code SF Connect OeeOU sn ie mee BUELL G @ PearsonWorking in PowerPoint 2016 ef #RoadMap List the steps to insert and format pictures, shapes and WordArt Explain the use of action buttons List the steps to insert and format SmartArt graphics ooo°o List the steps to apply themes and change background Mom, [have Sure child! | will shortlisted the J tell you all about pictures of our inserting and school trip. Please a formatting pictures help me put a R in a presentation these pictures in x lalso suggest you a presentation. to use features like Also, suggest some shapes, Smartart features that will to highlight help me emphasise important points in ‘on highlights of i , the presentation the trip. Let us get started, PowerPoint 2016 is a popular software used to create presentations ’ that can be shown on a computer or a projector toaddressalarge | number of people. i A presentation consists of individual pages called slides. Aslidecan | contain text, music, pictures, videos, charts, etc. We canalsoapply | various themes or background colors to the slides. The benefit is that | we are engaging the audience not only through the words butalso— through visual means. In this chapter, we will learn to enhance the ' appearance of a PowerPoint presentation i Se pease ‘honey ezios em]WORKING WITH PICTURES IN POWERPOINT Bright and colorful pictures make the presentation interesting and engaging for the audience. Inserting a Picture Follow these steps: 1. Click on the Insert tab. 2. Click on the Pictures option in the Images group. A drop-down list appears. Choose This Device... option from the list. The Insert Picture dialog box appears. ‘A Fig. 4.1 Inserting a picture (Steps 1 and 2) 3. Select the picture file and click on the Insert button. The selected picture gets added to the slide in the center. We can drag the picture to the desired location on the slide. @ ; = A Fig. 4.2 Inserting a picture (Step 3) Fig. 4.3 Picture inserted on the slide An alternate way of inserting pictures is to choose an appropriate slide layout and click on the Pictures command in the placeholder. +At | wot cc cose connec acco ak onsep20 azsar ouResizing and Rotating Pictures 4. Click on the picture Drag the rotation A bounding box with 3 = tc Gee the resizing and rotation handles appears around the picture. Drag the resizing handle 2. Click and drag the to adjust resizing handles oe at the corners to adjust the size of the picture. Click and drag the rotation handle in the left or right direction to rotate the picture. A Fig. 4.4 Resizing and Rotating a picture #SnapCheck ... Prepare a PowerPoint presentation giving information about the flags of any five countries. Two sample slides are given below. FLAG OF UNITED StarES are ‘ne Canacian mag consists of Tie lag ofthe United States, nown a8 Old Glory, consists ef hircen rz re ard white stipes and tty arsine oe rctange in the q SX Instagram is a photo and video sharing social networking service owned by Facebook Inc. o_o Connc ate CDH ‘saps ezsos puINSERTING SHAPES We can insert shapes to highlight important points on astlide. Follow these steps: 1. Click on the Insert tab. 2. Click on the Shapes option in the Illustrations group. A drop- down list of various shapes ; ‘appears! : A sis carve that sets eerhing sgh 3. Select the desired shape. 4. Click and drag the mouse to draw the shape at the desired position on the slide. By default, the fill color of the shape is blue. We can change the fill color, outline color, etc., of the shape using options present on the Format tab. Formatting Shapes The Format tab under Drawing Tools appears when we click on the inserted shape. A Fig. 4.5 Inserting shapes ‘More button to display Shape Styles gallery 4 Fig. 4.6 Format tab under Drawing Tools + Bt [* sisesel sect erection aed ale eeThe use of different options under the Format tab is outlined here. + The Shape Styles option applies preset fill colors and outline colors to the selected shape. To display the Shape Styles gallery, click on the More = button (Fig. 4.6). A Fig. 4.7 Shapes formatted using options on Format tab + The Shape Fill option fills the selected shape with a solid color, gradient, picture or texture background. + The Shape Outline option helps us specify the color, thickness and line style for the outline of the shape. + The Shape Effects option helps us apply shadow effects, glow effects or 3D effects to the selected shape. INSERTING ACTION BUTTONS Action Buttons are built-in shapes that can be set to move to another slide, open afile, play a video or perform asimilar action when the user clicks on them. Follow these steps: 1. Click on the Insert tab. 2. Click on the Shapes option in the \Wlustrations group. A drop-down list of A Fig. 4.8 Inserting Action Button (Steps 1 to 3) various shapes appears. thy Woh. Code Cones Ort 00H 27 ‘ossapa0 02311 Pu3. Select the desired button under the Action Buttons category (Fig. 4.8). 4. Click and drag the mouse to place the button at the desired position on the slide. After we stop dragging, the Action Settings dialog box ‘A Fig. 4.9 Inserting Action Button appears (Fig. 4.9). (Steps 4 and 5) 5. Choose the Slide... option in the Hyperlink to: drop-down list. The Hyperlink to Slide dialog box appears (Fig. 4.10). 6. Click on the slide to which the Action Button should be linked. 7. Click on the OK button to close the Hyperlink to Slide and Action Settings dialog box. The Action Button can be given a name by adding text to the shape. During the slide show, when we will click the Action Button, the linked slide is displayed. A Fig. 4.10 Inserting Action Button 4 Fig. 4.11 Action Button on the slide (Steps 6 and 7) +A\t | wot cic cose connec ae ceo a8 sep20 92312INSERTING WORDART We have already learnt about the WordArt feature in Word 2016 software. It helps us insert text in various styles in a document. It can also be used in PowerPoint slides to emphasise text. For this, click on the WordArt option on the Insert tab (Fig. 4.12). We can also convert existing text on the slide to WordArt. Follow these steps: 1. Select the text. 2. Click on the Format tab. 3. Click on the drop-down arrow in the WordArt Styles group. A list of various text style appears. 4. Select the desired text style. We will notice that the selected text gets formatted according to the chosen style. We can now format the WordArt text by choosing the appropriate options for fill color, outline style and text effect on the Format tab. A Fig. 4.12 Inserting WordArt ona slide | i> >> bPP>> >> >|>' >» >> Text gets POSTITIVE ATTITUDE A Fig. 4.13 Converting text to WordArtWORKING WITH SMARTART GRAPHICS PowerPoint provides various built-in graphical layouts called SmartArt graphics. A SmartArt graphic helps us present data or information visually in the form of flowcharts, = diagrams, etc. These graphics are a wonderful way to convey a | Ace message easily and effectively - (Fig. 4.14) es) eS There are many different types of A Fig. 4.14 Examples of Smartart SmartArt graphics. We will learn to graphies work with the graphic type ‘Cycle’ to show the life cycle of a butterfly. Follow these steps: a 1. Click on the Insert tab. Illustrations group. The Choose a z SmartArt Graphic gallery is displayed 4 Fig. 4.15 Inserting a SmortArt (Fig. 4.16). graphic (Steps 1 and 2) 3. Select the category type as Cycle on the left side and choose the Block Cycle layout on the right side and click on the OK button. A blank Block Cycle graphic gets inserted on the slide. The SmartArt text pane appears to the left of the SmartArt (Fig. 4.17). 4. To type the text, do one of the following: Click inside a box in the SmartArt graphic to add text to it. Or Click on the [Text] box in the SmartArt Text pane to add text to it. Type the names of the various stages in the life cycle of a butterfly in the shape boxes. Click outside the SmartArt graphic to complete it. +At | wot ctede Cone Orate:000 ots 60 es.sapa0 e234 PuClick on this arrow if @) r ne Text Pane eee! = A Fig. 4.16 Inserting a SmartArt graphic Fig. 4.17 Inserting a SmartArt graphic (Step 3) Gtep 4) To add, remove and format the shapes in the SmartArt graphic: + use the Add Shape option in the Create Graphic group on the Design tab. + use the Delete key to remove the shape box. * use the layout, style and color options on the Design tab to format the SmartArt graphic (Fig. 4.18) A Fig. 4.18 Options on the Design tab for Smartart graphic #SnapCheck .... Design the life cycle of a frog using a SmartArt graphic. sma pps i exc 6 ceeepen ecans ra]1 APPLYING THEMES Atheme is a set of predefined layouts that can be applied toa presentation to give it a professional look. These layouts may include font, background design, color schemes, effects to be applied to text and other objects on a slide. If the content is ready, we can use this option to quickly create presentations without devoting much time on their appearance. Follow these steps: 1. Click on the Design a COMPUTER 2. Choose the thumbnail NETWORKING of the theme in the - el Themes group (Fig. 4.19). We will notice that the ‘A Fig. 4.19 Applying a Theme selected theme is applied to all the slides in the = ee _ We can click on the F Colors, Fonts, Effectsand | a Background Styles options | = NS in the Variants group on —sa the Design tab to choose = a different text style, A Fig. 4.20 Changing Colors, Fonts, Effects and background color, etc., for Background Styles of a theme the selected theme. SVR We can convert a PowerPoint presentation into a PDF e) file or a video using the Export option on the File tab. t onsen o232sCHANGING THE BACKGROUND COLOR To change the background color of a slide, follow these steps: 1. Click on the Design tab. N . The Format Background pane appears on the right. w . Select the desired fill options. Select the Solid fill radio button to apply a solid color as the slide background. Select the Picture or texture fill radio button to use a picture as the slide background. Select the Gradient fill radio button to apply a blend of two or more fill colors as the slide background Select the Pattern fill radio button to apply a pattern as the slide background. 4. Click on the Color drop-down arrow and select the color to be applied. The background of the slide changes according to the selected options. 5. Click Apply to All button to apply the same background style to all the slides in the presentation. G) @ A) sey A Fig. 4.21 Changing background color t hy vot eet comes soa 8 steps ecruTo change the background color, we can right-click on the slide and choose the Format Background option from the shortcut menu. Theme: A set of predefined layouts that can be applied to a presentation to give it a professional look Action Buttons: Built-in shapes that can be set to move to another slide, open a file, play a video or perform a similar action when the user clicks on them. #THR(O)WBACK SmartArt Graphic: A visual representation of information depicted through flowcharts, diagrams, etc Cee eae iar ac r T Pictures Shapes T Action Buttons T T WordArt SmartArt 1 Themes + At | wos ote cote canna crates CON 6 consepz0 zu2n#LetUs & & A. Tick (W) the correct answer. 1. Which of the following can be used as a method to add a picture ona slide? a. Use a suitable slide layout b. Use the Insert tab cc. Both (a) and (b) d. None of these 2. Which of the following tabs contains the option to apply themes to a presentation? a. Design b. Insert c. Home d. Images BWA is a set of predefined layouts having preset colors, fonts and effects that can be applied to a presentation to give ita professional look. a. Themes b. SmartArt Graphic c. Action Buttons d. None of these B. Fillin the blanks using the words given below. { SmartArt Insert Action Buttons __Design 1 are built-in shapes that can be set to move to another slide when the user clicks on them 2. The option to change the background color of the slide is present on the tab. 3. The option to add WordArt is present on the tab. 4A graphic helps us present data or information visually in the form of flowcharts, diagrams, etc. C. Write ‘T’ for true and ‘F' for false statements. 1. We cannot change the preset colors and fonts of a theme after it has been applied to the slide. 2. We cannot add pictures as the slide background. = | WebiiGiicheant Seiad i aide sank3. We can adjust the size of the picture inserted on the slide by using the resizing handles. 4. Action buttons can only be linked to the next and the previous slide. D. Answer the following questions. 1. Define themes. Write the steps to apply a theme to a presentation. 2. Give the use of SmartArt and WordArt features in PowerPoint. 3. How are action buttons useful in a presentation? 8s #OpenForum Adiscussion on options to design an effective presentation can be held in the class. a #ScreenShot Ravi has created the adjacent slide in PowerPoint: 1. Which feature is used to insert the heading ‘Go Green’ marked as Label ‘A’? 2. Which feature is used to insert the stars with text marked as Label ‘B'? 3. Which feature is used to insert the graphic marked as Label ‘C’? Mow Lab Activity 1, Computers play an important role in our everyday life. Make a presentation on the uses of computers in the world we live in. We can insert pictures and use themes to design an impressive presentation.