BISHOP GIBSON HIGH SCHOOL

School Based Assessment (SBA) 2023

Caribbean Secondary Examination Council (CSEC)

INFORMATION TECHNOLOGY

(General Proficiency)
 Description of Project

Jamaica 50 secretariat was in charge of planning all the activities for the 50 th Anniversary of
Jamaica’s Independence. As a part of the celebration, the secretariat had to plan a range of
activities for all 14 parishes. They got a grant from the government for 30 million Jamaican
Dollars, and are responsible to make up the shortfall of 20 million as the proposed budget was 50
million dollars.

As a member of the secretariat you are responsible to ensure that accountability and proper
records keeping are maintained. You are required to utilize suitable word-processing with a
website to promote the Jamaica 50th Celebration, spreadsheet, database management as
well as a programming application to verify the monies received and payments made
throughout the festivities.

There is a maximum of three (3) events per parish. You are required to:
● Create a document using a spreadsheet application to prepare a budget.

● Create a database to manage all the data collected by the Jamaica 50 secretariat.

● Prepare a newsletter using a word processing to inform persons of the activities during
the Jamaica 50 celebration.
● Send letters to the sponsors of the Jamaica 50 celebration.

● Create a website to highlight activities of the celebration with contact information

● Use problem solving skills to design and implement using the Pascal Programming
language.
 The Spreadsheet Section

The Jamaica Secretariat has been mandated to design a spreadsheet that will show a budget
outlining the projected income and expenditures. Each of the fourteen (14) parishes will be
responsible for coordinating their own Jamaica 50 celebration activities. Each parish will procure
funds that will be derived from several sources in order to meet their expenditure.

Each parish will use ten percent (10%) of their Constituency Development Fund (CDF). The
allotted CDF that each parish gets ranges from fifteen million dollars ($15,000,000.00) and thirty
million ($30, 000,000.00) dollars annually. The government grants a grand total of thirty million
($30, 000,000.00) which will be shared equally. There are three (3) categories of sponsors: gold,
silver and bronze, representing the biggest to the smallest sponsor. The number of sponsors
ranges from 25 to 30.

Cost will be incurred from obtaining venues, performers, transportation and other activities.

The Secretariat has mandated that:

● no venue cost, should exceed, two hundred thousand dollars ($200,000.00),
● catering should be between ($250,000.00) to three hundred and fifty hundred thousand
($350, 000.00).
● cost for performers, transportation and miscellaneous charges, such as, memorabilia, prizes
and awards, should not exceed one million five hundred thousand dollars ($1, 500, 000.00).

*NB Ensure that the total projected expenditure does not exceed total income for each
parish.

You are required to:

1. a. Create a worksheet named feeder sheet; which contains the amount of money
allocated to each of the 14 parishes from their CDF, using the above guideline and
table below as an example. The table should also show the number of sponsor(s)
in each of the three categories.

    Sponsorship
Parishes CDF Gold Silver Bronze
Manchester $ 15,000,000.00 2 1 0
St. Elizabeth $ 24,000,000.00 2 0 1
Clarendon $ 18,000,000.00 1 2 0

b. Create the following table at a suitable location on the feeder sheet.

Sponsors Amount
 Gold $ 25,300.00
Silver $ 15,300.00
Bronze $ 9,780.00

c. In a suitable location on the worksheet, insert a column called Total Sponsorship which
shows the total amount of sponsorship that each parish receives from the three (3)
categories of sponsors.

Total Sponsorship is equal to the addition of (number of sponsors in each of the three
categories times the allocated amount for each category (as shown in 1b above)).

Save the spreadsheet as TASK1.

2. Modify the spreadsheet to reflect the following:

a. The spreadsheet sorted on Total Sponsorship in descending order.

b. Insert a new worksheet called income. The worksheet is to have a table that shows
the total sponsorship, CDF allocation, Government Grant and Total Income for
each parish, using the following table as a guide.

  Income  
Parishes Sponsorshi CDF Government Total
p Allocation($M) Grant Income

The CDF Allocation is 10% of the CDF.

The Government Grant of $3,000,000.00 is to be dispersed equally among the

fourteen (14) parishes.

Total Income is the sum of the Sponsorship, CDF Allocation and Government
Grant.

C. Sort the Spreadsheet by CDF Allocation and then by Government Grant in

ascending order.

Save the Spreadsheet as TASK2.

3. Perform further modifications to your spreadsheet to reflect the following:

a. Create a new worksheet called Projected Expenditure which includes a table showing the
following expenses: venue cost, catering, performers and others financial cost for each
parish. The Parishes are to be copied from the feeder sheet worksheet.

Parishes Venues Cost Catering Performers Transportation Others

St. James $ $ $ $ $
350,000.00 250,000.00 1,200,000.00 900,000.00 990,000.00
b. In a suitable location on the worksheet, insert a column which shows the total projected
expenditure for each parish. Insert rows to calculate the totals for each expense.

c. Sort the spreadsheet by total projected expenditure in descending order.

Save the spreadsheet as TASK3.

After the event has passed, the secretariat requests the actual expense incurred by each
parish. Create a table that shows the actual expense.

4. Perform further modifications to your spreadsheet to reflect the following:

a. Insert a summary sheet to show the Total Income, Total Projected and Actual Expenses
for each parish.
b. Add a column to calculate the Financial Status (the difference between the Projected and
Actual Expense), and one assigning the labels “Surplus, Deficit, or Break-even”

c. Select all parishes with their actual expenditure exceeding $1 000 000

d. Use a pivot table to summarize the data in the Projected Expenditure Section of the spreadsheet.

5. Generate the following charts:

a. Create a Pie chart entitled “Total income for each parish” that represents the Total
Income for each Parish. Save chart to a new worksheet called “Total Income”.

b. Create a column chart that compares the Total projected expenditures against the
Total actual expenditure according to their individual Parishes. Label the chart
appropriately and save to a new worksheet called “Actuals”.
WORD PROCESSING

REQUIREMENTS

A letter needs to be sent to all sponsors thanking them for their contribution. Additionally, all
citizens of the country should be informed of the events in each parish, hence, a bulletin must be
prepared to be published in the Gleaner.

TASK A

1. Create a letterhead with an appropriate logo in the header. (Apply suitable formatting
features)

2. Using the sponsorship table from the database as your data source, create a letter to be
sent to all sponsors. The first paragraph should contain the statement “The Secretariat of
the Jamaica Fifty Celebrations extends sincere gratitude to you for your generous
contribution towards our fiftieth (50th) anniversary celebratory activities”. A final
paragraph should express how they have contributed to the success of the event.

3. Insert the slogan: Jamaica 50 – ‘A nation on a mission’ in footer.

TASK B
1. Create a Bulletin in the form of a newsletter or a brochure to be published in the Gleaner
giving an overview of the activities/events which took place in the various parishes.

Your newsletter must include:

⮚ Brief overview of the events in each parish

⮚ A table displaying the Names and Category of each sponsor, and the County
they represent.

TASK C
1. Create a fillable Form with the following fields, Name of sponsor, Date, Category, Event
and ensure that an action button is inserted such as “SUBMIT”
2. This Form must allow the user to insert a date and to select from the options, Gold, Silver
or bronze category.

Please ensure that you apply appropriate formatting features and include SUITABLE
graphics.

WEBSITE INFORMATION
Task

Create a website using suitable software to highlight and to promote the activities involved in the

Jamaica 50th Celebration. Ensure that it captures elements of Jamaican culture not limited to

cuisine, dress and music. It should be attractive and should appeal to individuals to visit and

make comments to your website. In addition, ensure that you include:

1. link to another web page

2. link to a location within the web page

3. link to an email address and information to contact you

4. link to files that you create

The link to this site should be attached to your newsletter or brochure created in the newsletter or

brochure.
DATABASE MANAGEMENT

1. Design and create database tables (files) to meet the following criteria.
a) Appropriate data types/ field widths are to be used when designing the structure of each
table.
b) Ensure to identify the primary key for each table and to establish the relationships among
the tables.
c) Information must be maintained on all the sponsors of the celebration within all parishes.
d) Required information on sponsors (minimum of twenty five and maximum thirty
sponsors) includes sponsor identification, parish identification, sponsor name, address,
category of sponsor (based on the information in your spreadsheet), the date sponsorship
(the date of commitment), liaison officer, and position of officer. Save this table as
SPONSOR
e) The financial table structure should include parish name, parish identification, county,
amount allocated, amount spent and the status. Using information from your spreadsheet,
you are required to populate the table with the financial data for each parish.
f) The activities conducted within each parish are limited to the following: Parish Gala,
Exhibition, Float, Evening of Excellence and Miss Jamaica fifty competition. The
activity table includes parish identification and the activities conducted in each parish.
All parishes are required to carry out a “Miss Jamaica fifty” competition.
g) Print all tables (files) populated with appropriate records.

Your database should respond to the following queries.

a. List the sponsors who are from the parish of ‘Westmoreland’ and also sponsored
activities in that parish. Include in your query the name, address and the activities
sponsored. Ensure to Name this query qryWest.
b. Display the activities planned for each parish in ‘Middlesex’. Name this query qryMID.
c. List the parishes that had the ‘Evening of Excellence’ activity with the status ‘Deficit’.
Save the query as qryDeficit.
d. Count the number of sponsors for the gold category. Save this as qryGold.
e. The secretariat realized that the fund was limited; as a result all parish committee had to
be reduced by ten percent (10%). Perform a query to show the necessary changes. Name
this query qryUp
f. Perform a query which subtracts the amount spent from the allocated amount from each
parish. Name this query qryBal.
 Form
Prepare a form to show the parishes without deficit. This form should also include actual
total, county and one of the activities outlined in the SBA.

Report
[

Prepare a report showing the financial information for each parish. The report must
display the parish identification, the allocated amount, amount spent, balance and county.
Group the report according to county and sort according to parish in descending order.
Show the grand total spent and the minimum balance. Save the report as rptJA50. Give
the report the title as follows:
Jamaica 50
Parish Financial Information
Files to upload:
Design of the Sponsor, Financial and Activities (Design view or SQL), relationship
qryWest, qryMid, qryDeficit, qryCount, qryBal, rptJa50 (datasheet and design)
PROBLEM-SOLVING

Requirement:

1. Develop an algorithm that will accept and allocates the funds for the different parish’s
activities for Jamaica 50 celebration.

The algorithm should accept and store the actual dollar value that will be allocated to the
parishes. No more than 14 parishes should be accepted.

The algorithm should also determine if the status for each parish is a surplus, deficit, or
breakeven.

Additional algorithm should determine the number of parishes with a deficit, and finally
produce a report from the data collected.

2. Using data from your spreadsheet create a trace table to check the accuracy of the
pseudocode for a minimum of seven (7) parishes. The listing should contain all the
necessary variables needed. The trace table should also show the status of each parish as
well as determine the number parishes with deficit.

PROGRAMMING IMPLEMENTATION

3. Using a suitable programming language to write program code to implement the

algorithm in one (1) above.

Note: All the files created for this SBA should be zipped and e-mailed to your
teacher or uploaded to our Google Classroom.
 ● Every SBA must have a TITLE PAGE. See sample below:

Year of the Examination 2023

Subject Information Technology (General)

School Bishop Gibson High School

Territory Jamaica

School Code 100161

Candidate Number(s)

Candidate Names:

Title of Project Project of Word-Processing and

Webpage Design, Spreadsheets,

Database and Problem Solving

Name of Teacher who supervised: Kerry-Ann Carty-Miller (Mrs.)

 Bishop Gibson High School
SBA Rubric 2022
Word processing
Process Key Skills Mark Marks
Allocation allotted
Document formatting (4 marks)
Features
No more than FOUR features
The effectiveness with which the to be tested:
candidate(s) has/have Any TWO: bold, underline, 1
confidently used and/or italics
manipulated: ∙ Justification 1
(centre, right, full)
∙ Changes in line
spacing
1
∙ Superscript and/or
subscript 1
∙ Changes in font or
font size
Page Layout 2 Marks
The effectiveness with which ● Any change in margins,
students use formatting page orientation, paper 1
facilities to present sizes or text orientation
information ● Correct use of header 1
OR footer OR footnotes
OR endnotes
Inserting/importing files 2 marks
The effectiveness with which ● Graphic / chart in 1
students use facilities to create document
Newsletter/bulletin ● Graphic/chart/table sized
appropriately to fit in 1
desired location/margins
Tables and Columns 2 marks
Correct use in entire document or 1
selected text 2
Correct number of rows and 1
columns
Merging 5 marks
The effectiveness with which Selection or creation of required
students use facilities to merge fields in:
perform mail merge 1. Data source 1
2. Primary document 1
(final document consistent with
merged document)

Insertion of correct merge field

in:
1. Appropriate section 1
2. Correct merge 2
Fillable Forms 5 marks
Appropriate use of at least
THREE of:
The effectiveness with which the 1. Option boxes, check
candidate(s) has/have boxes, text boxes, date 3
confidently used and/or picker, drop-down lists,
manipulated: and command buttons

Layout of form for ease of use

1. Layout clear and easy to

follow 2
2. 2 Some aspects of layout
not clear or easy to 1
follow

Total 20

WEB PAGE DESIGN

Process Key Skills Mark Marks
Allocation allotted
The effectiveness with Appropriate design features to create a 3 MARKS
which the candidate(s) simple web page
has/have used or applied 1. Inclusion of graphics and text 1
2. Appropriate use of text 1
3. Appropriate use of graphics 1
Web page for intended audience 2 MARKS
1. Layout suitable for intended 1
audience
2. Mostly suitable for intended 1
audience
Consistent Information on the page 3 MARKS
specific with requirements
1. Majority of information consistent 3
with requirements
2. Somewhat consistent with 2
requirements
3. A few aspects are consistent with 1
requirements
Hyperlinks 2 MARKS
The presence of a link for any TWO of the
following:
5. link to another web page;
6. link to a location within the web page;
7. link to an email address; and,
8. link to user-created files.
TOTAL 10
Spreadsheets

Process Key Skills Mark Marks

Allocation Allotted
The effectiveness with which Pre-defined systems functions – 1 3 marks
students use pre-defined systems mark each for correct use of any
functions to form arithmetic, THREE function
logic and relation expressions
Correct use of any THREE different
functions
Arithmetic formulas – 1 mark each 3 marks
for any THREE formulas
The effectiveness with which formulae (3) Correct use of any 1_________
students manipulate the THREE different formulas 1_________
spreadsheet 1_________

Replicate formulas into other cells 2 marks

Use of absolute addressing or range
names (two different examples)
Formatting features (4 marks)
Any TWO: Decimal place, currency, 2
comma, percentage features
Justified, left, right, centre, font or font 1
size
Advanced use such as merging cells, 1
wrap text
Sorting data in the spreadsheet, 4 marks
Extracting data, Pivot Tables
● Data sorted in 1
ascending/descending order as
required
● Simple filter in place 1
1
● Evidence of criteria
1
● Use of pivot tables to
summarize a large group of
data
Charting Operations 3 marks

The effectiveness with which 1.Ability to select required range of 1

students perform graphic adjacent/non-adjacent cell for use in a
operations to present information chart
2. Appropriate chart such as 1
bar/column chart, line graph, pie chart
3. Appropriate labelling of chart title, 1
chart axes and/or∙ data labels
Ability of students to use two or Use of two or more sheets 1 mark
more sheets
Linking of cells in different sheets
Database Management

Process Key Skills Mark Marks

Allocation Allotted
The effectiveness with which Create database: 5 marks
students use facilities in
creating and modifying Appropriate fieldnames 1
database Appropriate data types Populating 1
table 1
Create minimum of two database 1
tables/files
Selecting a suitable primary key 1

Simultaneous use of two or Simultaneous use of two or more 2 marks

more tables/files tables/files:

Joining between pairs of database 1

tables/files
Evidence of relationship 1
(1:1 or 1:M)∙
The effectiveness with which Create queries: 5 marks
students use the query Simple query (1 criteria) 1
facility. Complex query: >1 criteria using 2
more than one table
Correct use of and result from 2
calculated field in query

The effectiveness with which

students use report and form Generation of form (2 marks)
to generating facilities. Generating report on specific (6 marks)
fields:
Selection of appropriate fields for 2
report
Statistical and/or summary 1
features (for example, count, sum,
average)
Grouping required fields 1
Correct specific report title 2
Generic report title only (1)

TOTAL 20
Problem Solving and Programming

Process Key Skills Marks Marks

Allocation Allotted
The effectiveness with Flowchart or Pseudocode 6 marks
which candidate(s) Start of Algorithm:
employed techniques to 1. Identifying user-friendly variable names 1
create or design 2. Initializing variables 1

Processing
1. Request for data (prompt) 1
2. Storing data (reading data) 1
3. Appropriate and logical use of structures 1
Selection 1 – Looping 1
Trace Table 4 marks
Variables identified in trace table 1
Appropriate test data 1
Changes in values correctly demonstrated 2
Some errors in manipulating the trace table 1
Program Execution 1 mark
Working program 1
Program language features / working solution 3 marks
Variable initialization 1
Control structures:
1. Appropriate use of selection statements 1
(if-then, if-then-else, or case statement)
2. Looping – (while, repeat or for) 1
Documentation 1 mark
Program documentation (such as author, date 1
created, statement of problem, and suitable inline
comments)
TOTAL 15