No.

F 1-1/2022-SD-II
SECRETARIAT TRAINING INSTITUTE
STAFF DEVELOPMENT WING
**********
ANNUAL TRAINING PROGRAMME (ATP) FOR STAFF DEVELOPMENT (BPS-1 TO BPS-16) FOR FINANCIAL YEAR 2022-23

COURSE CONTENTS OBJECTIVES TARGET GROUP

S# COURSE TITLE Duration
• Consonants Capacity Building in required skills APS/Stenotypists/
• Vowels and Diphthongs UDCs/LDCs/ etc. BS-01 to 16
English Shorthand Theory 04-07-2022 • Short forms and Dependents of Govt.
1 (Pitman New Era Shorthand) to • Basic Principles of Shorthand. Servants.
(04-Months) 28-10-2022 • Exercises No.01 to 140

• MS Word To build and enhance Word Processing BPS 09-16

• MS Excel expertise, Spread Sheet assessment and
Microsoft Office 18-07-2022 • MS Power Point PowerPoint presentation capabilities of
2 (Two Weeks) to Govt. employees” by using Microsoft
29-07-2022 Office commands & tools.

• Organization & structure of the Federal Government (ROB, 1973). To enhance skills of participants in Office BPS 09-16
• Distribution of work & responsibilities Procedures & Practices
• Basics of Secretariat Instructions:
• Basics of conduct of business in the Parliament (ROB, 1973).
01-08-2022 • Legislation (ROB, 1973).
3
Office Procedures
to • Handling of classified documents
(Two Weeks)
12-08-2022 • Recording, Indexing & weeding of files.
• Consultation among Divisions (ROB, 1973).
• Miscellaneous (SI Appendix ‘E’ Secretariat Instructions 57-63).
• Conduct of cases of the Federal Govt. in Courts (SI Appendix ‘F’ Sub section 1-4 & 20-23).

• Learning of English Typewriting Key Board. Capacity Building in required skills Stenotypists/ UDCs/LDCs/
01-08-2022 • Basics of Microsoft Office etc. BS-01 to 14 and
English Typing & Computer
4 to (MS Word/ Power point/Excel). Dependents of Govt. Servants.
Applications (4-Weeks)
26-08-2022 • Practical Exercises.

• Preparation of Service Book (with practical exercise). To build the capacity of the participants in BPS 11-16
• Pension Rules/Preparation of Pension Papers (FR/SR). preparation of pension cases and relevant
Financial Issues Related to 22-08-2022 • Benevolent and Group Insurance Rules / benefits for serving & retiring Govt. servants. documents
5 Pension & Retirement to • G.P. Fund Rules/Advances / Final Payment procedures.
(One Week) 26-08-2022 • Revised Leave Rules, 1980
• TA/DA Rules.
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• PowerPoint Overview To build and enhance PowerPoint BPS 09-16
• PowerPoint Views presentation capabilities of Government
• Creating a New Presentation employees
• Formatting Text
• Drawing Tools & Drawing Skills
• Graphics and Clipart
• Tables and Charts
• Slide Masters and Templates
29-08-2022 • Transitions and Animation
Microsoft PowerPoint
6 to • Slide Shows
(One Week)
02-09-2022 • Multi-media, Linked and Embedded Objects
• Saving presentations
• Slide Show Preparation
• Custom Shows
• Speaker Notes and Handouts
• Presenting With PowerPoint
• Printing Presentations

• Conduct Rules, 1964. To refresh and update knowledge of BPS 11-16

• An over view of Civil Servant Act. 1973. participants about prevailing rules and
• APT Rules, 1973 regulations.
• E&D Rules, 2020.
05-09-2022 • Appeal Rules, 1977.
Service Rules & Regulations
7 to • Promotion Rules 2019.
(Two Weeks)
16-09-2022 • Seniority Rules 1993.
• Revised Leave Rules, 1980
• PPRA Rules, 2004.
• Retirement from Government Service.

• Overview of MS Excel To enhance skills of government BPS 07-16

• Insertion/ Editing/Formatting of Data and Work Sheets employees on Microsoft Excel and
• Conditional Formatting strengthen their Spread Sheets analysis
• Formulas & Functions capabilities.
• Sort & Filter
• Use of Data Tools
• Pivot Table
Advance Course on Microsoft 19-09-2022 • Importing of External Data
8 Excel (One Week) to • What If Analysis
23-09-2022 • Lookup and Reference
• Customizing Excel
• Track Changes
• Working with Comments
• Use of Templates
• Excel Online
• Protecting of Work Book/ Sheet

• Correspondence with Foreign Governments To enhance communication skills of BPS 11-16

• Correspondence with Members of the public participants to build professional
• Noting & Drafting on Files excellence.
Communication Skills
03-10-2022 • Preparation of Drafts / Specimen of forms of draft communication(s).
9
(One Week)
to • Checks on delays
07-10-2022 • General:
- Inspections
- Meetings
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• Learning of English Typewriting Key Board. Capacity Building in required skills Stenotypists/ UDCs/LDCs/
• Basics of Microsoft Office etc. BS-01 to 14 and
(MS Word/ Power point/Excel). Dependents of Govt. Servants.
English Typing & Computer
03-10-2022 • Practical Exercises.
10 to
Applications (4-Weeks)
28-10-2022

• General Ethics & behaviour To create awareness among the DRs./Drivers/

• Sense of responsibility participants about their duties & Qasids/Daftris/
• Discipline, Control & punctuality. responsibilities. Naib Qasids & Equivalents
• Rules for the use of Staff Cars, 1980 (BPS 1-7)
• Mannerism
• Individual/collective behaviour
• Dress code
• Integrity
Duties & Responsibilities,
24-10-2022 • Security of Classified documents /
General Ethics, Manners &
11 to negotiations/conversations /
Hospitality
28-10-2022 Attending Protocol duty
(One Week)
• Traffic Rules/ Regulations
• Managing crisis
• Fundamental knowledge for trouble
shooting.
• Maintenance of vehicles.
• Maintenance of Log Book
• Safety of the vehicles.

• Organization & structure of the Federal Government (ROB, 1973). To enhance skills of participants in Office Superintendents/
• Distribution of work & responsibilities Procedures & Practices Assistants/UDCs. /LDCs.
• Basics of Secretariat Instructions:
• Basics of conduct of business in the Parliament (ROB, 1973).
• Legislation (ROB, 1973).
31-10-2022
Office Procedures (Two • Handling of classified documents
12 to
Weeks) • Recording, Indexing & weeding of files.
11-11-2022
• Consultation among Divisions (ROB, 1973).
• Miscellaneous (SI Appendix ‘E’ Secretariat Instructions 57-63).
• Conduct of cases of the Federal Govt. in Courts (SI Appendix ‘F’ Sub section 1-4 & 20-23).

• Dictation from Shorthand Instructor Book Capacity Building in required skills APS/Stenotypists/
• Contractions UDCs/LDCs/ etc. BS-01 to 16
• Special Contractions and Dependents of Govt.
01-11-2022
English Shorthand Speed • Advanced Phraseography Servants.
13 to
(4-Weeks) • Intersections
25-11-2022
• Dictation from 700 Common Words
• Editorial Dictation
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• Introduction of Urdu Software Capacity Building in required skills APS/Stenotypists/UDC and
• Urdu Typewriting Key Board. LDCs.
• Urdu Typewriting Exercises
Inpage Programme (Urdu 07-11-2022
• Official Correspondence in Urdu
14 Typing) (Two Weeks) to
18-11-2022

• Definitions of Accounting Management. Capacity Building of DDOs/ Cashiers for DDOs/ Cashiers
• Financial Management in Public Sector Organizations. better and standadized performance.
• Budget Preparation.
• Preparation of bills/sanctions & relevant provisions of GFR/FTR.
Duties and Responsibilities of 21-11-2022 • Duties & responsibilities of DDOs/Cashiers (Cash handling,
15 DDOs/Cashiers to Maintenance of Cash Book, disbursement of claims, Appropriation Register,
(One Week) 25-11-2022 Monthly Expenditure Statement, & Re- conciliation with AGPR/Banks).
• Development and non- development expenditures.
• Financial Powers delegated to the Ministries/ Divisions and Heads of the
Departments.

• General Ethics & behavior To build capacity for standardized DRs./Drivers/

• Punctuality & discipline performance among the participants Qasids/Daftris/
• Mannerism Naib Qasids & Equivalents
Duties & Responsibilities, • Dress code (BPS 1-7)
05-12-2022 • Serving the officers/guests
General Ethics, Manners &
16 to • Integrity
Hospitality
09-12-2022 • Movement of papers
(One Week)
• Sense of ownership & responsibility
• Handling of Fax / Photocopiers / Computer
• Receiving/ attending guests
• Attending telephone when required
• Learning of English Typewriting Key Board. Capacity Building in required skills Stenotypists/ UDCs/LDCs/
• Basics of Microsoft Office etc. BS-01 to 14 and
05-12-2022
English Typing & Computer (MS Word/ Power point/Excel). Dependents of Govt. Servants.
17 to
Applications (4-Weeks) • Practical Exercises.
30-12-2022

• Duties & Responsibilities of Assistant Private Secretary and Stenotypist. Capacity Building in required skills APS and Stenotypits
Duties & Responsibilities of • Skill of taking dictation from his boss
12-12-2022
Assistant Private Secretaries • Communication skill / Forms of Communication
18 to
and Stenotypists. • Organizational Skills in the Workplace Profile of an Ideal APS and Stenotypist
16-12-2022
(One Week)

• Conduct Rules, 1964. To refresh and update knowledge of BPS 11-16

• An over view of Civil Servant Act. 1973. participants about prevailing rules and
• APT Rules, 1973 regulations.
• E&D Rules, 2020.
12-12-2022 • Appeal Rules, 1977.
Service Rules & Regulations
19 to • Promotion Rules 2019.
(One Week)
23-12-2022 • Seniority Rules 1993.
• Revised Leave Rules, 1980
• PPRA Rules, 2004.
• Retirement from Government Service.
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• Preparation of Service Book (with practical exercise). To build the capacity of the participants in BPS 11-16
• Pension Rules/Preparation of Pension Papers (FR/SR). preparation of pension cases and relevant
• Benevolent and Group Insurance Rules / benefits for serving & retiring Govt. documents
servants.
Financial Issues Related to 02-01-2023 • G.P. Fund Rules/Advances / Final Payment procedures.
20 Pension & Retirement to • Revised Leave Rules, 1980
(One Week) 06-01-2023 • TA/DA Rules.

• Consonants Capacity Building in required skills APS/Stenotypists/

English Shorthand Theory 02-01-2023 • Vowels and Diphthongs UDCs/LDCs/ etc. BS-01 to 16
21 (Pitman New Era Shorthand) to • Short forms and Dependents of Govt.
4-Months) 28-04-2023 • Basic Principles of Shorthand. Servants.
• Exercises No.01 to 140

Inpage Programme (Urdu • Introduction of Urdu Software Capacity Building in required skills APS/Stenotypits and LDC
09-01-2023 • Urdu Typewriting Key Board.
Typing)
22 to • Urdu Typewriting Exercises
(Two-Weeks)
20-01-2023 • Official Correspondence in Urdu

• Introduction to E-Office Capacity Building in required skills Superintendents/

• How to create E-file in Programme Assistants/UDCs. /LDCs.
• Scanning and adding of prvious Noting and correspondence in E-file
E-Office Application 16-01-2023 • Adding PUC/FR and other documents and Noting in E-file
23 (3 days) to • How to create DFA
17-01-2023 • Submission of file to seniors and issuance of letters/OM, Memorandum, U.O.
and other forms of communcations to concerened office
• Acceptance/forwarding of external receipts

• Learning of English Typewriting Key Board. Capacity Building in required skills Stenotypists/ UDCs/LDCs/
01-02-2023 • Basics of Microsoft Office etc. BS-01 to 14 and
English Typing & Computer
24 to (MS Word/ Power point/Excel). Dependents of Govt. Servants.
Applications (4-Weeks)
27-02-2023 • Practical Exercises.

• Overview of Financial Control & Budgeting, 2006. To update and refresh knowledge of BPS 11-16
• Expenditure and Payment of Moneys (GFR Chapter 2, Section II participants about the financial rules and
• Defalcations, losses, etc. (GFR Chapter 2, Section V ).: procedures
General Financial Rules &
13-02-2023 to • Re-appropriations and Supplementary grants(GFR Chapter 5, Section IX ):
25 Procedures
17-02-2023 • Establishment(GFR Chapter 6, Section II ):
One Week)
• Stores (GFR Chapter 8, Section I, II & IV ).
• Pay (FR/SR Part III, IV & V).

• MS Word Capacity building of Govt. Employees in BPS 09-16

20-02-2023 • MS Excel using MS Office for preforming daily
26 Microsoft Office (Two Weeks) to • MS Power Point tasks involving use of computer in typing
03-03-2023 related skills
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• Basics of Secretariat Instructions: To enhance skills of participants in Office Superintendents/
• Basics of conduct of business in the Parliament (ROB, 1973). Procedures & Practices Assistants/UDCs. /LDCs.
• Handling of classified documents
06-03-2023
Office Procedures • Recording, Indexing & weeding of files.
27 to
(Two Weeks) • Miscellaneous (SI Appendix ‘E’ Secretariat Instructions 57-63).
17-03-2023
• Conduct of cases of the Federal Govt. in Courts (SI Appendix ‘F’ Sub section 1-4 & 20-23).

• Overview of MS Excel To enhance skills of government BPS 07-16

• Insertion/ Editing/Formatting of Data and Work Sheets employees on Microsoft Excel and
• Conditional Formatting strengthen their Spread Sheets analysis
• Formulas & Functions capabilities.
• Sort & Filter
• Use of Data Tools
• Pivot Table
Advance Course on Microsoft
27-03-2023 • Importing of External Data
Excel
28 to • What If Analysis
(One Week)
31-03-2023 • Lookup and Reference
• Customizing Excel
• Track Changes
• Working with Comments
• Use of Templates
• Excel Online
• Protecting of Work Book/ Sheet

• Introduction to E-Office Capacity Building in required skills. Superintendents/

• How to create E-file in Programme Assistants/UDCs. /LDCs.
• Scanning and adding of prvious Noting and correspondence in E-file
• Adding PUC/FR and other documents and Noting in E-file
• How to create DFA
• Submission of file to seniors and issuance of letters/OM, Memorandum, U.O.
and other forms of communcations to concerened office
E-Office Application 09-04-2023 • Acceptance/forwarding of external receipts
29 (3 days) to
11-04-2023

• Correspondence with Foreign Governments To enhance communication skills of BPS 11-16

• Correspondence with Members of the public participants to build professional
• Noting & Drafting on Files excellence.
01-05-2023 • Preparation of Drafts / Specimen of forms of draft communication(s).
Communication Skills
30 to • Checks on delays
(One Week)
05-05-2023 • General:
- Inspections
- Meetings
 COURSE CONTENTS OBJECTIVES TARGET GROUP
S# COURSE TITLE Duration
• Dictation from Shorthand Instructor Book Capacity Building in required skills APS/Stenotypists/
• Contractions UDCs/LDCs/ etc. BS-01 to 16
08-05-2023 • Special Contractions and Dependents of Govt.
English Shorthand Speed • Advanced Phraseography Servants.
31 to
(4-Weeks) • Intersections
02-06-2023
• Dictation from 700 Common Words
• Editorial Dictation

• MS Word Capacity building of Govt. Employees in BPS 09-16

Microsoft Office 15-05-2023 • MS Excel using MS Office for preforming daily
32 (Two Weeks) to • MS Power Point tasks involving use of computer in typing
26-05-2023 related skills.

• General Ethics & behavior To build capacity for standardized DRs./Drivers/

• Punctuality & discipline performance among the participants Qasids/Daftris/
• Mannerism Naib Qasids & Equivalents
• Dress code (BPS 1-7)
Duties & Responsibilities, • Serving the officers/guests
29-05-2023
General Ethics, Manners & • Integrity
33 to
Hospitality • Movement of papers
02-06-2023
(One Week) • Sense of ownership & responsibility
• Handling of Fax / Photocopiers / Computer
• Receiving/ attending guests
• Attending telephone when required

• Introduction of Urdu Software Capacity Building in required skills APS/Stenotypits and LDC
• Urdu Typewriting Key Board.
• Urdu Typewriting Exercises
• Official Correspondence in Urdu
Inpage Programme (Urdu
05-06-2023
Typing)
34 to
(Two-Weeks)
16-06-2023

• Duties & Responsibilities of Assistant Private Secretary and Stenotypist. Capacity Building in required skills APS and Stenotypits
Duties & Responsibilities of
12-06-2023 • Skill of taking dictation from his boss
Assistant Private Secretaries
35 to • Communication skill / Forms of Communication
and Stenotypists
16-06-2023 • Organizational Skills in the Workplace Profile of an Ideal APS and Stenotypist
(One Week)
• Conduct Rules, 1964. To refresh and update knowledge of BPS 11-16
• An over view of Civil Servant Act. 1973. participants about prevailing rules and
• APT Rules, 1973 regulations.
• E&D Rules, 2020.
12-06-2023 • Appeal Rules, 1977.
Service Rules & Regulations
36 to • Promotion Rules 2019.
(One Week)
24-06-2023 • Seniority Rules 1993.
• Revised Leave Rules, 1980
• PPRA Rules, 2004.
• Retirement from Government Service.