Budget Control Check

SAP FM BCS Business Blueprint

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SAP Funds Management

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Document Code : 2030 03
Contact : Help@FmBcs.com
Budget Control Check

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Neither this document nor any part thereof may be copied or reproduced in any
form or by any means, or translated into another language, without the prior
consent of FmBcs.com. The information contained in this document is subject to
change and supplement without prior notice.

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Budget Control Check

Contents
Overview ................................................................................................................................................. 4
Budget Control Check ............................................................................................................................. 5
Business Scenario for Budget Control Check .......................................................................................... 6
Organization Overview ........................................................................................................................... 7
Master Data ............................................................................................................................................ 8
AS IS Process ......................................................................................................................................... 14
Budget Control in SAP ........................................................................................................................... 15
Budget Check on Various business processes ...................................................................................... 16
Document Version History .................................................................................................................... 17

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Budget Control Check

Overview

This document can be used as,

1. Sample Business Blueprints for SAP Budget Control Check.

2. This document as been made on general assumption and you may find difference in business
process depending upon your industry and organization practice.
3. This document has been created for demo company “Dolphin Corporation” for illustrative
purpose.
4. You need to change this document before actually using it for your live project.
5. This document is a part of entire documents of fmbcs.com
6. This document tries to cover most of the business requirements. List will not be exhaustive.

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Budget Control Check

Budget Control Check

The BCS availability control checks whether the

consumed amounts for a control object do not exceed
the consumable budget. It also takes in account
tolerance limits, which can be defined in the system.

Consumable budget = budget that is assigned or consumed through postings

Consumed amounts = budget consumption (formerly called assigned values) through actuals or
commitments

Available amount = difference between the consumable budget and the consumed amounts
(“amount that can still be consumed by further postings”)

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Budget Control Check

Business Scenario for Budget Control Check

1. Financial Accounting and Assets Accounting transaction

2. Controlling module transaction
3. Material Management Transaction
4. Travel Management Transaction
5. Human Capital Management Transaction
6. Project System Transaction
7. Plant maintenance transaction
8. Sales and Distribution Transaction
9. Real Estate transaction
10. Treasury and Risk Management Cash Mgmt

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Budget Control Check

Organization Overview
Dolphin Corporation Inc, is an incorporated under prevailing corporate law. This organization is
having business of manufacturing and trading cars.

Dolphin Corporation is an illustrative set up. This organization does not in existence. This name is
used to demonstrate concepts and understanding for SAP Funds Management.

Any resemblance with this setup or organization profile does not have any meaning and it should
not be linked with any other organization.

Dolphin Group has following two legal entities to run business.

1. Dolphin Manufacturing Corporation (DMC)

2. Dolphin Service Corporation (DSC)

For More Details ref our documents

“2010 01 Organization Profile”

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Budget Control Check

Master Data

Note : This section is illustrative and you need to put your real master data which you are going to
use. It depends upon your organization structure, department hierarchy, division structure.

Following master data will be created for Dolphin Corporation.

Company Codes

DM01 Dolphin Manufacturing Corporation (DMC)

DS01 Dolphin Service Corporation (DSC)

FM Area
DC01 Dolphin Corporation

Functional Area
FM-CAR CAR - Passenger Car
FM-SUV SUV - Sports Utility Vehicle
FM-MUV MUV - Multi Utility vehicle

Funds
INTERNAL Internal
EXTERNAL External

Fund Center
DMC10 DMC - Corporate
DMC20 DMC – Finance
DMC30 DMC – Manufacturing
DMC40 DMC - Procurement
DMC50 DMC – Sales and Distribution
DMC60 DMC – HR
DMC31 DMC East – Plant
DMC32 DMC West – Plant
DMC33 DMC North – plant
DMC34 DMC South – plant

DSC10 DSC - Corporate

DSC20 DSC – Finance
DSC30 DSC – Service Station
DSC40 DSC - Procurement

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Budget Control Check

DSC50 DSC – HR
DSC31 DSC East – Service Station
DSC32 DSC West – Service Station
DSC33 DSC North – Service Station
DSC34 DSC South – Service Station

Commitment
Items

Asset Accounts

Current Assets

1000 Petty Cash

1010 Cash on Hand (e.g. in cash registers)
1020 Regular Checking Account
1030 Payroll Checking Account
1040 Savings Account
1050 Special Account
1060 Investments - Money Market
1070 Investments - Certificates of Deposit
1100 Accounts Receivable
1140 Other Receivables
1150 Allowance for Doubtful Accounts
1200 Raw Materials Inventory
1205 Supplies Inventory
1210 Work in Progress Inventory
1215 Finished Goods Inventory - Product #1
1220 Finished Goods Inventory - Product #2
1230 Finished Goods Inventory - Product #3
1400 Prepaid Expenses
1410 Employee Advances
1420 Notes Receivable - Current
1430 Prepaid Interest
1470 Other Current Assets

Fixed Assets

1500 Furniture and Fixtures

1510 Equipment
1520 Vehicles
1530 Other Depreciable Property
1540 Leasehold Improvements
1550 Buildings

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Budget Control Check

1560 Building Improvements

1690 Land
1700 Accumulated Depreciation, Furniture and Fixtures
1710 Accumulated Depreciation, Equipment
1720 Accumulated Depreciation, Vehicles
1730 Accumulated Depreciation, Other
1740 Accumulated Depreciation, Leasehold
1750 Accumulated Depreciation, Buildings
1760 Accumulated Depreciation, Building Improvements

Other Assets

1900 Deposits
1910 Organization Costs
1915 Accumulated Amortization, Organization Costs
1920 Notes Receivable, Non-current
1990 Other Non-current Assets

Liability Accounts

Current Liabilities

2000 Accounts Payable

2300 Accrued Expenses
2310 Sales Tax Payable
2320 Wages Payable
2330 401-K Deductions Payable
2335 Health Insurance Payable
2340 Federal Payroll Taxes Payable
2350 FUTA Tax Payable
2360 State Payroll Taxes Payable
2370 SUTA Payable
2380 Local Payroll Taxes Payable
2390 Income Taxes Payable
2400 Other Taxes Payable
2410 Employee Benefits Payable
2420 Current Portion of Long-term Debt
2440 Deposits from Customers
2480 Other Current Liabilities

Long-term
Liabilities

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Budget Control Check

2700 Notes Payable

2702 Land Payable
2704 Equipment Payable
2706 Vehicles Payable
2708 Bank Loans Payable
2710 Deferred Revenue
2740 Other Long-term Liabilities

Equity Accounts

3010 Stated Capital

3020 Capital Surplus
3030 Retained Earnings

Revenue
Accounts

4000 Product #1 Sales

4020 Product #2 Sales
4040 Product #3 Sales
4060 Interest Income
4080 Other Income
4540 Finance Charge Income
4550 Shipping Charges Reimbursed
4800 Sales Returns and Allowances
4900 Sales Discounts

Cost of Goods
Sold

5000 Product #1 Cost

5010 Product #2 Cost
5020 Product #3 Cost
5050 Raw Material Purchases
5100 Direct Labor Costs
5150 Indirect Labor Costs
5200 Heat and Power
5250 Commissions
5300 Miscellaneous Factory Costs
5700 Cost of Goods Sold, Salaries and Wages

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Budget Control Check

5730 Cost of Goods Sold, Contract Labor

5750 Cost of Goods Sold, Freight
5800 Cost of Goods Sold, Other
5850 Inventory Adjustments
5900 Purchase Returns and Allowances
5950 Purchase Discounts

Expenses

6000 Default Purchase Expense

6010 Advertising Expense
6050 Amortization Expense
6100 Auto Expenses
6150 Bad Debt Expense
6200 Bank Fees
6250 Cash Over and Short
6300 Charitable Contributions Expense
6350 Commissions and Fees Expense
6400 Depreciation Expense
6450 Dues and Subscriptions Expense
6500 Employee Benefit Expense, Health Insurance
6510 Employee Benefit Expense, Pension Plans
6520 Employee Benefit Expense, Profit Sharing Plan
6530 Employee Benefit Expense, Other
6550 Freight Expense
6600 Gifts Expense
6650 Income Tax Expense, Federal
6660 Income Tax Expense, State
6670 Income Tax Expense, Local
6700 Insurance Expense, Product Liability
6710 Insurance Expense, Vehicle
6750 Interest Expense
6800 Laundry and Dry Cleaning Expense
6850 Legal and Professional Expense
6900 Licenses Expense
6950 Loss on NSF Checks
7000 Maintenance Expense
7050 Meals and Entertainment Expense
7100 Office Expense
7200 Payroll Tax Expense
7250 Penalties and Fines Expense
7300 Other Taxes
7350 Postage Expense
7400 Rent or Lease Expense

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Budget Control Check

7450 Repair and Maintenance Expense, Office

7460 Repair and Maintenance Expense, Vehicle
7550 Supplies Expense, Office
7600 Telephone Expense
7620 Training Expense
7650 Travel Expense
7700 Salaries Expense, Officers
7750 Wages Expense
7800 Utilities Expense
8900 Other Expense
9000 Gain/Loss on Sale of Assets

Note For updated list ref our document

“2040 20 Key Data Structure”

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Budget Control Check

AS IS Process

In this section you need to collect the information how budget control happening within
organization.

You need to collect information how budget is being checked for businesses as given below,

1. Financial Accounting and Assets Accounting transaction

2. Controlling module transaction
3. Material Management Transaction
4. Travel Management Transaction
5. Human Capital Management Transaction
6. Project System Transaction
7. Plant maintenance transaction
8. Sales and Distribution Transaction
9. Real Estate transaction
10. Treasury and Risk Management Cash Mgmt

Your questions may be like,

1. What is budget software used for entry and release budget control purpose.
2. Who check and confirm about budget availability in the system?
3. What is total control has been built?
4. What is approval level required to pass transaction in various business process?

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Budget Control Check

Budget Control in SAP

Using the AVC component, you can monitor the availability of funds in the Budget Control System of
Funds Management.

Availability control and BCS Budgeting are flexible tools that you can use to check consumable
budget (budget or releases) against consumed amounts (commitment or actual postings) within a
budget process. If budget consumption reaches one of the tolerance limits specified in Customizing,
this can trigger system activities, for example, additional postings are prevented.

Using BCS availability control, you can:

a. Define the budget values or releases to be used to cover budget consumption

b. Set activity-specific tolerance limits
c. Define availability control objects, for which a check can be carried out of the
updated and summarized budget, commitment and actual postings in Funds
Management.
d. Carry out multi-level activation of availability control procedures
e. Use of a number of availability controls implemented in parallel

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Budget Control Check

Budget Check on Various business processes

Ref our following document to know more about integration aspect and funds management update

A. 1060 01 Financial and Asset Accounting Integration

B. 1060 02 Funds Management and CO
C. 1060 03 MM FM Integration
D. 1060 04 Business Trip Accounting
E. 1060 05 Integrating Human Capital Management
F. 1060 06 Integrating Project System
G. 1060 07 Integrating Plant Maintenance
H. 1060 08 Integrating Sales and Distribution
I. 1060 09 Integrating PSCD
J. 1060 10 Integrating Real Estate
K. 1060 11 Integrating Treasury and Risk Management Cash Mgmt
L. 1060 12 New General Ledger in Public Sector
M. 1060 30 OFUP Funds Management Update

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Budget Control Check

Document Version History

Document Version Date Author Remarks

V 1.0 01Jan2011 FmBcs.com Initial Release
V 1.2 12Aug2012 FmBcs.com 1st Revision
V 1.3 02Jan2014 FmBcs.com 2nd Revision
V 1.4 30Jun2015 FmBcs.com 3rd Revision

For any help, suggestion or feedback please write us at

Help@FmBcs.com

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