Empowerment

Technologies 12
3rd Quarter
Week 3

Development and Quality Assurance Team

Developer: Mary Jane S. Argos

Team Leader: Rosalinda Urbiztondo
Asst Team Leader: Mirasol Taray
Learning Area Supervisor: Edna Trinidad

Illustration Credits:
Title Page: Marieto Cleben V. Lozada
Visual Cues: Ivin Mae M. Ambo
Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
fair use. All Rights Reserved.
 Competency:
1. Use common productivity tools effectively by maximizing
advanced application techniques.
2. Create an original or derivative ICT content to effectively
communicate or present data or information related to specific
professional tracks.

Objectives: At the end of the week, you shall have:

 determined the basic function of productivity tool.

 produced a storyboard using PowerPoint presentation

about the Filipino legend.

 appreciated the importance of productivity tool.

Learner’s Tasks

Lesson Overview

Lesson 1.1: Integrating Illustrations in Word Processor

An illustration in MS Word is a visualization or drawing that is in the form of
pictures, clip art, shapes, SmartArt, charts, or screen clippings. You can insert
illustrations easily by using the illustrations group of the Insert Tab

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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Steps on Inserting Illustrations in MS Word
Inserting Illustrations: Picture from a File
1. Click the area where you want to insert the picture in your document.
2. Click Insert Tab then go to Illustrations group and click Pictures. Insert
picture
dialog box will appear.
3. Choose the picture you want to insert and click insert.

Inserting Illustrations: Shape

1. Click Insert Tab then go to Illustrations group and click Shapes.
2. Click the shape that you want and click the area in your document
where the shape will be placed.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 Inserting Illustrations: SmartArt
1. Click Insert Tab then go to Illustrations group and click SmartArt. A
dialog box will appear.
Select from the
list of SmartArt
that you want
and click OK.

Inserting Illustrations:
Chart

1. Click in the
document where you
want the Chart to be
placed.

2. Click Insert Tab then go to

Illustrations group and click
Chart. A dialog box will
appear. Select the type of
chart that you want and click
OK. MS Excel window will
appear with the chart.

3. Edit the data in MS Excel window.

You can close Excel after editing
the chart.

Steps in Formatting Illustrations in MS

Word Resizing Illustrations

1. Click image and sizing handles

will appear. Click and drag any
of the sizing handles.

Format Pictures and Clip

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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Select the picture that you want to format. A Format tab of the Picture Tools will
appear.

PICTURE TOOLS PURPOSE

Improves brightness, contrast and

sharpness

Changes color quality

Provides various artistic effects

 Adds visual style to the whole picture or clip art, click

Picture Styles
 Click Picture Border to add border.
 Click Picture Effects to add visual effects.

Format Shapes
Click the shape so the Format Tab of the Drawing Tool will appear.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 PICTURE TOOLS PURPOSE

 To quickly change the appearance of the shape, click the

drop- down arrow of the Shape Styles then click one of the
gallery of shape styles.

You may also click any of these

buttons if you want to fill the shape
with color, change the line width or
style, or add effects to the shape.

Format Chart
1. Select the chart that you want to format. Design, Layout, and Format
tabs of the Chart Tools will appear.

2. To edit the data of the chart, click Edit Data of the Data group under the
Design tab. An MS Excel window will appear where you will edit the
data. Close this window as soon as you are done.
3. To add labels to your chart, go to the Layout tab and click the appropriate
button in the Labels group.
Note: The steps may vary in Office 365 version.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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Lesson 1.2: Mail Merge and Label Generation
A Mail Merge is a word processing feature that allows you to easily create
multiple letters, labels, envelopes, nametags, or catalogue documents to group
of people as stored in a list in a database or spreadsheet.
When making Mail Merge, you will need a document using MS Word and
a recipient list which is typically done using MS Excel workbook. But you can also
use various sources including MS Outlook contact list, MS Access database, or a
Notepad text document.
Three Components of the Mail Merge:
1. Main document – the letter which contain the email information for
each of the merged document that can be letter, stationary or
template. It also contains the field names which contains the
instructions for carrying out the merge.
2. Data source – it is also called data file which comprises the
information to be merged into a document such as the list of names
and addresses to be used in a mail merge. This must be connected to
the data source before it can use the information in it.
3. Merge document – this is also a word processing document that is
the generated output after executing the merge process.

In Mail Merge you need to create the main document, create a data
source and merge data with the document.
STEPS:
Creating a form letter:
1. Open MS Word. Click the Mailings tab.

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 2. Click the Start Mail Merge command.

3. Select Step by Step Mail Merge Wizard and a Mail Merge task pane

will appear at the right side of the document.

4. Choose the type of document you want to

create. If you want to create a letter, select

Letter. Six main steps in guiding you to
complete a merge will be displayed at the
bottom.

5. Click Next: Starting document to

move to Step 2.

Six main steps

6. Select Use the current document. Click

Next: Select recipients to
move to Step 3.

Note: You will need an address list so

Word can automatically place each
address into the document. The list
can be in an existing file, such as an
Excel workbook, or you can type a
new address list from within the Mail
Merge Wizard.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 7. From the Mail Merge task pane, select

Type a new list, then

8. The dialog box of New address list

appears, displaying fields that Word

assumes you need. Select an entry
that you don’t need click the Delete
button. Use the TAB key to
move from cell to cell.

Note:
 When you delete, a

confirmation dialog box will

appear.

 To customize the address list, click

Customize Columns button at the

bottom of the window.

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The dialog box of Customized Address
List will appear. The resulting window
lists the Field Names provided. When
you are done, click OK then
customized fields appear as column
headings in the New Address List
dialog box.

 Fill in the recipient list by typing the record’s data. Type the information

that’s appropriate to each field, then press TAB of the keyboard to enter
the next field. After filling in the last field, add another record just press the
TAB key after inputting the last field. When you press the TAB key on the last
field in a record, a new record is automatically created and added on the
next line.

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 9. Click OK after filling the recipient list. A special Save As dialog box

pops up, allowing you to save the recipient list. Type a name for the
address list then click the Save button.

Creating the form letter

1. Click Next: Write your letter. Click the Address Block button to

insert an address block into your letter.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 2. Dialog box of Insert Address Block appears. Choose the desired format for

the address block and click OK. The placeholder of Address Block will
appear in the document.

Note: Use Match Fields button to match your field names with the required
fields to correct problems. This may be essential if you created the address

list in another program such as Excel if not, just click OK directly without
clicking match fields.

If you click OK, this will appear in

your document.

3. Click Greeting Line from the Mail Merge task pane to insert a greeting line

into your document. A dialog box of Insert Greeting Line will appear. In
the dialog box, choose a format for the greeting line and click OK

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 The placeholder of
Greeting lines will appear in the document.

After placing these, you may then start writing the content of the letter.

4. To view your merged data, click the Preview Results button on the Mail

Merge task pane or on the ribbon to replace the merge fields with data

from your recipient list.

5. Click the Next: Complete merge on the mail merge task pane and

choose Edit Individual Documents. You may also click finish & merge
button on the preview results section of the ribbon.
Option A
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 Option B

Note: When you click the Edit Individual

Documents, a Merge to New Document dialog
box will appear and choose All if you have
more than 1 recipient and click OK. After
that, you will then see the full merged letter
without writing to them one by one. When
this is done, you can print your work.

Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 Lesson 1.3: Advance Techniques in PowerPoint
Animation and Timing in PowerPoint

Animation is the process of making the illusion of motion and the illusion of
change by means of the rapid succession of sequential images that minimally
differ from each other. Microsoft PowerPoint provides several animation styles in
different categories, namely,

Entrance, Emphasis, Exit and Motion Paths. Animations make your presentation
more dynamic.

If you want to put animations in your presentation, all you have to do is go to the
Animations Tab and click Add Animations. From there, you can find various
animations types for entrance, emphasis, exit and motion paths.

Inserting Hyperlink

A hyperlink which is frequently stated as “links” is a text or image on the

screen that you can click on to jump to another file or within the existing file.
When you hover your pointer over a hyperlink, either it is text or an image, the
arrow changes into a small pointing hand, called hyperlink cursor. It is usually
activated by clicking on the text or image. Text hyperlinks are usually in color
blue and underline

Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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Hyperlinks in PowerPoint allow you to another slide in the current presentation,
another slide in a different presentation, another file or webpage, or email address.

Steps:
1. To insert a Hyperlink, click the word or the image then click the Insert tab
and look for Hyperlink or Link in other versions of MS PowerPoint. Click on
the choices on where you will link the image or the word. After that, click
OK.

ACTIVITY 1.

Mrs. Maria Espinoza, the director of admissions at TAMBIS University, has asked you
to send an orientation letter announcement to all incoming freshmen. You decide
to use a form letter.
1. Male a folder called “TAMBIS University Mail Merge.” Save all files created
in this activity into this folder.
2. Start with a blank file and save it with the name “TAMBIS University Letter.”
When you are working, always Save your work as often as you can.
3. Before doing anything, select “1.15 Line and Paragraph Spacing.” Font
style should be Arial size 12. Margins should be at 1-inch on all sides.
4. Create the data file or the recipients from the table below. Save the data
file with the name TAMBIS University Freshmen.

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by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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Save the file into the folder in Step 1.

Address Zip
Title First Name Last Name City Country
1 Code
145 Cagayan
Mr. Raul Ardent Sunrise de Oro Philippines 9000
Road City
13 Cagayan
Ms. Wilma Doesnt Eastern de Oro Philippines 9000
Avenue City
Cagayan
PO Box
Mr. Victor Wood de Oro Philippines 9000
891
City
130 Cagayan
Mr. Cardo Dalisay Maple de Oro Philippines 9000
Avenue City
Cagayan
PO Box
Ms. Dawn Zulueta de Oro Philippines 9000
113
City

Use the text below as the body of your letter. Follow the steps you have
previously learned

June 1, 2020

<<AddressBlock>>
<<GreetingLine>>
Congratulations on your acceptance to TAMBIS University.

We have scheduled an orientation in the Alumni Hall from 8:00am to 11:00am on Monday,
June 15, 2020, for all incoming freshmen. Advisers, instructors, and other staff members
will be available to familiarize you with the campus and answer your questions.

Topics covered during the orientation will be:

 Adjusting to college life
 Determining the right degree program
 Learning the campus layout
Registration for the first semester begins June 23, 2020 (Monday). Classes will begin
Monday, August 24, 2020.

We look forward to meeting you. For more information about the registration and
orientation please call us at (088) 355 – 5000.
Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEdSincerely,
Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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 When you are done, save your work in the folder in step 1. You will submit this folder
to your teacher through his/ her email. As soon as you submit, change the folder
name into: familyname_firstname_section_ TAMBIS University Mail Merge

Activity 2

Directions: DIRECTIONS: Adapt a Filipino legend story and create a storyboard

using PowerPoint presentation. Place pictures and animations in your story.
Place texts as descriptions for the storyboard or dialogue cloud for the
conversation of characters. Save
you’re your using this file name: PPTLEGEND_FAMILY NAME_FIRST NAME_GRADE &
SECTION. Check the rubrics on how you will be graded. Send your work through
your teacher’s email address.

Rubrics:

Criteria 4 3 2 1
Creativity The work The work The work The work
and demonstrates demonstrates demonstrates demonstrates
Originality superior creativity good use of average use little evidence
and originality in the
creativity andof creativity of creativity
selection of the
visuals. originality inand originality and originality
the selection in the in the
of the visuals.
selection selection
of the visuals. of the visuals.
Composition Artwork exhibits Artwork Composition Ideas are
and Design masterful execution exhibits good demonstrates expressed with
of animations. execution of limited no unity in
Skillful use of animations.
knowledge of presentation.
entrance, exits, Proper use of
execution of
emphasis, and entrance,
motion paths are exits, animations.
shown through its emphasis, and Entrance,
proper timing. motion paths exits,
are
shown.
Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
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 emphasis,
and motion
paths
somewhat in
proper timing
Color Color choice and Artwork Color choice Ideas could
application exhibits good and have been
enhances the choice. application expressed
idea Color
being expressed. is effective in shows some better with
The use of color is expressing knowledge other color
attractive and the idea. of color choices and
appealing. theory and better
relationships. application.

Activity 3

Reflect on what you have learned after taking up this lesson by

completing the chart below.

What were your thought or I thought of…

ideas about three basic
function of productivity tools
What new or additional ideas did I learned that…
you learn after taking up this
lesson?

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 Formative Test

Direction: Read each item carefully and choose the letter of the correct
answer. Write your answers on a separate sheet of paper or in your notebook.
1. When inserting charts on your document, what Microsoft office application
pops up to allow you to enter and manage the parameters of your chart?
A. Access B. Excel C. Note D. Word

2. The following are benefits of planning a PowerPoint presentation, EXCEPT

A. improves the quality of presentation
B. saves time and effort
C. makes presentation slightly effective
D. makes presentation more enjoyable

3. Which of the following best describes a text hyperlink?

A. color black and underlined
B. color blue and underlined
C. bold and underlined
D. color blue and bold

4. Which of the following is NOT an animation type?

A. Entrance B. Exit C. Emphasis D. Encore

5. In MS Word, what menu is “Mail Merge” found?

A. Insert B. Format C. Design D. Mailings

Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
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KEY ANSWER (for teacher reference only)
Formative test
1. B
2. C
3. B
4. B
5. D

References

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2. Malvik, Callie. (2020, Mar. 9). What is graphic design? A beginner’s guide to
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Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
fair use. All Rights Reserved. 20
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Disclaimer: This Learning Activity Sheet (LAS) is based from the Self-Learning Modules, Learner’s Materials, Textbooks and Teaching Guides released
by DepEd Central Office. Furthermore, utilization of duly acknowledged external resources is purely of non-profit, for educational use and constitutes
fair use. All Rights Reserved. 21