e REPUBLIC OF THE PHILIPPS. } Department of Human Settlements and Urban Development Kagoworan ng Pananahanong Pontao at Pogpapauniad ng Kolunsuran Memorandum Circular No. 1p2b- %¢ _, s. 2020 Subject: IMPLEMENTING GUIDELINES FOR THE RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM (REAP) Background/Rationale The Philippines is highly prone to natural hazards due to the country’s physical environment and its geographic location within the Pacific “Ring of Fire” and along the Typhoon Belt. Thus, typhoons, floods, landslides, volcanic eruptions and earthquakes are usual occurrences which adversely affect the country’s population, especially the more vulnerable sectors. Aside from these, anthropogenic disasters, such as fire and outbreaks of armed conflict, are also prevalent. The country ranked third among the countries with the highest risks worldwide according to the World Risk Report 2018. At least 60% of the country’s total land area is exposed to multiple hazards, and 74% of the population is susceptible to their impact. (Global Facility for Disaster Reduction and Recovery (GFDRR), 2017) Since 1990, the Philippines has been affected by 565 disaster events which have caused an estimated USD 23 billion in damages. One of the most severe disasters to directly hit the Philippines in the recent history is the typhoon Haiyan in 2013. It affected an estimated 16 million people, and destroyed more than 1.1 million houses (UNDRR - Disaster Risk Reduction Report Status Report, 2019). From 2010-2015, the number of housing units damaged by major calamities was estimated to reach 1.8 Million units, of which, 1,086,365 housing units (60%) were partially damaged and 724,973 housing units (40%) totally damaged. (See Table A) Page 1 of 18Bohol Earthquake 14,480 71,885 Typhoon Ondoy 27,602 [217,522 Typhoon Pablo 89,666 127,151 216,817 Typhoon Sendong 13,585 37,559 51,144 “Typhoon Agaton 838 1,328 2,166 | Typhoon Yolanda 550,928, 589,504 | 1,140,332 mae Glenda 27,874 83,498 111,372 ‘Source: HUDCC Despite the statistics, the housing sector receives minimal budgetary allocation, For the past twelve (12) years, the housing sector only received a very insignificant allocation, which ranges from a minimum of 0.07 percent to 1.66 percent over the total national budget. (See Table B). Table B. Annual Appropriation for the Housing Sector 2008-2019 Tver tad Allocated for bts 2008 1.227 4.964 0.40 2009 1.170 5.293 0.45_ 2010 [1.304 5.391 0.41 2011 1.645 21.106 1.28 2012 1.816 11.491 0.63 2013 2.006 32.120 1.60 2014 2.265 37.668 1.66 2015 2.606 23.20 0.89 2016 3.002 33.38 111 2017 3.352 15.311 0.45 2018 3.814 4.471 0.14 2019 3.757 2.998 0.07 ‘Source: HUDCC Given the miniscule budget allocation for housing, despite the increasing need for adequate homes which the poor and most vulnerable sector could ill afford, provision of housing in both ordinary and post-disaster times continues to be a challenge. According to the Philippine Statistics Authority (PSA), poverty incidence among Filipino families in the first semester of 2018 was estimated at 16.1%. Thus, many Filipinos face economic challenges Page 2 of 18Il. in constructing new houses or reconstructing homes damaged by a disaster. Poor families living in urban areas are the most vulnerable in times of natural and anthropogenic disasters, since majority of them live in unplanned communities or in high risk and danger areas. Local Shelter Plan (LSP) consolidated data as of December 2019 indicates that a total count of 3,683,020 informal settler families, which include homeless families, displaced households and those that need tenurial upgrading. Yet, their lack of financial resources diminishes their capacity to recover from the calamities. In light of the foregoing, it is imperative that immediately after a calamity or disaster, an emergency financial assistance is available to the affected families and ease their burden in these trying times. Under the 2020 General Appropriations Act (GAA), an allocation of 200 Million is earmarked to the Department of Human Settlements and Urban Development (DHSUD) for resettlement emergency financial assistance to be given to families or individuals affected by fortuitous events for the construction or rehabilitation of their houses. The Program shall be the primary intervention of the DHSUD to assist the families who are eligible for emergency financial assistance, in the repair or reconstruction of their shelter units which have been partially or totally damaged by a disaster/calamity. Legal Bases 1. 1987 Constitution A. Article II, Section 9. The State shall promote a just and dynamic social order that will ensure the prosperity and independence of the nation and free the people from poverty through policies that provide adequate social services, promote full employment, a rising standard living and an improved quality of life for all. Page 3 of 18N w B. Article XIII, Section 9. The State shall ensure that underprivileged and homeless citizens have access to an adequate, safe, secure, habitable, sustainable, resilient and affordable home. . Chapter II, Section 16, Republic Act No. 7160 (The Local Government Code of 1991). Every local government unit (LGU) shall exercise the powers expressly granted, as well as powers necessary, appropriate, or incidental for its efficient and effective governance, and those which are essential to the promotion of the general welfare. . Republic Act No. 9729 (The Climate Change Act). The Climate Change Act and its amending law seek to build national and local resilience to climate change-related disasters and protect and advance the people's right to a healthy ecology. Act No. 10121 (The Philippine Disaster Risk in and Management Act of 2010). Provides for the development of policies and plans and the implementation of actions and measures pertaining to all aspects of disaster risk reduction and management, including good governance, risk assessment and early warning, knowledge building and awareness raising, reducing underlying risk factors, and preparedness for effective response and early recovery. . Chapter III, Section 4, Republic Act No. 11201 (The Department of Human Settlements and Urban Development Act). The Department shall act as the primary national government entity responsible for the management of housing, human settlements and urban development. It shall be the sole and main planning and policy-making, regulatory, program coordination, and performance monitoring entity for all housing, human settlements and urban development concerns, primarily focusing on the access to and affordability of basic human needs. . General Appropriations Act (GAA) for Fiscal Year 2020, Special Provisions regarding the DHSUD. The Resettlement Emergency Assistance Program. The amount of Two Hundred Million Pesos (P200,000,000.00) appropriated herein under the Resettlement Emergency Program shall be used for the provision of emergency financial assistance for the construction or rehabilitation of houses of families or individuals affected by fortuitous events such as fire, earthquake, flood and other similar Page 4 of 18calamities or disasters, subject to the guidelines to be issued by the DHSUD. III. Objectives of the Guidelines This Memorandum Circular sets forth the details of the Program, the procedures of its implementation and the requirements for availment of assistance thereunder. IV. Definition of Terms 1. isaster ~ refers to a serious disruption of the functioning of a community or society involving widespread human, material, economic or environmental losses and impacts, which exceeds the ability of the affected community or society to cope using its own resources. For purposes of this Guidelines, it shall include disasters as a result of anthropogenic activities or human activities that cause damage (either directly or indirectly) to the environment like flood, and landslide, the social and political environment- armed conflict, fire and development aggression. . Disaster-stricken Families or Individuals - refers to families or individuals afflicted by a disaster of catastrophic magnitude to require external assistance and/or displaced as a result thereof and are temporarily placed in evacuation centers or in transitory shelters. . State of Calamity — refers to a condition involving mass casualty and/or major damage to the environment, property, infrastructures, disruption of means of livelihood and businesses, and the normal way of life of people in the affected areas as a result of the occurrence of natural and anthropogenic hazard. . Resettlement Emergency Assistance - refers to the provision of financial assistance to beneficiaries that will engage into self- build approach. REAP funds will supplement resources of families to reconstruct their houses which are either totally or partially damaged as a result of a disaster. Page 5 of 18VY VY wv . Totally destroyed- Structures which are completely destroyed or need replacement. Or structures that have suffered irreparable structural damage and need total rebuilding or new construction. a . Partially damaged- refer to affected structures that can be repaired or whose structural integrity has not been compromised. N . Slightly damaged- refers to a minimal damage in any of the following like walls, or roofs and floors but does not compromised structural integrity. Program Details 1, Program Description The Program is envisioned to provide emergency financial assistance to disaster-stricken families or individuals whose houses have been damaged and need immediate repair, rehabilitation or construction, subject to these guidelines. The Program has a budget allocation of Two Hundred Million Pesos (P200,000,000.00) under the GAA 2020 Special Provision 1-XIV. Provision of assistance to the target beneficiaries through the REAP in accordance with these guidelines shall be immediately undertaken by the DHSUD Regional Office concerned in response to a calamity or disaster; or upon receipt of a request for an emergency financial assistance for a particular area following such calamity or disaster from a Local Chief Executive (Mayor or Governor), or Members of the House of Representatives of the Senate. All direct including necessary administrative costs which should not be more than five percent (5%) of the total budget that may be incurred in the implementation of this program shall be chargeable against the program fund. When appropriate, a portion of the budget will be utilized to acquire support IT infrastructure or software for the efficient management of data relative to this program. The guidelines set for shall direct the implementation of the REAP. Page 6 of 182. Amount of Assistance The amount of assistance to be given to qualified beneficiaries shall depend on the extent of damage to housing unit caused by a disaster, as follows: a) Slightly damaged: ?5,000.00 b) Partially damaged: P10,000.00 c) Totally damaged: 20,000.00 Requirements 3.1 For Beneficiaries Families or individuals that are included in the list of vulnerable families dwelling in high risk areas identified by the LGU and DHSUD Regional Office, whose houses are totally, partially or slightly damaged due to a natural or anthropogenic disaster. Priority shall be given to: 3.1.1 Those with limited capacity to reconstruct/rebuild or rehabilitate their housing units; 3.1.2 Those with seriously-ill members, or persons with disabilities or special needs, or single-headed households especially female-headed households 3.2 For LGUs 3.2.1 Completed damage assessment report as attested by appropriate LGU Official; 3.2.2 Official Masterlist of affected households/families prepared by the Social Welfare and Development Office and approved by the LGU. Said list is validated with the list of vulnerable families residing in high risk areas (3.1.3); and 3.2.3 Request for Financial Assistance Proposal endorsed by Local Chief Executive or members of the House of Representatives or the Senate. Page 7 of 184. Program Components 4.1 Pre-Implementation Phase 411 4.1.3 An orientation shall be conducted to concerned DHSUD personnel from both Central and Regional Offices who will be involved in the implementation of the program. Standard materials shall be developed for the orientation which shall include the guidelines, reportorial and the monitoring requirements of the program. The DHSUD Regional Offices shall be required to prepare list/inventory of vulnerable families in high risk areas using local shelter plans prepared by the LGUs in their respective regions. 4.2 Implementation Phase 4.2.1 4.2.2 4.2.3 4.2.4 Each DHSUD Regional Office shall maintain a REAP Revolving Cash Fund in the amount of Five Million Pesos (P5,000,000.00). REAP Fund utilization shalll be directed by this Memorandum Circular, in accordance with government accounting and auditing rules and regulations. Ceiling of the Revolving Cash Fund can be modified by the DHSUD Secretary as per recommendation of the PHSS based on the implementation review of the REAP. In the event of REAP Revolving Cash Fund shortfall, DHSUD Regional Director shall immediately request for a cash advance to cover shortfall and shall be liquidated separately from the REAP Revolving Fund. Conduct of Rapid Damage Assessment of stricken areas to determine and validate Eligible Beneficiaries shall be immediately done by the LGU and the DHSUD Regional counterpart after the disaster or when the situation has already stabilized. The LGU report shall contain a validated list of beneficiaries which will form part of the request for Page 8 of 184.2.5 4.2.6 4.2.7 4.2.8 4.2.9 financial assistance proposal to be submitted to the DHSUD Regional Office to access REAP Funds. The report submitted by the LGU may be validated with the local and regional Disaster Risk Reduction and Management Council counterparts to ensure accuracy as to the number of families adversely affected by disasters. Conduct of Rapid Assessment, submission of Request for Assistance/Proposal for Funding and release of assistance shall be completed within 3 to 7 days dependent on the degree of the disaster/calamity. The DHSUD Regional Office upon receipt of assistance Proposal for funding shall conduct evaluation and endorse to the PHSS Regional Director for approval for funding, within the period mentioned earlier. The unit managing the REAP at the regional and/or the national level may undertake collateral information gathering with the NDRRMC to validate the number of families reported to have damaged shelter units and to ensure that the number of recommended beneficiary families are in order. Upon approval of the DHSUD Regional Director, funds shall be released directly to the REAP Beneficiaries. A copy of the approved request for assistance proposal shall be furnished to the Office of the DHSUD Secretary and the PHSS. For the Administration and Operations Support of the DHSUD Central and Regional Offices in the implementation of the Program, five (5%) percent or P10M of the REAP Fund shall be tapped. 4.3 Post Implementation Phase 4.3.1 The DHSUD PHSS shall conduct monitoring/validation visits to the LGUs and the beneficiaries to whom REAP Funds are released. Page 9 of 184.3.2 | DHSUD-REAP Monitoring Form A (Validation) and Monitoring Form B (Consolidated REAP Beneficiaries) developed shall serve as monitoring instruments by the PHSS of the Program. 4.3.3 Quarterly REAP Monitoring Reports and REAP Annual Report shall be prepared by the PHSS for submission to the DHSUD Secretary, COA and Congress. 4.3.4 In the performance of its monitoring activities, the program may use monitoring activities such as but not limited to developing a Databank. 5. Implementation Arrangements The DHSUD shall take the lead in the implementation of the REAP in coordination with the concerned LGU, OCD, DILG and DSWD and other relevant agencies. The DHSUD PHSS both at the central and regional office, as the implementing unit of the Program, shall be responsible for coordination, recommendation of approval of funding proposals/requests, provision of technical support, and monitoring and evaluation of Program implementation. It shall ensure the efficient and effective implementation of the REAP Implementing Guidelines, as mandated under the abovementioned GAA Special Provision. 6. Implementation Period The Program shall be implemented for the year 2020 and shall cover only requests for availment/funding proposals for disasters occurring within the year, without prejudice to the continued implementation of the Program under subsequent GAAs or subject to funding availability for the purpose from other sources. 7. Effectivity This Memorandum Circular shall take effect immediately upon approval by the DHSUD Secretary. Page 10 of 18Done, in Quezon City, this OS day of ly _, in the year of our Lord, 2020. WA) an D. DEL ROSARIO Secretary, DHSUD Page 11 of 18VY VY ANNEX A. FORM 1 - Financial Assistance Proposal a ANY Philippines DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM FINANCIAL ASSISTANCE PROPOSAL 1. PROPONENT 2 PROGRAM TITLE Emergency Housing Assistance Project Fes Ate By, '¢_—_ SS Fae Rata vcr a on 3. DESCRIPTION OF CALAMITY AND ITS IMPACT ‘eae cee pet Se ma pln inc, fc, 4. NUMBER OF FAMILIES TARGETED FOR ASSISTANCE: ‘5. RECOMMENDED AMOUNT OF ASSISTANCE 6. PROGRAM IMPLEMENTATION SCHEDULE a FROME sare TO: marr FER HOUSEHOLD: Php 7. DISBURSEMENT PLAN pct rated een a te) “Regional Dresior DASUD Region ‘Beaton, ORSUD (Wore: am nero Rens epee ae eect Eg rng aca, aap Assesment ape) [PHSUD QRLURS) Bubdig Katya Ava come Mayonae St, Diu, Queso Cy Teaiee catia ELAD Fax MUTANS Page 12 of 18ANNEX B. FORM 2 ~ Masterlist of Beneficiaries Eligible for Housing Assistance a S Republic of he Paiipines DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM MASTERLIST OF BENEFICIARIES ELIGIBLE FOR HOUSING EMERGENCY FINANCIAL ASSISTANCE cored corn ase Avene can Marae St Di, Queen Cy Sam nore anbiiane Yar anal Page 13 of 18ANNEX C. FORM 3 — Damage Assessment Report aay ofthe Philippines DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM DAMAGE ASSESSMENT REPORT TRSRTT rae ST SSE SSO ERE rome [ comenay [somes [epovome [See [tomo [isin aT Rumba re ayer ——_ Page 14 of 18Y VY ANNEX D. FORM 4A - Monitoring Form A (Validation) Republic ofthe Philippines DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM MONITORING FORM A - VALIDATION Sa RRETT OE Nemec nod | Contacthe. | tocaton [TYPE | Gateot vie seas Prepare _. arama come bate: ate peeaae Kalyan Avene camat Mayan Dilan, Queen Cy peiraaeeaaitaia Fae astra Page 15 of 18Y VY ANNEX E. FORM 4B - Monitoring Form B (Consolidated REAP Beneficiaries) ‘Republic ofthe Philipines ‘DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT RESETTLEMENT EMERGENCY ASSISTANCE PROGRAM MONITORING FORM B - CONSOLIDATED REAP BENEFICIARIES Wo Acie Fomie| cy Fmanicesity Prownee ‘ay ape ree | Toe One ES fama a Page 16 of 18ANNEX F. REAP Implementation Process aon aL 1] Ui Program Orientation to DHSUD Concemed CO/Regional Personnel © Development of Standord ‘Materials for REAP Processes/Activities, Determination of List of Vulnerable Families Based ‘on thelr LSP EMeNicen bu Php 5M REAP Revolving Cash Fund fo be ‘maintained by DHSUD Regional Offices a Submission of REAP Proposal with ‘Attached Documents (8-7 days processing time) ith, Conduct of Rapid Damage Assessment and Validation of Eligible Beneficiaries to be done by LGU and DHSUD Regional Office we 5% of REAP Funds shall be tapped for ‘administration and operations support (Php 10M) Page 17 of 18POST-IMPLEMENTATION PHASE a 888 alga one Conduct of Quarterly and Annual REAP Funds may be utlized Monitoring/ Validation Site Visits to stearate {for monitoring activities such Beneficiaries of the feports to be (5 but not limited to Recipient LGUs Prepared by PHSS developing a Databank oar] Een Resa Pentre = Evaluation of Proposal by Proposal {Form » DHSUD Regional Office er Pt eee Undertake collateral into ‘gathering with the OCD Endorsement for he Approval ‘of DHSUD Regional Director Coe Pelee a pitnen + Quarterly and Annual [REAP Reports shail be Release of Funds + Fund Release directly to REAP Beneficiaries upon beocred ee ‘approval of the DHSUD sion fo DHSUD Regional Director Congress Page 18 of 18