KEJRIWAL CASTINGS LIMITED

(TESTING LAB,DGP)
Document No.: MANAGEMENT SYSTEM PROCEDURE FOR Section No.:
KCL/LAB/DGP/MSP/11 DOCUMENT CONTROL QMS 8.3

1.0 PURPOSE
The purpose of this document is to detail the control measures and responsibilities
to be exercised in respect of the issue, storage and use of working documents, to
approve / update / remove all obsolete documents to ensure prompt / easy
availability of documents wherever maintained.
2.0 SCOPE
The entire document used in the Management System.
3.0 RESPONSIBILITY
Quality Manager
4.0 PROCEDURE
The documents pertaining to Management System are formulated as follows:
 Quality Manager identifies the document and / or procedure in case of need to
prepare and relate forms & formats.
 An informal meeting may be organized with all concerned functionaries to
review the document before finalization.
 DOCUMENT PREPARATION AND APPROVAL:
NAME OF PREPARED BY APPROVED BY ISSUED BY
DOCUMENT
Quality Manual Quality Manager Technical Manager Quality Manager

Management Quality Manager Technical Manager Quality Manager

System Procedure
Standard Operating Technical Manager Quality Manager Quality Manager
Procedures
All Formats Quality Manager Technical Manager Quality Manager

Issue No. 01 Issue Date: 01.04.2021 Prepared By: Copy No. Page 1 of 5
QM
Rev. No.: 00 Rev. Date: Nil Approved By:
Issued By:
TM QM
 KEJRIWAL CASTINGS LIMITED
(TESTING LAB,DGP)
Document No.: MANAGEMENT SYSTEM PROCEDURE FOR Section No.:
KCL/LAB/DGP/MSP/11 DOCUMENT CONTROL QMS 8.3

 CONTENTS OF QUALITY MANUAL

 This is the apex document in the quality system documentation in KCL. All
the system & work procedure are described in the Quality Manual.
However, Quality Manager may introduce additional work procedure as and
when required and this will be mentioned in the Quality Manual.
 STRUCTURE OF DOCUMENTS
 Documents’ cover page contain the following information:
a) Name of the Document
b) Copy Number
c) Copy Holder
d) Issue No and Issue Date
e) Issuing Authority
 Each page of the document contains the names of organization and
establishment as KCL, Section No. / Identification No. and Title of the Section
or Document, Page No. of the Section (X of Y), Revision No., Revision Date,
Prepared By, Approved By, Issued By and Issued Date.
 ISSUE PROCEDURE
 Quality Manager is the only authority in the establishment for issuance of all
documents.
 All the documents are issued as per distribution list.
 All the documents issued are controlled through master list of documents,
and marked with “CONTROLLED” stamp.
 The document bears the signature of those who prepares, approves and
issues the documents.

Issue No. 01 Issue Date: 01.04.2021 Prepared By: Copy No. Page 2 of 5
QM
Rev. No.: 00 Rev. Date: Nil Approved By:
Issued By:
TM QM
 KEJRIWAL CASTINGS LIMITED
(TESTING LAB,DGP)
Document No.: MANAGEMENT SYSTEM PROCEDURE FOR Section No.:
KCL/LAB/DGP/MSP/11 DOCUMENT CONTROL QMS 8.3

 Issue of document outside the controlled distribution list is discouraged and

such document is stamped as “UNCONTROLLED”. Uncontrolled documents
can be issued for information purpose only.
 Relevant procedure of the Quality Manual is distributed to concerned lab
personnel to follow as Work Procedure; all this procedure shall be
controlled.
 Review to be addressed.
 CODIFICATION SYSTEM
The entire document / Forms / Register is given a code number. In order to maintain
orderly assimilation of current information on documentation, storage and retrieval of
quality related documents; a codification system is followed as described below:
Codification for Document / Form XXXX / YYY / ZZ
Abbreviation of establishment Name XXXX
Nature / Type of Document (viz. YYY/YY
Procedure ,work instruction etc)
Location LLL
Document / Form / Register Format ZZ
No.

Example: XXXX/ YYY/LLL/ ZZZ = KCL/LAB/DGP/QMS/01

 MASTER LIST
 Master List [KCL/LAB/DGP/FM/03] of all relevant Management System
documents are maintained by Quality Manager and contain the following
information:
a) Name / Title of the Document

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Rev. No.: 00 Rev. Date: Nil Approved By:
Issued By:
TM QM
 KEJRIWAL CASTINGS LIMITED
(TESTING LAB,DGP)
Document No.: MANAGEMENT SYSTEM PROCEDURE FOR Section No.:
KCL/LAB/DGP/MSP/11 DOCUMENT CONTROL QMS 8.3

b) Issue No.
c) Issue Date
d) Copy No.
e) Distribution
f) Latest Amendment / Revision No. (Status)
g) Amendment / Revision Date
h) Remarks
A set of master copy of all documents and formats are kept with the Technical Manager
marked as “MASTER COPY”.

 CHANGES / MODIFICATION
a) Any change / modification can be requested by any document holder using
Document Change Note [KCL/LAB/DGP/FM/02] available with Quality Manager.
The change is reviewed and approved by original approval authority of
document and the document is updated. The change / modification are not
made effected unless approved. Where practicable, the nature of changes is
recorded in approved Document Change Note. Amendment detail is recorded in
Amendment Sheet [KCL/LAB/DGP/FM/01].
b) The withdrawn document is sent back to the issuing authority to destroy or keep
as reference record and copy is marked “OBSOLETE”.
c) Whenever changes are effected to the quality-related document, the concerned
document is revised up to the control copyholder.
d) Whenever any document or format is changed, the document is assigned
Revision No. Starting from 01. The original revision status of all documents is

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Rev. No.: 00 Rev. Date: Nil Approved By:
Issued By:
TM QM
 KEJRIWAL CASTINGS LIMITED
(TESTING LAB,DGP)
Document No.: MANAGEMENT SYSTEM PROCEDURE FOR Section No.:
KCL/LAB/DGP/MSP/11 DOCUMENT CONTROL QMS 8.3

marked as “00”. After subsequent versions, the document is reissued with the
next issue number, the first reissue is identified as “02”, Original issue no. of the
document is marked as “01”. Whenever revision is needed, particular page of
the document is revised and revision no. reflected in the page shall indicate the
current revision status.
e) For documents stored in electronic media adequate access control measures are
taken and is considered only as a back up copy and the hard copy is the master
copy.
 EXTERNAL AND INTERNAL DOCUMENTS
 External document are called all the Test Standard Book, manuals, policy
guidelines from regional & corporate office and Management System Standards,
publication of Accreditation and regulation Authority originally issued or
published.
 All the Management System documents prepared by the organization shall be
considered Internal Document.
 CONTROL OF FORMS AND FORMAT
Quality Manager maintains master copies of all forms and format with its revision
status.
 ASSOCIATE DOCUMENTS:
 Amendment Sheet [KCL/LAB/DGP/FM/01]
 Document Change Note [KCL/LAB/DGP/FM/02]
 Master List of Document [KCL/LAB/DGP/FM/04]
 Obsolete File [KCL/LAB/DGP/FM/29]

Issue No. 01 Issue Date: 01.04.2021 Prepared By: Copy No. Page 5 of 5
QM
Rev. No.: 00 Rev. Date: Nil Approved By:
Issued By:
TM QM