Ggsipu Bba Summer Training Report
Ggsipu Bba Summer Training Report
India It has a portfolio of innovative technology products and solutions for public health
and social development sector The company provides strategic services to United Nation
continuously exploring new practical simple solutions that can bring significant impact to
the day-to-day lives of people and the societies at large The organization is growing
rapidly in several regions in Asia & Africa and is looking for like-minded professionals
who have the passion to make a difference in people lives while building a business and
With humongous amount of healthcare data residing across multiple government and
private organizations, the quality, authenticity and accuracy of this data is highly
debatable. Besides, availability of data in real-time which is critical for timely action and
proper assessment of public healthcare programs remains a challenge. Added with the
fact that a large number of citizens, the primary beneficiaries of these program, do not
actively share their Experiences deters all opportunities for improving the quality of
collecting any form of digital information and making it accessible and useful.
UNLOCKING the Real Value of Data. For Anyone. Anytime. Anywhere. Data for
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Action We make data useful for everybody, presenting historical and real-time data in a
simple, user-friendly and easy-to-read interface, where different users can get valuable
information that will guide their actions. Real-time data capture Nowadays technologies
can make near real-time data capture sustainable and achievable with low investments: to
be effective we believe that this process must result in a simple and practical way of
information is shared at every level, with clear and structured inputs from both decision
makers and final users: company call this our push & pull approach. Dure’s goal is to
transform data into value-adding information using interactive maps, charts and rich
enabling the power of business analytic at your fingertips, in real-time and on any device.
ii) Address:
iii) Office one: S-1/A, 2nd floor, Arjun Nagar, Kamal Cinema Road, Sufdurjung
iv) Office two (Corporate Office): 301, Amfotech Park, MIDC Main Road,
Wagle Estate,Thane(W)-400604
v) Website
http://www.duretechnologies.com
vi) Headquarters
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Geneva
Privately Held
viii) Size
60.100employees
ix) Specialties
x) Year of Establishment
07/11/2008
U72300DL2008PTC184783
Private
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1.3 Company Expertise in..,
qualitative range of industrial products. It is also one of the leading companies of this
highly commendable range of products. Its team of experts maintains a vigil on the
quality of the products. Every single piece of work is ensured with proper quality
assurance. Since its inception in 07/11/2008, Dure is continually improving its quality
to serve its clients better. Use of modern technology, industry standards, timely &
1.4.1 iViZARD
Making data useful for everyone by presenting historical & real time data in simple, user-
friendly & easy-to-read interface, where different users can get valuable information.
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v) Support Structured & Unstructured Data Source
vi) Geo-Spatial Representations
vii) Interactive Dashboards
viii) Easy & Quick Configurations
1.4.2 iMonitor
i) Services
vi) Statistics
vii) Personalization
x) Multi-Lingual Support
1.4.3 OneIMPACT
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Figure 1.5.3 OneIMPACT Logo
ii) OneImpact has 4 Apps that aim to empower people and communities affected by
TB with knowledge, with ways to connect with peers and services and with ways
iii) OneImpact has tools to guide country implementers to adapt, design and roll
out OneImpact
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1.5 COMPANY’S CORE VALUES
1.5.1 Customer Focus
1.5.2 Reliability
1.5.3 Teamwork
1.5.5 Quality
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1.9 Director Details
This report has been prepared through extensive discussion with company employees.
HR manual provided by the human resource department of the company also helped in
preparing the report. At the time of preparing the report, I had a great opportunity to have
an depth knowledge of all the human resource activities practiced by the Dure
There have been some objectives set forward in doing this report so that it can be
determined what tasks have to be done. The objectives of the report are:
management style & endeavor to realized the gap between the theoretical
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ii) Analyze the current performance appraisal format & compensation.
iv) Propose changes mainly in the guidelines, format & management philosophy by
vi) To learn to work in a professional environment & coping with the work pressure.
All the information incorporated in this report has been collected from primary sources as
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1.13 Services
User in the age of true Digital Democracy - Promote equitable access to data & converge
analysis on more than 10’000 Open Datasets.15+ public global portals & dashboards
providing analysis on more than 10’000 Open Datasets. Collaborating with 50 high-
Improve service delivery of social sector through evidence-based program monitoring &
Facilitate bottom-up data economy by empowering the citizens & program managers for
violence, Stock outs, Treatment monitoring, Stigma & discrimination, Legal assistance
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CHAPTER-2
ENVIRONMENT ANALYSIS
Environmental analysis is s strategic tool which identifies all the external and internal
elements which can affect the organisation’s performance. The analysis entails assessing
the level of threat or opportunity the factors might present. These evaluations are later
translated into the decisions- making process. The analysis helps align strategies with the
firm’s environment.
i. Internal Environment
2.1SWOT ANALYSIS
The SWOT analysis consists of analyzing organizational strengths & weaknesses, & its
environmental opportunities & threat. It helps to identify a strategic niche that the
organization might exploit. SWOT analysis is needed for every organization to identify
their strength, weakness, opportunities & threats as well as every individual for their
success. Here the strength & weakness are generally related with internal environment of
the organization on the other hand opportunities & threats are generally related with
Limited is as follows.
As one of the leading firms in its industry, Dure Technology has numerous strengths that
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help it to thrive in the market place. These strengths not only help it to protect the market
share in existing markets but also help in penetrating new markets. Based on Fern Fort
ii) Highly skilled workforce through successful training & learning programs. Dure
employees resulting in a workforce that is not only highly skilled but also
products & has enabled the company to scale up & scale down based on the
iv) High level of customer satisfaction – the company with its dedicated customer
satisfaction among present customers & good brand equity among the potential
customers.
v) Strong distribution network – Over the years Dure Technologies has built a
reliable distribution network that can reach majority of its potential market.
vi) Superb Performance in New Markets – Dure Technologies has built expertise at
entering new markets & making success of them. The expansion has helped the
organization to build new revenue stream and diversify the economic cycle risk in
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2.1.2 Weakness of Dure Technologies – Internal Strategic Factors
Weaknesses is the areas where Dure Technologies can improve upon. Strategy is about
making choices & weaknesses are the areas where a company can improve using SWOT
ii) The secondary sources of data were not enough to complete the report.
iii) The term of the internship period is brief time whereas HR Division is a vast area,
after doing the regular office works from 9:00AM to 6:30 PM. It is difficult to go
v) Limited success outside core business – Even though Dure Technologies is one of
the leading organizations in its industry it has faced challenges in moving to other
vi) There are gaps in the product range provided by the company. This lack of choice
vii) Days inventory is high compare to the competitors – making the company raise
more capital to invest in the channel. This can impact the long term growth of
Dure Technologies
viii) Not highly successful at integrating firms with different work culture. As
small companies it has its share of failure to merge firms that have different work
culture.
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2.1.3 Opportunities for Dure Technologies – External Strategic Factors
ii) New environmental policies – The new opportunities will create a level
playing field for all the players in the industry. It represent a great opportunity
for Dure Technologies to drive home its advantage in new Technology & gain
iii) Stable free cash flow provides opportunities to invest in adjacent product
segments. With more cash in bank the company can invest in new
iv) The new taxation policy can significantly impact the way of doing business &
can open new opportunity for established players such as Dure Technologies
field.
vii) New trends in the consumer behavior can open up new market for the Dure
new revenue streams & diversify into new product categories too.
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viii) New customers from online channel – Over the past few years the company
has invested vast sum of money into the online platform. This investment has
opened new sales channel for Dure Technologies. In the next few years the
company can leverage this opportunity by knowing its customer better &
ii) No regular supply of innovative products – Over the years the company has
developed numerous products but those are often response to the development
by other players. Secondly the supply of new products is not regular thus
leading to high & low swings in the sales number over period of time.
iii) Rising pay level especially movements such as $15 an hour & increasing
Technologies
iv) Changing consumer buying behavior from online channel could be a threat to
international sales.
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vii) Intense competition – Stable profitability has increased the number of players
in the industry over last two years which has put downward pressure on not
viii) The company can face lawsuits in various markets given - different laws &
Although the SWOT analysis is widely used as a strategic planning tool, the analysis
company it can also be an opportunity in a sense that it will enable the company
ii) SWOT does not show how to achieve a competitive advantage, so it must not be
an end in itself.
iii) The matrix is only a starting point for a discussion on how proposed strategies
iv) SWOT is a static assessment - analysis of status quo with few prospective
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v) SWOT analysis may lead the firm to overemphasize a single internal or external
internal & external factors that SWOT does not reveal that may be important in
devising strategies.
i) DATA-DRIVEN DECISION-MAKING
Global portals and dashboards providing analysis on more than 10,000 open
datasets.
informed society
Dure Technologies PESTEL analysis is a strategic tool to analyze the macro environment
Environmental & Legal factors that impact the macro environment of Dure Technologies.
Changes in the macro-environment factors can have a direct impact on not only the Dure
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Technologies but also can impact other players in the Information Technology Services.
The macro-environment factors can impact the Porter Five Forces that shape strategy
and competitive landscape. They can impact individual firm’s competitive advantage or
PESTEL analysis provides great detail about operating challenges Dure Technologies
will face in prevalent macro environment other than competitive forces. For example an
Industry may be highly profitable with a strong growth trajectory but it won't be any good
Political factors play a significant role in determining the factors that can impact Dure
is operating in Information Technology Services in more than dozen countries and expose
itself to different types of political environment and political system risks. The achieve
can closely analyze the following factors before entering or investing in a certain market-
government.
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v) Intellectual property protection
ix) Pricing regulations – Are there any pricing regulatory mechanism for Technology
The Macro environment factors such as – inflation rate, savings rate, interest rate, foreign
exchange rate and economic cycle determine the aggregate demand and aggregate
impact the competitive advantage of the firm. Dure Technologies can use country’s
economic factor such as growth rate, inflation & industry’s economic indicators such as
Information Technology Services industry growth rate, consumer spending etc to forecast
the growth trajectory of not only --sectoryname-- sector but also that of the organization.
Economic factors that Dure Technologies should consider while conducting PESTEL
analysis are -
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i) Type of economic system in countries of operation – what type of economic
iv) Efficiency of financial markets – Does Dure Technologies needs to raise capital in
local market?
vi) Comparative advantages of host country and Technology sector in the particular
country.
Society’s culture and way of doing things impact the culture of an organization in an
environment. Shared beliefs and attitudes of the population play a great role in how
marketers at Dure Technologies will understand the customers of a given market and how
they design the marketing message for Information Technology Services industry
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consumers. Social factors that leadership of Dure Technologies should analyze for
industry
v) Entrepreneurial spirit and broader nature of the society. Some societies encourage
Technology is fast disrupting various industries across the board. Transportation industry
is a good case to illustrate this point. Over the last 5 years the industry has been
transforming really fast, not even giving chance to the established players to cope with
the changes. Taxi industry is now dominated by players like Uber and Lyft. Car industry
is fast moving toward automation led by technology firm such as Google &
A firm should not only do technological analysis of the industry but also the speed at
which technology disrupts that industry. Slow speed will give more time while fast speed
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of technological disruption may give a firm little time to cope and be profitable.
Different markets have different norms or environmental standards which can impact the
profitability of an organization in those markets. Even within a country often states can
have different environmental laws and liability laws. For example in United States –
Texas and Florida have different liability clauses in case of mishaps or environmental
disaster. Similarly a lot of European countries give healthy tax breaks to companies that
Before entering new markets or starting a new business in existing market the firm should
carefully evaluate the environmental standards that are required to operate in those
markets. Some of the environmental factors that a firm should consider beforehand are -
i) Weather
iv) Air and water pollution regulations in Information Technology Services industry
v) Recycling
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vi) Waste management in Technology sector
In number of countries, the legal framework and institutions are not robust enough to
evaluate before entering such markets as it can lead to theft of organization’s secret sauce
thus the overall competitive edge. Some of the legal factors that Dure Technologies
country.
v) Employment law
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CHAPTER-3
solve the problem or attain its objectives. It is very important guideline and lead to
completion of any project work through observation, data collection and data analysis.
researching to conclusion.”
In order to take a reasonable sample size and not to disturb the functioning of the
organization, a sample size of reasonable strength of the company has been taken in order
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Accordingly, 50 employees have been selected at random from all the department of the
organization and questionnaire has been obtained. The data has been analyzed in order to
The technique of Random sampling has been used in the analysis of the data/random
sampling from a finite population refers to the that method of sample selection, which
gives each possible sample combination and equal probability of being picked up and
each item in the entire population to have an equal chance of being included in the
sample. This sampling is without replacement, i.e. once an item is selected fr the sample,
To determine the appropriate data for research mainly two kinds of data was collected
i) PRIMARY DATA
Primary data are those, which are collected afresh & for the first time and thus happen to
be original in character. However, there are many methods of collecting primary data, all
have not been used for the purpose of this project. The ones that have been used are:
i) Questionnaire
iii) Observation
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Secondary data is collected from previous researches and literature to fill in the
i) Websites
ii) HR manual
iii) Articles
The main statistical tools used for the collection and analyses of data in this project are:
i) Pie chart
ii) Tables
i) The sample size was small and hence the results can have degree of variations
Training effectiveness is the process wherein the management finds out how effective it
i) This study gives some suggestions for making the present training and
ii) It gives organization the direction, how to deal differently with different
employees.
iii) It identifies the training and development needs present among the employees.
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3.8 DATA ANALYSIS
1.) The programme objectives were known to you before attending it?
INTERPRETATION
35% of the respondent moderately agrees to the fact of knowing the training objectives
20% strongly disagree to this notion. Training objectives should therefore be made
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Options No. of respondent % of responses
Strongly agree 15 30%
Moderately agree 20 40%
Can’t say 7 15%
Moderately disagree 5 10%
Strongly disagree 3 5%
Total 50 100%
Table 3.2 Relevant Programme
INTERPRETATION
70% of the respondents feel that the training programmes were in accordance to
their development needs, 15% of the respondents could not comment on the
question and 15% of the respondents think that the programmes were irrelevant to
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Table 3.3 Sufficient Learning
INTERPRETATION
52% of the respondents feel that the time limit of the training programme was
adequate but 25% feel that it was sufficient. Also, 21% could not comment on the
question. All the respondents though felt that increase in time limit of the
programmes would certainly be beneficial and the organization should plan for
4.) The training methods used during the training were effective for
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Figure 3.4 Understanding training methods
INTERPRETATION
40% of the respondents believe that the training method used during the
disagree to this notion. The organization should use better, hi-tech methods to
enhance the effectiveness of the methods being used during the training
programme.
5.) The training sessions were exciting and a good learning experience.
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Figure 3.5 Good training session
INTERPRETATION
65% respondents believe that the training session were exciting and a good
learning experience. 10% respondents could not comment on this while 25%
differ in opinion. They feel that the training session could have been more exiting
if the session had been more interactive and in line with the current practices in
the market.
6.) The training ads used were helpful in improving the overall effectiveness of
the programme.
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Figure 3.6 Sufficient training ads
INTERPRETATION
40% of the respondents believe that the training aids used were helpful in
improving the overall effectiveness, yet 20% disagree to this notion. 35%
respondents did not comment on the issue. Yet the total mindset of the
respondents was that the organization should use better scientific aids to enhance
the presentation and acceptance value of the training programme.
7.) The training was effective in improving on-the-job efficiency.
Total 50 100%
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Figure 3.7 Improved efficiency
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INTERPRETATION
45% respondents believe that the training programme increases their job
efficiency but 35% disagree to this. The view of the respondents were towards
having more technological and current topics for the training programmes which
could help them satisfy their creative urge and simultaneously increase their on-
the-job efficiency.
8.) In your opinion, the numbers of training programmes organized during the
INTERPRETATION
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25%respondents have the opinion that the frequency of the training programmes
is sufficient but 50% of the respondents differ to this. They believe that the
regularly.
9.) How many training programmes have you attended during the last year?
Upto 2 31 62%
3-5 12 25%
6-8 6 10%
More than 8 1 3%
Total 50 100%
INTERPRETATION
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35% of the workers have attended 3-8 training programmes in the last year, which
is the clue of a useful training policy of the organization. However, 62% of the
workers have attend only 0-2 training programmes, which should be effectively
seen by the organization. Also, every worker should be given chances to attend as
INTERPRETATION
71% of the respondents feel that the training programmes were useful. 13%
respondents could not comment on the question and 16% think that the
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must ensure programmes that are useful and prove to cater to the development
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CHAPTER-4
Training in Dure Technologies is one of the most memorable & unique experience.
learn something new in a well-mannered way. Dure gave me a platform where I could
also opted operations as my major so it was a great learning experience for me. I got
My experience at Dure Technologies taught me the basics on how to work & handle
I managed policies in different fields of departments. My major task was to create and
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4.2 FINDINGS
i. The researcher found that there is a very rigid process of the recruitment followed by
Organization basically comprises of more senior age employees and there is lack of
ii. DURE provides various schemes and benefits to their employees in the form of
monetary and non monetary benefits. So that they can boost the morale of the
employees.
iii. Most of the employees are satisfied by the various benefit schemes offered by the
corporation and very few employees are dissatisfied with some of the policies and
procedures.
performance of their employees in respect of the task assigned to them. This method
helps in reducing the time involved in the appraisal of the employees and provides
v. In comparison to other private sector companies, employees are more satisfied with
the working condition of DURE. As DURE provides various schemes, benefit and
3.5 SUGGESTIONS
i) Suggestion scheme should be opened for staff & technicians. The main advantage
of this is that, it would help the employees to convince the organization to listen
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ii) Training should aim at improving the skills of the employees so that employees
iii) Suggestion & experience from other employees from related field should also be
each other.
3.6 CONCLUSION
From the above discussion I can conclude in such a way that since human resource
human resource management it should follow all the sections of HRM. As a small AMC
few persons are recruited for its operations & performances. But it will expand soon or
later and then the number of HR employee may not be enough to run the company.
Committed and trustworthy employees are the most significant factors to becoming an
leadership can positively impact the company’s bottom line. In fact, the true potential of
an organization can only be realized when the productivity level of all individuals and
teams are fully aligned, committed and energized to successfully accomplish the goals of
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the organization. Thus, the objective of every company should be to improve the desire of
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BIBLIOGRAPHY
Websites:
https://duretechnologies.com/
www.zaubacorp.com
https://www.glassdoor.co.in
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(Annexure-1)
QUESTIONNAIRE
NAME:
DESIGNATION:
QUALIFICATION:
EXPERIENCE:
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
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3. The period of training session was sufficient for learning.
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
4. The training methods used during the training were effective for understanding
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
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6. The training ads used were helpful in improving the overall effectiveness of the
programme.
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
8. In your opinion, the numbers of training programmes organized during the year
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
9. How many training programmes have you attended during the last year?
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o Up to 2
o 3-5
o 6-8
o More than 8
o Strongly agree
o Moderately agree
o Can’t say
o Moderately disagree
o Strongly disagree
47
(Annexure-2)
CONFIDENTIAL
POLICY ON TRAVELLING
VERSION HISTORY
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Contents
1. Objectives & Background
2. Definition Term
3. Scope
4. Effective Date
5. Policy Statement
6. Tour Advance
9. Procedure
11. Approvals/Permissions
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1. Objective and Background
The objective of travel policy is to ensure that the travel expense of the company is
controlled by establishing certain standards. Employees must control business travel
expense by making the sound judgment with respect to use of company funds. Travel is
an important aspect for carrying out the business, it is expected from employees that they
will follow the “Travel guidelines for employees” while travelling and would provide
documentation in support of the same. It is also mean to reimburse the amount spent by
an employee when on international or domestic travel.
2. Definition
“Work related expenses” pertain to expenses incurred during travel period on approved
and authorized company business including but not limited to air and ground fare,
lodging and meal expenses.
“Necessary and reasonable costs” are costs incurred in accordance with this travel policy
and which shall be reimbursed.
3. Scope
The policy includes all the regular employees of the company. Non-adherence with
policy while on business travel for company’s business includes stringent disciplinary
action which may even lead to termination.
4. Effective Date
i) This policy is applicable to all employees undertaking business tours to
destinations within India or out of India.
ii) This policy will be applicable for travel undertaken from June 01, 2019 to
December 30, 2019.
5. Policy Statement
It is the Company’s policy to reimburse employees for all expenses necessary, reasonable
and actually incurred when traveling on authorized company business.
Travel expenses must be properly documented and approved on a Travel Expense Report.
It is each employee’s responsibility to adhere to policy when involved with expenditures
on behalf of the company. Further, it is the responsibility of the manager to be familiar
with the reason for the expenditures and to be satisfied that they have been reported in a
manner consistent with the recognized policy.
Lodging expenses: Using the “corporate travel policy” the organization has tie-up with
different hotels and The Company also have its guest house facility at all major
destinations within the country. In case of international level, accommodation must be
done in a hotel or company guest house wherever the guest house facility is available.
The hotel list as booked by the company is available with the travel desk.
Maximum permissible limits are as per the Benefit plan specified in Annexure-1.
Expense will be reimbursed on actual. The max limit specified excludes the applicable
tax as shown in the bills. No lodging expenses are payable by the employee if the
supporting bills and receipts in original are not produced. However, if an employee
makes his own arrangement for lodging, an amount equal to 25% of the entitlement will
be paid as a taxable allowance.
Boarding expenses: These are those expenses incurred by an employee for food from
restaurant or hotel during the tour period.
Maximum permissible limits are as per the benefit plan specified in Annexure-1, subject
to actual. Boarding expenses can be claimed up to 30% of daily entitlements without
bills.
The boarding expenses being claimed without supporting bills/receipts will be subject to
income Tax. The amount will be added to the taxable income and income tax.
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Miscellaneous expenses: The Company will reimburse calls made for business purpose
while travelling. The calls made for the business purpose must be marked clearly in the
expense report.
The company also encourages the employee to be in touch with the family to maintain
communication. So, it will reimburse reasonable personal calls made by the employee.
However, before the start of business travel, the employee must submit a declaration with
contact details which she/he will be calling while travelling.
These can be claimed directly from the limits given in Anexure-1, without submission of
itemized bills.
Business Promotion expenses: There are no such specified expenses under this, but if
required, can be claimed if the business head/Org head/Director responsible for the
business unit approves the same.
Journey allowance: During journey, employee can claim miscellaneous expense which
will cover porter age, cost of hiring bedrolls and other sundry expenses during the
journey.
The day for the purpose of claiming miscellaneous expenses during journey will be
calculated as:
Mode of Transport:
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Category Benefit Plan Mode of Transport
I C Taxi, Own vehicle or
Train-I class
II A&B Auto(taxi where auto is
unavailable), Own vehicle
III D&E Public transport
viii. When the business travel is for one day, Meal expenses are reimbursable under
the following conditions:
ix. Breakfast- If the employee is required to leave home 3 hours early than the
normal time.
Dinner- If an employee can’t return home within 3 hours or more after normal working
hours.
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9. Procedure
i. As per procedure followed in company travel policy, all business travel must be
approved by immediate reporting manager and HOD as per the domestic travel
policy. Also as per the HR travel policy and international travel made by
employee must also be informed to HR and an approval is must to be taken from
immediate reporting manager, HOD and HR. all expenses in case of domestic and
international travel are made as per the eligibility of expense made under travel
expense policy.
ii. First process for an employee is to fill up the Travel Requisition Form and submit
the same to HR Travel desk at least 3 working days in advance. HR needs to be
given sufficient lead time, especially during holidays.
iii. The employee has to settle their Tour advances with proper claims and documents
within 48 hours of return from the tour.
iv. In case if the employee delayed without cause, then HR will recover it from the
concerned employee’s salary.
v. When the employee will return from the tour they have to prepare a Tour report
giving all the description of the work done, and submit it to the supervisors on e-
mail.
vi. The approval authority will approve the expenses claimed under each head based
upon the entitlements.
vii. In case there is a pending unsettled tour claim, the next tour authorization request
will not be possessed by HR.
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v. Airport pick and drop can be made by radio taxi/local conveyance depending
upon the availability and the same can be reimbursed on submission of actual as
per company travel policy & procedure.
vi. The number of days will be counted from the time of departure till the time of
arrival as per business travel policy.
vii. Any extension of stay due to personal reason will not be counted as official travel
and no reimbursement for personal stay will be made.
viii. All Claims must be raised on HRMS tool. Filling of Travel expense report is must
even in case all expenses were made by company directly as per travel policy
format.
ix. All travel expense must be settled within 15 days of return from the tour. In case
of delay from employee end/travel desk an escalation email will be sent to
immediate reporting manager and HOD as per Travel expense policy.
x. Travel advance, if any, to be paid to employee will be credited to employee
account.
xi. Any Travel expense not been used by employee on travel, such amount shall be
returned to accounts department with a confirmation mail.
xii. All reimbursement bills must be supported by original bills / receipts etc.
xiii. In case an employee is accompanying seniors from level above their own level on
domestic travel arrangement in such case bookings will be done as per eligibility
criterion only.
xiv. Employee cannot avail higher class facility then their own entitlements.
xv. Any arrangement made over and above the eligibility criterion the same will be
deducted from employee salary.
xvi. In case 2 or more employees travelling to the same destination up to level 2 & 3 ,
twin sharing arrangement will be made. However separate arrangement will be
made for level 1.
xvii. Team entertainment expense will not be counted as part of travel expense claim.
xviii. In case employee is suppose to take client for dinner/Lunch, amount will be
reimbursed on actual. However email approval to be taken from immediate
reporting manager before any such event.
xix. Cancellation of travel shall be duly informed to travel desk at least 2 days before
the travelling date and must have a valid reason.
xx. In case flight/ train missed by employee without any valid reason, the amount will
be recovered from employee salary.
xxi. Leave can be allowed to an employee on tour on a case-to-case basis by the HOD.
No other charges will be admissible for such period of leave.
xxii. If any company assets are lost while on tour the same should be informed to the
concerned authority immediately. In case no action taken company reserves the
right to recover the amount of lost assets from employee salary.
xxiii. Food claim exclude Alcohol and tobacco.
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xxiv. In case an employee is using own vehicle /company leased car vehicle to an
outstation city in such case reimbursement can be made at the rate of Rs. 9/KM.
This clause is not applicable from office to home or vice versa.
xxv. For local travel in outstation city an employee can avail local transport/Taxi
depending upon eligibility and availability of transport. This amount can be
reimbursed on submission of actual.
xxvi. Travel expense report in case found fake, serious disciplinary action will be taken
against the employee. Such an act can lead to termination also.
International Travel
The approving authority is the person who authorizes the tour. As per travel policy all
travel request must be duly approved by the approving authority. An automatic
notification will reach employee and travel desk after approval. Once approved travel
desk can make necessary arrangement after coordinating with employee.
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i. One of the most important aspects of any business travel policy is to protect
employees while on international or domestic travel. Some of the measures that
are being taken is as follows:
ii. As per travel policy format employee is suppose to inform travel desk and
immediate reporting manager about their stay with the help of an itinerary.
iii. They are also supposed to provide their hotel contact number as soon as they
reach the destination.
iv. Time to time intimation of their stay and plan of the day.
v. Insurance cover as provided by the company on international travel.
13. Failure to Adhere Policy
Violation of company’s Travel and Expense Policy is ground for disciplinary and/or legal
action(s) leading up to and including termination of employment. Cases of abuse of this
policy are not to be taken lightly. All mentioned in the scope of this policy may be
personally held liable for damage(s) caused by violation of said policy. An employee’s
consent to and compliance with this policy are terms and conditions of employment.
Furthermore, all employees are required to acknowledge and confirm that they have fully
understood and agree to abide by the rules hereunder.
Annexure-1
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