Central Purchase Unit

National Institute of Technology Srinagar (J&K) -190006

Email: [email protected]
***************************************************************

E-TENDER NOTICE
BID DOCUMENT
[Two Cover system]

Tender No. NITS/CPU/ET/2022/Library/073 Date: 05/01/2022

On behalf of The Board of Governors of the Institute online bids (Two- Cover System) are invited
from eligible registered publishers or book suppliers for Fixing of an Annual Rate Contract for the
supply of books to the Institute Library (as per Annexure-I)

Sl. Description of work Bid Last date & Date/Time for opening of
No Security to be Time for online Technical bid
given in INR/ submission of bids
equivalent
Foreign currency
Fixing of an Annual Rate 50,000 24.01.2022 at 25.01.2022 at 11:00
1 Contract for supply of Books to 23:00
the Institute Library

Website for Online bid Submission : https://mhrd.euniwizarde.com

Cost of Tender documents: - 1000/- to be paid online mode only

Technical Specifications are available at the bottom of the document.

KINDLY NOTE THAT ONLY ONLINE BID WILL BE CONSIDERED AGAINST THISTENDER. Further,
requests for postponement will not be entertained. Bids send by post/Fax/email bids shall be rejected straightway.
All the bidders may kindly note that all future corrigendum/amendments will be published on Institute website:
www.nitsri.ac.in and https://mhrd.euniwizarde.com website only and no separate notice through print media shall be released
for the same. All the prospective bidders are therefore requested to visit the websites regularly for any such changes/update.

The Institute reserves the right to accept/reject any or all tenders either in part or in full without assigning any
reasons there for.

Officer-in-charge
Central Purchase unit

Digitally signed by SHEIKH

SHEIKH SHAHID SHAHID SALEEM
SALEEM Date: 2022.01.05 16:11:20
IST
 GENERAL CONDITIONS OF CONTRACT (GCC)

1. Definitions
In this Contract, the following terms shall be interpreted as indicated:
(i) "The Purchase Order" means the Purchase Order placed by the Purchaser including all the
attachments and appendices thereto and all documents incorporated by reference therein;
(ii) "The Contract Price" means the price payable to the Supplier under the Order for the full and
proper performance of its contractual obligations;
(iii) "The Goods" means all the equipment, machinery, and/or other materials, which the Supplier is
required to supply to the Purchaser under the Contract;
(iv) "Services" means services ancillary to the supply of the Goods, such as transportation and
insurance, and any other incidental services, such as installation, commissioning, provision of
technical assistance, training and other obligations of the Supplier covered under the Contract
(v) “GCC” mean the General Conditions of Contract contained in this section.
(vi) “SCC” means the Special Conditions of Contract.
(vii) “The Purchaser” as specified in Special Conditions of Contract.
(viii) “The Purchaser’s country” is “India”.
(ix) “The Supplier” means the individual or firm supplying the Goods and Services under this
Contract.
(x) “Day” means calendar day.
(xi) National Institute of Technology Srinagar J&K (NITS J&K) ; Director; The Officer-in-charge
Centeral purchase unit; Officer-in-charge, Central Purchase Unit ( O/C CPU) represent the
same entity.
2. Application
These General Conditions shall apply to the extent that they are not superseded by provisions in other
parts of the Contract.
3. Standards
The Goods supplied under this Contract shall conform to the standards mentioned in the
Technical Specifications, Annexure –I. The goods shall confirm to the recognized national
regulatory standards of the country of origin or any other recognized standards like CE; BIS or
similar applicable. Such standards shall be the latest issued, by the concerned institution.

4. Use of Contract Documents and Information

The bidder shall not, without the Purchaser's prior written consent, disclose the Contract, or any
provision thereof, or any specification, plan, drawing, pattern, sample or information furnished
by or on behalf of the Purchaser in connection therewith, to any person other than a person
employed by the Supplier in performance of the Contract. Disclosure to any such employed
person shall be made in confidence and shall extend only so far, as may be necessary for
purposes of such performance.
5. Patent Rights
The bidder shall indemnify the Purchaser against all third-party claims of infringement of patent,
trade mark or industrial design rights arising from use of the Goods or any part thereof in India.
6. Submission of the bids and BID SECUIRTY
The procurement will be carried out through submission of online tenders only. No offer in
physical form will be accepted and any such offer if received by The Institute will be out rightly
rejected. Tender documents can be downloaded from website of https://mhrd.euniwizarde.com
and final bids (Technical and Financial) are to be uploaded on same website only.
Before submission of bids, the bidders are requested to kindly read the Instructions to bidders for online
participation available at the end of this tender document.
Purchaser is not liable to pay any interest amount on BID SECUIRTY in any condition.
7. Inspections and Tests
The Purchaser or its representative shall have the right to inspect and/or to test the Goods to confirm
their conformity to the Contract specifications at no extra cost to the Purchaser.
8. Packing
The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination as indicated in the Contract. The packing
shall be sufficient to withstand, without limitation, rough handling during transit and exposure
to extreme temperatures, salt and precipitation during transit and open storage. Packing case
size and weights shall take into consideration, where appropriate, the remoteness of the Goods
final destination and the absence of heavy handling facilities at all points in transit.

9. Delivery and Documents

Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by the
Purchaser in supply the order within the specified period. The details of shipping and/or other
documents to be furnished by the supplier are specified in SCC.
Delivery of the goods should be made within the prescribed period mention in the Purchase Order.
10. Warranty
The supplier shall have to certify that the books supplied are the latest editions of the books and in
case it is proved that the supplied books are not the latest editions, the same shall be returned to the
supplier at his own risk and cost. Repeated default of this type can lend the supplier to be black
listed and termination of contract.
11. Payment
Payment shall be made after delivering of items at NIT Srinagar in good condition and found as
per prescribed T&C for every Purchase order. Part payment/piece meal payment of purchase
order shall not be allowed.
12. Prices
Price will be quoted in both words and figures. In case of any difference, the prices quoted in words
shall prevail.
Price should be quoted in Indian Rupees only.
13. Delays in the Supplier's Performance
Since time is the essence of the contract, delivery of the Goods and performance of the Services
shall be made by the Supplier in accordance with the time schedule specified by the Purchaser
in the Contract unless extension is granted.
14. Penalty
If the Supplier fails to deliver any or all of the Goods or to perform services within the period(s)
specified in the Contract, the Purchaser shall, without prejudice to its other remedies under the
Contract, deduct from the Contract Price, as penalty, a sum equivalent to 1% per week subject
to the maximum deduction of 10% of the contract price. Such payment shall be deducted from
the same bill or any other bill due to supplier from NITS J&K.
15. Termination for Default
The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default
sent to the Supplier, terminate the Contract in whole or part:
(i) If the Supplier fails to deliver any or all of the Goods within the period(s) specified in the
order, or within any extension thereof granted by the Purchaser.
(ii) If the Supplier fails to perform any other obligation(s) under the Contract.
(ii) If the Supplier, in the judgment of the Purchaser has engaged in corrupt or fraudulent practices
in competing for or in executing the Contract.
For the purpose of this Clause:
(i) “Corrupt practice” means the offering, giving, receiving or soliciting of gratification to
influence the action of a public official(s) in the procurement process or in contract
execution.
(ii) “Fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the purchaser,
and includes collusive practice among Bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the
purchaser of the benefits of free and open competition;’”
16. Force Majeure
The Supplier shall not be liable for forfeiture of its performance security, liquidated damages or
termination for default, if and to the extent that, it’s delay in performance or other failure to
perform its obligations under the Contract is the result of an event of Force Majeure.
For purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier
and not involving the Supplier's fault or negligence and not foreseeable. Such events may
include, but are not limited to, acts of the Purchaser either in its sovereign or contractual
 capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, act of God and
freight embargoes.
17. Resolution of Disputes
The Purchaser and the supplier shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
Contract.
If, after thirty (30) days from the commencement of such informal negotiations, the Purchaser
and the Supplier have been unable to resolve amicably a contractual dispute, either party may
require that the dispute be referred for resolution to the formal mechanisms. These mechanisms
may include, but are not limited to, conciliation mediated by a third party, adjudication in an
agreed national or international forum, and national or international arbitration.
In case of Dispute or difference arising between the Purchaser and a domestic supplier relating
to any matter arising out of or connected with this agreement, such disputes or difference shall
be settled in accordance with the Indian Arbitration & Conciliation Act, 1996, the rules there
under and any statutory modifications or re-enactments thereof shall apply to the arbitration
proceedings. The dispute shall be referred by the Director NIT Srinagar and if he is unable or
unwilling to act, to the sole arbitration of some other person appointed by him willing to act as
such Arbitrator. The award of the arbitrator so appointed shall be final, conclusive and binding
on all parties to this order.
18. Taxes and Duties
Suppliers shall be entirely responsible for all taxes, duties, license fees, octroi, road permits,
etc., incurred until delivery of the contracted Goods to the Purchaser. However, GST in respect
of the transaction between the Purchaser and the Supplier shall be payable extra, if so stipulated
in the order.

19. Applicable Law

The place of jurisdiction would be Srinagar, Jammu and Kashmir.
20. Notices
For the purpose of all notices, the following shall be the address of the Purchaser and Supplier.

I. Purchaser:
Officer-in-Charge
Central Purchase Unit
National Institute of Technology Srinagar
Hazratbal Srinagar-190006, J&K
Contact for Clarification:
1. 9622481576
2. 9469880718
3. [email protected]

II. Supplier: (To be filled in by the supplier)

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 INSTRUCTION TO BIDDERS (ITB)

INTRODUCTION

1. Eligible Bidders
This invitation for Bids is open to all registered publishers or book suppliers, who possess the
qualifying requirements specified in this tender.
Bidders should not be associated, or have been associated in the past, directly or indirectly, with
a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting
services for the preparation of the design, specifications, and other documents to be used for the
procurement of the goods to be purchased under this Invitation of Bids.

2. Cost of Bidding
The Bidder shall bear all costs associated with the preparation and submission of its bid, and
“the Purchaser", will in no case be responsible or liable for these costs, regardless of the conduct
or outcome of the bidding process.
THE BIDDING DOCUMENTS
3. Cost of Bid Document
As mentioned on e-tender notice
4. Contents of Bid Document
The Bidder is expected to examine all instructions, forms, terms (ITB/GCC/SCC etc.), and
specifications in the bidding documents. Failure to furnish all information required by the
bidding documents or submission of a bid not substantially responsive shall result in rejection of
the bid.
5. Amendment to Bid Document
The prospective bidders are required to keep a watch on the MHRD/NITS, J&K
Website w.r.t. any amendment to the tender document or to clarification to the queries raised by
the bidders up to seven days prior to the opening of the tender. The Purchaser reserves the right
to reject the bids if the bids are submitted without taking into account these
amendments/clarifications. In order to allow prospective bidders reasonable time in which to
take the amendment into account in preparing their bids, the Purchaser, at its discretion, may
extend the deadline for the submission of bids.
PREPARATION OF BIDS
6. Documents Comprising the Bid
The bidder is required to upload its bids on the MHRD portal: https://mhrd.euniwizarde.com in
two parts in prescribed excel format available on the website only. One part is the Techno-
Commercial Unpriced Bid and the other part is the Financial or Price Bid.
6.1 The Techno-Commercial Unprized Bid prepared by the Bidder shall include the following without
indicating the price in the Bid Form.

I. The following documents establishing that the bidder is eligible to bid and is qualified to
perform the contract if its bid is accepted as per qualification requirements/criteria.
(a) GST No
(b) Pan Card
(c) Audited Annual Accounts including Balance Sheet and Profit & Loss account for the FY
2020-2021, FY 2019-2020, FY 2018-2019. The average annual turnover which should not
be less than 20 Lakhs for the FY 2020-2021, FY 2019-2020, FY 2018-2019.
(d) Technical Specification Compliance Form; (Available in Tender Document)
(e) Bid Form. (Available in Tender Document)

Note: - All documents should be clearly scanned and uploaded on the portal.
6.2 The Financial/Price Bid shall comprise of the Price Schedule ‘Part A’ given with tender to be
uploaded after filling all relevant information. The Rate should be inclusive of all charges and no
other charges shall be considered. The priced bid should be uploaded strictly as per the format
 available with the tender failing which the offer is liable for rejection (renaming or changing format
of Price schedule sheet will not be accepted by the system).
7. Bid Prices
The Bidder shall indicate the unit prices and total bid prices of the goods it proposes to supply
in response to this notice and enclose it with the priced bid in the formats given in this bid
document.
(i) Prices indicated shall be entered as per the given format only.
(ii) Rates should be quoted F.O.R. at site i.e. NIT Srinagar,J&K. Inclusive of
packing, forwarding, loading & unloading, shifting up to the site of
installation, installation and commissioning charges etc. If ex-works prices are
quoted then packing, forwarding, documentation, freight and insurance
charges must be clearly mentioned separately and clearly. Vague terms like
packing, forwarding, transportation etc. without mentioning the specific
amount/ percentage of these charges will not be accepted. Such offers shall be
treated as incomplete and rejected. Where there is no mention of packing,
forwarding, freight, insurance charges, such offers shall be assumed as all
inclusive of above charges.
Prices quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to
variation on any account. A bid submitted with an adjustable price the bid will be treated as non - responsive and
rejected.
8. Bid Currencies
Prices shall be quoted in Indian Rupees Only.
9. Period of Validity of Bids
Bids shall remain valid for 90 days from the date of opening the bid prescribed by the Purchaser.
A bid valid for a shorter period may be rejected by the Purchaser as non-responsive.
10. Format and Signing of Bid
10.1.1 The Bidder shall upload the bids in two parts. One part shall contain Techno-Commercial un- priced
Bid and the other shall contain the Priced Bid.
All pages of the bid, except for un-amended printed literature, shall be initialled by the person or persons
signing the bid.
Any interlineations, erasures or overwriting shall be valid only if the persons or persons signing the
bid endorse them.
The Bidder shall furnish information on commissions or gratuities, if any paid or to be paid to
agents relating to this Bid, and to contract execution if the Bidder is awarded the contract as per
the bid form.
The bid once accepted and awarded the contract the bidder will be obliged to execute the contract for the
delivery and commissioning of the product at NIT Srinagar, J&K..
11. Modification and Withdrawal of Bids
The Bidder may modify or withdraw its bid after the bid's submission; prior to the deadline prescribed for
online submission of bids.
No bid may be modified subsequent to the deadline for online submission of bids.
No bid may be withdrawn in the interval between the deadline for online submission of bids and
the expiration of the period of bid validity specified by the Bidder on the bid form. Withdrawal of
a bid during this interval may result in the Bidder's forfeiture of its bid security.
Note: In case of withdrawal of bid, the bidder will became ineligible for resubmission of the Bid as
per the E-Tendering portal Guidelines; however modification can be made before the last
date of Submission of Bids online.

OPENING AND EVALUATION OF BIDS

12. Opening of Bids by the Purchaser

The Purchaser will open all Techno Commercial Un-priced Bids, as per the schedule given in
invitation to bids.

In the event of the specified date of Bid opening being declared a holiday for the Purchaser, the Bids
shall be opened on the next working day.

The Financial/price bid of technically qualified bidders only will be opened at the date and time to
be informed to the qualified bidders.
13. Clarification of Bids
To assist in the examination, evaluation and comparison of bids, the Purchaser may, at its discretion
ask the bidder for any clarification(s) of its bid. The request for clarification and the response shall be
in writing and no change in the price substance of the bid shall be sought, offered or permitted.
However no post Bid clarifications at the initiative of the Bidder shall be entertained.

14. Preliminary Examination

The Purchaser may waive any minor informality, non-conformity, or irregularity in a bid, which
does not constitute a material deviation, provided such a waiver, does not prejudice or affect the
relative ranking of any Bidder.
Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of
each bid to the Bid Document. For purposes of these Clauses, a substantially responsive bid is
one, which conforms to all the terms and conditions of the Bid Document without material
deviations.
On downloading from the web site, the language of standard clauses etc. mentioned in this ‘Bid
Document’ should not be tampered with/ changed/modified in any manner whatsoever. If any
such modification etc. is noticed the purchaser at any stage, the bid shall be rejected
immediately and Bid security shall stand forfeited.

15. Evaluation & Comparison of Bids

For the bids qualifying the technical evaluation, the financial evaluation & comparison shall be
made on the basis of Offered Discount and contract shall be awarded to the bidder offering
highest discount.
Conditional tenders/discounts etc. shall not be accepted. Rates quoted without attached
conditions (viz. Discounts having linkages to quantity, payment terms etc.) will only be
considered for evaluation purpose. Thus conditional discounted rates linked to quantities and
prompt/advance payment etc, will be ignored for determining inter-se position. The Purchaser
however reserves the right to use the discounted rate/rates considered workable and appropriate
for counter offer to the successful tenders.

16. Contacting the Purchaser

Any attempt by any Bidder to influence the Purchaser in its decisions on bid evaluation, bid
comparison or contract award may result in rejection of the bid.
17. Purchaser's Right To Vary Quantities At Time Of Award
The Purchaser reserves the right at the time of Contract award to increase or decrease the quantity of
goods and services originally specified in the Schedule of Requirements without any change in unit
price or other terms and conditions.
18. Purchaser's Right To Accept Any Bid and To Reject Any or All Bids
The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids at any time prior to award of Contract, without thereby incurring any liability
to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of
the grounds for the Purchaser's action.
Evidence regarding credibility of stable performance and maintenance service capability must
be provided. The purchaser reserves the right to make judgment on this score and reject bids
that, in the purchaser’s view, do not carry sufficient credibility for performance and/or service.
19. Notification of Award
Prior to expiry of the period of bid validity, the purchaser will notify the successful bidder in
writing by Purchase Order.
Upon the successful Bidder's furnishing of performance security and signing of an agreement,
the purchaser will promptly notify each unsuccessful Bidder and will discharge its bid security.
20. Order Acceptance
The successful bidder should submit acceptance of the Purchase Order immediately but not
later than 21 days in any case from the date of issue of the Purchase Order failing which it shall
be presumed that the vendor is not interested and his bid security is liable to be forfeited
21. Performance Security
The successful Bidder shall furnish the performance security equivalent to 3% of the cost of
equipment, in the form of Bank Guarantee from scheduled bank after installation/ commissioning of
the equipment(s). Which would remain valid for a period of 60 days beyond the date of completion
of all obligations of the supplier including warranty obligation. BID SECUIRTY will be released to
 successful bidder after submission of Bank Guarantee. NIT Srinagar shall forfeit Bank Guarantee in
the event of breach of contract by the successful supplier.
The payment will be released on receipt of performance security as above,

22. Supplier Integrity

The Supplier is responsible for and obliged to conduct all contracted activities in accordance with the
Contract using state of the art methods and economic principles and exercising all means available to
achieve the performance specified in the contract.
 BID FORM

To,
Dear sir,

Having examined the bidding document to supply and deliver (Description of Goods) ,we the
undersigned offer to supply the same in conformity with the said bidding documents for a sum or such other
sums as may be ascertained from our bid.

We undertake if our bid is accepted, to deliver the goods in accordance with the delivery schedule specified.

If our bid is accepted we will obtain the guarantee of the bank as specified in SCC for the due performance of the
contract, in the form prescribed.

We agree to abide by this bid for requisite period as fixed for bid opening as per the instructions to the bidders.
Further it shall remain binding upon us and accepted at any time before the expiry of that period.

Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof and
your notification of award shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Dated this day of _20

Signature
In the capacity of

Duly authorized to sign the bid for and on behalf of

 Form of Performance Bank Guarantee/Bank Guarantee
BG No.:………………………………… Date…………………………………….
From To
The Name of the National Institute of
Bank technology
Srinagar, J&K

In consideration of the (hereinafter called

“The ”) having offered to accept the terms and
conditions of the proposed agreement between The
……and……………………… (Hereinafter called “the Contractor(s)”for the work…………….
(Hereinafter called “the said agreement’’) having agreed to production of an irrevocable Bank
guarantee for Rs…………… (Rupees………… .only) as a
security/guarantee form the contractor(s) for compliance of his obligations in accordance with
the terms and conditions in the said agreement.

1. We ………………….. (hereinafter referred to as the ‘’Bank’’) hereby undertake to

(Indicate the name of the Bank) Pay to the NITS ,J&K an amount not exceeding Rs…………
(Rupees…………… only) on demand.

2. We…(indicate the name of the Bank) ……………………. Do hereby undertake to

pay the amounts due and payable under this Guarantee without any demur, merely on
a demand from the stating that the amount claimed is required to meet the
recoveries due or likely to be due from the said contractor(s). Any such demand made
on the Bank shall be conclusive as regards the amount due and payable by the Bank
under this Guarantee. However, our liability under this Guarantee shall be restricted to
an amount not exceeding Rs………………
(Rupees…………………………………only).

3. We, The said Bank, further undertake to pay to the NITS ,J&K any money so
demanded notwithstanding any disputes raised by the contractor(s) in any suit or
proceeding pending before any Court or Tribunal relating thereto, our liability under
this present being absolute and unequivocal. The payment so made by us under this
bond shall be a valid discharge of our liability for payment thereunder, and the
contractor(s) shall have no claim against us for making such payment.

4. We(indicate the name of the Bank) …………………… further agree that the
Guarantee herein contained shall remain in full force and effect during the period that
would be taken for the performance of the said agreement, and it shall continue to be
enforceable till all the dues of the under or by virtue of the said
agreement have been fully paid, and its claims satisfied or discharged, as per the terms
and conditions of the said agreement have been fully and properly carried out by the
said contractor(s), and accordingly discharges this guarantee.

5. We……(Name of the bank)………………… further agree with the NITS ,J&K that
the NITS ,J&K shall have the fullest liberty without our consent, and without effecting
in any manner our obligations hereunder, to vary any of the terms and conditions of
the said agreement or to extend time of performance by the said contractor(s) from
time to time or to
postpone for any time or from time to time any of the powers exercisable by the NITS
,J&K against the said contractor(s), and to forbear or enforce any of the terms and
 conditions relating to the said agreement, and we shall not be relieved from our
liability by reason of any such variation or extension being granted to the said not be
relieved from our liability by reason of any such variation or extension being granted
to the said contractor(s) or for any forbearance, act of omission on the part of the NITS
,J&K or any indulgence by the to the said contractor(s) or by
any such matter or thing whatsoever which under the law relating to sureties would,
but for this provision, have effect of so relieving us.
6. This Guarantee will not be discharged due to the change in the constitution of the
Bank or the contractor(s).
7. We ……………(Name of the bank)……. ,lastly under take not to revoke the
Guarantee except with the previous consent of the NITS ,J&K in writing. This bank
Guarantee on the Bank or its successors or permitted assigns.

8. We……(Indicate the name of the Bank)………… lastly undertake not to revoke this
Guarantee except with the previous consent of the NITS ,J&K extended on demand
by the . Notwithstanding anything mentioned above, our liability against
this Guarantee is restricted to Rs………………….(Rupees………………..only), and
unless a claim/demand is made on the bank in writing on or before
……………………all your rights under the Guarantee will be forfeited and we shall be
relieved and discharged from all liabilities there-under.

Authorized Signatories of the Bank with name and Seal Name

of the Officer:
Designation:
Code if any:
Date: Place
 Annexure-I
“Name /Specifications of Books”

S.No. Item/Goods Required for

1 Books of Indian All Engineering department/ Science
Publishers departments/ Humanities & Social Science and
Management

2 Books of Foreign All Engineering department/ Science

Publishers departments/ Humanities & Social Science and
Management

Note: Bidders can quote for specifications generic in nature but covering the mentioned values.

ADDITIONAL CONDITIONS AND REQUIREMENTS

1. Discount shall be quoted for paper Backtype Books only in case of text books & Paper
back/hard bound in case of reference books separately. The books shall be of standard quality as
per relevant regulations. The institute normally purchases paper-back type books only.
2. The bidders shall quote discount separately for text books and reference books published in
India & Abroad.
3. Discount must be offered in relation to Number of copies of the book for each author in case of
text books. For reference books generally multiple copies are not purchased.
4. MRP printed shall be authenticated with proper documents/process. MRP by pasted labels shall
not be accepted.
 TECHNICAL COMPLIANCE STATEMENT FORM

An item-by-item commentary on the Purchaser's Technical Specifications demonstrating substantial

responsiveness of the goods and services to those specifications or a statement of deviations and exceptions to the
provisions of the Technical Specifications.

ITEM NAME
S. No. Tender Specifications Bidder’s Specifications Remarks/Deviation If any

(Technical literature/brochures/manuals should be attached along with this format)

Please note:
1. Compliance/Deviation statement comparing the specifications of the quoted model to the
required specifications. This statement should also give the page number(s) of the technical
literature where the relevant specification is mentioned.
2. Bids must have supporting documents ( technical literature or copies of relevant pages from the
service manual or factory test data) for all the points noted above, failure regarding which may
result in rejection of bid.
 Price Bid Format
(To be download and uploaded in the prescribed Excel
Format available on the system only)

Note: - An excel Price Bid contains

Price Schedule-A and should be filled and upload carefully on
the portal.
 PRICE SCHEDULE ‘A’
PRICE SCHEDULE FOR RATE CONTRACT OF SUPPLY OF BOOKS IN INDIAN CURRENCY
(FORMAT only, Don’t fill the price here)

PRICE SCHEDULE FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN TO BE SUPPLIED IN INDIAN CURRENCY
E-tender No
Name of Work
Name of Bidder
1 2 3 4 5 6 7
%age Discount
Item offered on MRP
Type of Publication Number of Copies for Authors
Sl.No. in
In words
Figures
1 Text Books Paperback Indian Up-to 05
06-10
11-15
16-20
do do do Foreign Up-to 05
06-10
11-15
16-20
Reference
2 Paperback Indian
Books
Hardbound do
Paperback Foreign
Hardbound do
Total Tender price in Rupees:
In words:

Name:
Business Address
Place: Signature of Tenderer Date:
Seal of Tenderer
 Revised Technical Specifications:

IMPORTANT Note: - All documents should be clearly scanned and inreadable

format,same should be uploaded on the e-Tendering portalbefore due date
andtime.

Instructions to Bidder for online participation

1. Bidders/Vendors/Suppliers/Contractors must get themselves registered by payment of

2000/- exclusive onetime fee for 1 Year on the portal for participating in the e-tenders
published by the department. Detailed registration help manual is available in bidder help
manual kit.

2. Bidders must provide the details of PAN number; registration details etc as applicable
and submit the related documents. The user id will be activated only after submission of
complete details.

3. Bidders must have a valid email id and mobile number.

4. Bidders are required to obtain Class 3 Digital Certificates (Signing & Encryption) as per
their company details.

5. Once bidder DSC is mapped with the user id, the same DSC must not be used for another
user id on the same portal. However bidder can update the digital certificate to another
user id after unmapping it from the exiting user id.

6. Bidders now can login with the activated user Id & DSC for online tender submission
process in this portal.

7. Bidders can upload required documents for the tender well in advance under My
Documents and these documents can be attached to the tender during tender participation
as per the tender requirements. This will save the bid submission duration/time period
and reduce upload time of bid documents.

8. Bidders must go through the downloaded tender documents and prepare and upload bid
documents as per the requirements of the department.
9. Bidders are advised to read complete BoQ/SoQ/Price Bid/Financial Bid and Terms &
Conditions before quoting rates in the bid document.
10. Any modification/replacement in BoQ/SoQ/Price Bid/Financial bid template is not
allowed. Bidders must quote only in predefined fields in the bid sheet and save the bid
sheet. After saving, the same bid sheet must be uploaded in the portal.

11. Bidders must pay required payments (Tender fee, BID SECUIRTY, Tender Processing
Fee etc as available on the portal) as mentioned in the tender document, before
submitting the bid.

12. Bidders are recommended to use PDF files for uploading the documents and file size
must not cross 5MB. Only price bid sheet will be in Excel format.

13. The bidders must ensure to get themselves registered on the portal at least 1 week before
the tender submission date and get trained on the online tender submission process. For
tender submission and registration process bidders are advised to refer respective
manuals on website. Tender inviting Authority/Department will not be held responsible
 for any sort of delay or the difficulties faced during the submission of bids online by the
bidders due to local issues like internet connectivity/PC speed/etc...

14. Offline Submission of bids/documents/rates by the bidders will not be accepted by the
department, under any circumstance.

15. After final submission of the bid, a confirmation message and bid submission
acknowledgement will be generated by the portal. The bid submission acknowledgement
contains details of all documents submitted along with bid summary, token number, date
& time of submission of the bid and other relevant details. Bidder can keep print of the
bid submission acknowledgement.

16. If bidder is resubmitting the bid, bidder must confirm existence of all the required
documents, financial bid and again submit the bid. Once submitted, the bid will be
updated.

17. Submission of the bid means that the bid is saved online; but system does not confirm
correctness of the bid. Correctness of the bid will be decided by tender inviting authority
only.

18. The time displayed in the server is IST(GMT 5:30) and same will be considered for all
the tendering activities. Bidders must consider the server time for submission of bids.

19. Bid documents being entered by the Bidders/Vendors/Contractors will be encrypted at

the client end and the software uses PKI encryption techniques to ensure security/secrecy
of the data. The submitted bid documents/data become readable only after tender opening
by the authorized individual.

For E-Tendering Help/Support in participation or guidance: -

Mr. Rahul 6202560531