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Prosecution Officer (Administrative) Level 2: Role Description

This document describes a Prosecution Officer (Administrative) Level 2 role with the Office of the Director of Public Prosecutions in New South Wales. The role involves providing administrative and clerical support such as word processing, brief preparation, and records maintenance to support the efficient operation of the prosecution service. Key responsibilities include processing new matters, updating court results, and maintaining files and records. The role requires strong administrative skills and the ability to maintain confidentiality and work with diverse internal and external stakeholders, including lawyers, police, courts, and victims.

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Ron Villanueva
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88 views4 pages

Prosecution Officer (Administrative) Level 2: Role Description

This document describes a Prosecution Officer (Administrative) Level 2 role with the Office of the Director of Public Prosecutions in New South Wales. The role involves providing administrative and clerical support such as word processing, brief preparation, and records maintenance to support the efficient operation of the prosecution service. Key responsibilities include processing new matters, updating court results, and maintaining files and records. The role requires strong administrative skills and the ability to maintain confidentiality and work with diverse internal and external stakeholders, including lawyers, police, courts, and victims.

Uploaded by

Ron Villanueva
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Role Description

Prosecution Officer
(Administrative) Level 2
Cluster Justice
Agency Office of the Director of Public Prosecutions
Division/Branch/Unit Solicitor's Office
Location Statewide
Classification/Grade/Band Prosecution Officer (Administrative) Level 2
Kind of Employment Ongoing
ANZSCO Code 531111
PCAT Code 6111118171
Date of Approval 06 May 2015
Agency Website www.odpp.nsw.gov.au

Agency overview
The Office of the Director of Public Prosecutions (ODPP) provides an independent, efficient, fair and just
prosecution service for the people of New South Wales. Its vision is to be a dynamic prosecution service
recognised for its excellence and leadership. It acts in the public interest for NSW Parliament,the Judiciary, the
Courts, Police, victims, witnesses, accused persons and other stakeholders in the criminal justice system and
the community.

Primary purpose of the role


This is an administrative role which involves the delivery of high quality clerical support such as word
processing, brief preparation, data entry, records maintenance and other administrative functions that support
the provision of an efficient and effective prosecution service.

Key accountabilities
 Provide general administrative and word processing support including registration of new matters,
updating court results and brief and file preparation and maintenance.
 Liaise with lawyers, police and court staff to ensure the efficient and effective processing of information
in relation to cases involving the ODPP.
 Maintain the records management system to ensure that current and past files are stored and retrieved
in an efficient and timely manner.
 Provide quality customer and reception service by responding to enquiries professionally and in a
timely manner.

Key challenges

1
 Determine work priorities to ensure competing deadlines and demands are met and to ensure
diplomacy and sensitivity when dealing with all stakeholders. Recording information in an environment
where the accuracy of those records is essential.
 Working with a diverse group of people, which may include contact with distressed victims of matters
being prosecuted by the Office. Act confidentially and ethically in relation to any public attention or
scrutiny.
 Exposure to traumatic material and events relating to criminal matters, which may heighten the risk of
developing vicarious trauma.

Key relationships

Who Why
Internal
Lawyers, Other Administration staff,  Work in a team environment to ensure the delivery of an effective and
and Witness Assistance Officers efficient prosecution service. Assistance to other administration staff
and supervisor.
External
Victims/Witnesses  Deliver on the ODPP's commitment to victims and witnesses and
meet the obligations under the ODPP Guidelines and Victim's Rights
Act.
Police  Liaise with police informants to obtain victim and witness details and
provide informants with results of relevant court cases.
Courts  Liaise with court staff regarding correct court listings, documentation,
and arrangements for victims and witnesses.
Defence Lawyers  Field enquiries relating to the allocation of a matter, court
appearances and transfer of information between parties.
The Public, Criminal Justice Agencies  Respond to enquiries and convey information on behalf of others.
and Legal Practitioners

Role dimensions
Decision making
The position holder is accountable for integrity of data and administrative tasks such as registration of new
matters, updating court results, file preparation and maintenance. The role requires the ability to maintain strict
confidentiality in relation to ODPP information and act in accordance with ODPP policies and procedures.

Reporting line
Managing Clerk/Manager Support Services

Direct reports
N/A

Budget/Expenditure
This role is not responsible for budget/expendture.

Role Description Prosecution Officer (Administrative) Level 2 2


Essential requirements
The position requires administration experience in a legal or professional environment.

Advanced word processing and data entry skills.

Effective interpersonal and communication skills and the ability to work with minimal supervision.

Sound organisational/time management skills.

Drivers licence and a satisfactory driving record.

Capabilities for the role


The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability
Framework is available at www.psc.nsw.gov.au/capabilityframework

Capability summary
Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus
capabilities for this role. Refer to the next section for further information about the focus capabilities.

NSW Public Sector Capability Framework


Capability Group Capability Name Level

Display Resilience and Courage Adept


Act with Integrity Intermediate
Manage Self Intermediate
Value Diversity Foundational
Communicate Effectively Intermediate
Commit to Customer Service Intermediate
Work Collaboratively Intermediate
Influence and Negotiate Foundational
Deliver Results Intermediate
Plan and Prioritise Foundational
Think and Solve Problems Intermediate
Demonstrate Accountability Foundational
Finance Foundational
Technology Intermediate
Procurement and Contract Management Foundational
Project Management Foundational

Role Description Prosecution Officer (Administrative) Level 2 3


Focus capabilities
The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate
competence. The behavioural indicators provide examples of the types of behaviours that would be expected
at that level and should be reviewed in conjunction with the role’s key accountabilities.

NSW Public Sector Capability Framework


Group and Capability Level Behavioural Indicators
Personal Attributes Adept  Be flexible, show initiative and respond quickly when
Display Resilience and situations change
Courage  Give frank and honest feedback/advice
 Listen when ideas are challenged, seek to understand the
nature of the criticism and respond constructively
 Raise and work through challenging issues and seek
alternatives
 Keep control of own emotions and stay calm under pressure
and in challenging situations
Relationships Intermediate  Focus on key points and speak in ‘Plain English’
Communicate Effectively  Clearly explain and present ideas and arguments
 Listen to others when they are speaking and ask appropriate,
respectful questions
 Monitor own and others’ non-verbal cues and adapt where
necessary
 Prepare written material that is well structured and easy to
follow by the intended audience
 Communicate routine technical information clearly
Results Intermediate  Complete work tasks to agreed budgets, timeframes and
Deliver Results standards
 Take the initiative to progress and deliver own and team/unit
work
 Contribute to allocation of responsibilities and resources to
ensure achievement of team/unit goals
 Seek and apply specialist advice when required
Business Enablers Intermediate  Apply computer applications that enable performance of
Technology more complex tasks
 Apply practical skills in the use of relevant technology
 Make effective use of records, information and knowledge
management functions and systems
 Understand and comply with information and
communications security and acceptable use policies
 Support the implementation of systems improvement
initiatives and the introduction and roll-out of new
technologies

Role Description Prosecution Officer (Administrative) Level 2 4

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