WEB-BASED SCHOOL RECORDS REQUEST SYSTEM

FROM COLLEGE OF COMPUTER STUDIES

IN NEW ERA UNIVERSITY

Submitted by:

Rivera, Nicole Anne D.

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Romero, Aljhon D.

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Submitted to:
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Prof. Jeremias C. Esperanza

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ABSTRACT

Web-Based School Records Management System gives a straightforward interface to

support of student data and it can be utilized by instructive of record generation process in the

student. This study aims to manage the student records that all sorts of student details, academic

related, transcript of records, certificate of grades, good moral, diploma, and certification of

registration form. It tracks all the details of a student from the very first moment you input your

details until the end of the course which could be utilized for all reporting purposes, completed

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semesters, and final exam result and all these will be available through a secure, online interface

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embedded in the student records.

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it is expected to reduce paperwork and automate the
The result aims to provide solution to inefficiency and at the same time maintain
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information accuracy and ease of access to students, lecturers, parents and management of the
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school. Due to pandemic issue, online transaction must be needed to maintain the safety of

everyone. School Record Management System helps to avoid face to face transaction and it can
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also improve and make a fastest way in requesting important documents. The proposed system of
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Web-Based School Records Request System used the phpMyAdmin and XAMPP to create the

web application. It will be easy for the students and school to manage and monitor the document
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details efficiently and accurately.

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PROBLEM STATEMENT

School Records Request Management System was capturing and storing student’s record

details locally, where hard copies of files for every student is kept in office shelves, this seem to

be tiresome and time consuming in case the registrar staff is looking of a particular student

document. The problem of this study is the current manual system are data redundancy, difficult

to update and maintain inconsistent data, insecurity, difficult to impose constraints on various

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data file and difficult to backup.

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REVIEW OF RELATED LITERATURE
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The literatures and studies gathered and presented in this chapter gave the proponent's
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insights, facts, and adequate information that will serve as the basis, guide, and reference that are

relevant and necessary in the development of system.

According to University of North Carolina (2010) the institution is using a Student

Academic Information Datamart (SAID) it is a data mart storing historic student records from the
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Student Information System (SIS). The data mart is implemented to satisfy the growing needs for
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specific data and information about many different types of academic information. According to

the International Journal of Engineering & Technology the research paper is about Fully
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Automated Attendance Record System using Template Matching Technique focuses on the need

to design a system that will automatically arrange the record and calculate the average attendance

of each student.

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 V

PROJECT DESIGN

This chapter is concerned with the system analysis and design. It analyzes the present

system to identify the problems and provides information on the advantages and disadvantages

of the proposed system.

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The proposed system covers an individualized user account which has been permitted by

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the school to be one as admin for authorization to access the system. This study aims to

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automatically operate the record keeping processes conducted periodically in School to make
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easier and to minimize time consumption in locating records. A developmental research was used

which involves the production of knowledge with the aim of improving the processes of
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instructional design, development, and evaluation. The project design includes the data flow
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diagram, entity relationship diagram, and use case diagram to provide an appropriate framework
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for the study. The system flowchart is also included to describe the process of the School
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Records Request Management System. This study plays a vital role in the development life cycle

(SDLC) it describes the complete requirement of the system. The waterfall model will be used to
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produce a model of the system. The participants of this study are the school staffs and students.
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System testing is performed to completely analyze the proposed system and to evaluate the
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compliance of the system with the corresponding requirements.

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 VI

PROJECT TIMELINE

TASK NAME DURATION APR MAY JUNE JULY AUG SEPT OCT
Think and Plan for the 12 days

Target Topic Proposal

Proposal
Get topic Approval (Oral 26 days

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Presentation)

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Gather the remaining data 26 days

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and documents
Execute Project Design 27 days

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Compile the documents 13 days

that related to the project

Submit Capstone Project 0 day

documentation to panel
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Present the Capstone 26 days

Project
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Revised documentation 7 days

based on Panel’s remark

Submit the Final Capstone 0 day

Project documentation
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VII

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 REFERENCE

[1] http://regweb.oit.unc.edu/stats/said.php

[2] International Journal of Engineering & Technology IJET-IJENS Vol:10 No:03

file:///C:/Users/Richard/Downloads/108003-7474_20IJET-IJENS-libre.p

[3] International Journal of Engineering & Technology IJET-IJENS Vol:10 No:03

file:///C:/Users/Richard/Downloads/108003-7474_20IJET-IJENS-libre.pdf

[4] NmajuObasi, E. O. Nwachukwu, and C. Ugwu, 2013). "A Novel Web-Based

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Student Academic Records Information System" West African

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Journal of Industrial and Academic Research Vol.7 No. 1

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