MSF 4201 REV 05/21
APPLICATION FOR REVALIDATION OF AN EXISTING STCW DECK,
ENGINEER OR ETO OFFICER CERTIFICATE OF COMPETENCY R
Before completing this form, please ensure you have read the guidance notes on pages 6 to 8.
Please email your application and scanned documents to [email protected] – please note
you may be selected for random screening, which will require you to post original documents to us (as per MIN 655).
1 PERSONAL DETAILS
Title (Mr/Mrs/Miss/Capt etc.) Sex (Male/Female)
Surname / Family name
Forename(s) in full
Date of Birth (DD/MM/YYYY)
Place of Birth Country of Birth
Nationality
Return Delivery Address
Address
District
Town / City
County/State
Post Code/Zip
Country
Email
Telephone No.
Please indicate with a tick () if your return address is located within the Isle of Man, Isle of Scilly, the Highlands
or Islands of Scotland, not including Aberdeen:
2 CURRENT MCA-ISSUED CERTIFICATE OF COMPETENCY (COC)
CoC Number
Expiry Date
Highest Capacity
Limitations
Gas Oil Chemical
Tanker Endorsements
Please tick if held
Please do not write below this line (Office use only)
Received Date: Documents: SDS No:
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3 SEA SERVICE
THIS PAGE MUST BE FILLED IN - take details from your Discharge Book, acceptable Logbook and/or Certificates of Discharge
ALL RELEVANT SEA SERVICE MUST BE LISTED. If there is insufficient space, please continue on a separate sheet. Sea service on foreign flag ships will be accepted
under the same conditions as service on UK ships provided it can be properly verified. As per MSN 1861 you must demonstrate either 12 months sea service in the last 5
years or 3 months sea service within the last 6 months immediately prior to revalidation. If you do not meet this requirement please refer to section 4 of the guidance notes.
Masters should obtain a company letter providing confirmation of their sea service signed by an Authorised Official within the Company as we cannot accept
self attested sea service.
LENGTH OF VOYAGE: this must be given in calendar months and days, e.g. from 3 January to 5 March = 2 months and 3 days. Odd days should be added together
and reckoned at 30 days to the month.
SHIP AND VOYAGE DETAILS DATES DURATION
Official
Vessel Name Type * GT kW Steam/Motor Voyage ** Rank / Capacity From To Months Days
Number
Total
* Type - you should state whether: Tanker, Cargo, Passenger, Ro-Ro, Supply, Tug, Drilling, Survey, 2
Stand-by, Yacht etc - if Yacht please provide vessel length in metres. ** Voyage - you should give the area
in which the ship traded using the following codes; U = Unlimited, NC = Near Coastal Area
Please ensure your documents are included as attachments or within a .zip folder. Unfortunately, we cannot open
.rar extensions or links to file-sharing services (e.g. OneDrive, Google Drive, Dropbox etc).
Please only send us photos/scans of documents listed below. We do not need CoC, GMDSS, payment confirmation.
4 A – MANDATORY CHECKLIST FOR ALL APPLICANTS if
attached
Discharge Book(s) or sea service testimonials
Masters: You must provide a company letter verifying at least 12 months of your sea time
Valid ENG1 medical fitness certificate or MSN 1815 non-UK equivalent *
Proficiency in Personal Survival Techniques - updated in last five years
Proficiency in Fire Prevention and Fire Fighting - updated in last five years
Proficiency in Survival Craft and Rescue Boats other than Fast Rescue Boats - updated in last five years **
Proficiency in Advanced Fire Fighting - updated in last five years**
Optional: 1 passport-style photo ***
MIN 535 provides further information on the Ancillary and Safety training that must be updated prior to your CoC being
revalidated, you can either click here or search www.gov.uk for “MIN 535”.
* DG Shipping India medicals must include ‘Annexure IV – Medical Certificate for Service at Sea’ page.
** Master (Code Vessels) <200 GT with OOW Yachts <500 GT only are exempt from updated AFF and updated PSCRB.
Master (Code Vessels) <200 GT with OOW Yachts <3,000 GT only are exempt from updated AFF.
OOW Yachts <3,000 GT only are exempt from updated AFF.
*** These will be used at our discretion. If you chose not to include a photograph and we need to re-print your CoC, we will use
your current photograph. If your previous CoC photograph is of poor quality or your appearance has significantly changed
please ensure you include a new photograph. Please refer to the guidance notes.
4 B – ADDITIONAL CHECKLISTS
if
DECK OFFICERS - Optional attached
MCA approved NARAS/ NAEST or ECDIS training completed after 01 January 2005*
*NARAS or NAEST only are accepted if full Merchant Navy course completed, Yacht and Small Ship courses do not include
ECDIS training
If you do not meet the above requirement will receive the following limitation: “Not Valid for Vessels equipped with ECDIS”.
ENGINEER OFFICERS – Optional if
attached
High Voltage course completion certificate *
There is no additional action if you do not work on and do not intend to work on ships with High Voltage systems. You will receive
the following limitation: “not valid for service on vessels fitted with high voltage systems”.
* Engineer Officers of the Watch can instead submit a company letter confirming service done in the engine room on vessels
fitted with HV systems. This letter must confirm the voltage of the vessel(s), please refer to guidance notes.
if
EXISTING UK TANKER ENDORSEMENT(S) – Optional attached
Company letter or Sea Service Testimonials stating cargo(s) carried - service must be in the last 5 years
OR
Applicable MCA approved Tanker Training course issued within the last 5 years
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You may be eligible for a tanker endorsement revalidation if you have gained 30 months employment in an occupation that
demonstrates continued proficiency equivalent to the seagoing service required. This time must include regular onboard visits to
tanker(s) appropriate to your endorsement. If you believe you are eligible, you must submit a company letter signed by your line
manager confirming your job title, length of service, responsibilities and confirmation that you regularly visit relevant tankers and
monitor onboard operations. Please note that this option is only available for the revalidation of existing UK tanker
endorsements.
5 DECLARATION (The maximum penalty for a false declaration is £5,000)
I declare that the data contained in this application is, to the best of my knowledge, true and complete. I also declare that the
documents are genuine, given and signed by the persons whose names appear on them. I consent to any processing of the data
contained in this application by the MCA (including any processing necessary to establish the authenticity and validity of the issued
certificate). Please refer to our privacy statement in Section 2 of the guidance notes which explains how we use the personal
information we collect from you.
Please sign with your usual signature within the signature box below.
• Please print this form to sign it.
• You must use black ink only.
• You must not extend beyond the boundary of the box.
• The maximum dimensions for your signature are 0.6 cm (h) x 5.0 cm (w).
• Please do not edit the signature box to make it larger.
• You must scan in at a minimum of 200dpi and the signature must be clearly legible.
This signature will be transferred to your certificate. If your signature does not meet the above criteria, we
will not be able to issue your certificate.
Signature: For office use only
Today’s date: …………………………..
If your signature went outside the box, you can try again below:
Signature:
AN INCOMPLETE APPLICATION WILL DELAY THE ISSUE OF YOUR REVALIDATION
Please see the payment section on page 5
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6 PAYMENT
There is no requirement to submit additional payment or forms for the revalidation of existing
Tanker Endorsements or UK GMDSS certificate.
You must ensure you pay the appropriate fee (as laid down in the current Merchant Shipping Fees Regulations).
Payment should be made in pounds sterling (£), by BACS transfer, credit or debit card via online payment facility Gov.uk Pay
by following the links below.
We are unable to accept cheques, postal orders, banker’s drafts or cash.
To pay via Gov.UK Pay for delivery to the UK: £64
https://www.gov.uk/payments/seafarer-training-courses/application-for-certificate-of-competency-revalidation-uk
To pay via Gov.UK Pay for delivery to the European Union or EEA: £74
https://www.gov.uk/payments/seafarer-training-courses/application-for-certificate-of-competency-revalidation-eu
To pay via Gov.UK Pay for delivery to the Rest of the World: £84
https://www.gov.uk/payments/seafarer-training-courses/application-for-certificate-of-competency-revalidation-row
Please tick ( ) the appropriate box above to indicate your chosen payment and follow the instructions on the links
above to make your payment.
If you wish to pay by bank transfer, please email [email protected] for our bank details.
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GUIDANCE NOTES FOR THE COMPLETION OF THIS APPLICATION FORM
PLEASE ENSURE THAT YOU READ AND UNDERSTAND THESE NOTES BEFORE COMPLETING THE FORM
A series of Training and Certification Guidance Notes, giving further details of requirements, is available from on our website –
www.gov.uk/government/organisations/maritime-and-coastguard-agency
Marine Shipping Notice (MSN) 1861 provides further regulatory guidance for revalidating your Certificate.
MIN 535 provides further information on the Ancillary and Safety training that must be updated prior to your CoC being revalidated,
you can either click here or search www.gov.uk for “MIN 535”.
1 PERSONAL DETAILS
Enter your personal details in the boxes provided. Your name should be given IN FULL, and should be given in the same format
as appears in your passport or other national identity document. Your date of birth should be given in the format DD/MM/YYYY,
e.g. 18 February 1960 would be written 18/02/1960.
2 PRIVACY STATEMENT
Personal information which you supply to us will be used to process your application to meet the applicable Standards of
Training Certification and Watchkeeping (STCW) requirements. To check and report on how effective the MCA and the services
it commissions have been. To make sure that the MCA gives value for money. We may use your information to investigate
complaints, legal claims or important incidents. We may use your information for crime prevention and prosecution of offenders.
The information you provide is primarily used for issuing your UK Certificate of Competency (CoC) but may also be used for
other related purposes and shared with other statutory bodies/organisations to enable them to fulfil their statutory obligations.
We will not disclose any financial details you provide to us. Once your payment has been processed all financial details are
securely destroyed.
For more information on how we use your information, and your rights to access information we hold on you, please see our full
privacy policy available on our website:
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/personal-information-charter#seafarer-
training-and-certification-privacy-information-notice
3 CURRENT CERTIFICATE
Please complete this section and indicate any Tanker Endorsements held with a tick ().
4 SEA SERVICE
Sea Service must be supported by either; Discharge Book entries or Sea Service Testimonials or Certificates of Discharge.
Testimonials must be signed by the Master, Chief Engineer or another responsible company representative. Full details are
contained in MSN 1861. Masters must provide a company letter to verify their sea time; self-certified sea time will not be
accepted.
Sea service must total either; twelve months in the proceeding five years, or three months in the preceding six months immediately
prior to revalidation. Alternatively you can you apply for revalidation if you have two and half years’ experience in an acceptable
occupation, see section Annex A (page 15) of MSN 1861. You must submit a company letter stating your role, responsibilities and
the time accounted for. If you have tanker endorsement(s) you will need to demonstrate at least three months sea service on
board the relevant tanker as per MSN 1861.
If you do not meet these requirements you should refer to Section 9 (pages 9 to 13) of MSN 1861 (Alternative Route for
Revalidating a UK Certificate of Competency) and complete application form MSF 4258.
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5 CHECKLIST
Before a United Kingdom Certificate of Competency can be issued, you will need to submit ALL documentation as specified in this
section.
In addition to the documents listed in section 4, you will need to submit the documents listed in section 4B if you do not want your
certificate limited to certain types of ships after 31 December 2016. Further information is listed below (4B) and in MSN 1861.
Photographs
Your photograph must be taken full face without a hat, in colour with a plain light-coloured background.
Medical fitness
For a list of MCA approved doctors or a list of countries whose medical certificates are accepted as equivalent to the UK certificate
please visit our website, www.gov.uk and search “seafarer medical”.
6 - ADDITIONAL CHECKLISTS FOR THE 2010 MANILA AMENDENTS
The STCW Convention 1978 has been amended by the 2010 Manila Amendments and contains new requirements for all seafarers.
Seafarers revalidating their Certificates of Competency (CoC) will be required to submit additional evidence to ensure their Certificate is
valid for service on certain types of ships after 31 December 2016.
If you are revalidating your Certificates of Competency after 31 December 2016 you will need to submit documentary evidence of
having completed MCA-approved or accepted updating-refresher training within the previous 5 years for:
• Personal Survival Techniques (STCW Table A-VI/1-1);
• Fire Prevention and Fire Fighting (STCW Table A-VI/1-2);
• Proficiency in Survival Craft and Rescue Boats Other Than Fast Rescue Boats (STCW Table A-VI/2-1);
• Advanced Fire Fighting (STCW Table A-VI/3).
DECK OFFICERS
For the revalidation of a UK CoC valid after 31 December 2011 please submit documentary evidence of any one of the following:
• MCA approved NARAS/ NAEST* (Operational Level) course completed on or after 01January 2005; or
• MCA approved NARAS/ NAEST* (Management Level) course completed on or after 01January 2005; or
• MCA approved ECDIS course completed on or after 01 January 2005; or
• ECDIS simulator training course in compliance with IMO Model Course 1.27 and accepted (list on our website) by the
MCA and approved by an Administration whose CoC we accept for the issue of a CEC.
*NARAS - Navigation Radar and ARPA Simulator. NAEST - Navigation Aids and Equipment and Simulator Training
Deck Officers not meeting the above requirement will receive the following limitation:
“From the 1 January 2017 this certificate is not valid for service on ships fitted with ECDIS.”
For a list or MCA approved and MCA accepted ECDIS please visit our website www.gov.uk and search “MCA ATP”.
For the revalidation of a Certificate of Competency in addition to MCA approved training the MCA will accept updating safety training
courses when approved by an administration with whom it has an agreement to recognise Certificates of Competency for the purpose
of issuing a UK Flag State Endorsement (FSE). To obtain a list of these administrations please refer to our website: go to www.gov.uk
and search “MCA FSE”.
ENGINEER OFFICERS
The 2010 Manila Amendments bring in the requirement for engineers to undergo education and training in High Voltage (over 1000V)
systems, at both the operational and management levels. There is no additional action required for Engineer Officers who do not work
on and do not intend to work on ships with High Voltage systems. These Engineer Officers will receive the following limitation:
“From the 1 January 2017 this certificate is not valid for service on ships fitted with High Voltage (over 1000V) systems.”
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For the revalidation of a UK CoC valid after 31 December 2011 without this limitation, please submit the following documentary
evidence:
For EOOW CoC Reg.III/1 (Operational Level):
• completion of High Voltage (HV) course * or
• of completion of the following sea service in the engine room on vessels fitted with HV systems:
o six months in the preceding five years; or
o three months sea service during the last twelve months * (Sea service evidence should be provided in the
form of a company letter signed by an authorised official within the company).
For Second/Chief Engineer Officer CoC Reg. III/2 and III/3 (Management Level):
• Completion of High Voltage Course (*)
• Documentary evidence of all topics covered in the course
* High Voltage Courses: Courses previously undertaken prior to 1 July 2013 do not need to be MCA approved, but you must provide
documentary evidence of all the topics covered in the course.
High Voltage Definition: A High Voltage (over 1000V) system is one where voltage is generated and distributed at high voltage or
transformed to and distributed at high voltage. It does not include systems where high voltage utilised locally e.g. ignition systems,
radio transmission, Radar and other navigational equipment.
TANKER ENDORSEMENTS
Seafarers revalidating tanker endorsements, in addition to the current revalidation requirements, must provide evidence of approved
tanker sea service appropriate to the endorsement(s) in their CoC.
• Sea service testimonials or a company letter for 3 months sea service onboard Gas tankers*,
• Sea service testimonials or a company letter for 3 months sea service onboard Oil tankers*,
• Sea service testimonials or a company letter for 3 months sea service onboard Chemical tankers*,
• Sea service testimonials or a company letter for 3 months sea service onboard Vegetable Oil tankers*:
*The cargo(s) carried on board the vessel must be stated on the testimonial.
If you are unable to provide evidence appropriate to a tanker endorsement in your CoC, but are able to demonstrate at least 3 months
sea service in the last 5 years on any type of tanker, your tanker endorsement(s) will be revalidated until 31 December 2016. For
tanker endorsement(s) that cannot be revalidated past 31 December 2016 you will receive the appropriate limitation as follows:
“From the 1 January 2017 this certificate is not valid for service on *** Tankers.”
*** Gas, Oil, Chemical or Vegetable Oil
7 DECLARATION
Please read the declaration. Once you are sure that the information you have given is, to the best of your knowledge, true and
complete, and that the documents submitted are genuine, given and signed by the persons whose names appear on them, you should
sign the declaration with your usual signature, including the date. Ensure your signature is inside the box – this will be transferred to
your CoC
8 PAYMENT
You must enclose the correct fee with your application. Please tick () the appropriate box to indicate your chosen method of
payment. Payment must be made in pounds sterling (£).
There is no additional fee for revalidating tanker endorsements or GMDSS at the same time as your CoC.
