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Module 3

Evaluations are systematic assessments of ongoing or completed projects, programs, or policies. They determine relevance, effectiveness, impact, and sustainability. Evaluations provide recommendations to improve future projects. They are also used to report progress to donors and ensure funds are used properly. Evaluations identify outcomes, value for money, and help strengthen organizational learning. There are different types of evaluations based on timing, who conducts them, methodology, and coverage. Monitoring and evaluation provide accountability, transparency, and informed decision making to improve performance. While related, monitoring focuses on implementation and asks if things are being done right, while evaluation takes a broader perspective and asks if the right things are being done and if better approaches exist.

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249 views19 pages

Module 3

Evaluations are systematic assessments of ongoing or completed projects, programs, or policies. They determine relevance, effectiveness, impact, and sustainability. Evaluations provide recommendations to improve future projects. They are also used to report progress to donors and ensure funds are used properly. Evaluations identify outcomes, value for money, and help strengthen organizational learning. There are different types of evaluations based on timing, who conducts them, methodology, and coverage. Monitoring and evaluation provide accountability, transparency, and informed decision making to improve performance. While related, monitoring focuses on implementation and asks if things are being done right, while evaluation takes a broader perspective and asks if the right things are being done and if better approaches exist.

Uploaded by

Mohamed Farah
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Monitoring and Evaluation

Module 1: Monitoring and Evaluation


Overview (Continued)
YAZA Capacity Solutions

Date: May 2019


What is evaluation?
An evaluation is the systematic and objective assessment of an ongoing or
completed project, programme or policy and its design, implementation and
results.

The aim is to determine the relevance and fulfilment of objectives, development


efficiency, effectiveness, impact and sustainability.

An important goal of evaluation is to provide recommendations and lessons to the


project managers and implementation teams that have worked on the projects and
for the ones that will implement and work on similar projects.

Evaluations are also indirectly means to report to the donor about the activities
implemented. It is a means to verify that the donated funds are being well
managed and transparently spent. The evaluators are supposed to check and
analyze the budget lines and to report the findings in their work.
Why do we need evaluations?
Why do we need evaluations?
Evaluations can help us to:
• Identify the outcomes and impact of our work (at project, and programme)
• Determine what helps and/or hinders our efforts to improve the quality and
effectiveness of programme and projects
• Identify value for money and ensure that funds are used efficiently and
effectively
• Strengthen a learning culture through reinforcing the links between evaluation
findings and programme design and decision-making
• To assess how sustainable and meaningful the project was for participants
• To inform decision makers about how to build on or improve a project
Why do we need evaluations? (Continued)
• Ensure accountability and transparency to our stakeholders,
• Provide robust evidence for policy and decision-making and fundraising and
external communications about the impact and value of our work
• Improve future project design and management, not just by proving impact but
also by improving practice and by developing and documenting replicable,
innovative solutions to the problems facing.
• To assess whether a project has achieved its intended goals
• To understand how the project has achieved its intended purpose, or
why it may not have done so
Evaluation Process
Evaluations require:

• Data collection at the start of a program (to provide a baseline) and


again at the end, rather than at repeated intervals during program
implementation

• A control or comparison group in order to measure whether the


changes in outcomes can be attributed to the program

• A well-planned study design


Summary of Major Evaluation Types
According to evaluation According to who
timing conducts the evaluation
• Formative evaluations • Internal or self-evaluations
• Summative evaluations • External or independent
• Midterm evaluations evaluations
• Final evaluations • Participatory evaluations

• Ex-post evaluations
Summary of Major Evaluation Types
According to evaluation According to evaluation
technicality or methodology Coverage
• Real-time evaluations
(RTEs) • Partial Evaluation
• Meta-evaluations
• Thematic evaluations • On Going Evaluation
• Cluster/sector evaluations • Terminal Evaluation
• Impact evaluations
According to evaluation timing
• Formative(on-going evaluation): Takes place at different stages of
project implementation in order to ascertain the continuing validity of
the project.
• Summative evaluation, refers to the assessment where the focus is
on the outcome of a program.
• Mid-term evaluation: This is done mid-way through implementation
of the project to determine which trend the project should take.
According to who conducts the evaluation
• Internal or self-evaluations- conducted by those directly involved in
the implementation;
• External or independent evaluations- carried out by individuals
outside the implementing team.
• Participatory evaluations- staff and external evaluators consult with
the beneficiaries;
According to evaluation technicality or
methodology
• A real-time evaluation (RTE) is designed to provide immediate (real time)
feedback to those planning or implementing a project or programme, so that
they can make improvements. ... Real-time evaluations are normally associated
with emergency response or humanitarian interventions.
• A meta-evaluation can be used for ongoing evaluations (formative) or report on
the strengths and weaknesses of previous evaluations (summative).
• A thematic evaluation is a review of a particular aspect of quality or standards
focusing on an experience, practice or resource that cuts across programmes or
institutions.
• Impact evaluation is an assessment of how the intervention being evaluated
affects. outcomes, whether these effects are intended or unintended.
According to evaluation
Coverage
• Partial Evaluation- This only covers some aspects of the project and

therefore not the entire project.

• On Going Evaluation – this happen different times in the

project/programs
• Terminal Evaluation- It is carried out at the end of the
project life to determine its impact and relevance.
In terms of:
Input-output relationships:
•Performance appraisal:
• focuses on the three elements of the project (technical, time and
cost);
•Audits: focus on financial performance;
•Results evaluation: taken at or towards the end of the project to
determine whether the project outputs have been used to achieve the
planned objectives;
•Cost/benefits assessment: to ascertain whether benefits realized from
the project actually justify the resources expended to achieve them;
•Impact studies: inform whether the project actually made the desired
impact.
Good Reasons to Monitor & Evaluate
• ACCOUNTABILITY: Managers, donors and other stakeholders need to know
the extent to which the programmes are meeting their objectives and
leading to their desired effects
• TRANSPARENCY: Monitoring and evaluation builds greater transparency in
terms of use of programme resources
• INFORMED DECISION MAKING: Information generated through monitoring
and evaluation provides management with a clear basis for decision-
making
• LEARNING: Future planning and programme development is improved
when guided by lessons learned
What’s the difference between Monitoring
and Evaluation ?
• They are different, but interrelated functions, as they both contribute
knowledge as a basis for accountability and enhanced performance.
• Monitoring is an internal, repetitive, operations and management
function. Evaluation is often external, periodic/ snapshot, in greater
depth and asking different questions.
• Monitoring asks the question “Are we doing things right”?
• Evaluation asks “Are we doing the right things?” and “Are there
better ways of achieving the results?”
Thanks for Your
Attention

YAZA Capacity Solutions Logistics and Procurement

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