
provider is mandatory.

Fourth Step: Click on to save the information in the

database.

9. Lists
This list contain essential information to identify exhausted products and places orders with
suppliers, as well as traffic light or quarantine lists.
To access this information, all you need to do is click on the list you to see, either:
10. Earnings
To verify the earnings of a specific date, simply select the date calendar and the click on

The result of the query will show the earnings as indicated the image.

11. Providers
- First step: Click on the module indicated in the image.

- Second step: Click on.

- Third Step: Enter the data requested by the format, this product entry format works
similar to the invoicing module, it is important to remember that the supplier
registration in mandatory.

- Fourth Step: Click on to save the information

in the database.
12. Reports
-All reports work in the same way.
First Step: Click on the module indicated in the image.
Second Step: Click on the button or the report requested in this case the following:

Third Step: Select the initial date to consult where the green arrow indicated.
Fourth Step: Select the final date to consult where the red arrow indicated.
Only with selecting the dates the information will be shown in the table below.
Fifth Step: Click On If it is the case of generation a PDF with that
information.

14. Custom
To active in dark mode, click where the red arrow indicates.

This image the system in dark mode.

The use of dark mode favors the user the information system for long periods of time.
15. Users
In this module you can manage the information of the users including the permissions to
different modules.

You can search, edit, create, delete and print.

First Step: Click on the module indicated in the image.

Second Step: To modify the information of a user click on edit as indicated in the image
with the arrow.
Third Step: Edit the necessary fields or modify their permissions.
Fourth Step: Click on to register the changes made.

16. User
First Step: The required data is modified.
Second Step: Click on for to update, it will automatically show the
change made.

First Step: Click on

Second Step: Enter the current password, the new password and confirm the password.

Third Step: Click on

17. Help
Click on the module indicated in the image to access the user manual.

If the doubts involve contacting the information system provider click on

18. Log Out
To log out of the system, just click where indicated in the image.

19.Glossary
Module. A module is portion of a computer program, of the various tasks that a program must
perform to fulfill its function or objectives, a module will usually perform one of these tasks.
PEPS: This method basically consists of giving the products that were purchased first out of the
inventory, so those products bought more recently will be in the inventories.
Signaling: It is a tool that will provide you determine at the right time which drugs are about to
expire.
Quarantine: Area for rejected material (material rejected at the reception, etc).

Bibliografía
Grammar tips: present and past tenses. (s.f.). Obtenido de FAVA - Formación en Ambientes
Virtuales de Aprendizaje.

SENA. (2013). Interfaz Gráfica de Usuario. Obtenido de FAVA - Formación en Ambientes

Virtuales de Aprendizaje.

SENA. (2013). Patrones de Diseño. Obtenido de FAVA - Formación en Ambientes Virtuales de.