HEAD OF NURSING: MEDICAL RECORDS SUPERVISOR
1. Call the OPD Charge Nurses during off duty 1. Keep ICC informed of victims' status and
hours numbers as they are identified in ER,
2. Be stationed in the Head of Nursing Office in record all relevant data for victims (from
ER ER).
3. Coordinates staffing requirements with the 2. Follow-up on the status of all victims
Charge Nurses / Deputized for the wards
admitted to wards/units and update all
4. Directs the driver to collect nursing staff from
accommodations or assigns the responsibility
details.
as required 3. Assist Medical and Nursing Staff in
5. Liaises with Hospitality Services / Deputized to updating the HMIS with the Admission
ensure sufficient housekeeping staff as Data when ALL CLEAR.
required 4. Follow-up with Head of Nursing and
6. Informs the Director of Nursing (DON) on Security regarding identification of the
arrival deceased when ALL CLEAR
7. Keeps ICC informed of status of patients in the
hospital
HEAD OF SECURITY / DEPUTIZED: HEAD OF PHARMACY / DEPUTIZED
1. Announce the end of visiting time, Ensure the
hospital is cleared of visitors and reports to the 1. Opens the Main Pharmacy.
FMS Director for the status. 2. Reports department status to ICC.
2. Ensures that the visitors, media and crowd will be 3. Initiates the Pharmacy Calling Cascade.
guided to the OPD. 4. Call off duty staff per ICC Calling
3. Ensures restriction for not parking the private Cascade.
vehicles in front of the ER main gate except 5. Calls Store Manager once Code Yellow is
ambulances announced.
4. Secures the main entrances (ER gate, OPD gate, 6. Provides emergency drugs and narcotics
and backdoor gate and ER front door) and opens as requested.
the OPD main door if after working hours 7. Requests additional supplies by phone
5. Remains in the hospital and instruct security staff from Store
not to leave until a special permission from the
ICC for security dismissal
6. After the Code Green is cleared, assists the Head
of Nursing and Medical Record Supervisor with
the identification of the deceased
PATIENT RELATIONS DIRECTOR (PRD) Head OF MID (Medical Imaging Department:
1. Stationed in the OPD Main Reception and 1. Reports department status to ICC.
STAY in OPD until CODE CLEAR. 2. Coordinates all CT scan activities in the
2. Liaise with ICCT in managing all patient hospital throughout the disaster.
related enquiries of disaster victims. 3. Ensures that all x-ray requisitions have been
3. Getting information of any patient related written and include the following information:
(Patient tag number, tag color, bed and room
information from the ICC Room. location, Type of procedure requested ,
4. Getting information by the ICC to source Clinical Findings, The receiving ward to be
donors for blood donation and direct them indicated on the requisition form, Ensures
to Blood Bank. return of manual MID requisition forms to the
5. Deal with all related queries and update requesting Physician with findings).
information to media
