UNIT V.

Community-Based Project
Implementation
 PROJECT PLANNING

 Each and every one of us at some point plans and implements a project. Whether
you are a student finishing a homework, an engineer designing a plan, an events
coordinator organizing for a friend‘s wedding or a director shooting a movie-
whatever field or profession you might choose, it can be safely said that it is
imperative for us to be familiar with the steps involved in planning and preparing for
a project. Not only this knowledge will be able to make our task easier-but shall also
give direction in achieving our project‘s success.
 Projects can be easily demonstrated with the aid of a systematically prepared
project plan. A plan is defined as: “an outline which consists of strategies and
specific actions or steps to be undertaken in order to reach the goals.”
 Developing a plan is said to be the first critical step in ensuring a project‘s success.
Through the process of planning, the persons involved collaborate and determine the
best possible way of achieving the established goals within a given time frame at the
least possible cost.
 WHO DEVELOPS A PLAN?
Other than the group or section spearheading the project, other key persons can also be invited to help
prepare a project plan. These key persons may include the following:
 Community members directly affected by the problem (e.g. youth, mothers, workers, etc.)
 Influential persons from the community (community leaders, elected or not)
 Experts who have been working with the said community (e.g. community organizers)

WHAT ARE THE STEPS IN DEVELOPING A PLAN?

A Pre-requisite in developing your plan is the awareness of your partner community‘s current
condition. Through the aid of the collated results (which will be provided) of the community
assessment conducted, it will be much easier for your class to identify possible projects for your
partner community.
The steps involved in developing a plan include the following:
1. ESTABLISH YOUR GOAL
The initial step in developing a plan is to establish a common goal. Goals are the desired or
expected outcome of an endeavor-therefore, goals are ends or targets.
These goals serve as the backbone to your plans. It provides your class the guide and direction
that you need in determining the projects you intend to implement.
Because of the crucial role it plays, make sure to consider the following points while formulating your
goals:
 Be Specific
Goals broadly or vaguely stated would not be of any help to your class. Make sure your goal/s are specific
as possible.
 Be Realistic
There would be no sense in developing a goal, of which your class knew from the very start, would be
impossible to accomplish.
Bear in mind also that goal/s after having been set can be changed. In fact, goals should be constantly
evaluated to fit changes.

2. IDENTIFY STRATEGIES / ACTIONS STEPS / ACTIVITIES TO BE TAKEN

Assuming that a common goal has already been established, it will now be the time for your class to
determine the various action steps you shall undertake. These strategies/ action steps are the ―how‘s‖ to
achieve your goals.

In identifying your strategies/ action steps, make sure to also include in your list the following:
 PERSONS INVOLVED
“Who would be in-charge of the identified action steps?”
“What would be my role?”

During this part of the planning, roles and responsibilities are designated to the planning participants.
Who to do what is usually determined by the individual‘s expertise or capability and willingness to
perform the assigned task.

 TIME FRAME
“When will the action steps be performed?”
“When do we intend to finish the tasks?”

A specific schedule shall be set to determine when the identified action steps shall be carried-out and
up to when these activities shall be performed.

 RESOURCES NEEDED “What are the materials that we need?”

 These resources needed by your class to deliver the action steps may not be limited to material
objects but may also include the needed human resources (manpower) as well.

 EXPECTED OUTPUT “What do we expect after the action steps have been performed?”
A sample plan in Chart form

Goal:

STRATEGIES/ PERSONS TIME FRAME

ACTION PLAN/ INVOLVED RESOURCES EXPECTED
ACTIVITIES NEEDED OUTPUT

TIME START END FRAME

1.
2.
3.
THE PROJECT
Now that your class has agreed upon the specific action steps directed to achieve your set goals, it is
now time to take your plans to the next level. Now, ask yourselves, how are we going to perform these
activities? The solutions to this query are projects.
Projects, as defined by the Webster‘s Dictionaries are planned undertakings. These projects usually
possess various elements which can be categorized namely as:
 Project Objectives This element tries to answer what your project aims to do and what the project is for.
 Project Boundaries This element specifies the scope and limitations of your project.
 Project Location Specifies where the project will be implemented.
 Project Target Beneficiaries For which group is the project and who would benefit from its
implementation is addressed by this element.
 Project Duration Planners must decide upon a particular schedule when the project will be executed and
up to when it shall be implemented.
 Project Methodologies What techniques or procedures shall be used by the group to deliver the project is
clarified in this element.
 Project Cost This element will be based on the expected expenses your class shall incur in the event that
the project is implemented.
 PROJECT DEVELOPMENT CYCLE
Projects may be differentiated according to its purpose, objectives, target beneficiaries, duration and
scope. However, all projects are subject to undergo a similar process. This process is referred to as:
The Project Development Cycle.

PROJECT IDENTIFICATION

PROJECT PREPARATION

PROJECT IMPLEMENTATION

PROJECT EVALUATION
PHASE ONE: PROJECT IDENTIFICATION
During this phase in the project development cycle, the “planners” undergo the process of searching for potential projects directed to
achieve their goals.

PHASE TWO: PROJECT PREPARATION

Once a particular project has been agreed upon, the next step would be to involve the planners to determine how and when the project
will be implemented.

PHASE THREE: PROJECT IMPLEMENTATION

Finally, the plans are executed during this stage. The project is carried-out by the assigned persons for the target beneficiaries during the
set schedule.

PHASE FOUR: PROJECT EVALUATION

Sometime after the project has been implemented, an evaluation is usually conducted to determine whether the project objectives has
been realized, and if so, to what extent.

PROJECT PROPOSAL
Each CPU – NSTP CWTS class, through the aid of their Facilitators would be asked to submit a project proposal, based on
their adopted community‘s assessment.
A prescribed project proposal format shall also be followed to ensure uniformity of the documents being submitted.
All proposals will be assessed and evaluated by the CPU – NSTP CWTS Director for final approval.
Each class would also have a specific budget allotment per term to facilitate the project implementation.
Chapter I: The Project Proposal Outline
This chapter serves as the document’s cover page. Included on the outline are the basic information
regarding the proposed activity.

1.0 Project Title

The project title should be creative and catchy, without actually compromising the goals of the
activity. Also, the title must at least give the class’ target participants an idea on what the activity is
all about.
2.0 Project Nature
As discussed previously, the CPU-NSTP CWTS is guided by the SERVICE components. These are the same
components that helps classify the project to be implemented. Each nature delineates the project
according to the specific goals and activities being proposed.
COMPONENT/NATURE OBJECTIVE/S
• To provide information regarding disaster preparedness during calamities and emergency
SAFETY AND SECURITY situations
• To train the participants about basic life saving procedures
• To impart supplementary knowledge concerning Basic Studies [Mathematics, English and
EDUCATION
Science]
• To enhance the basic literacy skills of the participants

• To enrich the skills and talents of the participants

RECREATION • To develop creativity, imagination and innovativeness of the participants
• To foster cooperation, solidarity and camaraderie among the participants
VALUES FORMATION AND • To promote good moral and citizenship values
MORAL RECOVERY • To develop the participants to be good leaders, responsible individuals and model citizens

INDUSTRY AND • To present idea regarding possible alternative income generating ventures
ENTREPRENEURSHIP • To provide information about establishing and managing small scale business

CARE FOR HEALTH • To give knowledge regarding illnesses and disease

• To inform the participants regarding preventive and remedial measures for illnesses and
diseases

ENVIRONMENT • To create awareness about the environment

• To give information regarding the conservation and rehabilitation of the environment
There are two ways the class can identify their project nature.

DEFINE THE PROJECT IDENTIFY PROJECT

NATURE ACTIVITIES

A. The class may initially define the project nature they wanted to promote and then utilize it as a guide in identifying the
appropriate activities complimenting the said nature or
B. The class may start conceptualizing the activities they wanted to perform and then start clustering it according to the suitable
project nature.

Either way, it is imperative to take note that each of the project proposal will only be required to have a single (one)
project nature. Multiple project natured-projects, which more often than not produce a quality activities, are
discouraged.
3.0 Project Duration
The Facilitator must advise the class on the specific date/s allocated for the NSTP CWTS classes to implement their projects. Only
the date/s recommended for the implementation should be reflected on this part of the form.
4.0 Project Location
The adopted community given to the class should be stated here. Always check with the CPU-NSTP CWTS Office on the complete list
of community assignments for the current term.

5.0 Beneficiaries
This should display a summary of the number of target participants and their age range.

6.0 Initiating Section

Place here the class’ complete section name.
7.0 Contact Person
The contact person for each of the CPU-NSTP CWTS section are the faculty, facilitator and the NSTP Director.

8.0 CPU-CWTS Project Cost Counterpart

This should bear the monetary counterpart of the CPU-NSTP CWTS during the project’s implementation. The amount reflected here
must be consistent with item no. 10.0 of the project proposal outline. It should answer the question: “How much will be allocated by
the CPU-NSTP CWTS Office for your class to push through with the implementation?”

9.0 Community Project Counterpart

The class may identify here the materials that the community can provide during the project’s implementation. As a tip for the
Facilitator and the class, you may want to recall the different resources available in the community that you think will be useful. Just
make sure to ask permission from the community during the next visit if they are willing to lend the class the materials that you are
eyeing for your project.

Some common community project counterparts:

• Participants • Tables
• Venue • Sound System / Microphone
• Chairs • Television Set

10.0 Total Project Cost

After listing all the materials that you need for your project, you may now already compute for its total cost. The amount you need to
place here can be derived from the project proposal’s chapter VIII on Project Proposal Requirements.
Chapter II: Project Description
What is the project all about? Narrate and describe what the project intends to do and accomplish. Make sure that the readers of
your proposal will be able to comprehend and will be able to have a clear picture of what your project is. Be specific on the ideas
that you will be presenting.

Likewise, the class may also opt to narrate here the following:
• The history behind the project title
• The methodology the class will utilize to deliver the project
• [Say, will it be a seminar? Will it be a role play? etc.]
• The gist of the activities the class will be performing

Chapter III: Project Rationale

Every project proposed has a history behind it. “Why was it proposed by the students? What were their different bases for coming-up
with such? Is there really a need for this kind of endeavor?” - are just some of the guide questions that the class may use to fill this
part of the proposal. It is through this chapter that the class is asked to express fully, in detail the reason why the project is relevant.

Chapter IV: Project Beneficiaries

Part of conceptualizing a project is identifying the group of individuals that will be benefiting the most on the project being
proposed. It will be helpful for the initiating class to present the current conditions of their target participants, so as to justify why
the said group will be the most fitting amongst the residents from their adopted community.

The class may mention here the age group your target participants belongs to, what common traits do they have and the like.

Chapter V: Project Objectives

Unlike the other parts of the proposal that requires being in narrative form, this chapter shall only ask the initiators to jot down, in
bullet form the aims of the project being proposed.
This chapter is also most likely where you will be basing your post-project evaluations. The project objectives that
you formulated will help you gauge how successful your project is. Given such, the classes are advised to compose a
better set of objectives, following the S.M.A.R.T [specific, measurable, attainable, realistic and time bounded]
criteria.

Chapter VI: Project Activities and Time Table

The CPU-NSTP CWTS students are allocated with a single class meeting (equivalent to 3.0-3.5 hrs.) for their project
implementation. Given the said set-up, the students are then faced with the challenge on properly optimizing their
schedule. Proposed activities must be sifted according to its relevance and appropriateness to the project’s
objectives and beneficiaries. Specific titles of the activities and its duration are also indicated in this portion of the
document.

TIME FRAME
ACTIVITIES
START END

xx:xx xx:xx

xx:xx xx:xx
xx:xx xx:xx

Some guide questions in identifying your project activities:

• Do the activities compliment each other? Are they related?
• Will it be feasible to implement the activities?
Chapter VII: Project Management
It is assumed that each student plays a vital role in the success of a project. For the CPU-NSTP CWTS classes, a normal class size is
usually composed of 90-100 students. Given such number, the classes, together with their Facilitator are now given the challenge to
optimize the capability of each of the student belonging to the class.
It is suggested to form groups within the class to perform a specific task. The students may either be involved in the preparation of
the project, during the project implementation or the project’s post-assessment. Students while accomplishing this chapter must be
encouraged to choose among the groups created in which they could contribute the most.
PERSON/S-IN-CHARGE ROLES/TASK
How many per group?

Chapter VIII: Project Financial Requirements

On the table provided on the project proposal form, indicate the different materials that the class needs for the project. Each class
is allocated with a specific budget that they need to maximize for the said materials. Since it will be the CPU-NSTP CWTS Office who
will be purchasing the items, the class is therefore requested to be specific on the supplies that they will be asking.

QTY UNIT ITEM PURPOSE UNIT PRICE TOTAL

What part of the project will you be 00.00 00.00

using the requested materials for? 00.00 00.00

00.00 00.00

00.00 00.00

Total Php 00.00

Project Attachments
This is also a must for each of the project proposal being submitted. The contents of this may
include but is not limited to the following documents:

• Topic outline for projects with discussions/seminars/webinar

• Discussion materials
• Researches (include/cite sources)
• Scripts for skits or role plays
• Procedures/ steps on a skill/activity the class will teach
• Sketches / pictures
• Processing Questions
Community Immersion
Project Proposal: Environmental Awareness (Backyard Gardening)

I. Title: Community Service: Backyard Gardening

II. Rationale
(Discuss what is Environmental Awareness (Backyard Gardening) Reasons why you need to
conduct this project

III. Learning objectives

a. General Learning Objectives (Kindly refer to your books for examples)
b. Specific Objectives (Kindly refer to your books for examples)

IV. Proponent:
Name & Stubcode
Instructor
VII. Sponsoring College or Department
a. NSTP Coordinator
b. NSTP Faculty

VIII. Strategy / Methodology

a. Your Procedure
b. Documentation (Pictures)
 Thank you
God Bless Us All !!!!
Stay Safe….