Ministry of Education

Standard specification for the supply

and installation of a security alarm
system

To be read in conjunction with the site-specific information prepared for this school

ISSUE DATE JUNE 2002 Part 1 - i

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

Copyright © 2002 Ministry of Education

All rights reserved. No part of this document may be

reproduced or utilised in any form or by any means,
electronic or mechanical, including photocopying,
recording, or by any information storage and retrieval
system, without the permission in writing from the
Ministry of Education or it agents Batchelor Associates
Ltd or Paul Barnett Property Services Ltd.

The Ministry of Education, Batchelor Associates Ltd and

Paul Barnett Property Services Ltd assume no
responsibility for the application of the material
contained in this standard document to any project for
which this document and its associated, separately bound
site specific information was not originally prepared.

ISSUE DATE JUNE 2002

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

TABLE OF CONTENTS

STANDARD SPECIFICATION COMPRISING

Part 1 Conditions of Contract and Schedules

General Conditions of Contract...............................................................Part 1-1

Special Conditions of Contract................................................................Part 1-1
Tender Response Form (Pro-forma)........................................................Part 1-3
Contract Agreement Form (Pro-forma)...................................................Part 1-4
Schedule of Materials (Pro-forma)..........................................................Part 1-5
Commissioning Inspection Cross Reference Check Sheets (Pro-forma) Part 1-6

Part 2 Technical Specification

1.0 Preliminary ............................................................................Part 2-1

2.0 Standards and Regulations..........................................................Part 2-4
3.0 Workmanship ............................................................................Part 2-6
4.0 Equipment – General...................................................................Part 2-8
5.0 Intruder Alarm System..............................................................Part 2-11
6.0 Audible Alarms.........................................................................Part 2-22
7.0 Remote Alarm Monitoring........................................................Part 2-24
8.0 Mains Power ..........................................................................Part 2-26
9.0 Installation of Cabling and Wiring............................................Part 2-28
10.0 Testing Inspection and Commissioning....................................Part 2-34

11.0 Maintenance ..........................................................................Part 2-38

Note

This Standard Specification is to be used in conjunction with the Site Specific

Information. The Site Specification Information provides the individual requirements
for each school and will be prepared by a Security Consultant engaged by the Board of
Trustees. The Site Specific Information shall include:

 Tendering information
 Relevant site information
 Scope of work
 Cabling requirements
 Location plan(s) showing system requirements
 Other related information as may be required

ISSUE DATE JUNE 2002

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

PART 1 - CONDITIONS OF CONTRACT AND SCHEDULES

GENERAL CONDITIONS OF CONTRACT

This document shall form the basis of the specification for the supply and installation of
Security Systems in schools. Its use is a Ministry of Education requirement. .

It is the intention of the Ministry of Education to have its properties and occupiers protected by
a system which has the flexibility to cater for the future needs at the school. Maintenance of
the system must be affordable to the user, i.e. the school Board of Trustees and management.

CONTRACT: The Contract shall be one of the following as indicated in the Site Specific
Information:

a) A lump sum performance contract which encompasses the terms and conditions of
New Zealand Standard 3910, 1998 or
b) A lump sum performance contract which encompasses the terms and conditions of
the New Zealand Institute of Architects Conditions of Contract or
c) Another type of contract as described in the Site Specific Information.

SCOPE: The Contractor will be a specialist in the field and employed to supply an
appropriate security system which meets the requirements set out in this document. The work
shall include the supply and installation of security equipment that will increase the safety of
both the buildings and the people using the buildings. The offer of service will extend to such
services as security fencing or other equipment as the specialist, deems fit to recommend.

SPECIAL CONDITIONS OF CONTRACT

PAYMENT: Only contracts which extend for a pre-agreed period of one month or more
shall have progress payments made. No deposits will be paid and payments will only be made
for equipment installed on site.

FINAL PAYMENT: Final payment will not be made until the school and Ministry of
Education have received copies of the following documents

- Guarantees – equipment guarantees

- As Built documentation – i.e. plans which indicate locations of units and sensors
- All Codes – Access codes within the equipment. These Codes will be checked by an
independent person to ensure they are functional.

CONTRACTORS BOND: Bond requirements for contracts shall be as indicated in the

Site Specific Information.

CONTRACT: The form of the contract shall be as indicated in the Site Specific Information.

INSURANCE: The contractor shall insure as follows:

a) For projects below $50,000 (excluding GST) the Ministry has its own risk
management fund that covers damage to building work on school sites. The

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

Contractors deductible for $1,000 applies to all losses. The Contractor shall have
public liability insurance to a minimum value of $1,000,000.

b) For projects over $50,000 (excluding GST) a contract risk insurance is provided from
within the Ministry’s catastrophe policy covering school buildings. The policy
automatically extends to cover the interests of contractors, sub-contractors and
suppliers when the Ministry enters contracts under NZ3910 and NZIA Conditions of
Contract. The contractor’s liability is to pay the first amount as follows for each and
every claim:

Contract value to $100,000 Contractors deductible $1,000

to $200,000 Contractors deductible $2,000
to $300,000 Contractors deductible $3,000
over $300,000 Contractors deductible $5,000

The contractor shall have public liability insurance with a minimum limit of
indemnity of $2,000,000.

ISSUE DATE JUNE 2002 Part 2 - 2

TENDER RESPONSE FORM

For ....................................................................................................................................

TO: _________________________________________Board of Trustees (“Principal”)

1 Having examined the Site and the Tender Documents dated ............................ which
includes the Site Specific Information and the Ministry of Education Standard
Specification Document for the Supply and Installation of a Security Alarm System
(issue does this need changing?) for the construction of the above-named works, we offer
to supply, construct, complete and maintain the whole of the Contract Works in
conformity with these Tender Documents for the sum
of .................................................................
...................................................................................................($............................)
plus Goods and Service Tax, or other such sum as may be specified in the Contract
Documents.

2 This sum includes full allowance for Notice(s) to Tenderers No(s)

..................................................................................................................................

3 We undertake to complete the Works within the time stated in the Special Conditions
of Contract, or other such time as specified in the Contract Documents.

4 This Tender is valid for the period of six weeks from the date of closing tenders.

5 We understand that the Principal is not bound to accept the lowest or any tender
received.

6 We attach the information required to be submitted with this tender

a) .......................................................................................................................
b) .......................................................................................................................
c) .......................................................................................................................
d) .......................................................................................................................

Signed .................................................................. Date: .......................................

Name and title of Signatory: ..............................................................................................

Company Name and Address ...............................................................................................

...............................................................................................
...............................................................................................
...............................................................................................

Postal Address: ...............................................................................................

...............................................................................................

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

CONTRACT AGREEMENT

For ....................................................................................................................................

THIS AGREEMENT is made on ............................................................................. (Date)

BETWEEN ............................................................................................... (“the Contractor”)

AND ...................................................................................................................................

of ................................................................................................................ (“the Principal”)

IT IS AGREED as follows

1 THE Contractor shall construct, complete, deliver and maintain the works and things
described in the Contract Documents
2 THE Principal shall pay the Contractor the sum of ................................... plus GST
or such greater or less sums as shall become payable under the Contract Documents
at the times and in the manner provided in the Contract Documents.
3 EACH party shall carry out and fulfil all other obligations imposed on that party by
the Contract Documents
4 THE Contract Documents are this Contract Agreement and the following, which
form part of this agreement:
a) The Conditions of Tendering
b) Notices to tenderers (give details with dates)
...................................................................................
...................................................................................
...................................................................................
c) The Contractor’s tender
d) The notification of acceptance of tender
e) The General Conditions of Contract, .............................
f) The Special Conditions of Contract
g) The Ministry of Education Standard Specification for Supply and Installation
of a Security Alarm System
h) The Site Specific Information including drawings
i) The Schedule of Prices (delete if inapplicable)
j) Any additional documents to be included
...................................................................................
...................................................................................
...................................................................................

WITNESS to the signature

of the Contractor: .........................................
Contractor
This is not clear who is signing – a witness or the actual parties – suggest just put “signature of the
contractor/Principal”
WITNESS to the signature
of the Principal: .........................................
Principal

ISSUE DATE JUNE 2002 Part 2 - 4

 TENDER RESPONSE
(A) SCHEDULE OF MATERIALS
Description Make Model Quantity
Control panel

Expander/DGP

Terminals/code pads

Key switches

PIR (wall mounted)

PIR (ceiling mounted)

Reed switch (Recessed)

Reed switch (Roller Door)

Internal siren

External siren

Siren power supply units

Rechargeable battery (capacity)

Rechargeable battery (capacity)

List any other items to make up Equipment Schedule

__________________________________________________________________________

(B) Total installed price (GST exclusive) $

_________________________________________________________________________

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

(C) DECLARATION
I/We hereby declare that I/we have read and understood the supplied "Specification
Document" for the supply and installation of a Security Alarm System for the above school
and certify that the response is in full compliance with the above reference specification.

Dated this day of 200

__________________________ Company
(Signature) Address
Name:
Position: Contact Phone

ISSUE DATE JUNE 2002 Part 2 - 6

 MINISTRY OF EDUCATION

COMMISSIONING INSPECTION
CROSS REFERENCE CHECK SHEET

SITE PROGRAMMING SHEETS and MONITORING STATION PRINT-OUT

Date:

Project:

Site Address:

Contractor:

Contractual Completion Date:

Actual Completion Date:

System Type:

NOTE: Only information contained on the System Manufacturers Pro-forma documents will
be accepted. The following is a check list of the system documentation. It is NOT a
programming list. The check list ‘Description’ is indicative. Some systems may use different
terminology., You may wish to substitute this terminology for ease of checking.
=====================================================
DOCUMENTATION

PROGRAMMING

Description Accept Defect

Input Database Summary
Input Database
Area Summary
Area Database
Arming Stations
Data Gathering Panels
Alarm Group Summary
Alarm Groups
Timers

Project:
Date:

DOCUMENTATION (Continued)

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

Description Accept Defect

System Options
Auto Reset
Communications Options
Communications Options (cont.)
Text words
Time Zones
User Category Data
Relay Mapping
Arm\Disarm Timers
Areas Assigned to Vaults\Site Number
Areas Linking
Input Shunts
Time zone to Follow Relay
Security Password\Printer Options
Battery Testing
Custom Message\Programme next Service
Program summary Event Flags
Program Macro Logic
Program Users
Door Groups
Floor Groups
Holidays

Notes:

Project:
Date:

ISSUE DATE JUNE 2002 Part 2 - 8

DOCUMENTATION (Continued)

Monitoring Station Print Out

Note: The following will be checked against the site records for accuracy.

Accept Defect

User Names
Zone No’s / English Text
Walk Test - Detector Activation\Reset
Walk Test - Tamper Activation\Reset

As-Built Drawings Accept Defect

Final Location of all installed items

Device No. shown adjacent to device on drawings
Location of Mains DB and Fuse No for each
mains powered device
Electrical Certificate of Compliance Ser#

Site code #

User Manual

Notes:

Project:
Date:

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

ON SITE INSPECTION
One sheet per Cabinet
Description Accept Defect
Cabinet: (Type………… ……………………)
(Serial No#…… ……………………)
(Software Ver… ……………………)
(Memory size……………………….)
(Zone usage ………………………..)

Siting
Fixing
Clean (No foreign matter)
Wiring
Securing
Terminations

Power Supplies:
Control Equipment:
Location of Mains DB & Fuse

Battery install date:

Charge Voltage (13.65V)

5 Amp LOAD applied for 15 Sec
Voltage drop not below 11.5

Recovery Voltage (5 sec)

Siren:
Location of Mains DB & Fuse

Battery install date:

Charge Voltage (13.65V)

5 Amp LOAD applied for 15 Sec

Voltage drop not below 11.5V

Recovery Voltage (5 sec)

ISSUE DATE JUNE 2002 Part 2 - 10

Project:
Date:
FIELD DEVICES
(Only Defected Items)
Accept Defect
Detection devices:
Type:
Location:
Siting
Fixing
Cable entry Sealed
Warning devices:
Type:
Location:
Siting
Fixing
Cabling:
Supplier:
Size
Fixing
Clipping
Conduit
Neatcap
Catenary
Other
Trenching

FIELD DEVICES (Electrical tests)

Voltage reading taken at Detection (Type………)

(Location……………) device located furthest
from the Control\DGP\Expander (Reading not
less than 10% of terminal voltage)
Voltage reading taken at Siren (Type………….)
(Location………………..) located furthest from
the Control\DGP\Expander (Reading not less
than 10% of terminal voltage)
Notes: All Sirens sounding for this test

Consultant Name: Initials Date:

Contractor Name: Initials Date:

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

Project:
Date:

ISSUE DATE JUNE 2002 Part 2 - 12

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

PART 2 – TECHNICAL SPECIFICATION

1.0 PRELIMINARY

1.1 Purpose of the Specification

1.1.1 The purpose of this Standard Specification is to provide a performance specification

that can be tailored to suit the individual requirements of each school into which an
integrated intruder detection system is to be installed.

1.1.2 The Standard Specification will be supported by Site Specific Information which
provides the scope of work for each school and the detail necessary to define for each
school those areas where options exist within the standard specification.

1.1.3 A property protection system installed to this Standard Specification is not generally
required to be included on the inspection list for building Warrant of Fitness
requirements. It does, however, have the maintenance inspection requirements for
compliance with NZS 4301as described in Section 12 – Maintenance. Whether the
system is required to be included on the inspection list for building Warrant of
Fitness or not is defined in the Site Specific Information provided for the project.

1.1.4 A building consent is not generally required for the installation of an intruder
detection system for property protection purposes unless the work is carried out in
conjunction with buildings works which do require a building consent or unless the
alarm system is to be used to provide electronic access control over doors. Whether a
building consent is required or not is defined in the Site Specific Information
provided for the project.

1.1.5 This Standard Specification sets out the requirements for the construction, operation,
performance and installation of security alarm systems in schools and is to be read at
all times in conjunction with other Contract Documents which may be in force for the
project.

1.1.6 This Specification has also been designed to allow the quotations to be assessed upon
“fitness for purpose” and specification compliance issues as well as cost. It has also
been designed to allow on-going servicing costs to be established and cost-in-use to
be considered as part of the tender evaluation process

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

1.2 Definitions

In this specification

a) The “Client” means the Chairperson of the Board of Trustees.

b) The “Security Contractor” or “Installer” means the successful security
contractor appointed by the Client to carry out the works contained in this
specification under:

i) a contract agreement between the Security Contractor and the Client,

ii) a nominated sub-contract agreement between the Security Contractor
and another company who has a main contract agreement with the
Client which includes a sum for the security contract work.

c) the “Engineer” means the person appointed under the terms of the contract to
act as Engineer to the contract.
d) the “Security Consultant” means the person appointed by the school Board of
Trustees to provide technical expertise into the design and implementation of
the project.
e) the “Commissioning Inspector” means the person appointed by the school
Board of Trustees to complete independent commissioning inspections.

1.3 Compliance with the Specification

1.3.1 The work required and described in this Specification comprises the supply of all
labour, materials, and equipment necessary for the design, installation and
commissioning of a complete and fully operational intruder detection system.

1.3.2 In the submission of tenders the onus is on the tenderer to comply fully with all
aspects of the Specification. Where there are any deviations from, or non compliance
with, particular sections of the Specification, the tenderer shall list these separately in
their tender response and refer to the specific clauses of the Specification. Refer to
the Declaration of Compliance on the Schedule of Materials and rates required to be
signed and forwarded as part of the tender.

1.3.3 Submission of a tender shall be regarded as the acceptance by the tenderer of the
Conditions of Contract and the Client shall not consider any tender submitted in such
a form or with such additions or alterations as might have the effect of modifying
these conditions of contract, unless such additions and/or alterations have been
discussed with and formally agreed to in writing by the Client or Consultant prior to
the time and date of the tender submission. Tenders submitted with Tenderers
“Terms of Trade” will be treated as a counter offer.

ISSUE DATE JUNE 2002 Part 2 - 2

1.4 Co-ordination

1.4.1 The successful Installer will be required to co-ordinate with all respective parties and
trades and shall carry out the work in such a manner as building operations allow.
This includes the attendance at all site meetings where their presence is required for
the purposes of work scheduling or any matters relating to the contract and its
progress.

1.4.2 The security tenderer shall have made all necessary allowances in the tender for all
co-ordination work and additional claims for this purpose will be rejected. Allow for
any work necessary during demolition.

1.4.3 Where the security tenderer is to be a sub-contractor to another company who has a
main contract agreement with the Client, the security tenderer shall include all
necessary allowances relating to that sub-contract agreement.

1.5 Dangerous Substances:

1.5.1 The Security Contractor must exercise every care on site to protect the Contractor’s
staff, school staff and pupils. Be warned that some school buildings have roofing,
claddings, linings and laggings that contain asbestos. Example of products
containing asbestos are:

Claddings - Fibrolite - shadow clad

Roofing - Supersix - big corrugations
Gutter - Supersix accessory
Lining - Fibrolite - wet areas and soffit
Laggings - around heating pipes

1.5.2 Treat all cable as “live” and all pipes as functional.

1.6 Ablutions and Toilets

The Contractor shall not use the student toilet and ablution facilities on any account,
even if the school Principal or Board of Trustees suggest that it be in order.

1.7 Site Rules

Schools may have established a set of site rules for Contractors working on the
school site. Schools may also have a list of hazards that may exist on the site. Where
possible these will be identified in the Site Specific Information part of this
Specification however it is the Contractors responsibility to familiarise themselves
with and abide by any such Site Rules and maintain an awareness of hazards.
Tenderers can expect the Site Rules to include:

a) arranging access to the site,

b) arrival on site,
c) emergencies,
d) accident/incident reporting,
e) hot work,

ISSUE DATE JUNE 2002 Part 2 - 3

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

f) scaffolding and ladders,

g) isolation/hold card procedures,
h) fire protection equipment,
i) evacuation procedures etc.

ISSUE DATE JUNE 2002 Part 2 - 4

2.0 STANDARDS AND REGULATIONS

2.1 General

2.1.1 The contract shall be a performance contract which encompasses the terms and
conditions of a set of standard Conditions of Contract selected from:

a) NZS 3910:1998 Conditions of Contract for Building and Civil Engineering

Construction, or
b) New Zealand Institute of Architects Conditions of Contract, or
c) some other standard Conditions of Contract

as specified in the Site Specific Information provided for this project.

2.1.2 The equipment and installation shall comply with the relevant requirements of the
latest versions of the following NZ Standards and Regulations, Acts, Statutory and
Territorial Authorities requirements and Codes of Practice.

2.2 Standards and Regulations

The relevant sections of the following NZ Standards (or any update of these
standards) shall apply unless otherwise required by this specification.

a) NZS 4301:1993 Intruder Alarm Systems

b) NZS 4512:1997 Fire Alarm Systems in Buildings
c) NZ Electrical Wiring Regulations 1976 and Amendments
d) NZ Radio Interference Regulations and Interference Notices (Radio and
Television)
e) NZS 127:1949 Steel conduit and fittings (BS 31)
f) NZS 1300:1965 General requirements for electrical appliances and
accessories
g) NZS 4219:1983 Seismic Resistance of Engineering Systems in Buildings
h) NZS 6207:1892 Electrical wiring, UPVC conduit
i) NZS 6601:1980 Safety requirements for mains operated electronic and related
apparatus for household and similar use
j) NZS 9002:Quality Systems and Installation

2.3 Private Investigators and Security Guards Act

2.3.1 All employees of the Security Contractor working on any security work shall be
licensed under the Private Investigators and Security Guards Act, and shall carry their
licence while on the site.

2.3.2 The Security Contractor is required to submit to the Client within one week of
acceptance of tender, the names of all persons working in the employ or under the
supervision of the Security Contractor, including any proposed sub-contractor.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

2.4 Health and Safety in Employment Act

2.4.1 The Security Contractor shall acknowledge awareness of the Act, and put in place
practices and procedures to comply with the requirements of the Act. Every possible
precaution must be taken to ensure all persons safety throughout the contract.

2.4.2 Tenderers shall submit a copy of their company Health and Safety policy, rules and
procedures with their tender. A copy of the successful tenderer’s Health and Safety
programme will be forwarded to the school by the Security Consultant when the
school is advised of the successful tenderer. Schools may require changes to meet
their specific requirements should the Health and Safety programme offered be
considered inadequate.

2.4.3 The Security Contractor shall familiarise themselves with the schools Health and
Safety Site Rules and hazards and agree to abide by the rules and avoid hazards.

2.4.4 The Security Contractor shall keep indemnified the Client and/or the Ministry of
Education from all costs, damages, fines or penalties, losses or expenses incurred or
suffered by the Client directly or indirectly relating to work carried out by the
Security Contractor in respect of this contract.

2.5 Authorities Approvals

The Security Contractor shall allow for the making of all necessary applications for
approval for the project from Authorities and bodies such as the Territorial Authority,
the Electricity Supply Authority, Telecom and any other applicable bodies.

2.6 NZSIA Codes of Practice

Where applicable the installation shall also comply with the intent of the NZSIA
Codes of Practice for:

a) Intruder Alarm Systems

b) Alarm Monitoring Stations
c) Patrols and Guard Services

2.7 Year 2000 Compliance

The entire installation, whether new or an extension of an existing intruder alarm

system, shall be Year 2000 compliant. Year 2000 compliant is deemed to cover year
2000 and those problem dates in the future related to Year 2000 compliance.

ISSUE DATE JUNE 2002 Part 2 - 6

3.0 WORKMANSHIP

3.1 Suitably Qualified and Experienced Trades people

3.1.1 The standard of workmanship required for this project shall be in accordance with
recognised best trade practice.

3.1.2 Work shall be carried out by, or under the responsible supervision of, trades people
suitably qualified for the work in question. The minimum acceptable qualification is
the “National Certificate in Electronic Security”, Level 3. Trades people shall
provide evidence that they have qualified or are working towards this qualification.

3.1.3 Qualified trades people must be able to demonstrate their competency and experience
with the products they are responsible for installing, programming or commissioning.
Acceptable evidence of competency will be a “Certificate of Competency” issued by
the product manufacturer confirming that the tradesperson has attended appropriate
manufacturer training sessions for the products being installed.

3.1.4 If the Security Contractor does not have the appropriate type of tradesperson in his
employ then suitable staff should be employed or the work sub-contracted. The
Security Contractor shall be responsible for the quality of the work of any such sub-
contractors as if it was done by the Security Contractor’s own staff. This applies
particularly to cutting and making good the work of other trades, ie carpentry,
painting, carpet, vinyl laying and other affected trades.

3.1.5 The Security Contractor shall be responsible for the supervision and administration of
the works in accordance with the contract and shall appoint a competent and qualified
supervisor to the site. This person will generally, but not necessarily, be the Security
Contractor’s Site Representative as described in Section 3.2

3.1.6 The Client/Consultant shall have the right to request removal of any personnel who in
their opinion they deem unsuitable. Harassment of any school employee or student
by any person employed by the Contractor or by a sub-contractor shall be deemed
serious misconduct warranting removal of the offending person from the Contract
Works.

3.2 Security Contractor's Site Representative

The Security Contractor shall make available as required, for the duration of the
work, a competent representative who is fully familiar with the technical details and
programme of this contract, and authorised to discuss details and to receive
instructions on the contractor's behalf. That persons qualifications and authority to
act on behalf of the Security Contractor shall be advised to the Client prior to
commencement of work on site.

3.3 Installation Standards of Workmanship

3.3.1 All cabling and cabling methods shall be in accordance with recognised best trade
practice and documents and regulations noted in Section 2.1 wherever these apply.
Notwithstanding the minimum requirements of the documents in Section 2.1, and in
addition to these requirements, cabling and cabling methods where called for shall be

ISSUE DATE JUNE 2002 Part 2 - 7

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

carried out as recommended by the manufacturers of any equipment installed as part

of the security alarm systems.

3.3.2 Work shall be accurately set out, true to line and face and shall be neatly executed to
the requirements of this Specification. Defective work shall be made good at the
expense of the Security Contractor.

3.4 Protection of Work

Cabling and all installed equipment shall be protected from any normally expected
construction hazard including dust, dirt, shock or other cause, including the
protection of the work of others against possible damage incurred by this contract.

3.5 Making Good

3.5.1 Any making good shall be to a standard equal or better than the good workmanship
of adjacent components, materials and finishes. By way of example, cut timber shall
be varnished or painted to match existing finishes, nail holes shall be stopped, new
timber shall be sanded etc. Materials used for making good shall wherever possible
be the same in all aspects as those disturbed.

3.5.2 Patching and making good of completed or partly completed finished work in or
about the area of work as well as any old equipment which has been removed will be
carried out by the installer, especially in cases where existing equipment has been
removed.

3.5.3 Cutting into, and making good, must be carried out by competent tradespeople.

3.6 Cleaning Up

Rubbish resulting from card access and security work shall be removed by the
Security Contractor as work proceeds. The site shall be left clean and tidy upon
completion.

3.7 Noise and Nuisance Control

Where work is carried out in or adjacent to occupied or partially occupied premises,

the Installer shall ensure that the work is carried out with a minimum of nuisance or
annoyance to the occupants of the premises

ISSUE DATE JUNE 2002 Part 2 - 8

4 EQUIPMENT - GENERAL

4.1 Equipment to be New

Unless otherwise stated in this specification, all equipment installed under this
contract shall not have been used previously and shall be free from defects.
Defective equipment shall be replaced at the expense of the Security Contractor.

4.2 Redundant Equipment

4.2.1 Where existing security equipment is to be replaced under this contract, all redundant
equipment is to be removed unless otherwise specified in the Site Specific
Information. Where equipment has been removed, any damage shall be made good
in accordance with Section 3.5.

4.2.2 For equipment to be replaced rather than re-used, it can be assumed that it does not
meet the Specification Standards for Ministry of Education schools and it should not
be re-installed at this or any other school. Tenderer's should separately indicate the
credit offered if the redundant equipment were to become the property of the
Installer.

4.3 Re-use of Existing Equipment

Where existing equipment is to be re-used the Security Contractor shall make

allowance to re-move, service and re-install the existing equipment in new locations
as described in the Site Specific Information.

4.4 Materials and Equipment Handling

All materials and equipment incorporating sensitive electronic componentry shall be

handled and installed using anti-static techniques recommended by the equipment
supplier.

4.5 Compatibility of Equipment and Function

4.5.1 All equipment offered shall be confirmed as fully compatible, and complete all
connections between individual components to ensure correct operation of the
completed system.

4.5.2 The control equipment offered shall be confirmed as being able to be expanded by
the addition of modular units to extend the system into additional buildings or to
increase the number of detection devices connected to the system.

4.5.3 The tenderer is to ensure that the equipment chosen or specified is suitable for use
with existing equipment, hardware and site conditions. Submission of a tender will
signify acceptance of existing site conditions and that allowance has been made for
any changes or alterations required.

4.5.4 No claims on the grounds of lack of knowledge of such function or incompatibility of

offered or specified equipment shall be allowed.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

4.5.6 The installer shall have taken into account all environment influences which could
readily affect the operating performance of the equipment and system. These
influences include vibration, R.F interference, electrical noise, electrical transients,
traffic noise, wind, fog, reflection or sunlight, birds, rodents, insects and any other
factors to which the system performance is susceptible.

4.5.7 All detectors shall be sealed to prevent the ingress of any foreign matter or insects
which may affect equipment performance and reliability.

4.5.8 All materials and equipment used are to be installed and commissioned in accordance
with the manufacturer's instructions.

4.5.9 Only equipment sourced from reliable and reputable manufacturers with a proven
history of successful products and support will be considered.

4.5.10 All equipment shall be in current production and shall carry a minimum 12 month
warranty against failure or reduction in technical performance from the date of
practical completion.

4.6 Environmental Requirements

The equipment shall be suitable for the environment in which it is to operate. In

general all equipment shall comply with the minimum requirements as prescribed in
the NZSIA Code of Practice for Intruder Alarm Systems as summarised below:

Temperature: Equipment intended for use shall function normally at rated voltage
within a temperature range of 0oC to +50 oC. Equipment intended for outdoor use
shall function normally within a temperature range of -5oC to +65oC.

Humidity: Equipment shall function normally during continued exposure to air

having relative humidity of 90% at a temperature of +30oC.

Mains Voltage Variation: Equipment shall function normally when the input mains
voltage is varied from its specified value between -15% and +10%.

Dust and Dirt: Equipment shall be designed to withstand a normal build-up of dust
and dirt expected in the environment in which it is to operate.

Weather Proofing: Equipment intended for outside use shall be suitably weather
proofed to withstand the effects of wind and rain. Equipment intended for indoor use
in particular locations where similar conditions may be expected shall be similarly
protected.

Corrosion Resistance: Equipment shall be suitably protected to prevent

deterioration due to corrosion in the environment in which it is to operate.

Electro-magnetic Radiation: Equipment shall withstand the effects of external

electro-magnetic radiation which might be expected in the environment in which it is
to operate. In particular, consideration must be given to possible effects of radio
telephone transmissions upon detectors and control equipment whether conducted by
radiation or through inter-connecting cables.

ISSUE DATE JUNE 2002 Part 2 - 10

 Vibration Protection: Equipment components shall be securely retained in position
to prevent dislodgement by shock or vibration arising from the presence of people,
machinery, transport or earth tremors.

4.7 Anti-Tamper

All detectors, control panels, equipment housings and terminating junction boxes
shall be fitted with anti-tamper devices. They shall be wired in such a manner that
any attempt to compromise the system will give a tamper indication when the system
is unset and a tamper alarm when the system is set.

ISSUE DATE JUNE 2002 Part 2 - 11

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

5.0 INTRUDER ALARM SYSTEM

5.1 Existing Alarm System

5.1.1 Existing alarm systems as described in Site Specific Information have been installed
to meet the prior needs of intrusion and/or smoke detection (where currently existing)
of each school. Each school has had different needs and the initial installation has
frequently been limited to those areas considered most at risk in the school at the
time. The systems may have been installed as:

a) a separate Ministry of Education security contract,

b) part of a Ministry of Education capital works contract, or
. c) a Board of Trustees initiated contract.

5.1.2 The existing systems have been reviewed in the light of their suitability for further
expansion in accordance with the requirements of this specification.

5.1.3 Existing intruder alarm equipment is defined in the Site Specific Information as
follows:

a) to be retained in-situ and expanded as specified. Note that smoke detection

function should ideally be transferred to the fire alarm system, with output
signal to the security system where required,
b) to be removed and stored securely by the Installer until re-installed in an
alternative location on site. Due care will be used in the removal of
equipment to be re-used and any loss or damage to this equipment will be
charged to the Installer’s account and deducted from monies owing. All
making good will be the responsibility of the Installer,
c) redundant equipment to be disposed of by the Installer,
d) redundant equipment, to be removed and disposed of as agreed between the
Installer and the Client on acceptance of the contract. This equipment may be
handed to the Installer in return for an agreed credit, or returned to the
Ministry of Education.

5.1.4 Unless otherwise specified all existing equipment is to be incorporated into this
system.

5.1.5 Should the tenderers site inspection reveal a discrepancy between the equipment
installed on site and that stated in the Site Specific Information as existing, tenderers
should seek clarification by way of a Request for Clarification.

5.2 Continuity of Security System Operation

Where it is necessary to work on an existing system the Security Contractor shall

ensure that the security provided by the system is not compromised after hours.
Where it is expected that continuity of the system operation will not be maintained
after hours during the contract period, this fact and the expected system down-time
shall be advised at the time of tender.

ISSUE DATE JUNE 2002 Part 2 - 12

5.3 Security System Design

5.3.1 The primary objective of this standard specification is to provide each school with a
single central alarm panel system that can be easily expanded as more buildings are
added or funding is made available to extend the system into other parts of the
school. This rationale allows a secondary objective of this specification to be
achieved whereby the entire security system in a school can be maintained and
serviced by a single Security Contractor.

5.3.2 The security installation described and required by this specification includes:

a) one central control panel that can accommodate inputs from detectors and
provide relay outputs for sirens etc that are hard wired to the central control
panel itself and which also includes an on board communicator which allows
alarm conditions to be forwarded via the telephone network to an alarm
monitoring company,
b) at least one code pad which provides a user interface with the alarm system,
and
c) intrusion detectors.

The installation may also include:

d) one or more data gathering panels (DGP’s) distributed through out the school
linked to the central control panel via a data link. Data gathering panels
allow sensors, code pads and output devices to all be connected to the central
control panel by hardwiring only to the DGP, with subsequent
communication between DGP’s and the central control panel via data link.

This may be achieved utilising existing equipment if suitable, or new equipment if

the existing equipment is defined under 5.1.3 as redundant equipment.

5.3.3 Typically the central control panel and a code pad will be located in the
administration area. Ideally this panel will be located immediately adjacent to any
fire alarm system indicator/control panel that is located in the administration area.

5.3.4 Data gathering panels will generally be located in each of the major building blocks
in the school. Data gathering panels are to be located as indicated on the
accompanying location plans. The locations will generally relate to the fire alarm
system sectors and wherever practical be co-located with fire alarm system data
gathering panels where these exist, or are likely to be located if the fire alarm system
is to be upgraded to a Type 2 or 4 system. Additional code pads will be installed as
indicated on the location plans. Code pads are installed in locations and numbers
required to support the management requirements of the security system.

5.3.5 Communications cabling to suit the requirements of the security system LAN,
typically 2 pair twisted shielded data cabling but as recommended by the security
system manufacturer plus two pair twisted spare, shall be installed in every run
between the control panel and distributed DGP’s.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

5.3.6 In addition, a separate 2 pair twisted shielded data cable is to be run at the same time
between the control panel and DGP’s as spare for future use. This clause applies to
all installations.

5.4 Control Panel

5.4.1 If a new control panel is required, an intruder alarm system control panel as described
in the text of this specification or in the Site Specific Information shall be installed
and commissioned

5.4.2 The control panel will incorporate at least the following features. It will:

a) be micro processor controlled and capable of monitoring at least 256

individual zones,
b) be modular and will be capable of being expanded with the addition of zone
expanders. The zone expanders will be connected to the control panel by way
of a single LAN cable,
c) in an event memory be capable of reviewing the last 1000 events (which will
include all alarms and keypad entries),
d) be capable of being programmed either directly from any one of the installed
user keypads or from a PC either directly connected or remotely via modem
connection,
e) be capable of being subdivided into 16 areas with any sensor being able to be
assigned to any area,
f) be capable of having a minimum of 5 user keypads connected,
g) have code pads capable of giving plain English descriptions of all alarms ie
PIR Administration Office,
h) be currently tele-permitted and have been available and installed in similar
sized installations in New Zealand for at least 12 months.

5.4.3 Tenderers shall submit comprehensive details of the proposed alarm control panel
together with a comprehensive list of similar installation and proof of experience and
competence in the installation and maintenance of the control panel.

5.4.4 The purpose of the system is to detect encroachment, and the change of state of any
other detection devices connected to the system, and advise “alarm” conditions to
selected monitoring locations.

5.4.5 The system is to be supplied with sufficient inputs to meet the requirement for each
sensing device in the system to be separately identified by number and text and to be
capable of being programmed independently. These inputs are generally referred to
as “zones”.

5.4.6 Individual input “zones” shall be capable of being assigned to “areas” which have
common security attributes and which can be identified by an “area number” and
“area name”, allowing multiple inputs to be set/unset simultaneously by operator
control of the area rather than operator control of each individual input.

5.5 Remote User Keypads

ISSUE DATE JUNE 2002 Part 2 - 14

5.5.1 Remote user keypads shall be supplied and installed at each of the locations described
in the Site Specific Information. The remote arming stations are the user interface
with the intruder alarm system and they have been positioned to provide convenient
access to the intruder alarm system. Security functions able to be performed at the
remote arming stations are:

a) system set-up or servicing programming,

b) user set/unset of areas,
c) display of alarm conditions by “area” and by input, and
d) user acknowledging of alarms by “area” or by input.

5.5.2 Remote user keypads shall visually display via LED or LCD display, the current set
or unset status of any of the areas, and allow LCD display of the sealed/unsealed
status of any of the inputs.

5.5.3 Remote user keypad functions able to be performed by users generally are restricted
to those functions required for the normal execution of their duties. Typically users
will be able to set/unset the intrusion detection system in areas where they work or
are required to visit at times that the system is normally set, and to acknowledge and
clear alarms that they have responded to.

5.6 Alarm Panel Master Codes

5.6.1 A master code as provided by the Chairman of the Board of Trustees shall be
installed at the highest level, ie master operator, to ensure the Board of Trustees is
always able to provide sufficient information to a third party to access the panel and
take complete control over operator access to the panel. Changing the master codes,
ie codes which control access to the alarm system control panels, without the consent
of the Board of Trustees, will automatically restrict you from further contract work
with the Ministry of Education, including existing service work.

5.6.2 The master codes will not be issued for use except in extreme situations where a
contractor has failed to perform as contracted or requested by the Client.

5.7 Zone Isolation

All zone isolation will be carried out at the remote user keypad in the administration
building or from other remote user keypads distributed throughout the school at
locations described in the Site Specific Information. The control panel shall be
configured so that it is not possible to “auto-isolate” zones or areas, ie at each
subsequent resetting of the control panel any zone or area previously isolated will
auto de-isolate.

5.8 Ancillary Equipment

5.8.1 Ancillary equipment used for interfacing with the system, ie power supplies, siren
and strobe connections, alarm input boards, relay output cards etc, shall be approved
by the manufacturer as acceptable for the purpose. Written confirmation will be
required stating:

a) type of ancillary equipment approved, and

ISSUE DATE JUNE 2002 Part 2 - 15

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

b) intended purpose.

5.8.2 It shall be securely fitted/mounted on custom manufactured “stand-offs”. Double

sided tape is not acceptable.

5.8.3 Control/DGP cabinet wiring and component location and fixing will comply with
NZS 6200:1988.

5.8.4 Panels shall be of sufficient capacity to provide for individual connection of all
intruder detectors required for complete coverage of each area plus 25% spare
capacity.

5.8.5 LAN cabling shall be as recommended by the equipment manufacturer, and for at
least twisted spare cores, LAN cabling shall be shielded.

5.8.6 Where additional zone expansion printed circuit boards (PCB’s) are to be fitted, due
consideration is to be given to the available space in the cabinet. An additional
cabinet shall be provided to house the zone expansion PCB’s if required.

5.9 Terminals

The terminals will be so arranged that movement of the connectors is limited and in
the event of a conductor breaking away or becoming detached from a terminal, bare
parts cannot come into contact with uninsulated parts with different voltages.

5.10 Power Supplies

5.10.1 Power supplies shall comply with all relevant parts of NZS 4301:1993 or relevant
national standard and be located in the system to ensure adequate voltage supply to
all system devices at all times.

5.10.2 Surge protection shall be fitted in areas subject to power fluctuation.

5.10.3 In areas subject to lightning strike lightning protectors shall be fitted. Refer to the
Site Specific Information.

5.11 Batteries

Batteries shall:

a) be sealed lead acid type batteries which are rechargeable and sized to provide
specified mains failure stand-by capacity capable of operating the system in
quiescent state for a minimum period of eight hours,
b) be mounted correctly on their base and not in a vertical plane, ie in end or
edge, and
c) be from the same manufacturer and have the date of installation clearly
marked on them.

5.12 Control Panel Power Supplies

ISSUE DATE JUNE 2002 Part 2 - 16

 Control panel power supplies will not be used to supply power to output devices (eg
sirens) except as provided for external sirens in Section 7.2.1(c).

5.13 Internal Siren Power Supplies

5.13.1 Siren power supplies shall be sized to provide full alarm load plus 10% to allow for
battery charging and shall be independent of fire alarm siren power supplies.

5.13.2 Centralised power supplies will not generally be used. Internal siren power supplies
shall be provided at each expander/DGP. A single power supply may be acceptable
where two or more expander/DGP’s are located adjacent to each other, providing the
loading criteria are met.

5.13.3 They will provide an output signal to indicate battery low/mains fail.

5.13.4 Possible voltage drop at devices are not to be more than 10% of terminal voltage of
the power supply when maximum load is supplied.

5.14 Anti-Tamper

All detectors, control panels and equipment housings and terminating junction boxes
shall be fitted with anti-tamper devices. They shall be wired in such a manner that
any attempt to compromise the system will give a tamper indication when the system
is unset and an alarm indication when the system is set.

5.15 Passive Infra-red (PIR) Detectors

5.15.1 All new PIR detectors supplied will meet or exceed the following minimum criteria:

a) detectors shall be UL listed. A complete copy of the UL listing test report

(UL 639) will be available to the Consultant on request,
b) they will have been installed in New Zealand for at least 12 months and a
comprehensive list of similar sized installations will be made available to the
consultant,
c) have a 15 metre minimum detection distance and be highly reliable. Smaller
detection ranges are acceptable if they are adequate for the area being
protected,
d) have more than 40 detection zones in a standard lens,
e) have digital signal processing to reduce false alarms,
f) have sealed optics,
g) have selectable one zone (two pulses) or two zone (four pulses) pulse count,
h) have an LED indicator for alarm testing which can be switched off or covered,
and
i) have a tamper circuit.

5.15.2 The layout plan(s) in the Site Specific Information indicate the areas to be protected.
Detectors are to be installed in the most technically appropriate position with due
regard to the manufacturer’s recommendations and code requirements. Special
attention is drawn to those areas which have louvre windows where adjacent curtains
and hanging objects may be susceptible to draughts and areas that may be subjected
to sudden changes of temperature. Avoid positioning detectors where they may cause

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

a false alarm. To allow for future possible curtains, PIR’s are to be located a
minimum of 300mm from the corner of the window area.

5.15.3 Each PIR installed shall provide the manufacturers specified coverage of the room or
area in which it is installed. The detector installed shall be chosen to provide
optimum coverage for the area.

5.15.4 Due consideration shall be given to avoid the siting of PIR’s in close proximity to
“permanent magnet” devices such as “cone” type speakers. The minimum separation
between PIR’s and these types of devices is to be 300mm.

5.15.5 Failure to achieve the coverage so indicated on the layout plans will require the
security contractor to install additional detectors as may be required to achieve the
indicated coverage, at no additional cost to the contract.

5.15.6 All cable entry points and other openings are to be sealed with neutral cure silicone
rubber or other suitable sealant to prevent entry of dust or insects. The sealant used
will not adversely affect the device.

5.16 Magnetic Proximity Devices

5.16.1 Allow to supply, install and connect magnetic proximity devices to the intruder alarm
system where specified in the Site Specific Information.

5.16.2 All magnetic proximity devices (reed switches) for hinged doors shall:

a) be UL listed. A complete copy of the UL listing test report (UL 634) will be
available to the Consultant,
b) have been installed in New Zealand for at least 12 months,
c) have the magnetic portion of the device recessed into the head of the door,
not more than 75mm in from the outer (handle) edge of the door,
d) have the reed switch portion recessed in the head of the door frame and
aligned with the magnetic portion of the device. The hole size drilled will be
such that the devices are a tight press fit and cannot be easily removed.

5.16.3 All magnetic proximity devices for Roller and Tilt type doors shall:

a) be heavy duty industrial units designed for use with metal doors,
b) be UL listed. A complete copy of the UL listing test report (UL 634) will be
available to the Consultant,
c) have the sealed magnetic portion of the device firmly attached to the inside of
the bottom edge of the door. This device will be fitted so as to not catch on
the door frame or runner,
d) have the reed switch portion of the device attached securely to the floor using
approved type fixings. The armoured cable sheathing will be secured in a
manner so as not to be caught up by passing people or vehicles. The
armoured sheathing is to be terminated in a conduit box attached to the wall
or door frame. The cable termination in the end box will be sealed in such a
manner to prevent any moisture entering the cable joint. For tilt doors, the
industrial reed switch may be mounted at the top of the door.

ISSUE DATE JUNE 2002 Part 2 - 18

6.0 SMOKE DETECTION SYSTEM

6.1 To clarify management, all smoke detection shall preferably be linked directly to the
fire alarm system, with output then to the security system where required. The
reason for this is that the Building Act 1991 and its Building Code provide a
requirement for fire alarms. In the past, confusion has arisen over the relationship
and priority between the two systems, sometimes leading to inefficiencies and
uncertainty. This present policy enables a clear rationale for both systems.

6.2 Annunciator Panels (Indicator Panels)

6.2.1 To assist those responding to an alarm activation, the security contractor shall supply
and install alarm annunciator panels at locations indicated on the Location Plans in
the Site Specific Information. Typically a master panel will be provided. Further
annunciator panels for individual blocks may be required. Annunciator panels will
generally be located in those areas where fire attendance points would be located
were a NZS 4512 code compliant fire alarm system installed.

6.2.2 Annunciator panels shall be of the engraved floor plan type. To assist in locating an
intrusion, or other cause of alarm initiation it is necessary to divide the premises into
zones with separate LED indication for each detection zone. All detection devices in
one zone shall be associated with one indicator on the annunciator or as specified.
LED’s shall be provided at each panel for:

a) system activated (red),

b) system normal (green),
c) system defect (yellow).

6.2.3 Power supplies for the indicator panels shall be in accordance with NZS 4512.

6.2.4 The annunciator shall provide a strobe light at high level above each panel to assist
brigade identification of the activation point.

6.2.5 The annundicator shall allow to receive up to three dry contact signals from the fire
alarm system and include them as inputs at an intruder alarm system DGP for logging
and supplementary alarm monitoring purposes.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

7.0 AUDIBLE ALARMS

7.1 Compliance

The location of any audible devices will give due consideration to the requirements
of the OSH Act but notwithstanding this requirement, no audible device will be
located within 10 metres of any code pad or key switch.

7.2 Sounders

7.2.1 Unless otherwise specified, all new security systems will have installed the following
sounders:

a) Internal Intruder Activation Signal. Sounder to be a Piezo type siren

mounted on a standard size single blank plank. The siren is to be recessed
into either the ceiling or the top of the wall, no closer that 300mm to a passive
infra red detector. The colour is to be white. Intruder alarm system sirens
must sound distinctively different to fire alarm sirens.

b) External Intruder Activation Signal. Siren enclosures shall:

i) comply with NZS4301,

ii) be of full stainless steel construction and double skinned,
iii) have integral rechargeable batteries with charger and be tamper
protected front and rear,
iv) have a blue strobe light that will upon receiving an alarm condition
will continue to flash until the alarm panel has been reset,
v) have a siren that will upon receiving an alarm condition sound until
manually reset or for a maximum period of 8-10 minutes before
ceasing,
vi) shall be connected directly to the control panel and not to an auxiliary
power supply.

7.2.2 Siren coverage and dBV levels are to be in accordance with the requirements of NZS
4512.

7.2.3 Where there is an existing installation that has dual tone Piezo Sirens installed, these
will be expanded to retain the same type of signal throughout the entire installation,
or all sounders will be changed to conform with 7.2.1.

7.2.4 Audible alarms are to be installed separate to the school bell system. Except where
plans are provided by the Client with siren positions indicated, the installation must
include enough remote audible units to ensure that the alarm is heard in all school
buildings.

7.2.5 External audible alarms should be sited prominently, out of normal reach and in a
position carrying minimal risk of accidental or intentional damage to the device or
connections. Cables to the siren shall be given mechanical protection to ensure that
no accidental mechanical damage is likely to occur. Refer to the Site Specific
Information for location and mounting height for external audible alarms.

ISSUE DATE JUNE 2002 Part 2 - 20

7.3 Activation

In the event of an activation, by the Intruder Alarm System all sirens of that system
will sound in all areas.

7.4 Warning Signs

Adequate warning signs are to be fitted to all buildings advising the public that an
alarm is fitted. Signs should be visible from all external areas and should not be less
than 150mm diameter/diagonal.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

8.0 REMOTE ALARM MONITORING

8.1 Connection

8.1.1 The intruder alarm system shall be remote monitored. Intruder alarm panels shall
incorporate on-board communicators (diallers) supporting Contact ID communication
of alarm conditions at a 24 hour alarm monitoring company, ie any alarm activation
or operator activity from the system shall identify the precise input and the input
description or the operator action at the alarm monitoring company.

8.1.2 The communicator is to be connected to the 24 hour monitoring company by line

seizure wiring (3 wire connection). Connection to a PABX extension is NOT
acceptable.

8.1.3 Where practical the connection is to be via the facsimile line.

8.1.4 The communicator is to be programmed to dial in DTMF (Dual Tone Multi

Frequency) unless the phone does not permit this.

8.1.5 The communicator shall report to the primary telephone number at the 24 hour
monitoring company and report to a different back-up number in the event that the
primary number is unavailable.

8.1.6 The communicator shall attempt to report a minimum of 8 times to both the primary
and back-up numbers.

8.2 Zone Reporting

8.2.1 Each zone shall report an alarm activation and alarm restore conditions to the
monitoring company when the alarm is set. The restore will not constitute a cancel
of the alarm condition until the system is disarmed on site.

8.2.2 Each zone shall report a “trouble” or “tamper” signal to the monitoring company
immediately (and be connected as a 24 hours input circuit) in the event that physical
tampering occurs with an input device, input enclosure or cabling. The restore signal
shall be sent upon restoral of that input but shall not constitute a cancel until the
system is disarmed on site.

8.2.3 “Bypass” of a zone(s) and “bypass” restore conditions shall be reported to the
monitoring company. The bypass shall be set up so that all bypasses are removed on
disarming of the system (or area). The system should report bypassed zones on each
occasion that the panel is armed.

8.3 Set/Unset Reporting

Where the system is partitioned, the set/unset reports shall identify the area and user
information

8.4 Power Supply Reporting

ISSUE DATE JUNE 2002 Part 2 - 22

8.4.1 “Mains failure” and “battery low” alarm and restore conditions are to be reported to
the alarm monitoring company. The restore signals will constitute a cancel of the
event.

8.5 Co-ordination with the Alarm Monitoring Company

8.5.1 All alarm conditions reported to the monitoring company require an alarm response
procedure to be programmed into the monitoring company computers such that the
actions to be taken by the monitoring company for the alarm received are
automatically presented at their PC’s whenever that alarm is received.

Typically, alarm monitoring company response procedures are required for:

a) intruder alarm activated,

b) intruder alarm not set when it should be,
c) intruder alarm system defect,
d) intruder alarm system tamper,
e) mains fail,
f) battery low.

8.5.2 The Installer shall allow to liaise with the Security Consultant and the headmaster (or
headmasters representative) to determine the procedures to be followed in the event
of the typical alarm activations, ie who is to be contacted and who is to respond. The
installer shall develop a series of procedures such that each alarm being reported off-
site can have assigned to it the required response procedure. Note: Response
procedures vary between school hours and after hours.

8.5.3 The Installer shall provide this information to the alarm monitoring company for
their programming into the system and request a printout from the monitoring
company computers once they have input the information. The Installer shall
confirm that site requirements have been input correctly. Both the Installer’s
information and the alarm monitoring company printout shall be available for
inspection by the Commissioning Inspector.

8.5.4 The Installer shall confirm that alarm activations on site are accurately represented at
the monitoring company and the correct alarm response procedures for the type of
alarm received are available to the alarm monitoring company operator.

8.6 Dial-in Capability

The Installer shall ensure that the system is connected to their remote PC to enable
uploading and downloading of the information from the system for the purposes of
diagnosing faults, commissioning, code changes and additions. This must be enabled
at all times.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

9.0 MAINS POWER

9.1 General

9.1.1 All low voltage security equipment is to be powered from single phase 230VAV
circuits dedicated to the security system. Registered electricians shall be used for any
230VAC electrical work carried out by the Security Contractor and the connection of
mains power to the equipment shall be certified by a registered electrician. The
“Certificate of Compliance” will form part of the commissioning documentation.

9.1.2 The Security Contractor shall ensure that the dedicated security circuits supply only
security equipment and do not supply other appliances.

9.1.3 Under no circumstances is power to be supplied from a lighting circuit.

9.1.4 The reference notes on clauses in the relevant Standards are for guidance only. For a
full interpretation the standards must be read in their entirety.

9.1.5 Ref.: EWR Part 2 Prescribing Electrical Work and Worker Safety NZSIA COP for
Intruder Alarm System CL.4.4.

9.2 Isolation Switch

9.2.1 A category 1 switch shall comply with the relevant requirements of AS 3133 or other
recognised standard and the “off” position shall be marked in accordance with NZS
6200:1988 Clause 3.8.2.

9.2.2 The switch shall be located adjacent to the equipment associated with it Ref: NZS
6200:1988 “General Requirements for Electrical apparatus and materials”, Clause 3.8
Regulating devices and switches.

9.3 Socket Outlets (equipment intended to be supported by contact socket outlets.)

9.3.1 This equipment shall be additionally supported and protected from unauthorised/or
accidental removal.

9.3.2 Ref.: NZS 6200:1988 “General Requirements for Electrical apparatus and materials”,
Clause 3.9 Socket Outlet, Clause 3.10 Equipment intended to be supported by
contacts of socket outlets, Clause 3.14 Appliances connected to supply by a plug.

9.4 Permits

Permits, inspections and costs related to electrical work carried out under the security
services sub-contract shall be allowed for.

9.5 Voltage Filtering

All filtering, and voltage regulation equipment necessary to keep the equipment
operational at all times from the mains power supply while it is available shall be
provided for.

ISSUE DATE JUNE 2002 Part 2 - 24

9.6 Mains Power Failure

9.6.1 In the event of mains power failure none of the equipment shall sustain any damage,
and all shall be in a fit state to automatically restart when the mains power supply is
restored. Any "power on" restart shall be fully successful without any manual
intervention by the operator.

9.6.2 Failure of the mains power supply to any of the circuits dedicated to security
equipment is to initiate an alarm at the off-site monitoring station.

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MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

10.0 INSTALLATION OF CABLING AND WIRING

10.1 Mechanical Protection of Conductors and Cables

10.1.1 All conductors and cables shall be of such a type or be so located or protected that
mechanical or electrical failure is not likely to occur under the conditions to which
they may reasonably be subjected in service.

10.1.2 Ref.: NZS 6200:1988 “General Requirements for Electrical Apparatus and
Materials”, Clause 4.2 Mechanical protection of conductors and cables.

10.1.3 Where conductors and cables (including flexible cables and flexible cords) are to be
threaded through tubes, channels or openings shall be of ample size and if not
bushed, shall have no sharp angles or projecting edges which would be likely to
damage a conductor or the installation or sheathing of a cable. Attachment to be
either by cable tie, pin clips or staples. Where this is not practical the cable is to be
attached to a catenary wire and be placed clear of other cables and services.

10.1.4 Stapling of cables is to be avoided. If stapling of cables is permitted by the Security

Consultant, the staples shall be correctly sized for the cable and the “staple machine”.

10.2 Underground Cable

10.2.1 Where it is possible underground cabling under concrete or asphalt is to be installed

by mechanical thrusting and the placement of a suitably sized conduit. Any
exceptions to be agreed to by the Client, before the surface is cut.

10.2.2 If not specified, the route of the cable and trench must take into account the
surrounding environment and be planned with the consent of the Client before the
installation commences.

10.2.3 Underground cable is to be encased in solid drawn (flexible conduit is not permitted)
PVC conduit (unless otherwise specified) and the conduit lengths glued together with
approved type conduit glue.

10.2.4 Allow 25% spare capacity in conduits and leave draw wires in place for future use.

10.2.5 Cable marking is to be provided as trenches are back-filled.

10.2.6 Where the trenching is run through grassed areas and/or gardens the top layer of fill
is to be as it was originally i.e. topsoil or similar where applicable.

10.2.7 Where concrete, asphalt or tarsal surfaces are to be reinstated these are to be
completed in a neat, tidy and workman like manner in keeping with the accepted
practice for that particular type of surface. All asphalt and tar sealed surfaces are to
be made good by hot mix method and compacted mechanically.

10.3 Exterior Cable Attached to Buildings

ISSUE DATE JUNE 2002 Part 2 - 26

10.3.1 Where cable is required to be run between buildings using protective walkways or
similar, cable must be encased in conduit.

10.3.2 Where low voltage cables are run in ceiling areas, they are to be separated from
mains power cables by no less than 100mm.

10.3.3 Where cable is run over ceiling spaces the cable is to be attached in a suitable manner
to substantial timber, steel or concrete work. Attachment to be either by cable tie, pin
clips or staples. Where this is not practical the cable is to be attached to a catenary
wire and placed clear of other cables and services.

10.3.4 Overhead security cables are to be encased in external grade conduit and attached to
an external catenary wire which is to be firmly attached to a solid anchoring point at
each end. Where necessary turnbuckles of suitable size are to be used to ensure
enough tension is obtained on the catenary wire. Unless otherwise specified in
writing, catenary wires shall not exceed 12 meters in length.

10.4 Wiring

10.4.1 The work shall comply with New Zealand Wiring Regulations 1993 and all
subsequent amendments.

10.4.2 Unless otherwise specified nominal 0.5mm2 stranded security cable is to be used,
cable of a cross sectional area less than 0.44mm 2 will not be acceptable. Untinned
copper wire is permissible however due consideration will be given to the
environmental conditions prevailing in certain areas. If untinned copper wire is used
it is not permissible to make external connections or joints.

10.4.3 Sheath and wiring installation will be 75o C to AS3191.

10.4.4 Where recommended by the manufacturer 0.2mm 2 screened data cable may be used
in the installation of keypads, terminals, or expanders/DGP’s. The LAN cable will
be “Daisy chained” configured. It will provide reliable protection against static and
lightning protection against lighting induced transient if requested in the Site Specific
Information.

10.4.5 Except where the manufacturer recommends otherwise, all data information cable
and cables in areas subject to high “electrical noise” interference are to be screened.

10.4.6 Wiring to output devices (e.g. sirens etc.) will be separate to wiring used for input
devices (e.g. PIR’s, etc.). Output devise wiring need not be shielded.

10.4.7 It is not permissible to include output and input devices in the same multiwire.

10.4.8 All wiring will be concealed where practical and be neatly clipped in position to
prevent damage.

10.4.9 Where there is a requirement for pre-cabling in new building work, it shall be the
responsibility of the Installer to ensure that all cables are within the building linings.

ISSUE DATE JUNE 2002 Part 2 - 27

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

Failure to comply with this requirement will result in the Installer incurring all costs
involved in reinstatement work required to meet this requirement.

10.4.10 In the case of internal cabling where cables are surface run they will be concealed
and protected in neat cap which is securely fastened. Due consideration will be given
to the aesthetics of the location.

10.4.11 Under no circumstances will it be acceptable to attach cables and/or conduit directly
to uninsulated heating pipes or other service fittings.

10.4.12 Under no circumstances shall any cables be jointed. All cables shall be terminated at
each device.

10.4.13 Where a separate ground lead is provided it shall be to the manufacturers

specification. Refer also to NZEP 25, clauses 2.7 - 2.10.

10.5 Building Penetrations

10.5.1 Where required the locations of all penetrations through the building structure shall:

a) be submitted for approval prior to their installation,

b) be arranged in consultation with the builder.

10.5.2 All penetrations shall:

a) comply with the requirements of the local Building Authority,
b) be sized and located to suit the works,
c) be sealed with an approved fire resistant packing after installation of wiring
through fire rated barriers so that the integrity of the fire rating is maintained
and to provide a smoke tight seal,
d) have sleeves, blockouts etc, provided where necessary,
e) be drilled or cut out where they have not been provided during construction
of the wall, floor etc.

Penetrations in acoustic walls shall be sealed to approval in order to retain the

acoustic rating applicable.

10.5.3 Sleeves shall:

a) be formed from not less than 1.2mm galvanised sheet steel,
b) be trimmed flush with the surrounding concrete except for plantroom floors
where they shall project 100mm above finished floor level,
c) where set into “wet” floors such as ceramic tiled or rendered floors suitable
for washing or hosing down, be of 1.6mm gauge copper tubing and shall
project 100mm above finished floor level.

10.6 Fixing and supports

10.6.1 Fixings for equipment and cabling for securing to walls, ceilings, floors or structure
shall be provided as applicable. All fixings adopted shall be of an approved type and
pattern. Staples will be correctly sized and suitable for the cable being used.

ISSUE DATE JUNE 2002 Part 2 - 28

10.6.2 All fixing holes in concrete or brickwork shall be neatly drilled to a depth equal to
the length of plug to be used, excluding plaster or other soft cladding finish. Fixings
shall not be into joins between brick or blockwork.

10.6.3 All load bearing fixings shall be of appropriate size for the anticipated load plus a
50% safety factor. All fixings shall be corrosion resistant and shall be the same or of
more noble material so that they will not be preferentially corroded.

All supports shall:

a) be electro galvanised threaded rod hangers,

b) galvanised steel brackets,
c) approved for the purpose intended.

Nuts and bolts shall:

a) have heads which are hexagonal in shape,

b) be provided with flat washers,
c) have metric threads in accordance with NZS 1275,
d) be of length that when tightened to correct tension, will show at least one full
thread beyond the nut.

The following features are NOT acceptable:

a) fixings made by the use of explosive powered tools,

b) fixings made in the mortar joint in block or brick work,
c) fixings into plasterboard, fibre cement, ceiling tiles or similar friable material,
d) self tapping screws into sheet metal,
e) nails,
f) double sided tape,
g) “hot melt” type glue,
h) installation displacement connectors (telesplice), except when solid copper
telephone type cable is being joined.

10.7 Conduits - Trunking - Neatcap

All conduits shall:

a) be free from conduit fittings other than junction boxes, bends or couplings,
b) be 25mm minimum diameter and be circular in section. Oval conduits are
unacceptable,
c) be installed so that conductors are only drawn into conduit at outlet positions,
draw-in boxes and cabinets,
d) be installed complete with fittings and draw wires before wiring of a
particular section is commenced,
e) be placed above the bottom reinforcing bars where run in concrete slabs,
f) be set at all changes of direction where concealed within the structure,
g) be set using approved conduit benders which prevent flattening of the
conduit. (Application of heat in bending conduit will NOT be permitted),
h) be enclosed within the concrete and not in contact with the fill where installed
in slabs poured in filling,

ISSUE DATE JUNE 2002 Part 2 - 29

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

j) be installed in a manner which will not necessitate penetration of damp

courses or influence the entry of moisture into the building,
k) be located below the thermal roof insulation,
l) be provided with a draw wire where installed for future wiring,
m) be fitted with a sealed cap to prevent the ingress of moisture or obstructions
entering the conduit,
n) be equipped with flexible couplings for 600mm across construction joints,
o) be spaced not closer than 25mm where located within concrete,
p) be accurately positioned and aligned where they emerge from the concrete
structure and fixed by fastening the upstands to approved rigid supports,
r) be secured in position by approved galvanised steel saddles spaced at 600mm
(maximum) apart,
s) where conduit is laid under concrete or asphalt, be laid a minimum of 50mm
in depth, below the level of the hard fill,
t) where conduit is laid under grass or soil, be laid a minimum depth of 300mm.

10.8 Exposed Conduits

10.8.1 Conduit exposed to view shall:

a) be installed in straight runs which are parallel or normal to the building

structure,
b) be installed over agreed routes,
c) be erected to avoid the formation of moisture traps, unless dipped sections
cannot be avoided following which the lowest point in the run shall be drilled
(3mm diameter) to form a drain,
d) be of the same colour and grade throughout the installation.

10.8.2 Where conduits are fitted to different building structures, (eg from walkway to
classroom) flexible conduit will be used at the junction area. Flexible conduit shall
not be used on distances greater than 600mm.

10.8.3 All conduit is to be terminated at each end with compatible conduit-end-box in a

manner than ensures moisture is unable to enter conduit. All conduit joints will be
glued with an approved type conduit gun.

ISSUE DATE JUNE 2002 Part 2 - 30

10.9 Trunking/Neatcap

Trunking/neatcap shall

a) be adequately sized for the number of cables encased within,

b) be installed using proprietary fittings, i.e. couplings, elbows etc,
c) end plates to be provided at end of line,
d) Neat cap shall be cut and joined in a tradesman like manner.

10.10 Marking

10.10.1 All cables shall be indelibly marked with clip-on or slip-on indents. Stick on labels
are not acceptable. Within each cabinet a neatly typed circuit/zone listing
corresponding to cable numbers/zone numbers/terminal numbers shall be
permanently fixed to the cabinet.

10.10.2 Marking shall be legible and shall be made either on the equipment itself or on a
nameplate securely fixed thereto.

10.10.3 Where marking is by adhesive, non metallic labels, surface, transfers, painting, silk
screening, painting with etching dyes or similar means, the marking shall be
sufficiently durable for its purpose and located where it will not be subjected to
conditioning which may lead to its deterioration, having regard to the quality of
marking on the surface to which it is applied and the surface condition such as
temperature, moisture abrasion and handling likely to prevail. Marking shall not be
placed on removable parts.

10.11 Test of Marking

Name plates, transfers and paintings used to provide the information required shall be
checked by inspection and by rubbing by hand for 15 seconds with a piece of cloth
soaked with petroleum spirit. At the completion of these tests the marking shall
comply with the requirements listed above “Marking”.

10.12 Warning Signs

Adequate warning signs are to be fitted to all buildings advising the public that an
alarm is fitted. Signs should be visible from all external areas. These signs are to be
not less than 150mm diameter/diagonal.

ISSUE DATE JUNE 2002 Part 2 - 31

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

11.0 TESTING INSPECTION AND COMMISSIONING

11.1 Pre-commissioning Inspections by Installer

11.1.1 The security system shall be fully tested, inspected and commissioned by the
Installer. When satisfied that the system is fully operation, the Installer shall submit
a completed schedule of testing, inspection and commissioning results, together with
accurate As-Built drawings, for inspection by the Commissioning Inspector. The
tests and commissioning operations shall be individually signed off by the Installer
before forwarding the completed documentation to the Commissioning Inspector.

11.1.2 The Installers code for the system will be the current Ministry of Education approved
code.

11.2 Documentation to be Provided by the Installer

11.2.1 The following documentation is to be provided to the Commissioning Inspector prior

to final inspections by the Commissioning Inspector: The documentation shall be
provided as a manual in a bound folder with the school name and Installers details on
the front cover.

a) As-Built drawings showing:

i) final location of all installed equipment including control panel,

codepads, DGP’s and any Junction Boxes/Joints,
ii) location of 230VAC mains DB and fuse number feeding security
equipment and cable routes to security equipment,
iii) location of security system power supplies and back-up batteries,
iv) DGP No/Zone No/CCT No of input device shown adjacent to the
device,
v) as installed LAN configuration, detailing routes on site plan.

As-Built drawings shall contain sufficient detail to enable any competent technician,
not necessarily associated with the Installer, to carry out repairs and maintenance in
an efficient manner.

As-Built drawings are to be the same quality as the floor plans provided with the
tender documentation, ie if the drawings supplied are manually prepared, the As-
Builts can be manually prepared. If the drawings supplied are CAD generated, As-
Built drawings shall be CAD generated. CAD files, if they currently exist, will be
made available to the security contractor for as-built documentation purposes.

b) System Information showing/containing:

i) the current version of software and engineers code,

ii) neatly typed copy of the Zone/CCT listing,
iii) walk test print out identifying zones in English text,
iv) print out of pre-commissioning test from monitoring company
showing “activation” and “resetting” of all input devices, including
tamper conditions,
v) copies of equipment brochures of installed items,

ISSUE DATE JUNE 2002 Part 2 - 32

 vi) copy of User Manual - site specific,
vii) copy of “Electrical Certificate of Compliance”,
viii) assignment of Warrantees to Board of Trustees identifying individual
warrantees in terms of the prescribed form,
ix) the system engineering/installers code (refer 11.1.2),
x) system configuration print out.

c) Completed Check Sheets showing as a minimum:

i) type of devices,
ii) location of device,
iii) zone/CCT ID/Area,
iv) confirmation that it is located in the best technical position,
v) area of coverage walk tested a 1 meter/sec,
vi) walk test LED’s disabled following inspections,
vii) panel current drain (Load),
viii) terminal at furthest siren when all sirens are activating,
ix) panel current drain (system load 1),
x) LAN current drain (Volt drop less than +/- 0.5 volts),
xi) each LAN cable loop resistance (refer manufacturers instructions).

d) Completed checksheets for cabinets showing/containing:

i) access to live (230VAC) parts is not possible without the use of a tool,
ii) cables, fittings and componentry forming part of the installation are
not damaged,
iii) conductors are correctly identified and connected to the correct
terminals,
iv) conductors are held securely in terminals and are not subject to
tension at the terminations,
v) conductors will not reach other voltage parts of dissimilar voltage
when removed from the terminals,
vi) conductor sizes match the expected load voltage of the supply and the
rating of the protection device of the circuit to which it is connected,
vii) componentry and cables are adequately supported,
viii) componentry and cables are designed for the environment in which
they are located or suitably enclosed,
viv) flashing light and sound operates at all external sirens,
x) EWR Part 3 Safety Requirements Clause 26, ie cover for main
terminals to be shrouded.

e) Electrical Test sheets showing that the following has been done:

i) test and record system voltage and changing current,

] ii) test and record the state of all batteries using a test load of not less
than 5 amps applied for a period not less than 30 seconds,

Record the readings of battery following 15 seconds of applying the load and
again within 5 seconds of removing the load. Note: Do not apply the test load
while the battery is connected to the system.

ISSUE DATE JUNE 2002 Part 2 - 33

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

iii) test and record terminal voltage at each device.

11.2.2 The documentation shall be provided as a manual in a bound folder with the school
name and Installers details on the front cover.

11.2.3 The Installer shall also submit a programme itemising the systems and the proposed
dates for conducting acceptance tests in accordance with the programme.

11.3 Commissioning and Acceptance Tests

11.3.1 Commissioning will be carried out and certified by an independent Commissioning

Inspector. The inspection shall be based as per NZSIA “Certification of Intruder
Alarms” Addendum 2 and NZSIA Code of Practice for Intruder Alarms - 1993.

11.3.2 Tests shall be performed on dates as agreed with the Client or Commissioning
Inspector. Notify the Client one week prior to the proposed date for the tests.

11.3.3 Have walk test lights enabled prior to testing to facilitate walk testing of PIR’s.

11.3.4 The Installer shall keep a record of tests carried out, the results obtained, and compile
them into a test report.

11.4 Defects

11.4.1 Any defect found by the Commissioning Inspector shall be put right by the Installer
within seven (7) days. The Commissioning Inspector shall be advised when the
remedial work has been completed.

11.4.2 In the event of the Installer failing to put defects right within seven days or entering
an agreement with the Client, the Client reserves the right to complete the work and
any costs will be deducted from monies owing to the Installer.

11.4.3 The Client will be responsible for the cost of the first two inspections made by the
Commissioning Inspector. The cost of further inspections necessary by the
Commissioning Inspector to issue a Certificate of Practical Completion will be met
by the Installer and deducted from any monies owing.

11.5 Instruction of Clients/Staff

11.5.1 The Installer shall run a course of instruction for the Client/Staff in operating the
system. Such instruction shall be for a minimum of two hours to ensure that the
Client/Staff are competent in operating the system.

11.5.2 At the time of training the installer shall provide the Client with a manual of
instruction and a complete circuit listing for the system. In addition the installer shall
provide:

a) step by step written instructions for setting and unsetting an area, and
acknowledging and alarm,
b) small laminated account code and area description labels for issue to staff to
streamline communications with the alarm monitoring company when

ISSUE DATE JUNE 2002 Part 2 - 34

 needed, and a description of how to communicate with the monitoring
company,
c) a list of code numbers that are to be used by the various user groups who will
be using the intruder alarm system.

ISSUE DATE JUNE 2002 Part 2 - 35

MINISTRY OF EDUCATION STANDARD SPECIFICATION
SECURITY ALARM SYSTEM

12.0 MAINTENANCE

12.1 General

12.1.1 As the responsibility for maintenance rests with the school or Board of Trustees it is
essential that the Board of Trustees are advised and accept that regular maintenance is
necessary for continued compliance with the requirements for NZS 4301:1988.

12.1.2 The completed installation carries a minimum of 12 months comprehensive

warrantee from the date of Certificate of Practical Completion against equipment
defect, wiring, installation and non performance of the system. The only costs that
should be incurred by the Board of Trustees during the 12 month warrantee period
are the following:

a) two x 6-monthly maintenance checks of the whole system - the first 5 months
and the second 11 months after the date of Certificate of Practical
Completion. This timing allows any defective equipment identified during
the second inspection to be replaced under the warrantee provisions of the
contract,

b) service costs for repairs required as a result of accident or abuse, items that
are not covered by the warrantee.

12.1.3 Tenderers shall provide with their tender the costs of carrying out the following
during the 12 months following the date of Certificate of Practical Completion:

a) maintenance checks of the whole system after 5 and 11 months during the 12
month warranty period. Fully detailed pro-forma checksheets for the site are
to be provided with the tender and completed checksheets are to be furnished
to the Board of Trustees at the completion of each inspection,
b) a service call during normal working hours during the 12 month warranty
period (tenderer to define normal working hours),
c) a service call after normal working hours during the 12 month warranty
period (tenderer to define normal working hours).

12.1.4 Tenderers shall provide with their tender the costs of completing the following tasks
following the expiry of the 12 month contract warranty period:

a) a six monthly maintenance check of the whole system. Completed

checksheets are to be furnished to the Board of Trustees at the completion of
each inspection,
b) a service call during normal working hours (tenderer to define normal
working hours),
c) a service call after normal working hours (tenderer to define normal working
hours),
d) the expected cost to replace back-up batteries every three years.

12.1.5 It is desirable that the Board of Trustees accept the service costs proposed for the 12
month warranty period concurrently with Ministry of Education acceptance of the
contract works.
12.2 Maintenance Records

12.2.1 Attention is drawn to the requirement for the security contractor to maintain accurate
records of time spent servicing on site. A maintenance log book shall be provided on
site by the Security Contractor for this purpose.

12.2.2 Attention is also drawn to the fact that, if temporary disconnections are made, eg for
service reasons, a signed authorisation must be obtained from the Client or the
Client’s Representative confirming that the temporary disconnection has been made
and the Client understands this. The Client’s signature in the maintenance log book
would be a satisfactory confirmation of the event.

12.2.3 Where any devices are taken out of service the details shall be recorded on a service
report and a copy of same attached to the log book.

12.3 Maintenance Company Contact Details

Provide details of the Installer’s 24 hour emergency coverage, numbers of technicians

available, and the method of contact, ie:

a) phone diversion to a cell phone,

b) phone answered by an answering company,
c) phone answered and message sent by pager.