Student Employment System (SES)

Student User Guide

Prepared By:
Career Services Center and Banner Team
Contents
Contents .............................................................................................................................................................. i
Student Employment System (SES) ....................................................................................................................1
myBanner Self-Service Pages .............................................................................................................................1
Service Page (1) : Apply for Employment (Registration Process)..........................................................2
Step (1) .....................................................................................................................................2
Step (2) .....................................................................................................................................3
Step (3) .....................................................................................................................................3
Step (4) .....................................................................................................................................3
Service Page (2) : My Applications ........................................................................................................4
Service Page (3) : Time Attendance ......................................................................................................4
Service Page (4) : End of Month Summary............................................................................................5
Service Page (5) : Update Profile ...........................................................................................................5

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Student Employment System (SES)

Student Employment system has been implemented in the Banner self-service to manage the process of students who
desire to get employment at Qatar university. Students can apply for Employment through Banner self-service web
page and the system only will allow students eligible to apply through the system based on Career Services Center’s
policies and conditions for employment.

After application period is ended, the employment approval starts where Supervisors of different employing
units/sections/departments/colleges are given the choice to accept applicants. Career Services Center is given the
final approval of such employment applications.

During the student employment, the system provides student the ability to register his attendance times through the
Banner self-service. Moreover, the end of month salary payment can be managed through the system where all
parties: Supervisor, Director, CSC and Finance would have access to the system to finalize and approve such monthly
payment process.

This Guide will provide full system functionality explanation and how-to details for end users.

myBanner Self-Service Pages

The student employment system through the myBanner self-service pages are only available for students. The
“Student Employment Service” can be found under the “Student Services” tab as the following figure.

The following is the list of all service pages available and their description.

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Service Page (1) : Apply for Employment (Registration Process)

The registration process of the “Student Employment Program” consist of 4 steps as following:

Step (1)
This page gives a student the ability to apply for employment if the web application dates are open. The student
needs to select the current term and then submit as shown in the following figure:

If the web application dates are closed for the time the student is trying to apply, the following system message will
appear:

When the application period is open and the student does not meet the Student Employment Program’s Policies and
Conditions, the student will not be able to apply and the following massage will be displayed:

Otherwise the page will display the term open for application for the student to select.

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Step (2)
The student should select his/her skills from the list and click submit as shown in the following figure:

Step (3)
The student needs to select “All Departments / Colleges” as shown in the following figure:

Step (4)
When the student applies successfully a list of his applications will be displayed as the following:

Note: A student cannot apply for more than 2 applications (pending).

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Service Page (2) : My Applications
This page will view the whole list of student employee’s applications in all application periods. It views “Application
Status” which can be (Pending, Accepted, Ended or Canceled), “Supervisor Approval”, “CSC Approval” and the salary
rate assigned to any application.

Pending: When the student applies for a new application.

Accepted: When the student is accepted in a department.
Canceled: The pending applications are canceled before starting a new application period.
Ended: The application is ended if the employment rules are violated.

This page gives a student the ability to cancel an application s\he has applied for by “checking” the “Cancel
Application?” checkbox and pressing the “Submit Changes” button.

Service Page (3) : Time Attendance

This web page is for the employment student to enter his/her time attendance daily. The student needs to meet the
Student Employment Program’s conditions and have at least one active application to be able to access this web page.
When student accesses this web page, the list of all student’s active applications will be viewed and the student need
first to select one of his/her application and then click “Submit”.

Then the student can enter his/her time attendance periods for current and previous day (48 hours) by considering the
following conditions:
 The time should be in HHMM format (e.g. the seven thirty need to be as 0730).
 The time should be between the defined time period.
 The total working hours (considering all applications) for the students should not exceed the maximum
working hours per regular, vacation and weekend day.
 The time periods should not conflict with another application or with the student’s registered courses time.

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Service Page (4) : End of Month Summary

This page will view the student monthly summary (for all employment months). It views for each employment month
the assigned “Performance”, “Supervisor Approval”, “Director Approval”, “CSC Approval”, “Finance Approval”, total
month attendance “Hours”, “Total Salary” and the actual month the payment “Payment Month”. Also, from this
page the student can track the process of his/her payment.

Service Page (5) : Update Profile

This web page is for the employment student to select her/his skills. The student needs to have at least one active or
pending application to be able to access this web page. When student accesses this web page, the list of all skills will
be appeared and the student should select her/his skills from the list and click “Submit”.

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