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What are you going to learn?
DATA-INFORMATION-SUMMARIZE-PRESENT-ANALYZE-PROTECT/PRINT
Why Excel ?
Store Data
Calculation
Analyze Data
History of Spreadsheet
Visicalc 1978
SuperCalc 1980
Lotus 1-2-3 1983
Multiplan/Excel 1985
Terminology of Excel
Cell = Intersection of Column & Row
Worksheet = Sheet = All the cells in one sheet
Workbook = File = All the Sheets
When to Use
Use .xls if you are going to share files with people that have older versions
Use .xlsx if you are going to only share files with people that have Excel 2007 & above version and you will not run
Use .xlsm if you are going to only share files with people that have Excel 2007 & above version and you will run Ma
Use .xlsb when you want to reduce the file size and increase the workbook efficiency
Column Address
IV
XFD
sion and you will not run Macros (VBA code)
rsion and you will run Macros (VBA code)
Excel Application - User Interface
User Interface:
a. Title Bar
d. Groups
e. Name Box
f. Formula Bar
g. Column/Row Labels
h. Sheets
i. Status Bar
j. Zooming Options
Excel Application - User Interface
Key Alone Shift Ctrl
F1 Help What's This Help
F2 Edit Mode Edit Comment
F3 Paste Name Formula Paste Function Define Name
F4 Repeat Action Find Again Close Window
F5 Goto Find Restore Window Size
F6 Next Pane Prev Pane Next Workbook
F7 Spell Check Move Window
F8 Extend Selection Add To Selection Resize Window
F9 Calculate All Calculate Worksheet Minimize Workbook
F10 Activate Menu Context Menu Restore Workbook
F11 New Chart New Worksheet New Macro Sheet
F12 Save As Save Open
A Select All
B Bold
C Copy
D Fill Down
E
F Find
G Goto
H Replace
I Italics
J
K Insert Hyperlink
L
M
N New Workbook
O Open Workbook
P Print
Q
R Fill Right
S Save
T
U Underline
V Paste
W Close Workbook
X Cut
Y Repeat Active
Z Undo
` (~) Toggle Formula View
1 (!) Cell Format
2 (@) Toggle Bold
3 (#) Toggle Italics
4 ($) Toggle Underline
5 (%) Toggle Strikethru
6 (^) a
7 (&) a
8 (*) Outline
9 (() Hide Rows
0 ()) Hide Columns
- Delete Selection
= (+) Formula
[ Direct Dependents
] All Dependents
; (semicolon) Insert Date
' (apostrophe)
: (colon) Insert Time
/ Select Array
\ Select Differences
Insert Insert Mode Copy
Delete Clear Delete To End Of Line
Home Begin Row Start Of Worksheet
End End Row End Of Worksheet
Page Up Page Up Previous Worksheet
Page Down Page Down Next Worksheet
Left Arrow Move Left Select Left Move Left Area
Right Arrow Move Right Select Right Move Right Area
Up Arrow Move Up Select Up Move Up Area
Down Arrow Move Down Select Down Move Down Area
Space Bar Space Select Row Select Column
Tab Move Right Move Left Next Window
BackSpace Goto Active Cell
Macro List
VB Editor
Print
Formula Arguments
Data Menu
Edit Menu
File Menu Font Name
Help Menu
Insert Menu
Tools Menu
Window Menu
General Format
Number Format
Time Format
Date Format
Currency Format
Percent Format
Exponent Format
Apply Border
Select Region
Unhide Rows
Unhide Columns
Control Menu No Border
Auto Sum Insert dialog
Direct Precedents
All Precedents
Select Visible Cells Insert Time
Style Copy Cell Value Above
Select Array
Select Unequal Cells
Left 1 screen
Right 1 screen
Select Current Range Left
Select Current Range Right
Select Current Range Up
Drop down list Select Current Range Down
Control Box Select All
Next Application Previous Window
10
20
30
Data Types
Now tell us, what do you think about the following date:
8/1/2020
Comments
NUMBER 123.56
-45.32
567.65
78.46
-534.46
CURRENCY ACCOUNTING
$123.56 $ 123.56
-$45.32 $ (45.32)
$567.65 $ 567.65
$78.46 $ 78.46
-$534.46 $ (534.46)
$189.89 $ 189.89
Ctrl+;
SHORT DATE 6/23/2019
6/23/2019
1/2/1900
Ctrl+:
08:00:00 AM
TIME 0.25
12/25/2018 6:00
12/25/2018 11:09
PERCENTAGE 75 80.00%
Excel
123.56
(45.32)
567.65
78.46
(534.46)
₹ 123.56
₹ -45.32
₹ 567.65
₹ 78.46
₹ -534.46
₹ 189.89
6/23/2019
31/12/2017 6/22/1857
12:00:00 PM 0.75
6000.00%
BDMAS
Cut(Ctrl+X) The cut command removes the selected data from its original position
In Cut & Copy the selected data is kept in a temporary place called the clipboard. The data in
Paste(Ctrl+V) the clipboard is later inserted in the position where the paste command is issued.
PasteSpecial The Paste Special dialog box offers many more paste options. This option will work once we
(Ctrl+Alt+V / Alt+E+S) copy the data. After cut command paste special does not work
MS-EXCEL
Transpose
NAME MARKS NAME
NAME1 67 MARKS
NAME2 11
NAME3 91
NAME4 97
NAME5 82 NAME
NAME6 63 MARKS
NAME
NAME1
NAME2
NAME3
NAME4
NAME5
NAME6
original position EXCEL
Macros
Test
Word
Paste Formula as Value
230
NAME1 NAME2 NAME3 NAME4 NAME5 NAME6
67 11 91 97 82 63
MARKS
67
11
91
97
82
63
EXCEL
563041374.xlsx 24 of 49
24
563041374.xlsx 25 of 49
25
563041374.xlsx 26 of 49
26
Advantages of format as Table
Feature Des
Easy sorting and filtering Excel automatically adds filter controls to the
Automatic nomenclature When entering formulas, you use cell references and range n
Formula autofill When you extend a table to include a new row, it doesn't jus
No copy necessary You can further automate #7 by allowing the table to copy the for
Dynamic charts If you base a chart on a table, Excel will update the chart
ally adds filter controls to the header row when you convert a range into a table
You can easily extend a table, making data entry much easier
e cell references and range names. When working with a table, Excel works all that out for you
e, header cells disappear as you scroll, but table headers are always visible
ude a new row, it doesn't just extend the formatting (#3). The table will also copy any formulas
wing the table to copy the formula when you enter it. These columns are called calculated columns
e, Excel will update the chart automatically as you change and enter new data into the table
electing a data range is [Ctrl]+[Shift]+8. To select a table with a single click, hover the mouse over
-left corner of the top-left cell until the small southeast-pointing arrow
PROFIT/LOSS 5000
Net Salary
45000 <<-- Highlight the net salaries if greater than 40,000
28000 <<-- Highlight the EMP IDs if they are duplicated
17500
12500
35000
43750
26500
45000
17500
35000
21250
47500
2500
21250
6250
21250
98000
47500
Net Salary
45000
28000
17500
12500
35000
43750
26500
45000
17500
35000
21250
47500
2500
21250
6250
21250
98000
47500
9
NAVIGATION KEYS
DATES WEEKDAY
5/1/2019 5/1/2019
5/2/2019 5/2/2019
5/3/2019 5/3/2019
5/4/2019 5/6/2019
5/5/2019 5/7/2019
5/6/2019 5/8/2019
5/7/2019 5/9/2019
5/8/2019 5/10/2019
5/9/2019 5/13/2019
5/10/2019 5/14/2019
5/11/2019 5/15/2019
5/12/2019 5/16/2019
5/13/2019 5/17/2019
5/14/2019 5/20/2019
5/15/2019 5/21/2019
5/16/2019 5/22/2019
5/17/2019 5/23/2019
5/18/2019 5/24/2019
5/19/2019 5/27/2019
5/20/2019 5/28/2019
5/21/2019 5/29/2019
5/22/2019 5/30/2019
5/23/2019 5/31/2019
5/24/2019
5/25/2019
5/26/2019
5/27/2019
5/28/2019
5/29/2019
5/30/2019
5/31/2019
& Replace: Ctrl + h
Formulas
1. Text
2. Date/Time
3. Logical
4. Information
5. Statistical
6. Mathematical
7. Lookup
NAMED RANGE
Name Sales
Name1 95 Sum of Sales 612 612
Name2 11 Max of Saels 95
Name3 11 Min of Sales 11
Name4 68
Name5 64
Name6 69
Name7 84
Name8 87
Name9 78
Name10 45
EMP ID Emp Name Designation DOJ Basic Salary HRA
E00001 Suresh Associate 5/22/2001 60000 12000
E00002 Kaveri Lead 7/6/2015 39000 19500
E00003 Sai Developer 4/7/2019 14000 7000
E00004 Venkat Tester 1/8/2007 10000 5000
E00005 Ramesh DB 4/4/2009 36000 18000
E00006 Deepak Manager 7/24/2014 35000 17500
E00007 James Developer 1/28/2009 21000 10500
E00008 Andrews Tester 8/11/2007 14000 7000
E00009 John Becham DB 4/24/2016 14000 7000
E00010 Thompson Manager 1/8/2001 28000 14000
E00011 Jones PJM 7/14/2002 17000 8500
E00012 Morgan Analyst 3/23/2000 38000 19000
E00013 Howard Tester 4/26/2019 2000 1000
E00014 Pareto DB 12/4/2009 17000 8500
E00015 William Smith Manager 7/19/2012 5000 2500
E00016 Williams Manager 7/7/2006 17000 8500
E00017 Sam CEO 12/25/2006 85000 25000
Remove Duplicates
(Don't select the cells)
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Contact Us @ 040-40077555/8686836999 Email Us: [email protected] w
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