{Entity or Project Crest or Logo}

Federal Democratic Republic of Ethiopia

{Name of Procuring Entity and/or Project}

Agreement
for the
Procurement of Goods

Subject of Procurement

Procurement Reference Number

Procurement Method

Date of Issue of Bidding Document

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)

Document: Preface. File Ref: 573671415.doc

 Bidding Document

Table of Contents

Part 1- Bidding Procedures

Section 1 – Instructions to Bidders
Section 2 – Bid Data Sheet
Section 3 – Evaluation and Qualification Criteria
Section 4 – Bidding Forms
Section 5 – Eligible Countries
Part 2- Statement of Requirement
Section 6 – Statement of Requirements
Part 3- Contract
Section 7 – General Conditions of Contract
Section 8 – Special Conditions of Contract
Section 9 – Contract Forms

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)

Document: Preface. File Ref: 573671415.doc

Part 1

Part 1 – Bidding Procedures

Section 1 – Instructions to Bidders

Section 2 – Bid Data Sheet
Section 3 – Evaluation Methodology and Criteria
Section 4 – Bidding Forms
Section 5 – Eligible Countries

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 1. File Ref: 573671415.doc
Part 2

Part 2 – Statement of Requirements

Section 6 – Statement of Requirements

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 2. File Ref: 573671415.doc
Part 2: Section 1 Statement of Requirements

Part 3 - Contract

Section 7 – General Conditions of Contract

Section 8 – Special Conditions of Contract
Section 9 – Contract Forms

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)
Document: Section 1. Section Page 5 of 18 File Ref: 573671415.doc
Part 2: Section 1 Statement of Requirements

Section 8. Special Conditions of Contract

The following Special Conditions of Contract (SCC) shall supplement the General Conditions of Contract
(GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC

GCC clause Special Conditions

reference
Procurement Reference Number is:

GCC 1.1(j) The Procuring Entity is:

GCC 1.1 (o) The Site is:

GCC 4.2 (a) The meaning of the trade terms shall be as prescribed by

GCC 4.2 (b) The version of Incoterms shall be:

GCC 5.1 The language shall be:

GCC 8.1 For notices, the Procuring Entity’s address shall be:

Attention:

Street Address:

Floor/ Room number:

City:

Post Code:

Country:

Telephone:

Facsimile number:

Email address:

For notices, the Supplier’s address shall be:

Attention:

Street Address:

Floor/ Room number:

City:

Post Code:

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)
Document: Section 1. Section Page 6 of 18 File Ref: 573671415.doc
Part 2: Section 1 Statement of Requirements

GCC clause Special Conditions

reference
Country:

Telephone:

Facsimile number:

Email address:

GCC 9.1 The governing law shall be:

GCC 10.2 The formal mechanism for the resolution of disputes shall be:

GCC 11.1 The scope of supply shall be defined in :

GCC 12.1 The shipping and other documents to be furnished by the Supplier are:

GCC 15.2 The price adjustment shall be:

GCC 16.1 The terms of payment shall be:

GCC 16.4 The currency for payments shall be:

GCC 17.1 The Supplier shall be responsible for all import duties and taxes except for
the following:

GCC 17.2 The Procuring Entity shall be responsible for all import duties and taxes
imposed by law in Ethiopia on the Goods except for the following:

GCC 17.4 No adjustment shall be made to the Contract Price to take into account
any change in taxes.

GCC 18.1 The amount of the Contract Security shall be:

The currency shall be:

GCC 18.3 The types of acceptable Contract Securities are:

GCC 18.4 Discharge of Contract Security shall take place:

GCC 23.2 The packing, marking and documentation within and outside the packages
shall be:

GCC 24.1 The insurance coverage shall be in accordance with the Incoterms
specified in GCC 25.1.

GCC 25.1 Responsibility for transportation of the Goods shall be in accordance with
the following Incoterms:

GCC 26.2 Inspections and tests will be conducted at:

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)
Document: Section 1. Section Page 7 of 18 File Ref: 573671415.doc
Part 2: Section 1 Statement of Requirements

GCC clause Special Conditions

reference

GCC 27.1 The liquidated damage shall be: …….. % per week

GCC 27.1 The maximum amount of liquidated damages shall be:

GCC 28.3 The period of validity of the Warranty shall be:

GCC 28.5 The repair or replace period will be:

GCC 30.1 The amount of aggregate liability shall be:

GCC 31.1 Any change in laws or regulations shall not result in any change to the
Delivery Date or the Contract Price.

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)
Document: Section 1. Section Page 8 of 18 File Ref: 573671415.doc
Part 2: Section 1 Statement of Requirements

Section 1. Statement of Requirements

Contents

1. LIST OF GOODS AND RELATED SERVICES......................................................................2

2. Delivery and Completion Schedule............................................................................3

3. Technical Specifications and Compliance Sheet...........................................................4

Standard Bidding Document for the Procurement of Goods and related services (ICB) issued by the PPA (Version 1, January 2006)
Document: Section 1. Section Page 9 of 18 File Ref: 573671415.doc
Part 3

1. List of Goods and Related Services

Procurement Reference Number:

Item Description of Goods Unit of

Number or Related Service Quantity Measure

10

The commodity specific conditions are attached and will form an integral part of any
resulting contract.

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

2. Delivery and Completion Schedule

The delivery or completion period shall commence from the date of contract award.
Refer to Incoterms in the Special Conditions of Contract for the interpretation of the
delivery period.

Delivery
Item Description of Goods Delivery
Completion period
Number or Related Service Point/Site
(days/wks/mths)

10

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

3. Technical Specifications and Compliance Sheet

Procurement Reference Number:
Column b states the minimum technical specification of the item(s) required by the Procuring Entity.
The Bidder is to complete column c with the technical specification of the item(s) offered and to state
whether the offered items “comply” or do “not comply” giving details of the areas of non-compliance.

Item Technical Specification of items required Compliance of specification

No. including applicable standards offered
a b c
1

10

The detailed technical evaluation will examine the technical specification of the items offered in
column c and determine or verify whether this meets the minimum specification required in
column b. Bidders must complete column c or the bid will be rejected. Bidders are required to
include technical literature to support the details provided in column c.

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

Section 9. Contract Forms

Table of Forms

Agreement............................................................................................................................2

Contract Security................................................................................................................3

Advance Payment Security.................................................................................................4

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

Agreement
THIS AGREEMENT made the day of , 20 , between ….………………..
………………………………. of …………………….. (hereinafter “the Procuring Entity the
one part, and ……………………. of ………………… (hereinafter “the Supplier”), of the
other part:

WHEREAS the Procuring Entity invited bids for certain Goods and Related Services, viz.,
………………………………………………………. and has accepted a Bid by the Supplier
for the supply of those Goods and Related Services in the sum of …………
……………………………………………….. (hereinafter “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of
this Agreement, viz.:

(a) The General Conditions of Contract;

(b) The Special Conditions of Contract;
(c) The Statement of Requirements;
(e) The Bid Submission Sheet and the Price Schedules submitted by the Supplier;
(f) The Procuring Entity’s Notification to the Supplier of award of Contract; and
(g)

3. In consideration of the payments to be made by the Procuring Entity to the Supplier

as indicated in this Agreement, the Supplier hereby covenants with the Purchaser to
provide the Goods and Related Services and to remedy defects therein in conformity
in all respects with the provisions of the Contract.

4. The Procuring Entity hereby covenants to pay the Supplier in consideration of the
provision of the Goods and Related Services and the remedying of defects therein,
the Contract Price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of …………………………….on the day, month and year indicated
above.

Name ………………………………. in the capacity of ……………………………….

Signed by …………………………………………. for the Procuring Entity

Name ………………………………. in the capacity of ……………………………….

Signed by ……………………………………… for the Supplier

Witnesses

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

1. ---------------------
2. ---------------------

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

Contract Security
(Bank Guarantee)

Date: [insert date (as day, month, and year) of Bid Submission]
Procurement Reference Number: [insert Procurement Reference
No]

To: [insert complete name of Procuring Entity]

WHEREAS [insert name complete of Supplier] (hereinafter “the Supplier”) has
undertaken, pursuant to Contract No. [insert number] dated [insert day and month],
[insert year] to supply [brief description of the Goods and Related Services]
(hereinafter “the Contract”).
AND WHEREAS it has been stipulated by you in the aforementioned Contract that the
Supplier shall furnish you with a security [insert type of security] issued by a reputable
guarantor for the sum specified therein as security for compliance with the Supplier’s
performance obligations in accordance with the Contract.
AND WHEREAS the undersigned [insert complete name of Guarantor], legally
domiciled in [insert complete address of Guarantor], (hereinafter the” Guarantor”),
have agreed to give the Supplier a security:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf
of the Supplier, up to a total of [insert currency and amount of guarantee in words and
figures] and we undertake to pay you, upon your first written demand declaring the
Supplier to be in default under the Contract, without cavil or argument, any sum or sums
within the limits of [insert currency and amount of guarantee in words and figures] as
aforesaid, without your needing to prove or to show grounds or reasons for your demand
or the sum specified therein.
This security is valid until the [insert number] day of [insert month], [insert year].

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
No 458.

Name: [insert complete name of person signing the Security] In the capacity of
[insert legal capacity of person signing the Security]

Signed: [insert signature of person whose name and capacity are shown above]

Duly authorized to sign the Security for and on behalf of: [insert complete name of
Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc
Part 3

Advance Payment Security

(Bank Guarantee)

Date: [insert date (as day, month, and year) of Bid Submission]
Procurement Reference No: [insert Procurement Reference No]

To: [insert complete name of Procuring Entity]

In accordance with the payment provision included in the Contract, in relation to advance
payments, [insert complete name of Supplier] (hereinafter called “the Supplier”) shall
deposit with the Procuring Entity a security consisting of [indicate type of security], to
guarantee its proper and faithful performance of the obligations imposed by said Clause of
the Contract, in the amount of [insert currency and amount of guarantee in words and
figures].

We, the undersigned [insert complete name of Guarantor], legally domiciled in [insert
full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Supplier,
agree unconditionally and irrevocably to guarantee as primary obligor and not as surety
merely, the payment to the Procuring Entity on its first demand without whatsoever right
of objection on our part and without its first claim to the Supplier, in the amount not
exceeding [insert currency and amount of guarantee in words and figures].

This security shall remain valid and in full effect from the date of the advance payment
received by the Supplier under the Contract until [insert day and month], [insert year].

Name: [insert complete name of person signing the Security] In the capacity of
[insert legal capacity of person signing the Security]

Signed: [insert signature of person whose name and capacity are shown above]

Duly authorized to sign the Security for and on behalf of: [insert complete name of
Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

drafted from the Standard Bidding Document for the Procurement of Goods issued by the PPA (Version 1, January 2005)
Document: Part 3. File Ref: 573671415.doc