Date de création : 11/09/2018

ENSE3 IT
Using printers with Papercut

Using printers with

Papercut

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Sommaire

I. Basic information .......................................................................................................................... 3

II. Support .......................................................................................................................................... 3
III. Managing your Papercut account and obtain your personal password: ...................................... 4
IV. Student quotas .............................................................................................................................. 6
V. Printing costs ................................................................................................................................. 6
VI. Printing from school computers ................................................................................................... 7
VII. Linking to your Izly card or Green Er badge .................................................................................. 7
VIII. Launching a print job................................................................................................................... 12
IX. Using printer functionalities (copying and scanning).................................................................. 14
X. Printing from a personal computer that is not managed by the school ..................................... 16
1. Web printing.............................................................................................................................. 16
2. « Free » Windows printing ........................................................................................................ 19
a. Installing drivers and Papercut software............................................................................... 19

b. Printing .................................................................................................................................. 21

3. « Free » Mac OS printing ........................................................................................................... 23

a. Installing drivers .................................................................................................................... 23

b. Installing a printer ................................................................................................................. 28

c. Modifying the account name ................................................................................................ 31

d. Setting black and white as default ........................................................................................ 34

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

I. Basic information

Papercut is designed to enable you to print documents using any printer and pick up your printed
documents using your personal password, Green-ER badge or Izly card.

This also enables you to print at the Viallet location and other Grenoble INP locations:

- Phelma

- GI

- ENSIMAG

- ESISAR

You will have a set quota that will allow you to print and make copies (see below for section on
quotas).

II. Support

For any printer issues, please send your questions to the following email:

[email protected]

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

III. Managing your Papercut account and obtain your personal

password:

Using a school computer, login to the website: https://impression.grenoble-inp.fr.

This website is only accessible within the Grenoble INP network. You must login to it from:

- Any Grenoble INP computer (schools, laboratories or Viallet location)

- Any computer using any network (public wifi, campus wifi, Eduroam, home network, etc.) by
using a VPN (see chapter X).

The website will provide a login window.

Enter your usual user ID (used for accessing windows sessions and messaging systems) and click
login.

On the homepage, you will be able to see any print jobs underway as well as your remaining balance.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

In the summary tab, you will find statistics as well as your personal password (badge/ID number). To
see your password, click on the display button.

This password will allow you to connect to printers.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

IV. Student quotas

You will receive an initial balance of 7.95 € in your account. This initial balance will allow you to print
150 A4 single-sided black and white pages, or 36 A4 single-sided color pages. You will receive an
additional 2.65 € every month (50 A4 single-sided black and white pages).

Please note:

- Your maximum quota balance will not go above 10.60 € (200 A4 single-sided black and white
pages). For example, if you have 10 € left at the end of the month, you will still have only
10.60 € at the beginning of next month and not 12,60 €.

- You cannot have a negative balance!

This translates to a total of 37,10 € for the entire year and therefore:

- 700 A4 single-sided black and white pages per year, OR

- 403 A4 two-sided black and white pages (806 sides) per year

V. Printing costs

You will find below a table summarizing printing costs.

Color print jobs launched using a black and white printer will be billed as black and white printing.

Color printers will detect any black and white pages within a color print job and bill such pages as
black and white.

Please note: Do not take into account the price displayed on the printer as it can be incorrect (black
and white pages are only detected after the print job is completed). The correct price will be
deducted from your balance and you can check it in your account history.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

VI. Printing from school computers

On school-run computers you will find a printer called “Greener-impression”. This is the printer to
use for your print jobs.

You can then go to the printer of your choosing, enter your ID and print the documents sent earlier.

VII. Linking to your Izly card or Green Er badge

To facilitate and speed up access to printers, you can use your Izly card or Green ER badge. You have
to link your card to your account when you first use it. Following this operation, authentication will
be automatic when you use your card with the printer’s card reader.

IMPORTANT: Your Papercut balance is not linked to the balance of your IZLY card. Printing or
copying documents does not affect your IZLY account.

How to link your card or badge:

The printer has to display the welcome screen for authentication.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Insert your card in the card reader.

A message will appear stating that the card is not recognized by the system and you will be asked if
you wish to link it to an account. Click on Suivant.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Enter your User ID and password.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Click on Associer and then OK.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

The next time you insert your card, it should automatically authenticate you.

REMEMBER TO LOGOUT AFTER EACH USE: TO DO SO, INSERT YOUR

CARD IN THE CARD READER OR PRESS ONE OF THE LOGOUT
BUTTONS

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

VIII. Launching a print job

After having sent a print job from a computer, you may go to a printer whenever suits you in order to
actually launch the print job and receive your documents.

Important: You have 72 hours to launch a print job before it is erased.

To launch a print job, enter your password or use your card.

You will see a list of any documents queued to print.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

You can confirm or cancel a print job.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

IX. Using printer functionalities (copying and scanning)

Login with your Papercut password and choose “Utiliser les fonctions du…”

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

X. Printing from a personal computer that is not managed by the

school

Papercut allows you to print from any computer connected to Wifi. You have to options to print:

- Web printing (using the printer interface in your account): only prints PDF documents and is
available for any Windows, Apple or Linux operating system
- “Free” printing ( available for Windows 7 and 10 and MAC OS)

In order to print using your personal computer, you must install a VPN client on your computer. To
do so, you need administrative privileges to set up software on your computer. You can find detailed
information about this process via the school intranet:

http://intranet.ense3.fr/medias/fichier/procedure-installation-vpn_1473337908393-pdf

Once you have joined the Campus Wifi or eduroam and you have connected your VPN, you can use
Web printing.

1. Web printing

IMPORTANT: Web printing only allows you to print PDF DOCUMENTS!

Connect to the website:

https://impression.grenoble-inp.fr

Go into the web printing tab (“Impression Web”).

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Click on button to send a print job (“Envoyer un travail>>”).

Choose the number of copies to print then click on upload button (“3. Document à envoyer>>”).

Drag your print job into the grey box or browse to find a document (“Parcourir”).

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Click on send and finish button (“Envoyer & Terminer>>”).

All you need to do now is go to a printer and launch your print job as explained in section VII.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

2. « Free » Windows printing

With “Free” printing you can print any type of document. However you have to follow several extra
setup steps:

- Install Ricoh drivers

- Install Papercut software
- Restart computer
- Print
This works for Windows 7 and Windows 10.

Reminder: You must have administrative privileges on your computer in order to install this
software.

a. Installing drivers and Papercut software

You can find Ricoh drivers and the Papercut software by going to the online help section labelled
“informatique” on the school's Intranet or by clicking on the link below.

Important: Remember to follow the installation order

- Begin by downloading and installing the Ricoh printer drivers

- For 64-bit systems:
http://intranet.ense3.fr/aide-en-ligne/pilote-ricoh-windows-7-64-bits-
858102.kjsp?RH=INTE3_INFOR-AIDEENLI

- For 32-bit systems:

http://intranet.ense3.fr/aide-en-ligne/pilote-ricoh-windows-7-32-bits-
858111.kjsp?RH=INTE3_INFOR-AIDEENLI

There will be no pop-up message to indicate that installation is complete. Simply wait for the
mouse image to disappear

1) Download and install the Papercut software as well as the Greener-Impression printer.

- For 64-bit systems:

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

http://intranet.ense3.fr/aide-en-ligne/client-papercut-et-installation-imprimante-64-bits-
858112.kjsp?RH=INTE3_INFOR-AIDEENLI

- For 32-bit systems:

http://intranet.ense3.fr/aide-en-ligne/client-papercut-et-installation-imprimante-32-bits-
858113.kjsp?RH=INTE3_INFOR-AIDEENLI

2) Once you're finished installation, restart your computer.

After restarting your computer, the Papercut software will start automatically (you will see the icon

is displayed on the bottom right corner of your screen).

A new printer will also be available on your computer.

To check the printer was installed, click on the windows logo on the bottom left hand corner of your
screen, then click on “devices and printers”.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

b. Printing
If you are connected to the Wi-Fi and VPN, and you have installed both Papercut and the printer,
you will be asked for your password the first time you launch a print job.

Remember to choose the printer you just installed before launching your print job.

Enter your user ID and password, which is the same as the one you use for school. Also choose a
length of time for your password to be remembered.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Once you’ve entered your login information, a message will show up on the bottom right-hand
corner of your screen.

All you need to do now is launch your print job from a printer by following the instructions in section
VII.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

3. « Free » Mac OS printing

With “Free” printing you can print any type of document. However you have to follow several extra
setup steps:

- Install Ricoh drivers

- Install printer
- Modify account name
- Set default to black and white

As the school does not have computers running Mac OS, we cannot guarantee the software will
run without a glitch and we do not provide tech support for it.

Reminder: You must have administrative privileges on your computer in order to install this
software.

a. Installing drivers

Download Ricoh drivers from the official website:

http://www.ricoh.fr/telechargement/office-product-downloads.aspx

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Look up the following reference MP C4504ASP

Click on Drivers and Software.

Once you are on the drivers page, choose your operating system and language in order to download
the right driver.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Run the downloaded file.

Continue.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Continue and accept the user licence.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Enter your administrator password to run the setup process.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

b. Installing a printer

Go to system preferences and click on printers and scanners.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Click on the +.

Go to the IP tab and enter the following information:

Address: e3-prt-v02.ense3.inpg.fr

Protocole: Internet Printing Protocol – IPP

File : printers/greener-impression

Name: Enter whatever name you wish

Location: You may leave this blank

Driver / Use: RICOH MP C4504 PS

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Then go to printer settings and select the following options

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

c. Modifying the account name

In order to print using Papercut, your account name has to match your Agalan user ID for school
Windows sessions. If this is not the case, you have to modify your computer's system parameters.
This change will not affect your home directory or your ability to access other shared files.

In system preferences, click on users and groups.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Click on the lock symbol in order to enter your administrator password and gain access.

Right click on the user of your choice and choose the advanced option.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Only change the account name field to match your Agalan user ID.

You must restart your computer after this change.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

d. Setting black and white as default

The following screenshots might not match what you see on your screen depending on the type of
Mac OS and software on your computer.

Open a document using a program such as Open Office and then launch the print menu. Choose the
printer you just added.

Select printing features.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Choose black and white instead of color.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Save these settings.

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Créateur du document : Marc CATERINA
 Date de création : 11/09/2018
ENSE3 IT
Using printers with Papercut

Once you have saved these settings, you will always have black and white printing as your default
when you choose the green-er printer.

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Créateur du document : Marc CATERINA