TANZANIA INSTITUTE OF ACCOUNTANCY
(TIA)
COURSE: BBA III:
YEAR: 2022/2023
SUBJECT NAME: BUSINESS CONSULTANCY
SUBJECT CODE: GSU 08105
ASSIGNMENT NO: 01
NATURE OF ASSIGNMENT: GROUP ASSIGNMENT
SUBMISSION DATE: 13TH JANUARY 2023
NO:- NAME OF STUDENTS REGISTRATION NUMBER
1. DSM/BBA/20/
2. DSM/BBA/20/7
3. DSM/BBA/20/
4. DSM/BBA/20/
5. DSM/BBA/20/
6. DSM/BBA/20/
7. DSM/BBA/20/
8. DSM/BBA/20/
GROUP NUMBER:
DESCRIPTION OF ASSIGNMENT TASK
Our client, The Foundation For Tomorrow (TFFT) has set aside funds to cover eligible payments
under the contracts for Provision of Consultancy Services to develop the Strategic Plan
Development 2021-2025.
REQUIRED:
From the attached TOR Document, prepare a Consultancy Proposal (both financial and
technical) to develop the Strategic Plan Development 2021-2025 to be submitted to TFFT.
1.0 INTRODUCTION
1.1 BACKGROUND
The average yearly cost of an education in Tanzania totals 100,000 Tanzanian Shillings (TZS).
This cost is equal to $50. However, with a national average salary of $22,662, many families
cannot afford the fees that accompany their children’s education.
It is estimated that 5.1 million children between the ages of 7 and 17 are not in school. Primary
school enrollment reached its peak of 86 percent in 2016, and in that same year, lower-secondary
level school enrollment plummeted to a low of 33.4 percent. Many Tanzanian children do not
experience a secondary education or vocational training. This leads to many children accepting
jobs in hazardous conditions against the Tanzanian Law of the Child Act, which strictly defines
and regulates prohibited tasks for children. Due to lack of enforcement of this act, 29.3 percent
of children between the ages of five and 14 work in unsafe conditions in fields such as mining,
quarrying and domestic work.
In 2010, Tanzania issued the Persons with Disabilities Act which guarantees the right to
education and training services to children with disabilities. Today, disabled children still
encounter barriers to attending primary school, and even fewer attend secondary school.
Most of the students with disabilities do not have access to assistive devices like a wheelchair,
cane or hearing aid. In other cases, few teachers receive training to teach children with learning
disabilities.
The Foundation For Tomorrow mainly headquarter in Tanzania is located at Arusha. The
population level and growth rate in Tanzania is increased and most children have little to zero
access of quality education, we believe by working together we can help TFFT to make big
impact start from Arusha where their headquarter is to the rest of areas of Tanzania by setting
and implementing a long-term plan, goals and objective to make sure TFFT grow and develop
more and more and to become number one organization that will influence to make positive
changes to the community of Tanzanians and give them support to get proper and quality
education, employment and other basics needs.
1.2 OBJECTIVES
The general objective of this assignment is to undertake a consultancy service for development
of a 5-Year Strategic Plan from 2021 up to 2025 for The Foundation For Tomorrow (TFFT). The
motivation of this work is that, the foundation had a five-year strategic plan, which expired in
2025. Thus, for TFFT to make the connectivity of the long-term plans, next strategic plan is
required to make development activities of the Foundation to be sustainable and grow wide.
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2.0 UNDERSTANDING OF THE ASSIGNMENT
2.1 SCOPE OF WORK
The selected consultant will work with TFFT management, Senior Staffs and external
stakeholders to create a strategic plan which has long-range components (vision, mission,
values), medium term aspects (objectives and priorities) and short-term components (action
plans). Performance measures must also be a feature of the plan to enable progress to be
regularly reviewed.
The Foundation For Tomorrow seeks assistance in development of a strategic plan which
incorporates five-year goals i.e. 2021 goals up to 2025 goals; and measurable objectives. The
scope of services requested includes strategy and development of:
Values
Vision and Mission;
Creation of Goals and measurable Objectives;
Identification of tasks/activities and resources to be applied or needed;
Assignments of responsibility;
Schedule/activity timeframes; and
Production of a Strategic Plan document.
The produced final strategic plan should be able to enable the Foundation to achieve its
programmatic goals and objectives.
2.2 INITIAL PROJECT ACTIVITIES AND DELIVERABLES
It is expected that in the first 12 months, the consultant will, at minimum:
Develop and produce strategy plans
Recommend an outreach plan
Draft cases for support strategic plans and goals.
Facilitate meetings between the TFFT Board and Internal and external Directors and at least
five foundations to make impact largely.
Develop a fundraising plan seeking to gross a minimum of $1M per year to make impact
within 5 years of working together with TFFT.
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3.0 APPROACH AND METHODOLOGY
3.1 GENERAL APPROACH
To approach and reaching the objective goals and plans, this project will require different
participants: It is suggested that the process of developing a strategic plan will involve to the
great extent both internal and external stakeholders. Internal stakeholders will include the key
staffs of TFFT such as Members of TFFT Secretariat, the Foundation Director and Heads of
Departments. External stakeholders will include the representatives from different department
within TFFT organization.
3.2 PROJECT WORK PLAN
Step 1: Define Problem and needs of TFFT
Review organizational information, for example, history, products and services, and current
activities.
Coordinate quick, comprehensive, practical organizational assessment of all internal functions,
preferably with input from key Board members and employees, and then produce written
Organizational Assessment Report.
Provide written Organizational Development Plan that addresses issues described in the
Organizational Assessment Report
Step 2: Structure the Problem and needs.
Plan-for-Plan will specify parameters for developing the Strategic Plan, and will address at least
the following priorities.
Analyze how members of Board and employees can realistically take part in strategic
planning, and then refine a three-month schedule of planning activities to develop and
approve a Strategic Plan document.
Orient Board members about strategic planning, its purpose and their role in the planning.
Focus the Strategic Plan for a one-year period for the development of internal systems to
address the issues described in the Organizational Assessment Report.
Establish a Planning Committee to oversee development of Strategic Plan. Ideally, the
Committee is comprised of Board Chair, Chairs of committees, Chief Executive Officer
and key employees.
Step 3: Prioritize Issues
Based on the issues described in the Organizational Assessment Report, goals in the Strategic
Plan might pertain to following areas that are in addition to those itemized in the previous
section, “Initial Project Activities and Deliverables.”
Step 4: Analysis Plan and Work Plan
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Analysis Plan – This is directly related to the way the problem is structured. The way the
problem is broken up will become the work modules.
Work Planning – This involves breaking down the project into steps with specifics deadlines and
allocating people to do the different tasks.
Step 5: Conduct Analysis
During this step, we will do the ground work for the consulting project. The previous steps were
used to prepare for this step. Undertaking the analysis means that each team member starts
working on his or her tasks (i.e. the analysis/questions decided upon in the work plan). This stage
may include interviews, client workshops, data analysis, research, and so on to get details and
information that will help TFFT to grow and developing.
Step 6: Synthesize Findings
During this step, we will bring together all the results from the different pieces of analysis and
try to generate insights by relating the results to the problem and need statement derived during
the first step of the project. The resulting synthesis should show us what we have learned about
the problem and potential solutions so that we can come with better way to achieve objective and
goals of TFFT in a biggest way.
Step 7: Develop Recommendations and approval of strategic plan
Together, we will use synthesis that we get from the previous step to develop strategic plan for
TFFT development. These recommendations that we are going to get will give us answers for the
problem and need statement we will develop in the beginning of the project together.
Furthermore, the recommendations and approval of strategic plan will be backed up by a set of
conclusions which will help us to draft right documents and implement in the right way.
So, this step will includes:
1. Drafting Strategic Plan document
2. Review by Board and senior management
3. Approval by Board of Directors
3.3 APPROACHES TO EVALUATING PROJECT
So, after the goals and outcomes have been finalized, we will work together to establish the focus
of each Evaluation Plan. Plan(s) could focus on:
1. Project activities, as those activities occur (a formative, process evaluation).
2. Project deliverables (proposed deliverables are listed in the above section, “Initial
Project Activities and Deliverables”).
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3. Outcomes achieved by the project (the proposed outcomes are listed in the above
section, “Project Outcomes”).
Here we will work together to design the content of each Evaluation Plan, which
will include evaluation questions, information needed to answer each question, and methods to
gather and analyze that information.
3.4 PROPOSED PROJECT SCHEDULE TO DEVELOP STRATEGIC PLAN
Approximate Time Required to Produce Strategic Plan Document
Week of…
Phase Start Finish
Step 1: Define Problem and 13/1/2023 19/1/2023
needs of TFFT
20/1/2023 9/2/2023
Step 2: Structure the Problem
and needs.
10/2/2023 23/2/2023
Step 3: Prioritize Issues
Step 4: Analysis Plan and 24/2/2023 23/3/2023
Work Plan
Step 5: Conduct Analysis 24/3/2023 27/4/2023
Step 6: Synthesize Findings 28/4/2023 25/5/2023
Step 7: Develop 26/5/2023 6/7/2023
Recommendations and
approval of strategic plan
Phase W W W W W W W W W W W W W W W W W W W W W W W W W
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Where:
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W=Week
(Time is in hours. Board meeting time is included. Travel time is not included.)
Activity CEO and Each Project Each Board Consultant
Other Team Member Member
Senior Leaders (addition to
Project Team)
Preparation 0 0 0 5
Step 1: Define 4 for CEO 2 1 4
Problem and
needs of TFFT
Step 2: Structure 5 for CEO 3 2 5
the Problem and
needs.
Step 3: Prioritize 10 for CEO 6 5 15
Issues 10 for other
Step 4: Analysis 15 for CEO 7 8 20
Plan and Work 15 for other
Plan
Step 5: Conduct 20 for CEO 14 10 30
Analysis 15 for other
Step 6: Synthesize 10 for CEO 8 6 30
Findings 15 for other
Step 7: Develop 8 for CEO 4 8 25
Recommendations 8 for other
and approval of
strategic plan
Total Hours 72 for CEO 44 40 134
Required 63 for other
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4.0 FINANCIAL PLANS
4.1 PROPOSED COSTS AND PAYMENT TERMS
4.1.1 COSTS
Fees: Cost
Ongoing coaching for seven months Tsh 1,200,000/=
Step 1: Define Problem and needs of TFFT Tsh 1,500,000/=
Step 2: Structure the Problem and needs. Tsh 1,000,000/=
Step 3: Prioritize Issues Tsh 1,200,000/=
Step 4: Analysis Plan and Work Plan Tsh 5,000,000/=
Step 5: Conduct Analysis Tsh 10,000,000/=
Step 6: Synthesize Findings Tsh 8,000,000/=
Step 7: Develop Recommendations and approval Tsh 2,100,000/=
of strategic plan
Total Fees: Tsh 30,000,000/=
Materials and Expenses:
Travel expenses (estimated1) for four round trips Tsh 10,000,000/=
Session materials Tsh 5,000,000/=
Total Estimated Materials and Expenses: Tsh 15,000,000/=
Total Estimated Project Cost Tsh 45,000,000/=
4.1.2 PAYMENT TERMS
We will invoice 50% at the start of the project and 50% upon completion of the project.
Other
All amount s mentioned in this proposal are exclusive of 21% VAT. Our General Terms and
Conditions apply to this proposal.
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5.0 ROLES AND RESPONSIBILITIES
5.1 CLIENT (TFFT)
1. Provide prompt response to consultant communication.
2. Provide adequate organizational information for consultant to understand the
organization.
3. Finish organizational assessment.
4. Board Chair participates in monthly half-hour coaching sessions for 7 months.
5. Chief Executive Officer participates in biweekly half-hour coaching sessions for 7
months.
6. Board and staff coordinate and participate in meetings as planned, including Board
training and strategic planning sessions.
7. Promptly finish actions as necessary between meetings, including preparation for
upcoming meetings and actions identified from the meetings.
8. Board forms Planning Committee to oversee development of Strategic Plan, including
review of status of activities and written reports from consultant.
9. Generate written Strategic Plan, organizational chart, Staffing Plan, job descriptions
and arrange for expert review and development of updated personnel policies.
10. Regularly reflect, document and share learning from the project with the consultant
and members of the client’s organization.
5.2 CONSULTANT
1. Provide prompt response to client communication. Without forgetting Provide ongoing
coaching to Chief Executive Officer and Board Chair as mutually scheduled during the
seven-month period.
2. Generate written Board Development Plan.
3. Administer organizational assessment; analyze results and generate written
Organizational Assessment Report and Organizational Development Plan.
4. Facilitate strategic planning process, including customization and development.
5. Review draft of Strategic Plan document.
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6. Facilitate staffing analysis, including roles and structures, and review of Staffing Plan.
7. Generate written status reports shortly after end of all phases of project.
8. Provide complete step-by-step guidelines and materials for organizational assessment,
all aspects of strategic planning, staffing analysis, roles and structures, and employee
performance management.
9. Regularly reflect, document and share learning from the project with the client and
members of the client’s organization.
10. Facilitate development of employee performance management system.
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6.0 QUALIFICATION
A proven track record of working and support growth of Non-profit Organization by giving high
efforts with ambitious to make sure the foundation reaches its goals.
Meaningful development and grant writing experience
Deep knowledge of and relationships within Tanzania regions philanthropic
communities.
Highly proactive and effective fundraiser who is comfortable working directly with and
soliciting foundations, corporations, and other funders that can help your Foundation to
grow and develop more year after year.
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