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Excel Shortcut Keys

✺ Working With Files

Function Shortcut Keys
New le Ctrl + N

Open Ctrl + O

Save Ctrl + S

Save as Ctrl + Shift + S

Print Ctrl + P

Print preview Ctrl + F2

Close workbook Ctrl + W

Close Excel Ctrl + Q

✺ Working With Data

Function Shortcut Keys
Copy Ctrl + C

Cut Ctrl + X

Paste Ctrl + V

Paste special Ctrl + Alt + V

Undo Ctrl + Z

Redo Ctrl + Y
Find Ctrl + F

Find previous Ctrl + Shift + F4

Find next Shift + F4

Find and replace Ctrl + H

✺ Moving Within A Workbook

Function Shortcut Keys
Move right 🡆

Move left 🡄

Move up 🡅

Move down 🡇

Move right to next full cell Ctrl + 🡆

Move left to next full cell Ctrl + 🡄

Move up to next full cell Ctrl + 🡅

Move down to next full cell Ctrl + 🡇

Move to beginning of row Home

Move to last cell Ctrl + End

Move to rst cell Ctrl + Home

Scroll right one screen Alt + PgDn

Scroll left one screen Alt + PgUp

Scroll up one screen PgUp

Scroll down one screen PgDn

End mode End

✺ Selecting Cells
Function Shortcut Keys
Go to cell Ctrl + G

Select all Ctrl + A

Select row Shift + Space

Select column Ctrl + Space

Select current region Ctrl + Shift + *

Select current array Ctrl + /

Select all precedents Ctrl + Shift + {

Select direct dependents Ctrl + ]

Select all dependents Ctrl + Shift + }

Select only visible cells Alt + ;

Add cell range to selection Shift + Click

Add one-o cells to selection Ctrl + Click

Move active cell right to non-adjacent selection Ctrl + Alt + 🡆

Move active cell left to non-adjacent selection Ctrl + Alt + 🡄

Toggle selection add mode Shift + F8

Clear selection Esc

Expand selection to the right Shift + 🡆

Expand selection to the left Shift + 🡄

Expand selection up Shift + 🡅

Expand selection down Shift + 🡇

Expand selection to last full cell to the right Ctrl + Shift + 🡆

Expand selection to last full cell to the left Ctrl + Shift + 🡄

Expand selection to last full cell up Ctrl + Shift + 🡅

Expand selection to last full cell down Ctrl + Shift + 🡇

Expand selection up full screen Shift + PgUp

Expand selection down full screen Shift + PgDn

Expand selection to beginning of row Shift + Home

Expand selection to rst worksheet cell Ctrl + Shift + Home

Expand selection to last worksheet cell Ctrl + Shift + End

Toggle extend selection mode F8

Select only cells with comments Ctrl + Shift + O

Select row di erences Ctrl + \

Select column di erences Ctrl + Shift + |

Select direct precedents Ctrl + [

✺ Working With Active Cells

Function Shortcut Keys
Only select active cell Shift + Backspace

Show active cell Ctrl + Backspace

Move active cell clockwise Ctrl + .

Move active cell down Enter

Move active cell up Shift + Enter

Move active cell right Tab

Move active cell left Shift + Tab

✺ Editing Formulas
Function Shortcut Keys
Edit active cell F2

Cancel entry Esc

Delete to end of line Ctrl + Delete

Delete character in back of cursor Backspace

Delete character in front of cursor Delete

New line within cell Alt + Enter

Add character to the right to selection Shift + 🡆

Add character to the left to selection Shift + 🡄

Move one word right Ctrl + 🡆

Move one word left Ctrl + 🡄

Add word to right to selection Ctrl + Shift + 🡆

Add word to left to selection Ctrl + Shift + 🡄

Select from beginning of cell to current position Shift + Home

Select from current position to end of cell Shift + End

Insert comment Shift + F2

 ✺ Entering Data
Function Shortcut Keys
Commit and move down Enter

Commit and move up Shift + Enter

Commit and move right Tab

Commit and move left Shift + Tab

Commit and stay in same cell Ctrl + Enter

Enter data in multiple cells Ctrl + Enter

Insert current date Ctrl + ;

Insert current time Ctrl + Shift + :

Fill from cell above Ctrl + D

Fill from cell to left Ctrl + R

Fill formula from cell above Ctrl + '

Hyperlink Ctrl + K

Display Autocomplete Alt + 🡇

✺ Using The Ribbon

Function Shortcut Keys
Show / hide Ribbon Ctrl + F1

Enter Windows hotkey combination Alt

Help F1
 ✺ Formatting Cells
Function Shortcut Keys
Open format dialogue Ctrl + 1

Re-apply format F4

Align center Alt + H + A + C

Align left Alt + H + A + L

Align right Alt + H + A + R

Indent Alt + H + 6

Un-indent Alt + H + 5

Increase font size Alt + H + FG

Decrease font size Alt + H + FK

Format as general Ctrl + Shift + ~

Format as currency Ctrl + Shift + $

Format as percentage Ctrl + Shift + %

Format as scienti c Ctrl + Shift + ^

Format as date Ctrl + Shift + #

Format as time Ctrl + Shift + @

Format as number Ctrl + Shift + !

Bold Ctrl + B

Italic Ctrl + I

Underline Ctrl + U
Strikethrough Ctrl + 5

Border all Ctrl + Shift + &

Border right Alt + R

Border left Alt + L

Border top Alt + T

Border bottom Alt + B

Border interior horizontal Alt + H

Border interior vertical Alt + V

Remove borders Ctrl + Shift + _

✺ Calculations
Function Shortcut Keys
Toggle reference (relative vs. absolute) F4

Calculate all sheets F9

Calculate only active sheet Shift + F9

Autosum Alt + =

Insert function Shift + F3

Show function arguments Ctrl + Shift + A

Commit array formula Ctrl + Shift + Enter

Evaluate part of formula F9

Toggle formula bar Ctrl + Shift + U

Show formula builder Ctrl + A

De ne name Ctrl + F3

Create name Ctrl + Shift + F3

Paste name into formula F3

✺ Worksheets And Workbooks

Function Shortcut Keys
New worksheet Shift + F11

Next worksheet Ctrl + PgDn

Previous worksheet Ctrl + PgUp

Next workbook Ctrl + Tab

Previous workbook Ctrl + Shift + Tab

Next pane F6

Previous pane Shift + F6

Minimize window Ctrl + F9

Maximize window Ctrl + F1

Select multiple worksheets Shift + Click

Select one-o single worksheets Ctrl + Click

✺ Rows And Columns

Function Shortcut Keys
Insert rows / columns dialogue Ctrl + Shift + +

Insert rows Ctrl + Shift + +

Insert columns Ctrl + Shift + +

Delete dialog Ctrl + -

Delete rows Ctrl + -

Delete columns Ctrl + -

Delete cells Ctrl + -

Clear cells Delete

Group Alt + Shift + 🡆

Ungroup Alt + Shift + 🡄

Group dialog Alt + Shift + 🡆

Ungroup dialog Alt + Shift + 🡄

Hide columns Ctrl +

Hide rows Ctrl + 9

Unhide rows Ctrl + Shift + 9

Unhide columns Ctrl + Shift +

Toggle outline symbols Ctrl + 8

✺ Charts, Filters, And Pivots

Function Shortcut Keys
Create chart Alt + F1

Create chart (new sheet) F11

Auto lter Ctrl + Shift + L

Open lters Alt + 🡇

Insert table Ctrl + T

 Group pivot table items Alt + Shift + 🡆

Ungroup pivot table items Alt + Shift + 🡄

Hide pivot table item Ctrl + -

Create pivot chart Alt + F1

Create pivot chart on new sheet F11

Pivot table wizard Alt + D + P

✺ Helper Modules
Function Shortcut Keys
Spell check F7

Thesaurus Shift + F7

VBA editor Alt + F11

Macros Alt + F8

Hide or show Ctrl + 6

Duplicate Ctrl + D

Modify cell style Alt + '

Control menu Alt + Space

Shortcut menu Shift + F1

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